PROCEDURE MANUAL

South Coast Business Solutions

DRAFT
Demonstration Purposes Only

Function: HACCP SUPPORT PROGRAMS Proc No 140

Title: Allergen Management

Objective And Scope
WHAT
This procedure identifies the steps to be followed in order to manage the risk of cross contamination
with allergens inherent in the products that we deal with.
WHEN
This procedure shall be followed when developing a strategy for the management of allergen risks
posed by the products that we deal with.
WHERE
This procedure shall be followed at the company head office.
WHY
This procedure shall be followed to ensure that no product containing undeclared allergens leaves the
premises.

PROCEDURE DETAILS
RESPONSIBLE
STEP ACTIVITY OUTLINE OFFICER
The awareness and vigilance of all staff is essential to the successful
management of the Allergen Risks posed by the
products that we deal with. The following steps outline the strategies
adopted by management to manage/eliminate the risk
of cross contamination with allergens.

Raw Materials Analysis

1 Undertake an analysis of all raw materials (including Formulated multi Quality Manager .
component ingredients) used in the facility and check that all allergens
identified have been noted against the corresponding Approved Input.
D1 Detailed Instructions
Ensure that the analysis is carried out in sufficient detail to capture
allergens contained within formulated multi component ingredients. All
identified allergens must be noted against the Approved Input that
contains them, once noted they will be automatically added into the
Allergen Register.

Approved Suppliers
2 Ensure that the process for assessing the suitability of suppliers and Quality Manager .
products to be added to the Approved Suppliers Register adequately
addresses the suppliers management of allergens.
D2 Detailed Instructions
Approved supplier suitability is assessed primarily by the use of the
Approved Supplier Questionaire. This questionaire must require the
supplier to furnish sufficient detail regarding their Allergen Management
System to enable an assessment to be made of the integrity of the
products being supplied.

New products must not be added to the Approved Inputs Register until an
Allergen Impact Assessment has been complete
Product Traceability
3 Ensure that adequate systems are in place to enable product traceability to Quality Manager .
be maintained from Receipt Of Raw Materials through to Dispatch/Delivery
Prepared By : A Quality Manager Page 1 of 3 Document Ref:
Approved By : Issue No : 1
Approval Date : Revision No : 0
Controlled Copy No 1
Document produced by HACCP Manager Software -www.scbs.net.au
 PROCEDURE MANUAL
South Coast Business Solutions
DRAFT
Demonstration Purposes Only

Function: HACCP SUPPORT PROGRAMS Proc No 140

Title: Allergen Management

PROCEDURE DETAILS
RESPONSIBLE
STEP ACTIVITY OUTLINE OFFICER
to the customer.

Staff Training
4 Ensure that all existing staff are appropriately trained in the importance of Quality Manager .
Allergen management and that all new staff receive this training as part of
the employee induction process.
D4 Detailed Instructions
As an absolute minimum this training must include the following.

Allergen definition
Consequences to sensitive people
Importance of allergen control
Common areas where problems occur
Control measures

A powerpoint Training presentation covering the above has been

developed and can be accessed from the link below.
Attached Documents
CBT\CBT - Allergens.ppt
Allergen Register
5 Ensure that all Allergens contained in the ingredients that we use are Quality Manager .
entered in the Allergen Register.
D5 Detailed Instructions
All allergens that have been identified and noted against the appropriate
approved input are automatically added to the Allergen Register.
Goods Receival
6 Ensure that goods receival procedures adequately address the risk of Quality Manager .
cross contamination with Allergens
D6 Detailed Instructions
As a minimum Goods Receival procedure must provide for a Visual
Inspection of the delivery vehicle, a check that the Raw Materials being
received are from an Approved Supplier, a check that the Raw Materials
being received are on the Approved Inputs Register, instructions
regarding product segregation and instructions for dealing with non
conforming product.
Raw Materials - Storage & Handling
7 Ensure that Raw Material storage and handling procedures adequately Quality Manager .
address the issue of cross contamination with allergens.
D7 Detailed Instructions
Raw Material storage procedure must adequately address issues of
Product Segregation, product storage after opening of original containers
and use of utensils as a minimum.
Cleaning and Sanitation
8 Ensure that cleaning procedures adequately address the issue of cross Quality Manager .
contamination with allergens.
D8 Detailed Instructions
Prepared By : A Quality Manager Page 2 of 3 Document Ref:
Approved By : Issue No : 1
Approval Date : Revision No : 0
Controlled Copy No 1
Document produced by HACCP Manager Software -www.scbs.net.au
 PROCEDURE MANUAL
South Coast Business Solutions
DRAFT
Demonstration Purposes Only

Function: HACCP SUPPORT PROGRAMS Proc No 140

Title: Allergen Management

PROCEDURE DETAILS
RESPONSIBLE
STEP ACTIVITY OUTLINE OFFICER
Cleaning procedures must detail the steps to be taken when cleaning
between batches of both compatible products containing no allergens or
the same allergens and incompatible products containing different or no
allergens.

Production Scheduling, Production and Rework

9 Ensure that production scheduling is carried out in such a manner as to Quality Manager .
minimise the risk of cross contamination with allergens.
D9 Detailed Instructions
Batch changing matrices should be developed that detail the cleaning
procedures required when changing production from one product to
another.

10 Ensure that production areas are designed in such a manner that all raw Quality Manager .
materials can be properly segregated wherever necessary, that wherever
possible dedicated equipment and processing lines are used and that the
company GMP Policy adequately addresses the issue of cross
contamination with allergens.
D10 Detailed Instructions
Production procedures must prohibit the reuse of single use disposable
items.

11 If Rework is to be undertaken a "Like into Like" approach must be adopted Quality Manager .
and Rework procedures that properly address the allergen cross
contamination issues that can arise as a result of Rework must be included.

Labelling
12 Ensure that product labelling is accurate and in particular that no Quality Manager .
undeclared allergens are present in any product released from the facility.
D12 Detailed Instructions
Labelling is controlled by the Label Management and Review procedure.

13 Ensure that Finished Goods storage and handling procedures adequately Quality Manager .
address the issue of cross contamination with allergens.

Prepared By : A Quality Manager Page 3 of 3 Document Ref:

Approved By : Issue No : 1
Approval Date : Revision No : 0
Controlled Copy No 1
Document produced by HACCP Manager Software -www.scbs.net.au