Occupational Health and Safety Management System Plan 2012

Goals
By the end of each calendar year, we will know we are on track if we have
1. Reduced the occurrence or re-occurrence of workplace injuries and illnesses by 10%
2. Continually improved compliance with OHS legislation and effective implementation of the Universitys OHS
Management System (OHSMS) by achieving and maintaining certification to National Self-insurers Audit Tool (NAT)
and AS4801, and remaining free of WorkSafe Improvement or Prohibition Notices
3. Improved OHS leadership and culture throughout the University by 80% participation by Senior Executives in senior
office training for OHS.
4. Provided high quality consistent and practical OHS information and advice to the University community, as evidenced
by improvements in OHS sections of quality performance surveys, and compliance with University-wide criteria in
external OHSMS audits.
5. Planned, prepared and developed a 5 year OHS strategic plan for the University.

PRIORITY ACTIONS

MEASURES / KPI

1.

10% reduction in the number of Lost Time Injuries per calendar year

10% reduction in the number of Claims per calendar year

Objective: Reduce the occurrence or reoccurrence of workplace injuries and illnesses.

OFFICERS
RESPONSIBLE

a)

Improve risk management procedures

Development and implementation of risk

management procedures which achieve
NAT & AS4801conformance.

Deans, Executive
Directors, Heads of
School, Heads of
Department, Directors
and General Managers.

b)

Improve the risk management of specific target

operations including:

Identification, risk assessment and control

of specific operations at the University of
Melbourne.

Deans, Executive
Directors, Heads of
School, Heads of
Department, Directors
and General Managers.

Identification, risk assessment and control

of all hazardous manual handling tasks at
the University of Melbourne.

Decrease the number of muscular skeletal

injuries.

Deans, Executive
Directors, Heads of
School, Heads of
Department, Directors
and General Managers.

Development and implementation of

programs for early identification and
facilitation aimed at restoring relationships.

Education and preventative program for

psychological risk.

c)

d)

Working at heights
Interaction between vehicles and pedestrians
Plant
Slip, trips and fall

Improve manual handling risk management.

Improve psychosocial risk management.

Director OHS, Executive

Director HR, Manager
Injury Management,
Director People &
Strategy

e)

Improve incident reporting and investigation

procedures to identify root causes of incidents and
monitoring of corrective actions.

Development and implementation of an

Incident Reporting procedure to achieve
Executive Directors conformance.

Director OHS & Injury

Management

f)

Increase awareness and promote incident

Increase the number of incidents reported

Director OHS & Injury

Management, Local OHS

Date: 24 May 2012 Version: 1.0

Next Review: 31 December 2012

Authorised by: Senior Vice-Principal

The University of Melbourne - Uncontrolled when printed
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PRIORITY ACTIONS

MEASURES / KPI

reporting.
2.

OFFICERS
RESPONSIBLE

in each calendar year by 10%.

Practice Experts, OHS

Coordinators

Objective: Continually improve compliance with

OHS legislation and effective implementation of
the Universitys OHSMS.

Zero non conformances to NAT & AS4801 in external audits each

calendar year.

Zero WorkSafe Improvement or Prohibition Notices each calendar year.

a)

Improve health and safety related maintenance and

upgrading of University-maintained building
infrastructure.

Reduction in backlog maintenance

identified by building condition audits.

Executive Director P&CS,

General Manger Asset
Services

b)

Improve maintenance and upgrading of budget

division controlled infrastructure

Conformance to NAT elements 3.10.16

and 4.1.3 and relevant standards for
scheduled maintenance.

Deans, Executive
Directors, Heads of
School, Heads of
Department, Directors,
General Managers,
Departmental and School
Managers.

c)

Improve contractor health and safety management

systems.

Development and implementation of

systems and resources to support OHS
contractor management procedure.

Deans, Executive
Directors, Heads of
School, Heads of
Department, Directors,
General Managers,
Departmental and School
Managers.

d)

Improve purchasing health and safety management

Development and implementation of a

purchasing procedure that conforms to
NAT elements 3.10.5 & 3.10.6.

Deans, Executive
Directors, Heads of
School, Heads of
Department, Directors,
General Managers,
Departmental and School
Managers.

e)

Improve NAT & AS4801 internal auditing program

to include monitoring of corrective action plans and
review of both non-conformance and requires
correction findings

Evidence of corrective action plans for all

audits and a review of adverse audit
findings.

Director Internal Audit

f)

Provide report summary of findings to Risk

Management and Audit and Risk Committees.

Evidence of reports to RMC and RAC.

Director Internal Audit

g)

Provide reports to OHSC and Risk Management

Committee on WorkSafe activity at the University.

Evidence of reports to RMC and OHSC.

GM, OHS & Injury

Management

h)

Decrease in the number of WorkSafe interventions

Decrease in WorkSafe Improvement

Notices and Prohibition Notices per visit.

Deans, Executive
Directors, Heads of
School, Heads of
Department, Directors,
General Managers,
Departmental and School
Managers.

i)

Review and improve emergency response

management.

Evidence of evacuation drills in all

occupied buildings

GM OHS & Injury

Management

Evidence of regular meetings with BECs

and Floor Wardens.

j)

Legislative Responsibilities audit of OHS

Legislation relevant to Universitys operations.

OHS Acts and Regulations with

Management Responsibilities identified.

3.

Objective: Improve OHS leadership and culture

80% participation by Senior Executives in senior office training for OHS.

Date: 24 May 2012 Version: 1.0

Next Review: 31 December 2012

GM OHS & Injury

Management, Director
Internal Audit

Authorised by: Senior Vice-Principal

The University of Melbourne - Uncontrolled when printed
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PRIORITY ACTIONS

MEASURES / KPI

OFFICERS
RESPONSIBLE

throughout the University

a)

Maintain financial incentives for closing out of

adverse OHSMS internal audit findings (nonconformances and requires corrections) to Budget
Divisions.

Develop and implement financial

incentives scheme for closing out adverse
internal audit findings.

Director Internal Audit

Executive Director
Finance & Planning,
Senior Executive

b)

Executive participation in executive workplace

reviews throughout the year.

Total of 25 workplace inspections

attended/conducted by senior executives
(Head of Budget Divisions, Executive
Directors, and Faculty General Managers)
per calendar year.

Head of Budget
Divisions, Executive
Directors, Faculty
General Managers.

c)

Training and support for executives.

80% of senior executives to complete OHS

roles and responsibilities training within 6
months of commencement of employment

Vice-Chancellor, Deputy
Vice-Chancellors, Deans,
Executive Directors,
Director OHS & Injury
Management.

4.

Objective: Provide high quality consistent and

practical OHS information and advice to the
University community

Minimum of average score of 3.5/5 in OHS sections of quality

performance surveys

Zero non-conformance to University-wide systems criteria in external

OHSMS audits ie OHS policies and procedures

a)

Revise and improve OHS manual, tools and

guidance materials used to implement the OHS
Management system.

100% completion of the OHS guidance,

tools, guidance material in accordance with
the OHS policy & procedure review plan.

Director OHS & Injury

Management

b)

Provide templates and examples of critical

documents required for the implementation of the
OHSMS.

100% completion of templates and

examples of critical documents in
accordance with OHS policy & procedure
review plan.

Director OHS & Injury

Management

c)

Maintain a University-wide network of OHS

professionals in all budget divisions.

Evidence of the roles being created and

occupied in each budget division.

Head of Budget Divisions

Director OHS & Injury
Management

d)

Provide access to more frequent incident statistical

data reports to faculties and departments.

Faculties and departments accessing their

own incident data out of Themis using
Discoverer Reports.

5.

Objective: Plan, prepare and develop an 5

year OHS strategic plan for the University
scheduled for implementation 1 Jan 2013

Developed, documented and approved 5 year OHS strategic plan for

OHS

Engagement with wide range of stakeholders

a)

Consultation with range of stakeholders to identify

priorities for the strategic plant

Evidence by stakeholder workshops

completed

Director OHS & Injury

Management

b)

Approval of plan

Approval of strategy through various

committees, including Senior
Executive

Director OHS & Injury

Management

Date: 24 May 2012 Version: 1.0

Next Review: 31 December 2012

Director OHS & Injury

Management

Authorised by: Senior Vice-Principal

The University of Melbourne - Uncontrolled when printed
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