Cisco SPA303 IP Phone Revised: May 28, 2014 Page 1 of 11 Setup and Troubleshooting Guide Cisco SPA303 IP Phone
Phone.com Setup and Troubleshooting Guide Cisco SPA303 IP Phone Revised: May 28, 2014 Page 2 of 11 Welcome! This guide contains instructions to help you set up and use your Cisco SPA303 IP Phone. It describes some of the features your phone and your Phone.com service provide, so you can take advantage of what the two together have to offer you. The guide also provides insight into common network problems and how to troubleshoot them. Expect to spend about 15 minutes getting your SPA303 set up and ready to use. Once its set up, your phone will work in nearly the same way as your typical office phone. Some familiarity with networking may be required, especially if you have to change your networks configuration or settings. If you need additional help after reviewing this guide, check out the Additional Service and Support section at the end of this guide. Youll find multiple means of contacting us there. Getting Familiar With Your Phone Thoroughly review Ciscos Quick Start Guide to get familiar with the features and functions of the SPA303. The guide is included in the box, and is also available on the web (www.cisco.com/en/US/docs/voice_ip_comm/csbpipp /ip_phones/quick_start/guide/spa_300_quick_start.pdf). Setting Up Your Phone Before your SPA303 was shipped it was tested with a Phone.com account to make sure it was working properly. Many configuration parameters are set by Phone.com so you dont have to. Phone.com Setup and Troubleshooting Guide Cisco SPA303 IP Phone Revised: May 28, 2014 Page 3 of 11 Connecting It To Your Network
Figure 1: Phone diagram and network setup Use the Ethernet cable that came with your Cisco SPA303 IP Phone to connect an available LAN port on your router to the SW port of your phone (see the solid blue line in Figure 1). If you only have one Ethernet connection nearby and need a computer to share that connection, use another Ethernet cable to connect the network port on your computer to the PC port of your phone (see the dashed blue line in Figure 1). The first time you plug in your SPA303, it will take a few minutes and will reboot twice. Your phone is ready for use once you see both of the following: A text logo on the screen that says Phone.com Your phones extension number next to a green line key Dont power-cycle your phone if the screen shows the firmware updating. You might corrupt the firmware and cause the phone to malfunction. Phone.com Setup and Troubleshooting Guide Cisco SPA303 IP Phone Revised: May 28, 2014 Page 4 of 11 Using Your Phone The Cisco Quick Start Guide already covers basics like placing or answering calls, and putting a call on hold, but not these other commonly used features. Reviewing Your Call History 1. Press the (menu) button, then select the Call History option. 2. Select Redial List, Answered Calls, or Missed Calls. 3. Scroll up and down to review the list of calls. 4. Scroll to the right to see the save softkey, which will save that entry to your phones Directory. Using ThreeWay Conference Calls Create a conference call at any time between an active call and a call on hold. Conference calls are limited to three participants. 1. Place or answer your first call. 2. Press the conf softkey when youre ready to place your second call. 3. Press the confLx softkey when you're ready to join all calls together. Place your threeway conference call on hold and resume each call independently. 1. Press the (hold) button. Your line key will flash red, and the other two calls will hear hold music. 2. Press the line key to resume your first call. 3. Press the line key again to swap over to your second call. 4. Press the confLx softkey to resume the conference with all lines. Phone.com Setup and Troubleshooting Guide Cisco SPA303 IP Phone Revised: May 28, 2014 Page 5 of 11 End your threeway conference call using either of two methods. 1. Hang up to end the call for everyone. 2. Press the join softkey to drop out and let the other participants continue. Transferring Calls Transfer calls to other extensions or phone numbers using your Cisco SPA303 IP Phone. 1. Press the xfer softkey during a call to place it on hold. 2. Dial the transfer destination number. 3. Press the xfer key at any time to transfer the call this could be while you hear ringing, or after someone answers. If you start the transfer process but change your mind, you can resume your original call. 1. Press the cancel softkey. Your call to the transfer destination will disconnect. 2. Press the line key to resume your original call. Storing Personal Directory Entries Store a list of Personal Directory Entries in your Cisco SPA303 IP Phone for quick access. Press the dir softkey to access the options to add to or search through the list. Dont forget you can add entries from your Call History lists using the save softkey. Additional Phone.com Features Recording Incoming Calls Record incoming calls using the Call Recording feature. Check state, federal, and international laws for all parties involved before using this feature. Phone.com Setup and Troubleshooting Guide Cisco SPA303 IP Phone Revised: May 28, 2014 Page 6 of 11 Press [*][7] during an incoming call to start or stop recording, and youll hear a confirmation message.
Figure 2: The Call Logs screen, showing a recording available for review Review recordings on the Call Logs page in your Phone.com control panel (Figure 2). Recordings will show up a few minutes after the call ends. Blocking Calls Block incoming calls from unwanted callers using Phone.coms Call Blocking feature. With it, you can block incoming calls from specific numbers or number patterns to your account. Press [*][9] to block an incoming callers number while youre on the call. If you block a number by mistake, you can press [*][9] again to undo it as long as youre still on the same call. Once you hear the confirmation message, youre all set. After the call disconnects, that caller will not be able to call again. Phone.com Setup and Troubleshooting Guide Cisco SPA303 IP Phone Revised: May 28, 2014 Page 7 of 11
Figure 3: The Manage Spam Callers List screen Visit the Manage Spam Callers List page in your Phone.com control panel (Figure 3) to review and edit any entries you may have. Troubleshooting If I Lose Power or My Internet Connection, Will I Lose Phone Service? Yes if you lose power, or if your Internet service is unavailable, you will lose phone service. Battery backup systems can help, but remember to put all of your network and phone hardware on battery power. Why Do My Calls Sound Choppy? If your calls sound choppy, or if words regularly get dropped, it usually means you dont have enough bandwidth between your network and Phone.coms servers. File transfers, streaming video, Phone.com Setup and Troubleshooting Guide Cisco SPA303 IP Phone Revised: May 28, 2014 Page 8 of 11 or other heavy network activity can adversely affect your call quality. Limit heavy Internet use during VoIP calls if you experience this problem. Why Dont I Get A Dial Tone? If the line key on your Cisco SPA303 IP Phone is orange, check the Connecting It to Your Network section again, and make sure everything is set up correctly. If the phone is connected properly but the line key is still orange, your network may be interfering with the VoIP traffic between your phone and Phone.coms servers. Check out the Do I Have To Change My Network Settings or Hardware section below for some tips. Why Doesnt My Phone Ring? First, make sure your phones call forwarding feature (the cfwd softkey) or Do Not Disturb feature (the dnd softkey) are disabled. If these features are disabled but youre still having problems receiving calls, your network may be interfering with the VoIP traffic between your phone and Phone.coms servers. Take a look at the Do I Have To Change My Network Settings or Hardware section below for more info. Why Do My Calls Drop After 15 Minutes? Unlike a few of the issues above, theres only one explanation to this problem and its the network. Head down to the Do I Have To Change My Network Settings or Hardware section for some guidance. Do I Have To Change My Network Settings or Hardware? Although VoIP devices are designed to work with all types of routers, you may encounter issues getting VoIP to work properly, You can test your network performance at our VoIP Phone Service Test page (www.phone.com/voiptest/) Phone.com Setup and Troubleshooting Guide Cisco SPA303 IP Phone Revised: May 28, 2014 Page 9 of 11 and certain network settings or hardware might need to be modified. Here are some general observations and rules, based on our experience. Consult the user guide for your network component, or contact the manufacturers support department if you need specific guidance. Make Sure You Dont Have A "Double NAT" Network Double NAT (network address translation) is an issue where two routers are placed one after another. This can be a common scenario if, for example, your ISP provides a modem/router combination device, but youve also added a wireless router of your own. Although a computer behind a double NAT setup will usually work fairly well, a VoIP phone will exhibit unusual behavior. To resolve this issue, youll need to put your modem/router device into bridged mode; most will allow this. This will disable all routing (NAT) functions on the modem/router, so only your standalone router will perform these functions. Contact your ISP if you need specific guidance. You could also choose to purchase a standalone modem, to avoid hassling with the ISPs hardware at all. Disable the SIP Application Layer Gateway (ALG) Originally designed to be a security component to help certain types of traffic get through your router, most SIP ALGs actually just make things worse. Not all routers have SIP ALG enabled if they even have it to begin with, but those that do interfere with VoIP traffic, often preventing the traffic from reaching your phone correctly or at all. Weve seen all of the following behavior: Your phone might not get a dial tone You could drop out in the middle of a call Your phone might not always ring on incoming calls The wrong phone might ring (if you have more than one) Your phone might continue to ring after being answered Phone.com Setup and Troubleshooting Guide Cisco SPA303 IP Phone Revised: May 28, 2014 Page 10 of 11 If you have a router that doesnt let you disable SIP ALG, consider purchasing a different router that either doesnt have SIP ALG, or lets you disable it. Check out the table in the Network Hardware Recommendations section for general guidelines. If replacing your router isnt a viable option, you could put one phone in your routers DMZ. Although this will expose your phone to the open Internet, it eliminates the SIP ALG issue without requiring you to purchase new hardware. Network Hardware Recommendations The table below isnt comprehensive, but provides general recommendations and notes for selected router manufacturers.
Apple, Cisco, DD-WRT, Linksys, WatchGuard XTM Usually works with Phone.com without any configuration changes
2Wire, Arris, Belkin, NetGear, SMC, ZyXEL Incompatible with Phone.com service Phone.com Setup and Troubleshooting Guide Cisco SPA303 IP Phone Revised: May 28, 2014 Page 11 of 11 Additional Service and Support Thank you for reviewing this information! We hope it helped if you experienced any trouble setting up or using your Cisco SPA303 IP Phone. If you still have any questions or require further assistance, Phone.com Customer Support is here to help, 24 hours a day, 7 days a week.
Web: www.phone.com/support/
Phone: 1-800-998-7087
Email: support@phone.com
Live Chat
Twitter: @phonecomsupport 2014 Phone.com, Inc. All rights reserved. This document is Phone.com Public Information. Cisco, the Cisco logo, and Cisco images are trademarks of Cisco Systems, Inc. and/or its affiliates in the U.S. and other countries. Third party trademarks mentioned are the property of their respective owners. The Crystal Project and Open Icon Library icons are licensed under the GNU General Public License. The Nuvola Icon Theme is licensed under the GNU Lesser General Public License. OSA Icon Library files are licensed under the Creative Commons ShareAlike license.
Iphone 14 User Guide: A Complete Step by Step Picture Manual for Beginners and Seniors (The Most Comprehensive and Intuitive Guide on How to Use Your New Iphone 14 With Tips and Tricks)