Admission Management

ADMISSION MANAGEMENT SYSTEM
A Project Report
On

At
B.S. PATEL POLYTECHNIC
Ganpat Vidyanagar, Kherva.
Internal Guide:
Developed By:
Mr. M.B.Suthar
Akash
Pahwa
Shah Harsh
Raval Bhavesh
Diploma in computer Engineering, Semester-5

Nov/Dec-2009
Submitted To,
Department of Computer Engineering,
B.S.PATEL Polytechnic,
1
Ganpat Vidyanagar,
Kherva 382711
CERTIFICATE
TO WHOM SO EVER IT MAY CONCERN
This is to certify that following students of Diploma in Computer

Engineering semester-5 have satisfactory completed project on
ADMISSION MANAGEMENT SYSTEM for the subject S-505(project)
within the four walls of B.S.PATEL POLYTECHNIC in academic year 2009.
Sr. No
Name Of Students
Registration No.
Pahwa Akash
S-
152707303
Shah Harsh
S-
152707312
Raval Bhavesh
S-152707310
Mr. M.B.Suthar
B.N.Patel
(Internal Guide)
Mr.
(HOD OF CE DEPT.)
Many people have contributed to make this project a reality, and I

would like to thank them all. I guess I should start with the
MR.M.B.SUTHAR who has encouraged us to do Project with our best
efforts.
I express my sincere gratitude to MR.M.B.SUTHAR (Project Guide) for
histimely help and guidance at every Stage of execution and
development of the project. He never discourages us. Whenever I
have any kind of Problem, he paid attention to them.
My special thanks to MR.M.B.SUTHAR who is very much cooperative & helpful through out the LAB session. Without him Cooperation project would not be successful. He taught us on how
project can be better and successful.
At last I express my warm feeling of thanks to all those who were
sources of inspiration & were directly or indirectly involved with the
project work.
ABSTRACT
The Admission is an important module for any educational institute. The care
should be taken for proper distribution of that its resources are used efficiently and
conveniently. For this rules and rights should be provided to each user.
Manual management of such a large system is a very tedious job and errors
may occur sometimes. This may affect the integrity and consistency of the system
resulting in an improper resource distribution.
This project is specially designed for the computerized admission system for
management quota of B. S. PATEL POLYTECHNIC, KHERVA
This software aims to collect all the information necessary for the admission
process of the candidate and on basis of this information the crystal report of merit list
is produced and admission are provided .The software include following services:
Information of Student
Information of Student Result
Information necessary for Admission process
Crystal Reports
When the user starts the software the startup window is opened for the introduction
about the project for couple of seconds and the then login form is opened where user
has to enter the its User Name and Password. The Main form appears. The Menu
and Sub menus are as under.
--The main form provides different menus and sub menus like Candidate
Registration, Admission, Display, and Exit for different operations.
1.Candidate Registration:
This menu has two submenus New Candidate Registration
and Edit Registration which are used to enter new candidate information and edit if
needed.
2.Admission:
This menu has one submenu for the admission process of filling the
course and shift candidate want to take admission in.
3.Display Form:
This menu has two submenus Merit list and Display Student
Information which are crystal reports .
SR.NO
CONTENT
PAGE
NO.
Project Profile
Project Specification
Introduction Of Development
tools
11
Project Analysis
21
System Design
32
Users Manual
46
Testing
59
Conclusion
61
Bibliography
63
PROJECT PROFILE
Project Title
Admission Management System
Developed for
B.S.Patel Polytechnic,Kherva
Front-end
Microsoft Visual Studio 2008
Back-end
Microsoft Access 2003
Institute
B.S.Patel Polytechnic , Kherva,

Ganpat University.
Project Guided
Mr. M.B. Suthar

CE Dept.
B.S.Patel Polytechnic
Developed By
Pahwa Akash H.
Shah Harsh K.
Raval Bhavesh M.
Particulars
Minimum
Recommended
Required
Processors
Pentium 733 MHZ
Pentium 4 with 1.0
Compatible
GHz.
Ram
Storage Capacity
Keyboard/mouse
512 MB
8 GB
1 GB or Higher.
40 GB or Higher.
--
--
--
--
--
--
Monitor
Speakers
CD-Rom
Drives
Operating
Windows 2000
Windows Professional
System
XP
10
Microsoft Visual Basic.Net
What is .Net?
11
.NET is essentially a framework for

software development. It is similar in nature
to any other software development
framework (J2EE etc) in that it provides a set
of runtime containers/capabilities, and a rich
set of pre-built functionality in the form of
class libraries and APIs
The .NET Framework is an environment for
building, deploying, and running Web
Services and other applications. It consists of
three main parts: the Common Language
Runtime, the Framework classes, and
ASP.NET
What is .Net Framework?

The .NET Framework is an integral Windows
component that supports building and running the next
generation of applications and XML Web services.
The .NET Framework is designed to fulfill the following
objectives:
To provide a consistent object-oriented programming

environment whether object code is stored and
executed locally, executed locally but Internetdistributed, or executed remotely.
12
To provide a code-execution environment that

minimizes software deployment and versioning
conflicts.
promotes safe execution of code, including code
created by an unknown or semi-trusted third party.
eliminates the performance problems of scripted or
interpreted environments.
To make the developer experience consistent across
widely varying types of applications, such as
Windows-based applications and Web-based
applications.
To build all communication on industry standards to
ensure that code based on the .NET Framework can
integrate with any other code.
The .NET Framework has two main components:

the common language runtime and the .NET Framework
class library. The common language runtime is the
foundation of the .NET Framework. You can think of the
runtime as an agent that manages code at execution
time, providing core services such as memory
management, thread management, and remoting, while
also enforcing strict type safety and other forms of code
accuracy that promote security and robustness. In fact,
the concept of code management is a fundamental
principle of the runtime. Code that targets the runtime is
known as managed code, while code that does not target
the runtime is known as unmanaged code. The class
13
library, the other main component of the .NET

Framework, is a comprehensive, object-oriented
collection of reusable types that you can use to develop
applications ranging from traditional command-line or
graphical user interface (GUI) applications to applications
based on the latest innovations provided by ASP.NET,
such as Web Forms and XML Web services.
Languages Supported by VB.Net

VB.NET, C#, COBOL and Perl, Visual C++, visual c#, visual j# and other
47 languages supported
Advantages of VB.NET
1. First of all, VB.NET provides managed code
execution that runs under the Common Language
Runtime (CLR), resulting in robust, stable and secure
applications. All features of the .NET framework are
readily available in VB.NET.
2. VB.NET is totally object oriented. This is a major
addition that VB6 and other earlier releases didn't have.
3. The .NET framework comes with ADO.NET,
which follows the disconnected paradigm, i.e. once the
required records are fetched the connection no longer
exists. It also retrieves the records that are expected to
14
be accessed in the immediate future. This enhances

Scalability of the application to a great extent.
4. VB.NET uses XML to transfer data between the
various layers in the DNA Architecture i.e. data are
passed as simple text strings.
5. Error handling has changed in VB.NET. A new
Try-Catch-Finally block has been introduced to handle
errors and exceptions as a unit, allowing appropriate
action to be taken at the place the error occurred thus
discouraging the use of ON ERROR GOTO statement.
This again credits to the maintainability of the code.
6. Another great feature added to VB.NET is free
threading against the VB single-threaded apartment
feature. In many situations developers need spawning of
a new thread to run as a background process and
increase the usability of the application. VB.NET allows
developers to spawn threads wherever they feel like,
hence giving freedom and better control on the
application.
7. Security has become more robust in VB.NET. In
addition to the role-based security in VB6, VB.NET
comes with a new security model, Code Access security.
This security controls on what the code can access. For
example you can set the security to a component such
that the component cannot access the database. This
type of security is important because it allows building
components that can be trusted to various degrees.
15
8. The CLR takes care of garbage collection i.e.

the CLR releases resources as soon as an object is no
more in use. This relieves the developer from thinking of
ways to manage memory. CLR does this for them.
Microsoft Access 2003

Introduction to Ms-Access:
Ms-Access Is Relational Database Management
System (RDMS) Software Available As Apart Of Ms Office
Package Designed ByMicrosoftCompany Of U.S.A. As We
Discussed Access Database Is A Collection Of Related Data
Objects Known As Tables, Queries, Froms, Reports And
Application Modules.Let Us First Understand Each Of Objects
In Brief:
16
Data bases
Table
Records
Field
Element of ms-access database:

17
o Table
o Forms
o Queries
o Reports
o Macros
o Modules
Table:
Table is the main part of database. It is basic unit
for storing data in access -Database. It can be said that it is
really an organized collaction of data related with Each other. its
consists of one or more predefined vertical colum known as
field and None or many horizontal rows known as records.
Forms:
An object containing the format, style and design to
enter, edit or view the Information is known as form. Forms can
be designed as persomebodys personal Requirement.we
18
need to enter new records into the table, edit existing records,
And view the records available with the table.perhaps the
mostcommon use of a form is to create a fill-in the blanks
view of your data uses. with form wizards you can create
greate looking data entry forms in about two second flat.You
just pick the style you want ,click your mouse a few times,
and form appears. Thus form helps in increasing the effect of
presentation.
Queries:
A question asked within the databases environment is

know a query. Query displayed selected data contained in
various tables of a database .when you run Most types of
queries or apply a filter access collects the data you ask for
in a dynast. Although the dynast looks and acts like a
table , its actally a dynamic or live view of One or more tables
therefore, changes that you make after running a query
usually Will affect the underlying tables in the database itself.
In short, queries are programs That make it very easy for the
user to ask for information from the tables.
Reports:
The presentation of information in an organized and
readable format as per The requirement is known as
Reports.Reports are the way to present information in An
19
attractive, arranged and decisive manner. Layout of reports

is generally designed with printing in mind. Reports can be
created on the basis of a query or table. the out-puts of query
in Ms-Access is displayed in the form of rows and
columns.The availabledata is to be processed for required
information and an output comprised of information is to be
generated. Obviously, user expects more formal and attractive
output. Access has facility to prepare effective professional
reports. Reports are very powerful tool.
Macros:
While working with dbms one may require performing so

many operations in a predefined logical sequence to
accomplish a specific task repetitively. To automate all such
repetitive tasks a facility is provided in Access which is
know as macro.
Macro can be defined as a
predefined set of instructions that fires actions to be
performed one by one in sequence as per the list.
20
21
Feasibility Study:All projects are feasible provided that unlimited

resources and infinite time are available. However, in real world
that can likely to be bounded by limited resources as well as
time. Feasibility of producing quality software is reduced. So, we
concentrated our attention on different areas of interest. The
propose system made best efforts in achieving necessary
function and performance as required by the user.
Operational Feasibility:The software is being taking into consideration the

trade-off between time, memory and ease of use.
At most care is taken in database and User
Interfaces
designing so that software operates
efficiently and is easy to use.
Technical Feasibility:The technical feasibility was given prime importance.
The following points were taken in consideration to
determine the technical feasibility of the project.
22
The skills of the people involved in the project were

taken into the consideration. This included skills in
Visual Studio 6.0, proficiency in Ms-Access.
Before the commencement of the project, their skills
were tested to ascertain the technical feasibility.
It is being taken care of that software does not face
any technology bars.
Economical Feasibility:The software is being developed keeping into

consideration. The budget estimated by the management
of organization. It has taken care of that cost of software
development the estimated cost.
23
The risk assessment is an activity that must be undertaken

during planning. This involves indentifying the risk, analyzing
them, and prioritizing them on that basis of analysis.
Due to nature of the s/w project, uncertainties are most
nearer to nature of the s/w project, uncertainties are most
identification.
RISK IDENTIFICATION
Risk identification is the first step in risk assessment,
which Identifies. all different risks for a particular project.
These risks are project dependent, and their identification
is clearly necessary before any risk management can be
done for the project.
A)
Generic Risk
Generic risk includes scheduling risk, also it includes
the milestones which are not to be supported or
reached due to several reason.
24
The system is not smart enough to take

decisions itself, but provides enough
information to take vital decisions hence the
involvement on the human aspects from the
management is must in decision making
process.
B)
Product specific risk

Product specific risk identifies how much budget
for equipments, personals, problem salutations world.
Required and impact of it on software product

thus it is very
essential to identify product
specific risk so that appropriate budget plans could be
generated.
C)
Process Risk
Process risk identifies risk involved in time given to
requirement analysis, analysis of code, analysis of
processes in the system etc. Thus, this risk type helps
to identify risk. Which are involved in analysis. So
necessary attention can be given by referring this risk
while analyzing.
D)
Technical risk
This type of risk identifies risk associated with design. If
design of system (technical risk) is not been identified
25
properly then it would result in failure of system due to

time limit Exceeded as extra time has to be allocated.
RISK CONTROL
Risk control includes following
A) RISK MANAGEMENT PLANNING

Plans are develop for each identifies risk that makes To
be controlled. Many risk might be combine Together For
the purpose of planning if they require similar treatment
the management plan for a particular risk item need not
been elaborate or extensive. A basic risk management
plan has five components this are: 1) Why the risk is important and why it should be
managed
2) What should be delivered regarding risk
management and when
3) Who is responsible for performing the different
risk management activities
4) How will the risk be abated or the approach be
taken and
5) How many resources are needed.
B) RISK RESOLUTION
26
The actual elimination or reduction is done in the risk

Resolution step. Risk resolution is essentially
Implementation of the risk management plan.
C)
RISK MONITORING
Risk monitoring is the activity of morning the status of

various risk and their control activities like project
Monitoring, it is performed though the entire duration of
the project.
Requirement Determination:The first step in the design is to specify need or

requirement. Determining the requirement to be met by a
Computer-Based information system in am organization is
similar. The Manager is determined the requirements after
the consensus is done among of particular department in
the organization.
Requirement Specification:At very first, we have decided whether the system is
computer based or manual. During this stage, we are
understood the hierarchy of the organization. After that, by
27
consensus with the manager and users about their function

and determines where the computerized system can be
effective. The applications like in the registration of the
student, maintaining the fees payment, etc where a
computer can be employed are listed.
Feasibility Analysis:The next step is to check whether it is feasible to
implement the system. By studied the feasibility, there are
various within which the system be implement like computing
equipment, manpower and cost are estimated, based on the
specification on users requirement. We have checked whet the
system is economically, operationally, and technically feasible or
not.
Final Specifications :The manager of the organization suggests the

modifications in the requirement. The final specifications
system to be developed is drawn up. This specification
should be in a form, which can be easily understood by the
users. These are approved for the final implementations.
System Design:The next step is to develop the logical design of
the system. We are drawn up the data flow diagram;
28
flowchart so the users can easily understood the system. In

this the logic of the program has design, files or database
has been designed, and program test plans and an
implementation plan have been drawn up.
System Implementation:In this phase, all the coding of programs is written,
database is created, user operational document is written,
after that the system tested with operational data. And
checked if is error or not. After the correction of error, the
system has been implemented.
System Evaluation:After the system has been implemented, it is
evaluated and a planed for its improvement is drawn up,
and fiend out from users if system meets their needs or
their requirement. After satisfying the users requirement,
we go for a system modification phase.
System Modification/maintenance:Not all the system designed for by organization is

static. It all is changeable as per the user requirement. In
this phase, the user can be modified the system if they
required in the future.
29
DESIGN
OF
SYSTEM
USER
REQ.
REQ
REQ
DETERMIN
ATION
SPECIFICA
TION
PRIORITIZED
USER
REQ.
3
FACIBIL
ITY
ANALYSIS
FESIBILITY
STUDY
7
SYSTEM
IMPLEMENTATIO
N
LOGICAL
DESIGN
6
SYSTEM
FUNCTION
SPECIFICATION
4
STSTEM
SPECIFIC
-ATION
DESIGN
30
SYSTEM
RIVISED
REQ.
PHYSICAL
BUDGET
SYSTEM
SYSTEM
EVALUTI
ON
MODIATI
ON
HARDW
ARE
IMPROVED
SUDY
SYSTE
SYSTEM/INFORMATION
ENGINEERING AND MODELING:Software is always a part of large system; work
begins by
establishing requirements for all system
elements and then allocating some subnet of these
requirements to software. This system view is essential
when software must interface with other elements such as
Hardware, People and Database.
31
32
Data Flow Diagram:The DFD is a simple graphical notation that can be

used to represent a system in term of the input data to the
system, carious processing reason why the DFD technique.
Is it is a very simple formalism- it is simple to
understand and use. A DFD model uses a very limited number
of primitive symbols.
SYMBOLS USED IN FLOW DIAGRAM:-
EXTERNAL ENTITY
33
PROCESS
DATA STORE
DATA FLOW
OUTPUT
Most Data Flow Diagram Use For Types Of Symbols

Which Represent
System Components Such As
(1) External Entities
(2) Processes
(3) Data Flows
(4) Data Stores.
(1) External Entites:

An External Entity Is A Source Or Destination Of A
Data Flow, Which Is Outside The Area Of Study.Only Those
Entities, Which Originate Or Receive Data Are Represented
34
On A Business. Process Diagram. The Symbol Used Is An

Oval Containing A Meaningful And Unique Identifier. It is
arepresented by a solid squre.
(2) Processes :
A Process Shows A Transformation or Manipulation
of Data Flows within the System. The Symbol Used Is A
Rectangular Box, Which Contains 3 Descriptive
Elements :- Firstly An Identification Number Appears In
The Upper Left Hand Corner.Secondly LocationAppears To
The Right Of The Identier And Describes Where In The
System The Process Take Place . This May For Example
Be A Department Or Piece Of Hardware. Finally, a
Descriptive Title Is placed in the Centre of the Box.For
Example Maintains Customer records.
(3) Data Flow :

A data flow shows the flow of information from its
sourece to destination. It is a packet of data it may be in
the form of a document, letter, telephone call etc. A line
represents a data flow, with arrowheads showing
The direction of flow. Information always flows to or from a
process and may be written, verbal or electronicEach data
flow may be referenced by the processes or data stores at its
head and tail, Or by description of its contents.
(4) Data Store :

35
A data store is a holding place for information within

the system. It is represented by an open ended narrow
rectangle. Data stores may be long- term files Such as
sales ledgers, or may be short-term accumulations : for
example batches of Documents that are waiting to be
processed. Each data should be given a reference Followed by
an arbitrary number.
CONTEXT LEVEL DFD:-
36
LEVEL 1 DFD:-
37
38
39
E-R Diagram:
Data Flow Diagram is a pictorial representation that shows
how the data passes from various stages one by one during
the processes.
DFD has some identified symbols using which we can
denote input, output, dataflow and storing databases files.
Like rectangle for input and output, circle for processing,
arrow for data flow and one-sided opened rectangle for
storing files. And to continue flow small circle is used thus,
after understanding dataflow diagram we can create
general over view about the current system processing
o Which represent entity sets
o Which represent relationship sets
o Which represent attributes
o Which represent relationship
40
Process Description
Entity Relation Diagram
41
Description:Entity relationship diagram are a

convenient visual representation of the ER model
frequently used database design and other tools.
Entity is shown in RECTNGULAR.
Storage entities have rectangle with SHARP corners.
Relationship is shown in DIAMONDS.
Lines connect the relationship to the parcipating
entities.
Attributes are shown in OVALS & connected to
relevant entity or relationship by a line.
Single valued attributes are in single OVAL &
ultivalued one have a Double OVAL.
Two lines corsing a relationship line indicate a sub
class relationship And make the diamond unnecessary.
An arrowhead points from the super class to the sub
class.
The connectivity of the relationship is shown on the
connecting lines.
42
Data Dictionary
What a data dictionary is?
A data dictionary is a catalog a repository of the

elements in a system. As the name suggests these elements center
around data the way they are structured to meet user requirements and
organization needs. In a data dictionary you will find a list of all the
elements composing the data following through a system. The major
elements are data flows, data stores and processes. The data dictionary
stores details and description of these elements.
If analyst want to know how many character are in a data item,
by what other names it is used in the system, they should be able to
find answers in property developed data dictionary.
The dictionary is developed during data flow analysis involved in
determining system requirements. However, its contents are used during
systems design as well.
Why is a data dictionary important?
Analysis use data dictionary for five importance reasons.
43
To manage the details in large systems.

To communicate a common meaning for all system elements.
To document the features of the system.
To facilitate analysis of the details in order to evaluate
characteristics and determine where system changes should be
made.
To locate error and omissions in the system.
44
TABLE: - Login
Field name
Data type
DESCRIPTION
Constraint
UID
Text(50)
To enter user
name
Not null
PWD
Text(50)
To enter
password
Not null
TABLE: Stu_Info
Field name
Datatype
DESCRPTION
Constraint
Stu_id
Number(50)
To give a form no.
Primary key
Stu_name
Text(50)
To enter a name
Not null
Stu_address
Text(50)
To enter a address
Not null
Stu_dob
Number(50)
To enter a date of birth
Not null
Stu_gender
Text(50)
To enter a gender
Not null
Stu_category
Text(50)
To enter a category
Not null
Stu_email id
Text(50)
To enter a email
Not null
Stu_contactno
Number(50)
To enter a contact no
Not null
Stu_seatno
Number(50)
To enter a exam seat

no
Not null
Stu_board
Text(50)
To enter a examination
board
Not null
TABLE: Stu_mark
45
Field name
Data type
DESCRIPTION
Constraint
Stu_id
Number(50)
To give a form no.
Primary key
English
Number(3)
Enter a English marks
Not null
Math
Number(3)
Enter a maths marks
Not null
Science
Number(3)
Enter a science marks
Not null
Social science
Number(3)
Enter a ss marks
Not null
Language
Number(3)
Enter a language marks
Not null
Total
Number(3)
Total
Not null
percentage
Number(10)
Percentage
Not null
TABLE: Stu_Admission
Field name
Data type
DESCRIPTION
Constraint
Stu_id
Number(50)
For std id
Primary key
Shift
Text(10)
Choose a shift
Not null
Course
Text(50)
Choose a course
Not null
46
47
It is a startup form which is shown for few seconds and gives a short
introduction about software
48
It is a login form in which the user enters its Username and Password to use the
system; it is used for security purpose.
49
It is the main form after the login form and provides different menus and
submenus used for different operations.
50
The Candidate Registration menu has two submenus New Candidate

Registrationand Edit Registration used to add new candidate details and edit if
required
51
The Admission menu has one submenu Admission Form for the process of the
admission filling details
52
The Display menu has two submenus Merit List and Display Information
which are the crystal reports.
53
The exit menu has the sub menus one Logout which takes back to login form
and the Exit which exits from the application.
54
This form is used for the getting details of new candidate.
55
This form shows the msgbox which displays candidate is

successfully registered.
56
This shows the crystal report of the

information of the candidate.
57
This is the merit list on the basis of the total

marks got by candidate
58
This form is used for the filling details necessary for the admission process.
59
This is the sample form filled with the details.
60
This the conformation msgbox after clicking

submit.
This the congratulation msgbox which informs the

details candidate selected.
61
62
Testing of the computer examination system is done under

various operating systems. Some of the tests were successful and
some were failed.
Testing over different Operating Systems

It was been tested with the different operating systems even. No matter I
need to change some of the coding for different operating systems.
Although now Computer examination system runs successfully in the
operating systems as Windows 98, 98 SE, NT, XP,2000.
Testing with different Data

Test with the random data was carried out which results in to successful
test. The validity functions were used to check the input data which
opposed the unwanted data and displays appropriate messages.
63
64
Any work may not be always perfect. There may be some errors
or some defects in the work .We have taken enough care to
make the project user friendly and more attractive and
interactive.
Even though we never claim that this system may fulfill
all the requirement of the entire user in every condition. After
doing this project,we have learn many things and we would like
to thanks the entire concerned individual who has contributed to
our precious learning
The project was taking to long and we face many
difficulties we had been resolved effective guidance of our
project guide and professors.
We are sure that we can perform better and better as we
step on the ladder of the experience
AS Experience Makes A Person Perfect
Thanks.
65
Books Referenced:
-MSDN (Microsoft Devlopers Network) collection
66
-Step By Step Visual Studio 2008

- Mastering Visual Basic.Net
-Black book Visual Basic.Net
Websites Referred:
www.google.com
www.java2s.com
www.vb.Netcode.com
www.microsoft.com
www.msdn.com
www.vbdotnetheaven.com
www.vbdotnetforums.com
www.developerfusion.com
www.codeproject.com
www.dotnetspider.com
http://vb.net-informations.com
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ADMISSION MANAGEMENT SYSTEM