BUSINESS PROCESS PROCEDURE

File Name:
Responsibility:

Title:
Organization/Area:

Process Vendor Down Payment Clearing

Accounts Payable

260425560.doc
Accounts Payable Staff

Release:
Status:

R/3 4.6C

Overview
Trigger:
Business Process Description Overview
You can clear the down payment with the closing invoice by either:

Transferring the down payment to the payables account and taking account of this transfer when posting the payment, or
Directly clearing the down payment with the invoice when the outgoing payment is made

You can carry out both procedures manually or automatically using the accounts payable payment program.

Input - Required Fields

Document Date
Document Type
Company Code
Posting Date
Currency
Vendor Account Number

Output Results

Tips and Tricks

Field Value / Comments

Document Entry Date
Defaults to KA
Financial company code
Effective date
Document Currency

Comments

BUSINESS PROCESS PROCEDURE

File Name:
Responsibility:

Title:
Organization/Area:

Process Vendor Down Payment Clearing

Accounts Payable

260425560.doc
Accounts Payable Staff

Release:
Status:

R/3 4.6C

Procedural Steps
1.1.

Access the Clear Vendor Down Payments transaction by:

Via Menus

Node

Via Transaction Code

1.2.

Transaction code Text

Nodes
F-54
Preceding node
Preceding node
Preceding node
Preceding node
Preceding node

Clearing
Down payment
Document entry
Accounts Payable
Financial Accounting
Accounting

Nodes
F-54
Preceding node
Preceding node
Preceding node
Preceding node
Preceding node
Preceding node
Preceding node

Clearing
Down payment
Document entry
Vendor menu
Postings
Real estate general contract
Real Estate Management
Accounting

F-54

On the Clear Vendor Down Payment: Header Data screen, enter information in the fields
specified in the table below:
<<< Screen print goes here>>>

Field Name
Document Date
Document Type
Company Code
Posting Date
Period

Description
Document Entry Date
Document type that the transaction
will post as
Financial company code
Effective date
Enter the fiscal period

Currency/rate

Document Currency

Reference

Enter the reference document

number

Doc. header text

Enter document header explanations

or notes
Enter the account number for vendor

Line Item

Enter the number of the invoice the

transaction belongs to
Enter the relevant line item

Fiscal Year

Enter the relevant Fiscal Year

Assignment

The assignment number is an

additional information reference field
in the line item.

Vendor Account
Number
Relevant Invoice

R/O/C
R
R

User Action and Values

Enter the proper date of the document
Defaults to KA

R
R
R

Enter desired company code

Defaults to current date
The proper period will default for the
entered posting date
Enter desired currency if different than
the defaulting currency
Reference document number
contains the document number for
customer/vendor
Utilize this field according to your
companys established procedures
Enter the proper vendor account
number
You may leave this field blank to select
from all down payments for this vendor
You may leave this field blank to select
an item from the screen that follows
You may leave this field blank or enter
the desired fiscal year
You can either enter the field contents
manually, or have the system define
them automatically in the master
record via the sort key field.

Comments

The program can

display the
account line items
sorted according
to the content of
this field.

BUSINESS PROCESS PROCEDURE

File Name:
Responsibility:
Text

Title:
Organization/Area:

Process Vendor Down Payment Clearing

Accounts Payable

260425560.doc
Accounts Payable Staff

Release:
Status:

Contains an explanatory text on the

line item.

R/3 4.6C

Enter a text manually or transfer a

standard text. To transfer a standard
text you enter the corresponding text
variable with a prefixed equals sign
(=XXXX).

Texts with an
asterisk at the first
position are
transferred into
the line item list
for the
correspondence,
for example, in
dunning letters or
payment
confirmations. It is
a requirement,
that the field
"Segment text" is
present in the
form for the
correspondence.

Note: In column R/O/C of above table, R = Required, O = Optional, C = Conditional

Select the Process Down Payments button to proceed.
1.4.

On the screen Clear Vendor Down Payment: Choose Down Payments, choose the down
payments to be cleared by clicking the checkbox to the left of the item.

1.5.

After the item(s) is selected, access the menu path Document Simulate to review the
accounting document.

1.6.

On the screen Clear Vendor Down Payment: Display Overview, review the highlighted
accounting document for missing or incorrect information. To edit, double click on the
line item.

1.7.

Once the document is reviewed, post the document by clicking on the Save icon.
NOTES: The system will return a document number for the cleared vendor down payment.