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AgriSafe Network

November 2012

Board Member Code of Ethics

As a member of this board, I will:

Represent the interests of all people this organization serves.
Not use the organization or my service on this board for my own
advantage, or for the individual advantage of my family, friends, or
business associates.
Keep confidential information confidential.
Approach all board issues with an open mind, prepared to make the
best decisions for the whole organization.
Do nothing to violate the trust of those who elected me to the board or
of those we serve.
Focus my efforts on the mission of the organization and not my
personal goals.
Never exercise authority as a board member except when acting in a
meeting with the full board or as the board delegates me

Board member signature__________________________ Date__________

Confidentiality Procedure

A. All paid staff and volunteers will read the operational policy on
confidentiality and attest in writing to having done so prior to working with
any patient or client.
B. Those not working directly with patients or clients (e.g., administrative
staff, members of the board of directors, committee members and volunteers),
will review the policy and attest to keeping confidential information
confidential at the time of their orientation.


The operational policy on confidentiality shall be reviewed

frequently, at least annually, to assure that the privacy of our
patient/clients/contributors is uppermost in each of our minds.


It is the responsibility of each person to see that he respects

Confidentiality. A mutual agreement to help one another to understand and
respect confidentiality is encouraged.

Operational Policy: Confidentiality

At no time is the name of a patient or client used unless it is necessary for the service
being delivered to that person. At no time is the name of a financial supporter to be used
unless necessary in the management and control of cash or fundraising efforts.
It is the intention of the organization to preserve individual privacy. The organization
believes that any extra person knowing about an individuals business at the organization
constitutes an invasion of privacy. Therefore, prior to the beginning of employment or
association with the organization, each employee or volunteer is requested to confirm in
writing her/his intention to abide by these confidentiality policies. The signed declaration
will be part of the individuals permanent personnel file.
I agree to respect the confidentiality of all patient/client/contributor information of which
I gain directly or indirectly in my work at this organization.

Signature ______________________________ Date __________________________

Boards need a Conflict of Interest Policy

A potential danger area for board members is conflict of interest. It is an
important concern, because even the appearance of putting your personal interests ahead
of the nonprofits can seriously damage an organizations credibility.
Some states have laws that define conflict of interest for nonprofit board
members, while others do not. Your boards best protection is to write your own board
policy for the issue. The policy should be reviewed annually and all new board members
should read and sign it. The signed statement should be kept on file. I have included a
Conflict of Interest Policy below:

Conflict of Interest Policy

Business or professional interests: Board members have outside business and
professional interests. However, they may not make a profit in their outside employment
or business interests from their service on this organizations board of directors, in any
way. During board meetings, members shall disclose any conflict of interest involving an
issue before the board. While they may participate in discussion of the issue, they shall
not vote.
Gifts, gratuities: Board members hold a wide range of personal beliefs, values and
commitments. These can present a conflict of interest if they prevent: members from
acting for the benefit of the full organizations; members from carrying out their
responsibilities as board members; or if board members attempt to use their board office
to further their personal interests; or to convince other board members, the administrator
or staff to act upon the board members wishes.
Abuse of the board office: Board members should not abuse their office by using the
nonprofit staff, services, equipment or property for their personal or family gain.

Board members Signature __________________________ Date __________________