How to Sort and Filter Lists in

Excel

Beginning
Before you do anything, your screen should appear similar to this.

Sorting or Filtering
First, select all cells by clicking the square between row 1 and column A.
The screen should turn to shades of blue and gray.

Sorting or Filtering
Go to the middle of the ribbon (the upper, light blue portion of the screen with formatting buttons)
Click the drop down arrow to the side of merge and center.
Click on unmerge cells. This must be done before sorting and filtering can occur.

Sorting or Filtering
Remove all header/title rows on the worksheet.
Right click on the number of the row you want to delete.
Click delete.
Repeat until all header/title rows are gone.

Sorting and filtering cannot be completed until the header/title rows have been deleted.*
*DO NOT delete the column headings (ID, name, email, etc.)

Deleting Multiple Rows at Once

Press and hold the control button on the keyboard.
Click the numbers of the rows you wish to delete.

Deleting Multiple Rows at Once

Right click on one of the rows that you selected to delete.
After the menu appears, click delete.

Sorting and filtering cannot be

completed until
1. All cells have been unmerged
and
2. All header/title rows have been
deleted!*
*DO NOT delete column headings!
(ID, name, email, etc.)

Sorting (will rearrange items in a list using column titles)

Select all of the cells as you did before by clicking on the square between row 1 and column A.
Go to the far right corner of the screen and click sort and filter.
Then click custom sort.

Sorting
In the box that appears, click the drop down arrow of sort by.
Select the column that you want to sort.
Then click ok.

List sorted by Student Class

This is the final version of the example list sorted by Student Class.
The list could have been sorted using any column.

Filtering (will isolate specific items in a list)

Select all of the cells as you did before by clicking on the square between row 1 and column A.

Go to the far right corner of the screen and click sort and filter.

Then click filter.

*Note: Sorting and filtering are independent tasks. Filtering can be completed before sorting and can also be
done without sorting.

Filtering
Drop down arrows appear

Filtering
Click the drop down arrow at the top of the column that you want to filter.

Filtering
Uncheck select all.

Filtering
Then, check the box(es) of the items you want to remain.
Then click ok.

The Final Sorted and Filtered List

This is the final version of the example list filtered to display only sophomores 1 and 2.
Any column on this document could have been used as an example and any class could have been selected.

Finishing
After you have finished sorting and/or filtering your lists, save the file
Click the office button
Move the pointer over the Save As tab
Then, click on Excel Workbook

Saving the Document

Name your document
Make sure that it will be saved to the desired location
Click save when you are finished

Sending Emails
After you have saved your document, if you
would like to send an email to your sorted
and/or filtered lists, please refer to the How
to Merge Mail in Word instructions located
on the MySRU-Help page under Faculty and
Staff Training Guides.