Title:

Employee Self Service

Organisation Area : Human Capital Management
Responsibility :

HR End User

Employee Self Service

Purpose
This service enable employees to create, view, and modify data anytime and anywhere, using
multiple technologies. Provides an employee-centric portal. With easy access to the information they
need to do their jobs, employees can manage duties that were previously handled for them.
Relieves HR from its administrative burden so it can focus on its strategic mandate
Consolidate efforts for delivering the same services to different groups within an
organization.
Role Based access to the Services
Personalization by the end user
The Employee Self-Service component employees to create, display, and change their own
data in the Enterprise Portal

Pre Requisite
To get use of SAP ESS Portal, it is a pre-requisite for any company to have the below modules
in Existence.
o
o
o
o
o
o

Personnel Administration for Employee Personal Data

Organizational Management for work flow and Authorizations
Time Management for Working Time
Payroll for Benefits and Payments
Personnel Development for Career and Job
Travel Management for Travel Expenses

Procedure

1.

Logon to Portal:
The Employee should follow the steps below to enter into portal
o
o

Select internet explorer icon and double click on it.

Enter the site address http://hppepqcidb.hppcl.gov.in:50000/irj/portal, the system will
display the screen as follows:

File name: Employee Self Service

Version: 1.0
Last Modified:

Accenture IDB

Page 1 of 36

Title:
Employee Self Service
Organisation Area : Human Capital Management
Responsibility :

HR End User

Log on

o
o

Enter the EP user ID given (Ex: SARATHM), password and click on

Now system will take you to the home page of your Portal as shown below.

File name: Employee Self Service

Version: 1.0
Last Modified:

Icon.

Accenture IDB

Page 2 of 36

Title:
Employee Self Service
Organisation Area : Human Capital Management
Responsibility :

2.

HR End User

Employee Search:
The Employee should follow the steps below to enter into Employee Search Page
o
o

Click on Employee Search Page tab

in the ESS menu (or) click
on the Employee search icon in the overview page.
The system will take you to the employee search screen as shown below:

2.1 Who is Who:

The Employee should follow the steps below to enter into who is who screen:
o
o

Click on who is who tab

in the Employee search page.
The system will take you to the who is who screen were you can search your colleague
employees by providing the selection criteria like First Name or Last name of
employees.

The system will display the results as below:

File name: Employee Self Service

Version: 1.0
Last Modified:

Accenture IDB

Page 3 of 36

Title:
Employee Self Service
Organisation Area : Human Capital Management
Responsibility :

HR End User

2.2 Change Own Data:

The Employee should follow the steps below to enter into who is who screen:
o
o

Click on Change own data tab

in the Employee search page.
The system will take you to the change own data screen were the overview of your own
information available

The system will provide you the option of updating the information by clicking the
icon, you will be taken to below screen:

File name: Employee Self Service

Version: 1.0
Last Modified:

Accenture IDB

Page 4 of 36

Title:
Employee Self Service
Organisation Area : Human Capital Management
Responsibility :

HR End User

Once the data is changed please click on the

screen as shown below:

icon and the system will take you to the next

Please click on
icon to save the changes after confirmation, the system will display the
confirmation screen as below:

File name: Employee Self Service

Version: 1.0
Last Modified:

Accenture IDB

Page 5 of 36

Title:
Employee Self Service
Organisation Area : Human Capital Management
Responsibility :

3.

HR End User

Working Time:
The Employee should follow the steps below to enter into Working Time Page
o
o

Click on Working Time Page tab

in the ESS menu (or) click on the
Working time icon in the overview page.
The system will take you to the Working Time screen as shown below:

3.1 Leave Request:

The Employee should follow the steps below to enter into Leave Request screen:
Click on Leave Request tab
in the Working Time page.
The system will take you to the Leave Request screen were you can raise the leave
request by providing all the details as shown below:
File name: Employee Self Service
Version: 1.0
Accenture IDB
Last Modified:
Page 6 of 36
o
o

Title:
Employee Self Service
Organisation Area : Human Capital Management
Responsibility :

HR End User

Details to be entered in the above screen are

Type of Leave
From Date
End Date
From Time ( If time based)
End Time ( If time based)
Note for Approver
After providing above information click on
send screen as show below:

File name: Employee Self Service

icon, the system will take you to the review and

Version: 1.0
Last Modified:

Accenture IDB

Page 7 of 36

Title:
Employee Self Service
Organisation Area : Human Capital Management
Responsibility :

HR End User

Once you feel the details are right please click on

as shown below:

icon, the system will take you to the screen

The Leave Request is created successfully and sends to approver for approval.
Overview of Leave Request:
The Employee should follow the steps below to enter into Leave Request screen:
o
o

Click on Leave Request tab

in the Working Time page.
The system will take you to the Leave Request screen were you can see the
, once you click on the tab the system will display the below
screen

File name: Employee Self Service

Version: 1.0
Last Modified:

Accenture IDB

Page 8 of 36

Title:
Employee Self Service
Organisation Area : Human Capital Management
Responsibility :

HR End User

Approve of Leave Request as a Supervisor:

The Employee (Supervisor or Approver) should follow the steps below to enter into Manager
Self Service:
o
o

Select internet explorer icon and double click on it.

Enter the site address http://hppepqcidb.hppcl.gov.in:50000/irj/portal

o
o

Enter the EP user ID given (Ex: SARATHM), password and click on

Now system will take you to the home page of your Portal

Click on Manager self service tab

in the ESS. The system will
take you to the Manager Self Service screen and click on icon
in
universal work list as shown below:

Log on

Icon.

Double click on the Task or Request displayed under the Task tab by selecting the right one the
system will display the details of the request as shown below:

File name: Employee Self Service

Version: 1.0
Last Modified:

Accenture IDB

Page 9 of 36

Title:
Employee Self Service
Organisation Area : Human Capital Management
Responsibility :

HR End User

Click on the
or
tab based on the information provided by employee. The
system will take you to the Review and Send screen as shown below:

File name: Employee Self Service

Version: 1.0
Last Modified:

Accenture IDB

Page 10 of 36

Title:
Employee Self Service
Organisation Area : Human Capital Management
Responsibility :

After updating the note click on

File name: Employee Self Service

HR End User

icon, the system will display the below screen:

Version: 1.0
Last Modified:

Accenture IDB

Page 11 of 36

Title:
Employee Self Service
Organisation Area : Human Capital Management
Responsibility :

HR End User

Click on
icon, the system will display the below completed screen were it
show you the confirmation of Request approval.

3.2 Time Statement:

The Employee should follow the steps below to enter into Time Statement screen:
o
o

Click on Quota overview tab

in the Working Time page.
The system will take you to the Quota overview screen were you can find all the
information of the Quota available for you as shown below:

Note: Employee can see his quota by providing the Quota type and from key date in selection
criteria and click on display Icon.

File name: Employee Self Service

Version: 1.0
Last Modified:

Accenture IDB

Page 12 of 36

Title:
Employee Self Service
Organisation Area : Human Capital Management
Responsibility :

4.

HR End User

Personnel Information:
The Employee should follow the steps below to enter into Personnel Information Page
o
o

Click on Personnel Information Page tab

in the ESS menu (or)
click on the Personnel information icon in the overview page.
The system will take you to the Working Time screen as shown below:

4.1 Address:
The Employee should follow the steps below to enter into Addresses screen:
o
o

Click on Address tab

in the Personnel Information page.
The system will take you to the Address screen were you can find the address details
as shown below:

File name: Employee Self Service

Version: 1.0
Last Modified:

Accenture IDB

Page 13 of 36

Title:
Employee Self Service
Organisation Area : Human Capital Management
Responsibility :

HR End User

Click on
icon of Correspondence Address, the system will display the existing address details
as shown in the below screen:

If employee needs to update any information please do changes in respective fields and click on the
icon, the system will display the below screen:

Click on the
icon, the system will display the confirmation page with message as the
information is saved.

File name: Employee Self Service

Version: 1.0
Last Modified:

Accenture IDB

Page 14 of 36

Title:
Employee Self Service
Organisation Area : Human Capital Management
Responsibility :

HR End User

4.2 Family Member / Dependents:

The Employee should follow the steps below to enter into Family Member / Dependents screen:
o
o

Click on Family Member / Dependents tab

in the Personnel
Information page.
The system will take you to the Family Member / Dependents screen were you can find
the Family Member / Dependents details as shown below:

File name: Employee Self Service

Version: 1.0
Last Modified:

Accenture IDB

Page 15 of 36

Title:
Employee Self Service
Organisation Area : Human Capital Management
Responsibility :

HR End User

Click on
icon for adding the details of spouse or in the same way for other
family members, the system will display screen as shown below:

Enter the necessary information in respective fields and click on the

display the below screen:

icon, the system will

Click on the
icon, the system will display the confirmation page with message as the
information is saved.

File name: Employee Self Service

Version: 1.0
Last Modified:

Accenture IDB

Page 16 of 36

Title:
Employee Self Service
Organisation Area : Human Capital Management
Responsibility :

5.

HR End User

Benefits & Payment:

The Employee should follow the steps below to enter into Benefits and Payments Page
o
o

Click on Benefits & Payments Page tab

in the ESS menu (or)
click on the Benefits and Payment icon in the overview page.
The system will take you to the Benefits and Payments screen as shown below:

File name: Employee Self Service

Version: 1.0
Last Modified:

Accenture IDB

Page 17 of 36

Title:
Employee Self Service
Organisation Area : Human Capital Management
Responsibility :

HR End User

5.1 Form 16:

The Employee should follow the steps below to access Form 16 screen:
o
o

Click on Form 16 tab

in the Benefits and Payments page.
The system will take you to the Form 16 screen were you can find the list of Form 16s
year wise as shown Below:

Select the Form 16 in the above screen and double click on it. The system will display the Form 16 in
the PDF screen. To see the next page click on the down arrow
arrow

or to go to before page click on up

5.2 Salary Statement:

The Employee should follow the steps below to access Salary Statement screen:
o
o

Click on Salary Statement tab

in the Benefits and Payments page.
The system will take you to the Salary Statement screen were you can find the list of
Salary Statement month wise as shown Below:

File name: Employee Self Service

Version: 1.0
Last Modified:

Accenture IDB

Page 18 of 36

Title:
Employee Self Service
Organisation Area : Human Capital Management
Responsibility :

Click on Icon

File name: Employee Self Service

HR End User

, the system will list pay slips of all the months as shown below

Version: 1.0
Last Modified:

Accenture IDB

Page 19 of 36

Title:
Employee Self Service
Organisation Area : Human Capital Management
Responsibility :

HR End User

Select the Payslip you need to see and double click on it. To see the next salary statement click on
and

to

see

the

previous

salary

statement

click

on

.
To take the print out of the pay slip click on

5.3 Income Tax Declaration:

The Employee should follow the steps below to access Income Tax Declaration screen:
o
o

Click on Income Tax Declaration tab

in the Benefits and
Payments page.
The system will take you to the Income Tax Declaration screen were you can find the
overview screen on Income Tax Declaration screen as shown Below:

Click on
icon for submitting the proposed or actual investments for Tax declaration. The
system will display the below screen:

File name: Employee Self Service

Version: 1.0
Last Modified:

Accenture IDB

Page 20 of 36

Title:
Employee Self Service
Organisation Area : Human Capital Management
Responsibility :

HR End User

Provide the below details in the above screen

o IT Declaration Type
o Sub Type
o Actual Amount or Propose Amount under the type of investment in the table
Once the details are entered then click on

and click on

icon. The system will display the below screen:

Click on
icon to save the information as draft or Click on
icon for sending the details
to the HR or payroll administrator. Once you click on send icon the system will display the confirmation
page as shown below:

File name: Employee Self Service

Version: 1.0
Last Modified:

Accenture IDB

Page 21 of 36

Title:
Employee Self Service
Organisation Area : Human Capital Management
Responsibility :

HR End User

In the Same way you can create the proposed or actual tax declaration under below IT Declaration
Types:
Housing Loan
HRA
Other Incomes

5.4 Claims & Reimbursement:

The Employee should follow the steps below to access Claims & Reimbursement screen:
o
o

Click on Claims & Reimbursement tab

in the
Benefits and Payments page.
The system will take you to the Claims & Reimbursement screen were you can find the
overview screen on Claims & Reimbursement screen as shown Below:

File name: Employee Self Service

Version: 1.0
Last Modified:

Accenture IDB

Page 22 of 36

Title:
Employee Self Service
Organisation Area : Human Capital Management
Responsibility :

Click on

HR End User

icon for submitting the new Claims. The system will display the below screen

Provide the below details in the above screen

o Reimbursement Type
o Request Type
o Requested Amount
Once the details are entered then click on
screen:

icon. The system will display the below

Click on
icon to save the information as draft or Click on
icon for sending the details
to the HR or payroll administrator for approval. Once you click on send icon the system will display the
confirmation page as shown below:

File name: Employee Self Service

Version: 1.0
Last Modified:

Accenture IDB

Page 23 of 36

Title:
Employee Self Service
Organisation Area : Human Capital Management
Responsibility :

HR End User

Approve of Reimbursement as a Payroll Administrative:

The payroll adminstrator should follow the steps below to enter into Manager Self Service
for reimbursement :
o
o

Select internet explorer icon and double click on it.

Enter the site address http://hppepqcidb.hppcl.gov.in:50000/irj/portal

Enter the EP user ID given (Ex: SARATHM), password and click on

Icon.
Now system will take you to the home page of your Portal

o
o

Log on

Click on Manager self service tab

in the ESS. The system
will take you to the Manager Self Service screen and click on icon
in universal work list as shown below:

File name: PA40_HPPCL

Joining Action

Version: 0
Last Modified: 31/03/2012 3:14
PM15:07

SAP Parent
Page 02

Title:
Employee Self Service
Organisation Area : Human Capital Management
Responsibility :

HR End User

Click on the Task or Request displayed under the Task tab by selecting the right one and
then Click on
below:

system will display the details of the request as shown

Select the record and Click on the view button

tab based on the information
provided by employee. The system will take you to the Review and Send screen as shown
below:

File name: PA40_HPPCL

Joining Action

Version: 0
Last Modified: 31/03/2012 3:14
PM15:07

SAP Parent
Page 02

Title:
Employee Self Service
Organisation Area : Human Capital Management
Responsibility :

HR End User

Click on approve
or reject
button based on the employees eligibility.
Once click on approve, request will be approved as shown in below screen.

5.5 Loan Request:

The Employee should follow the steps below to access Loan Request screen:
o
o

Click on Loan Request tab

in the Benefits and Payments page.
The system will take you to the Loan Request screen were you can find the
overview screen on Loan Request screen as shown Below:

File name: PA40_HPPCL

Joining Action

Version: 0
Last Modified: 31/03/2012 3:14
PM15:07

SAP Parent
Page 02

Title:
Employee Self Service
Organisation Area : Human Capital Management
Responsibility :

Click on
below screen:

HR End User

icon for raising the new Loan Request. The system will display the

Provide the below details in the above screen

o Loan Type
o Loan Amount Requested
o Loan Condition
o Repayment Start
File name: PA40_HPPCL
Joining Action

Version: 0
Last Modified: 31/03/2012 3:14
PM15:07

SAP Parent
Page 02

Title:
Employee Self Service
Organisation Area : Human Capital Management
Responsibility :

o
o

HR End User

Repayment Instalment
Note for Approver

Once the details are entered then click on

screen. Click on send for approval icon.

icon. The system will display the Review

To see the overview of loans click on loan request icon in benefits & payments page.

6.

Travel:

The Employee should follow the steps below to enter into Working Time Page
o
o

Click on Travel and Expenses Page tab

in the ESS menu
(or) click on the Travel and Expenses icon in the overview page.
The system will take you to the Travel and Expenses screen as shown below:

6.1 Travel Request:

The Employee should follow the steps below to enter into Travel Request screen:
o
page.

Click on Travel Request tab

File name: PA40_HPPCL

Joining Action

Version: 0
Last Modified: 31/03/2012 3:14
PM15:07

in the Travel and Expense

SAP Parent
Page 02

Title:
Employee Self Service
Organisation Area : Human Capital Management
Responsibility :

HR End User

o
The system will take you to the Travel Request screen were you can raise the
Travel Request by providing all the details as shown below:

Details to be entered in the above screen are

Start Date: * Time:
End Date: Time:
Destination
Country / Region:
Destination:
Additional Information
Activity (Planning):
Reason:
Estimated Costs: INR
Advances: Enter Advances
Cost Assignment:
For Adavanses click on Enter Advance
Advance screen

File name: PA40_HPPCL

Joining Action

, the system will take you to the Travel

Version: 0
Last Modified: 31/03/2012 3:14
PM15:07

SAP Parent
Page 02

Title:
Employee Self Service
Organisation Area : Human Capital Management
Responsibility :

HR End User

Details to be entered in the above screen are

Amount
And click on accept butoon and system will default the Travel Advance amount as shown below

After providing above information click on

review and send screen as show below:

File name: PA40_HPPCL

Joining Action

icon, the system will take you to the

Version: 0
Last Modified: 31/03/2012 3:14
PM15:07

SAP Parent
Page 02

Title:
Employee Self Service
Organisation Area : Human Capital Management
Responsibility :

HR End User

Once you feel the details are right please click on

icon and

for approval of travel request, the system will take you to the screen
as shown below:

The Travel Request is created successfully and sends to approver for approval.
Overview of Travel Request:
The Employee should follow the steps below to enter into overview of Travel Request screen:

Click on Travel and Expenses Page tab

in the
ESS menu (or) click on the Travel and Expenses icon in the overview
page.
The system will take you to the Travel and Expenses screen were you
can see the
, once you click on my trip and
expenses, the system will display the below screen

Approve of Travel Request as a Supervisor:

File name: PA40_HPPCL
Joining Action

Version: 0
Last Modified: 31/03/2012 3:14
PM15:07

SAP Parent
Page 02

Title:
Employee Self Service
Organisation Area : Human Capital Management
Responsibility :

HR End User

The Employee (Supervisor or Approver) should follow the steps below to enter into Manager Self
Service:

Select internet explorer icon and double click on it.

Enter the site address http://hppepdcidb.hppcl.gov.in:50000/irj/portal
Enter the EP user ID given (Ex: SARATHM), password and click on
Log on

Icon.
Now system will take you to the home page of your Portal
Click on Manager self service tab
in the ESS. The
system will take you to the Manager Self Service screen and click on
icon
in universal work list as shown below:

Click on the Task or Request displayed under the Task tab by selecting the right one the system
will display the details of the request as shown below:

Click on the
or
or forward
information provided by employee. Once click on

tab based on the

the travel request is approved.

Once your travel request has been approved , employee can view his/her approved travel request
as shown below:
File name: PA40_HPPCL
Joining Action

Version: 0
Last Modified: 31/03/2012 3:14
PM15:07

SAP Parent
Page 02

Title:
Employee Self Service
Organisation Area : Human Capital Management
Responsibility :

HR End User

6.2 Travel Expense Report:

The Employee should follow the steps below to enter into Travel Expense screen:

Click on Travel Expense Report tab

in the Travel
and Expense page.
The system will take you to the Travel expense screen were you can
raise the Travel Expense as shown below:

Select the trip and schema as domestic or international and click on start
take you in travel expense screen
File name: PA40_HPPCL
Joining Action

Version: 0
Last Modified: 31/03/2012 3:14
PM15:07

, the system will

SAP Parent
Page 02

Title:
Employee Self Service
Organisation Area : Human Capital Management
Responsibility :

HR End User

Click on Enter Receipt, system will take you to below screen:

Click on New entry button

screen

and select expense type and entered detail in the below

File name: PA40_HPPCL

Joining Action

From Date: * To Date:

Description:
Document No.: *
Location: *
Country / Region:
Business Purpose: *
Participants:

Version: 0
Last Modified: 31/03/2012 3:14
PM15:07

SAP Parent
Page 02

Title:
Employee Self Service
Organisation Area : Human Capital Management
Responsibility :

HR End User

After providing above information click on

below:

icon, the system will add receipt as show

After providing above information click on

review and send screen as show below:

icon, the system will take you to the

File name: PA40_HPPCL

Joining Action

Version: 0
Last Modified: 31/03/2012 3:14
PM15:07

SAP Parent
Page 02

Title:
Employee Self Service
Organisation Area : Human Capital Management
Responsibility :

HR End User

Once you feel the details are right please click on

icon and

for approval of travel request, the system will take you to the screen
as shown below:

The Travel Request is created successfully and sends to approver for approval.
Overview of Travel Request:
The Employee should follow the steps below to enter into overview of Travel Request screen:

Click on Travel and Expenses Page tab

in the
ESS menu (or) click on the Travel and Expenses icon in the overview
page.
The system will take you to the Travel and Expenses screen were you
can see the
, once you click on my trip and
expenses, the system will display the below screen

File name: PA40_HPPCL

Joining Action

Version: 0
Last Modified: 31/03/2012 3:14
PM15:07

SAP Parent
Page 02