EXAMPLE OF NOTICE AND AGENDA OF MEETING

EXAMPLE OF MINUTES OF MEETING

MEMO
To : Mr. Ali AhmadMs. Jane DalyMr. Othman DaudMdm Sabariah AhmadMs. Tahirah
DaudFrom : Mr. Alan Maley, General ManagerDate : 24
th
May 2008Subject: Finance department Staff MeetingNotice is hereby given that
there will be a staff meeting. Details are set outbelow:Date : 5
th
June 2008Day : WednesdayTime : 3.00 p.mVenue : Meeting Room C, 3
rd
Floor2. The agenda for the meeting is as follows:1. Chairperson opening address2.
Apologies for absence3. Minutes of the previous meeting4. Matters arising5.
Progress report of Putrajaya Project6. Monthly reports form Units.7. Half-yearly
financial report8. Other matters9. Next meeting Attendance is made compulsory for
all members.Thank you.

Minutes of Meeting of Social Club of Goldchart Packaging ltd.

(State the name of the meeting)
No:

2
Year:
2006
Date :
26 January 2006
Time :
9 a.m
Venue :
Annexe 334
Present
Mr John Lithgow (Chairperson) Mr Frank JonesMr David Vlank Mrs Wendy WilliamsMs
Susan SrandonMs Jennifer Mayer (Secretary)
Absent with excuse
Mr Michael OvenMs Yasmine
Blythe ________________________________________________________
1. OPENING ADDRESS BY THE CHAIRMAN
The chairperson called the meeting to order at 10.00am and thankedthe board
members for being present and contributing ideas from theprevious meeting. He
mentioned the purpose of the meeting was todiscuss board members review and
family day arrangements.
2. CONFIRMATION OF MINUTES OF PREVIOUS MEETING
The chairman asked members to correct an error on item 3.1where the figure
RM1,200 should read Rm12,000. after this correctionthe minutes were approved
and signed as a correct record.
3. MATTERS ARISING
There were no matters arising
4. CHAIRMANS REPORT

The chairman pointed out that membership had fallen by 20% over the last 6
months. It waslargely due to lack of publicity during the present year, and also
because new employees werenot sure how to join. Various decisions were reached:
4.1 CIRCULAR TO STAFF

A letter would be sent to all employees who were not membersof the Club

outlining its aims and activities. A tear-off slip wouldbe included for interested
employees to indicate their areas of interest.

4.2 SOCIAL EVENING

A social evening with refreshments would be organized specificallyfor nonmembers. Susan Sarandon agreed to make arrangements.
Action: Susan Sarandon
5. FAMILY DAY
The chairperson asked for suggestion on the suitable venue for thefamily day. Ms.
Mayer suggested it to be held at the Lincoln RecreationCentre. All board members
agreed. Mr. Vlank suggested that there shouldalso be games and contest for family
members. All board members agreed.
6. OTHER MATTERS
The chairperson asked for the board members if they were not satisfied withthe task
distribution. All board members agreed to accept the tasks given.
7. CLOSING ADDRESS
The chairperson summarized the decision made during the meetingand thanked the
board members for working so hard to end up withtheir decision. The meeting was
adjourned at 11.00am
with a vote of thanksto the chair.
Prepared by, Approved by,............................. ..................................
(Jennifer Mayer) (John Lithgow)Secretary
Chairperson28 January 2006. 28 January 2006