Accounts Receivable

@ Jitendra Sahoo
1

Accounts Receivable

Step 1: Define Customer Account Group T Code: OBD2

Menu Path: Display IMG >Financial Accounting >Accounts Receivable & Accounts Payable >Customer Accounts >
Master Data >Preparations for Creation of Master Data >Define Account Groups with Screen Layout (Customers)

Click New Entries
Account Group =
Name =
Double Click on Company Code Data
Double Click on Account Management
Choose Required Entry against Reconciliation Accounts Click Enter & Save

Step 2: Create Number Ranges for Customer Accounts T Code: XDN1

Master Data >Preparations for Creating Customer Master Data >Create Number Ranges for Customer Accounts

Click Change Intervals
Click Insert Intervals
No =
From number =
To number = Click Enter & Save

Step 3: Assign Number Ranges to Customer Account Groups T Code: OBAR

Master Data >Preparations for Creating Customer Master Data >Assign Number Ranges to Customer Account
Groups

Click Position
Account Group = Click Enter
Account Group =Number Range Click Save

Step 4: Define Tolerance (Customers) T Code: OBA3

Menu Path: Display IMG >Financial Accounting >Accounts Receivable & Accounts Payable >Business
Transactions >Incoming Payments >Manual Incoming Payments >Define Tolerances (Customers)

Click New Entries
Company Code =
Tolerance group = Blank
Text = Click Save

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Step 5: Create General Ledger Account T Code: FS00

Menu Path: SAP Easy Access >Accounting >Financial Accounting >General Ledger >Master Records >Individual
Processing >Centrally

Click Create button

GL Account No =
Company Code =

Type/Description Tab

Account Group =

P&L Statement Account
Balance Sheet Account

Short Text =
Long Text =

Control Data Tab

Account Currency
Only balances in local currency
Reconciliation Account for Account Type
Open item management
Line item display
Sort Key

Create/Bank/Interest Tab

Field Status Group = Click Save

Step 6: Create Customer Master T Code: XD01

Menu Path: SAP Easy Access >Accounting >Financial Accounting >Accounts Receivable >Master Records >
Maintain Centrally >Create

Company Code =
Account Group = Click Enter

Title =
Name =
Country = Click Enter

Reconciliation Account =
Sort Key =
Cash Management Group = Click Enter
Payment Terms = Click Enter & Save

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Step 7: Define Document Types and Number Ranges T Code: OBA7

Menu Path: Display IMG >Financial Accounting >Financial Accounting Global Settings >Document >Document
Header >Define Document Types

Click Position
Document type = Click Enter
Select Document Type
Click Details button
Click Number Range Information T Code: FBN1

Company Code =
Click Change Intervals
Click Insert Interval

No =
Year =
From Number =
To Number = Click Enter & Save

Scenarios I: Customer Invoice with Full Receipt

Step 8: Posting Customer Invoice T Code: F-22

Menu Path: SAP Easy Access >Accounting >Financial Accounting >Accounts Receivable >Document Entry >
Invoice - General
Document Date =
Company Code =
Posting Date =
Currency =

Posting Key = (01 =Debit Customer Account)
Account = Click Enter

Amount =
Text =
Posting Key = (50 =Credit G/L Account)

Amount =
Business Area =
Text =

Menu >Document >Simulate Click Save

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Step 9: Display Customer Account Line Item T Code: FBL5N
Menu Path: SAP Easy Access >Accounting >Financial Accounting >Accounts Receivable >Account >Display /
Change Line Items

Customer Code =
Company Code =
Choose All Items Click Execute

Step 10: Customer Balance Display T Code: FD10N

Menu Path: SAP Easy Access >Accounting >Financial Accounting >Accounts Receivable >Account >Display
Balances

Customer Code =
Company Code =
Fiscal Year = Click Execute

Step 11: Post Incoming Payment (Full) T Code: F-28
Incoming Payments
Document Date =
Company Code =
Posting Date =
Currency =
Doc Header Text =

Account =
Business Area =
Amount =
Value Date =
Text =

Account =
Click Process Open Items


Change Line Items

Customer Code =
Company Code =

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Scenarios II: Customer Invoice with Partial Payment


Invoice - General
Document Date =
Company Code =
Posting Date =
Currency =


Amount =
Text =

Amount =
Business Area =
Text =


Change Line Items

Customer Code =
Company Code =

Step 15: Post Incoming Payment (Partial) T Code: F-28
Incoming Payments
Document Date =
Company Code =
Posting Date =
Currency =
Doc Header Text =

Account =
Business Area =
Amount =
Value Date =
Text =

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Account =
Click Partial Payment
Activate Invoice Document No
Change Payment Amount Click Enter


Change Line Items

Customer Code =
Company Code =

Scenarios III: Customer Invoice with Residual Receipt


Invoice - General
Document Date =
Company Code =
Posting Date =
Currency =


Amount =
Text =

Amount =
Business Area =
Text =


Change Line Items

Customer Code =
Company Code =

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Step 19: Post Incoming Payment (Residual) T Code: F-28
Incoming Payments
Document Date =
Company Code =
Posting Date =
Currency =
Doc Header Text =

Account =
Business Area =
Amount =
Value Date =
Text =

Account =
Click Residual Payment
Click Select All & Click Deactivate Items
Select Document & Click Activate
Double Click on Residual Items Amount against Invoice Document

Menu >Document >Simulate

Double Click Blue Line Vendor Line Item

Text = Click Display Document Overview Click Save


Change Line Items

Customer Code =
Company Code =

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Customer Receipt Difference & Rounding Off Difference

Step 21: Define Reason Codes for Payment Difference & Rounding Off Difference T Code: OBBE

Transactions >Incoming Payments >Incoming Payments Global Settings >Over Payment / Under Payment >
Define Reason Codes

Click New Entries
Reason Code =
Short Text =
Long Text =
Select C

Click New Entries
Reason Code =
Short Text =
Long Text =
Select C Click Enter & Save

Step 22: Create Payment Receipt Difference GL Account T Code: FS00


Click Create button

GL Account No =
Company Code =


Account Group =


Short Text =
Long Text =

Control Data Tab

Account Currency
Line item display
Sort Key


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Post Automatically Click Save

Step 23: Create Rounding Off Difference GL Account T Code: FS00


Click Create button

GL Account No =
Company Code =


Account Group =


Short Text =
Long Text =

Control Data Tab

Account Currency
Line item display
Sort Key



Step 24: Define Accounts for Payment Difference & Rounding Off Difference T Code: OBXL

Transactions >Incoming Payments >Incoming Payments Global Settings >Over Payment / Under Payment >
Define Accounts for Payment Difference

Chart of Accounts =

Select Debit / Credit
Select Reason Code
Click Accounts Click Save

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Reason Code =
Debit =
Credit =
Reason Code =
Debit =
Credit = Click Enter & Save


Invoice - General
Document Date =
Company Code =
Posting Date =
Currency =


Amount =
Text =

Amount =
Business Area =
Text =


Change Line Items

Customer Code =
Company Code =

Step 27: Post Incoming Payment (Residual) T Code: F-28
Incoming Payments
Document Date =
Company Code =
Posting Date =
Currency =
Doc Header Text =

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Account =
Business Area =
Amount =
Value Date =
Text =

Account =
Click Residual Payment
Click Select All & Click Deactivate Items
Select Document & Click Activate
Double Click on Residual Items Amount against Invoice Document

Menu >Document >Simulate

Double Click Blue Line Vendor Line Item
Text = Click Display Document Overview Click Save


Change Line Items

Customer Code =
Company Code =

Advance Payment (Down Payment)

Step 29: Create General Ledger Account T Code: FS00


Click Create button

GL Account No =
Company Code =


Account Group =


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Short Text =
Long Text =

Control Data Tab

Account Currency
Line item display
Sort Key



Step 30: Maintain Account Configuration (Special GL) T Code: OBXR

Menu Path: Display IMG >Financial Accounting >Accounts Receivable & Accounts Payable >Business Transactions
>Down Payment Received >Define Reconciliation Account for Customer Down Payments

Select Special GL Indicator = A Click Choose
Chart of Accounts = Click Enter
Reconciliation Account =
Special GL Account = Click Enter & Save

Step 31: Post Customer Down Payment T Code: F-29

Menu Path: SAP Easy Access >Accounting >Financial Accounting >Accounts Receivable >Document Entry >Down
Payment >Down Payment

Document Date =
Company Code =
Posting Date =
Currency =
Document Header Text =

Account =
Special GL Indicator = A

Bank Account =
Business Area =
Amount =
Value Date =
Text = Click Enter

Amount =
Text =

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Step 32: Customer Line Item Display T Code: FBL5N
Change Line Items

Customer Code =
Company Code =
Choose All Items
Select Normal Items
Select Special GL Transactions Click Execute


Invoice - General
Document Date =
Company Code =
Posting Date =
Currency =


Amount =
Text =

Amount =
Business Area =
Text =


Step 34: Post Incoming Payment (Partial) T Code: F-28
Incoming Payments
Document Date =
Company Code =
Posting Date =
Currency =
Doc Header Text =

Account =
Business Area =
Amount =

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Value Date =
Text =

Account =
Click Partial Payment


Step 35: Clearing Down Payment T Code: F-39

Menu Path: SAP Easy Access >Accounting >Financial Accounting >Accounts Receivable >Document Entry >Down
Payment >Clearing

Document Date =
Company Code =
Posting Date =
Currency =
Account Number =
Text =

Click Process Down Payments
Transfer posting = Click Enter & Save

Change Line Items

Customer Code =
Company Code =
Choose All Items
Select Normal Items

Step 37: Clear Customer T Code: F-32

Menu Path: SAP Easy Access >Accounting >Financial Accounting >Accounts Receivable >Account >Clear

Account =
Clearing Date =
Company Code =
Currency =



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Change Line Items

Customer Code =
Company Code =
Choose All Items
Select Normal Items

Step 39: Customer Credit Memo T Code: F-27

Menu Path: SAP Easy Access >Accounting >Financial Accounting >Accounts Receivable >Document Entry >Credit
Memo - General

Document Date =
Company Code =
Posting Date =
Currency =

Posting Key = (11 =Credit Customer Account)
Amount =
Text =

Posting Key = (40 =Debit G/L Account)

Amount =
Business Area =
Text =


Change Line Items

Customer Code =
Company Code =
Choose All Items
Select Normal Items

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Terms of Payment

Step 1: Maintain Terms of Payment T Code: OBB8

Menu Path: Display IMG >Financial Accounting >Accounts Receivable and Accounts Payable >Business
Transactions >Incoming Invoices/Credit Memos >Maintain Terms of Payment

Click New Entries
Payment Terms =
Sales Text =10 Days 10%; 20 Days - 5%; 30 Days due

Account Type: Select Vendor
Select Customer

Default Baseline Date: No Default / Document Date / Posting Date / Entry Date

Payment Terms:

Term Percentage No. of Days
1 3 10
2 2 20
3 30 Click Enter & Save

Step 2: Create Cash Discount Allowed GL Account T Code: FS00


Click Create button

GL Account No =
Company Code =


Account Group =


Short Text =
Long Text =

Control Data Tab

Account Currency
Line item display

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Sort Key



Step 3: Define Accounts for Cash Discount Granted T Code: OBXI

Menu Path: Display IMG >Financial Accounting >Accounts Receivable and Accounts Payable >Business
Transactions >Incoming Payments >Incoming Payments Global Settings >Define Accounts for Cash Discount
Granted

Chart of Accounts Click Enter
Account Number = Click Enter & Save


Invoice - General
Document Date =
Company Code =
Posting Date =
Currency =


Amount =
Text =

Amount =
Business Area =
Text =


Change Line Items

Customer Code =
Company Code =

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Step 6: Post Incoming Payment T Code: F-28
Incoming Payments
Document Date =
Company Code =
Posting Date =
Currency =
Doc Header Text =

Account =
Business Area =
Amount =
Value Date =
Text =

Account =


Change Line Items

Customer Code =
Company Code =

Step 8: Display GL Account Balance T Code: FS10N

Menu Path: SAP Easy Access >Accounting >Financial Accounting >General Ledger >Account >Display balances

GL Account =
Company Code =

Sales Tax

Step 1: Define Procedure T Code: OBYZ

Menu Path: Display IMG >Financial Accounting (New) >Financial Accounting Global Settings (New) >Tax on Sales
/ Purchases >Basic Settings >Check Calculation Procedure

Select Define Procedures
Click Choose
Click New Entries
Procedure =

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Description = Click Enter
Select Procedure
Double Click Control Data
Click New Entries

Step =
Condition Type =
Description =
From =
To =
Account Key = Click Enter & Save

Step 2: Assign Country to Calculation Procedure T Code: OBBG

/ Purchases >Basic Settings >Assign Country to Calculation Procedure

Click Position
Country =
Procedure = Click Enter & Save

Step 3: Define Sales Tax Code T Code: FTXP

/ Purchases >Calculation >Define Tax Code for Sales and Purchases

Country = Click Enter
Tax Code = Click Enter
Text =
Tax Type = Click Enter

Output Tax Rate =
Choose Input Tax Rate
Click Deactivate Line Click Save

Step 4: Define Tax Accounts T Code: OB40

/ Purchases >Postings >Define Tax Accounts

Select Output Tax (MWS)
Menu >Edit >Choose
Chart of Accounts =
Select Tax Code
Tax Code =
Account = Click Enter & Save

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Step 5: Modify Sales GL Accounts T Code: FS00


Select Sales GL Account
Click Change

Control Data Tab

Account Currency =
Tax Category =
Posting without Tax Allowed
Line item display
Sort Key = Click Enter & Save

Step 6: Enter Customer Invoice T Code: F-22

Invoice General

Document Date =
Doc. Type =
Company Code =
Posting Date =
Period =
Currency =
Reference =


Amount =
Select Calculate Tax
Text =

Amount =
Tax Code =
Business Area =
Text =

Menu >Document >Simulate (Shift+f2) Click Save

Select Blue Line Sales Tax Payable Line Item

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Click Supplement
Business Area =
Text =
Click Document Display Overview Click Save

Step 7: Display Document T Code: FB03

Menu Path: SAP Easy Access >Accounting >Financial Accounting >General Ledger >Document >Display

Document Number =
Company Code =
Fiscal Year = Click Enter

Step 8: Display GL Account Balance T Code: FS10N

Menu Path: SAP Easy Access >Accounting >Financial Accounting >General Ledger >Account >Display balances

GL Account =
Company Code =

Step 9: GL Account Line Item Display T Code: FBL3N

Menu Path: SAP Easy Access >Accounting >Financial Accounting >General Ledger >Account >Display Change
line items

GL Account =
Company Code =

Open Items
Cleared Items
All Items

Click Execute (F8)
Double Click on line item to display the document

Dunning

Step 1: Define Dunning Area T Code: OB61

Menu Path: Display IMG >Financial Accounting (New) >Accounts Receivable & Accounts Payable >Business
Transaction >Dunning >Basic Setting for Dunning >Define Dunning Areas

Click New Entries
Company Code =
Area = Blank
Text = Click Save
Ignore Warning Message Click Enter

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Step 2: Define Dunning Procedure T Code: FBMP

Menu Path: Display IMG >Financial Accounting >Accounts Receivable & Accounts Payable >Business Transaction
>Dunning >Dunning Procedure >Define Dunning Procedures

Click New Procedure
Dunning Procedure =
Name =
Dunning Intervals in Days =
No of Dunning Levels =
Line Item Grace Periods =
Interest Indicator =
Select Standard Transaction Dunning
Reference Dunning Procedure for Texts =

Click Dunning Text
Company Code =
Select Customer = Click Enter
Click New Company Code
Company Code = Click Enter

Select Dunning by Dunning Area
Select Separate Notice for Dunning Level Click Save

Click Dunning Text
Company Code =
Select Customer = Click Enter

Dun Form
1 F150_Dunn_01 (Dunning Form)
2 F150_Dunn_02 (Dunning Form with Interest)
3 F150_Dunn_03 (Internal Dunning Notice for Respondent)
4 F150_Dunn_04 (Dunning Form Courier 120)

Click Dunning Levels
Select Always Dun for all Dunning Levels
Click Charges
Currency = Click Enter

Click Back & Click Save

Step 3: Change Customer Master T Code: XD02

Maintain Centrally >Change

Customer =
Click Company Code Data
Click Correspondence

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Dunning Procedure = Click Enter & Save


Invoice General

Document Date =
Company Code =
Posting Date =
Currency =


Amount =
Text =

Amount =
Business Area =
Text =


Change Line Items

Customer Code =
Company Code =

Step 6: Dunning T Code: F150

Menu Path: SAP Easy Access >Accounting >Financial Accounting >Accounts Receivable >Periodic Processing >
Dunning

Run On =
Identification =

Click Parameter
Dunning Date =
Document Posted upto =
Company Code =
Customer = Click Save

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Click Status
Message = Parameters were Maintained

Click Schedule
Output Device = Click Continue
Select Start Immediately
Click Schedule Click Enter
Message = Dun Selection is Complete

Click Dunning Printout
Click Print
Message = Dun Printout is Complete

Click Dunning History
Account Type =
Company Code =
Customer = Click Execute
Select Document Line
Click Display Dunning Notice
Select Dunning Notice Header Click Print Preview

Step 7: Display Customer Master T Code: XD03

Maintain Centrally >Display

Customer =
Click Company Code Data
Click Correspondence Tab
Dunning Procedure =
Last Dunned =
Dunning Level =

Accounts Receivable

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Accounts Receivable

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