1

SUBMITTED BY
AJAY ANTONY MAMPILLI
REGISTER NO: 721513631002

UNDER THE GUIDENCE OF
MR. SATISH SIR (MBA)
(ASSISTANT PROFESSOR DEPT OF MANAGEMENT STUDIES)


NEHRU INSTITUTE OF INFORMATION TECHNOLOGY AND MANAGAMENT
NEHRU GARDENS, THIRUMALAYAMPALAYAM
COIMBATORE
(YEAR 2013- 2015)




2

DECLARATION

I, the undersigned ______________________, declare that the Project Report titled as,
AN 0RGANISATION STUDY IN KELTRON CONTROLS submitted by me for partial
fulfillment of Master of Business Administration (M.B.A.) is the original record of the project
work carried out by me during the period from ______________ to _________________, under
the guidance of PROF. SRI SATISH and the same has not formed the basis for the award of any
degree, diploma, association, fellowship, titles in or for any other Statutory University or
Autonomous Institutions functioning in India or abroad imparting higher education in
Management.



Date: _________ AJAY ANTONY MAMPILLI
Place: COIMBATORE MBA 3
rd
SEM
Roll No : 02




3

Acknowledgement

At the start, I would like to express my sincere gratitude to PROF. SATISH , my project
guide from NEHRU INSTITUTE OF INFORMATION TECHNOLOGY AND
MANAGEMAENT,COIMBATORE for successful completion of a project in partial fulfillment
of Master of Business Administration (M.B.A.) under his / her able guidance to allow me to
work on such an interesting subject. He / She provided me proper and correct direction for
completion of project work. His / Her continuous guidance during the course of project helped
me in channelizing my efforts, quite appropriately.
I am also thankful to Mr. Ganapathy the manager of KELTRON CONTROLS, for
guidance given and cooperation extended for carrying out the project.
I am also thankful to all the respondents and friends who have helped me to conclude the
contents of the project in decent and presentable manner.



Date: _________ AJAY ANTONY MAMPILLI
Place: COIMBATORE MBA 3
rd
SEM
Roll No : 02





4

TABLE OF CONTENTS
Serial
No
CONTENTS
Page No.
1

2

3

4

5

6

























Introduction

History of company

Company Profile

Product:PNG,towed arrays,PLC

KCL-Organization Chart

Departments

Planning Department

Marketing Department

Manufacturing Department

Plant Engineering Department

Calibration Department

Quality Assurance Department

Finance Department

Engineering And Design Department

Human Resource & Administrating Department

Research And Development

Electronic Data Processing Department

Etching & Forming Department

06

08

10

14

15

16

17

19

22

25

28

30

33

38

40

45

47

49


5

7

8

9

10
SWOT Analysis

Findings & Recommendation

Conclusion

Bibliography
50

51

52

53

























6

CHAPTERISATION

CHAPTER 1:
Deals with introduction of the study, scope of the study and limitation.
CHAPTER 2:
History
CHAPTER 3:
Company profile ,Organisational structure,Departments,swot analysis
CHAPTER 4:
Findings and Recommendations
CHAPTER 5:
Conclusion, Biblography











7


CHAPTER 1

INTRODUCTION
This Organization Study conducted at Keltron controls, aroor. The objectives of the
study is identified the function of departments in the organization.

1.1 Need and Significance of Study
Management principles can be taught in class rooms but managerial skills can be
developed in an individual only. When he is trained so. As job are rare and lots of
people are equally qualified what makes the student different is his familiarity with
corporate practices, processes and this study is also attempt to make the trainee familiar
with a public sector manufacturing company.
1.2. Objectives of the Study
To know the Organizational structure of the Company
To know the functions of various Departments such as Marketing, Finance,
Production, Human Resource Management, etc.
To gain practical knowledge about the functioning of various departments of the
organization.
To understand the works relationship with Technology and Organization by
studying work practices.






8


1.3 Scope of Study
The study is intended to provide managerial insight to a management student. If will
enable him to take up responsibilities of a manager at ease and provide him more
confidence. The scope of the study is confined to a few selected departments and their
functions. The trainee may also get a feel about how business executives operate in their
work settings.

1.4 Methodology
An Organization Study conducted at KELTRON is based on a descriptive study. The data
collection were both from primary and secondary sources
The primary source of data collection includes consultation with top management,
interviews with employees, informal talks with employees and observations. The secondary
sources of data collection were the annual reports, Departmental reports, catalogues, etc.

1.5 SCHEME OF REPORTING
This report is presented in five chapters. The first chapter introduces the study by
highlighting the need for the study, the study objectives, methodology and scheme of
reporting. The second chapter on History of Company. Third chapter describes profile of
Keltron controls Ltd.. The fourth chapter describes the detailed study of different
departments in which the trainee had under gone the training.






9


CHAPTER 2

HISTORY OF THE COMPANY

The history of KELTRON Kerala State Electronics Development Corporation
Ltd. - is a saga of innovation in electronics. From being a pioneer in 1973; to the role of a trend-
setter, today the Organization Keltron - has been the catalysis for the development of
electronics industry in Kerala. The tag line launching a state owned electronics enterprise, more
than a quarter century ago, read spearheading an electronics revolution in Kerala. It was
indeed an experiment by Government of Kerala (The Industries minister Sri. TV Thomas & the
founder Chairman & Managing Director Sri. KPP Nambiar) to transform the laid-back,
picturesque Kerala state known for its spices, natural beauty, Kathakali and Onam boat races,
to an arena for industrial and technological development based primarily on Electronics.
That was in fact how Keltron was born headed by the founder Chairman & Managing Director
Sri. KPP Nambiar in the capital city of Kerala State Thiruvananthapuram. Today he has an
unique position in the Indian Electronics scenario as the father of electronics in India.

Within five years of its inception, Keltron had set up a production centre in every
district of the state. More than 5,000 people were engaged directly or indirectly by Keltron for
the manufacture of electronic goods. The model of a state-owned electronics corporation was so
successful that several other states in India followed suit; launching their own electronics
development corporations.

A quarter century later, Keltron after having contributed significantly to the the
state and substantially to the Industrial community of the nation and to the exchequer, set about
transforming Trivandrum, the capital city of Kerala, into one of the major electronics hubs of the
country. Today the city is home to techno-park, the internationally known technology park, a
long cherished dream come true of the founder Chairman & Managing Director Sri. KPP


10


Nambiar - where thousands of talented men and women participate in the development of a
burgeoning information technology industry. Thus Keltron has in effect triggered a revolution
that still keeps churning out its benefits to individuals and institutions in different parts of the
world, touching different walks of human life and continuing in its quest to Innovate Products &
Processes and Services that would add further value to the livelihood areas of the country,
supporting real time industrial growth.

Keltron has been making things happen since 1973 starting with spearheading an
electronics revolution in the country to being the most sustainable electronics corporation in the
state sector. Relitronics that was the word used by for the products and services of Keltron
by the visionary founder i.e.: Reliable Electronic products and services. A strong infra-
structure, enterprising team of enthusiastic in-mates, innovative operational methods, accent on
quality and customer-orientation are the core competencies of the organization which has made
things happen all these years. Large pool of Experienced Technical man power, expertise in high
quality manufacturing is the direct result of the highly skilled, multi-disciplinary team of
graduate engineers, project managers and a skilled workforce with a proven track record in
complex precision manufacturing. Now the visibility of Keltron is very much evident.

Currently Keltron employs a work force of 2000 of which 400 are engineers who
possess extensive hands-on experience in technology integration and adoption, high-Tech
manufacturing operations and in managing turn-key projects. Man power at space electronics
section has been specially trained at Indian space Research Organization (ISRO) in high
reliability soldering, harnessing and QC. Keltron also provides technical man power to major
organization like ONGC and VSSC and collaborators like Hitachi Japan. Country wide sales
network - Keltron has an all India Sales network in place with full-fledged Marketing offices in
Mumbai, Delhi, Kolkata, Chennai, Bangalore, Hyderabad and Trivandrum to provide the
quickest possible service to customer.




11



CHAPTER 3
COMPANY PROFILE
Introduction

Keltron Controls, a division of KSEDC was set up in 1979 to introduce the-state-
of-the-art-technology in the field of Control and Instrumentation (C&I) to the power and process
industries in the country. Keltron Controls commenced its operation with the signing of technical
collaboration agreement with Controle Bailey, France for their sophisticated, versatile electronic
analogue control technology- the 9020 system. At that point of time operations of the Division
are focused on system design, Engineering, Manufacturing, Field Erection & Commissioning
and Project management of Thermal Power sector and Process Control sector instrumentation
systems. The divisions operations include manufacture of panels and other C&I Systems and
Instruments also. Thus the focus was entirely on C&I business.

THE CLASSIC ERA.(1979 to 1999)
Ever since its inception, KELTRON CONTROLS has offered cost effective, State-
of-the-art Engineering solutions in Control & Instrumentation and Process Automation to Core
sectors like Power, Steel, Petrochemicals, Oil & Natural Gas, Fertilizers, Aluminium and
Cement Industries. The Division has brought-in the latest Control & Instrumentation
Technology into the country, covering such as Sensing Elements, Monitoring Hardware, Final
Control Elements, Actuators, and Control and Automation software.
With an Annual turn Over of Rs.600 Million and manpower base of over 600
personnel, Keltron Controls specialized in system Engineering and Design, Manufacturing,
Software Development, Quality Controls, Erection & Commissioning and Customer support

12

services (AMCs etc.). The rich tradition of KELTRON in the field of Electronics gave
KELTRON CONTROLS a leading edge in Technology Assimilation, Research and
development. With its increasing capability to undertake Turn-Key projects in Control,
Along with other complementing systems like Programmable Logic Controllers, Open
loop Logic System, Sequential Events recorders, Valve position Controllers and Multi-window
Alarm Annunciation Systems, and the unit ensured complete in-house solution towards total
automation solution integration. Thus the division was sailing smooth with the classic and
traditional industrial structuring of well defined broad spectrum departments:
1. MARKETING: The division was equipped with well established marketing network
backed by qualified and experienced professionals assisting the customers in selecting
right products for specific applications in the core sectors.

2. PROJECT MANAGEMENT: The project team provided the customers with single
point contact and co-ordinated with various departments and for the support services
required for the customers.

3. SYSTEM DESIGN & ENGINEERING: The design team comprised of qualified and
experienced engineers specialized in process technologies to create optimum engineering
solutions. The Divisions Engineering capabilities had gained International acceptance
through associations with its collaborators for overseas contracts in Singapore, Nigeria,
Philippines.

4. SOFTWARE: A dedicated group of experienced application software engineers worked
to provide real-time software solutions on a variety of hardware platforms. This group
also provided software support services the collaborators for their overseas contracts etc.
5. MANUFACTURING: The sophisticated manufacturing unit of Keltron controls covers
a floor area of 13,000 sq.meters spread over 18 acres of land in Aroor. This unit houses:


13

Fully equipped, air conditioned Electronic assembly shop for component
insertion, soldering, testing, calibration of PCBs, including computerized in-
circuit testers, cabinets wiring and system integration & testing.
Machine shop for precision machining of critical components
Painting shop for high quality surface finish
Assembly line for Analyzers, transmitters and pneumatic products.

6. QUALITY ASSURANCE: Divisions Total Quality Management always ensured and
directed at constant improvement and development of products and servicesTotal quality
management efforts match the companies set standards of excellance to ensure that the
customers receive ZERO defect systems.

7. ERECTION & COMMISSIONING: In any Turn-Key project execution environment
Erection & Commissioning are two important overall functions. The division is
committed to comprehensive customer support at every stage of contract execution up to
the final responsive after sales service.
Electronics, Bangalore as well as into shipping instrumentation in association with Cochin
Shipyard Ltd (STSG). Also the division is a major supplier of technical manpower to ONGC for
their rig operation & maintenance. As there is very good manufacturing infrastructure for
Electronics, Electrical and Mechanical products and services, the division offers Contract
Manufacturing Services to clients from abroad and India.

3.2 THE ORGANISATION
Presently the Division is headed by Chief General Manager (CGM) and supported
by a team of well qualified and experienced Engineers and Technicians & other Professionals
from commerce, Finance & HR etc fields. At present the operations of Keltron Controls division
is based on FOUR independent Strategic Business Units (SBUs) and each SBU is self-profit-
generating-center. The activities of SBUs are supported by common service groups (CSGs).
Under the division head SBUs are independently looked after by SBU Heads.

14





APPLICATION/CUSTOMERS

Electrolyte capacitors are widely used in TV sets, VCR, Radios, Tape recorders, Telephone
instruments, Motors, Electronic exchanges, Communication equipments, Defense
equipments etc.

The present customers include major Indian companies like BEL, ITI, C-DOT, HCI,
Tata Telecom, Onida, Sharp India, Videocon, Crompton Greaves, Kirloskar and other
small OEMS serviced through dealer network.


MISSION
We aim at maximum satisfaction to our customers by providing goods which meet
the requirements. We are committed to achieve our goal with the involvement of employer at
all levels

VISION
To re-build Keltron into Rs1000 crores company in five years time frame and make it a NAVRATNA of the
country


15

PRODUCT
1.PROGRAMMABLE LOGIC CONTROLLER
A Programmable Logic Controller, or PLC for short, is simply a special computer
device used for industrial control systems. They are used in many industries such as oil
refineries, manufacturing lines, conveyor systems and so on. Where ever there is a need to
control devices the PLC provides a flexible way to "softwire" the components together.
The basic units have a CPU (a computer processor) that is dedicated to run one program
that monitors a series of different inputs and logically manipulates the outputs for the desired
control. They are meant to be very flexible in how they can be programmed while also providing
the advantages of high reliability (no program crashes or mechanical failures), compact and
economical over traditional control systems.
2.PNEUMATIC PRODUCTS GROUP (PNG)

The Pneumatic Business Group is engaged in the business of Pneumatic Actuators
using Power Cylinder. KELTRON is in the business of Pneumatic Actuators using Power
Cylinders since 1979. KELTRON Pneumatic Actuators are in service in almost all the Thermal
Power Plants, Captive Power Plants, and Steam Generating Units of various Process Plants etc.
These double acting pneumatic actuators accurately operate and position regulating devices such
as dampers, fan inlet vanes, rheostats, butterfly valves etc. KELTRON actuators can operate
outdoors in corrosive, dusty and high temperature atmosphere with a proper selection of
materials and accessories. To operate under such adverse conditions, they are fitted with a hard
chromium plated steel piston rod, stainless steel tubing and connections, suitable sealing, bellows
and coated with epoxy paint to make all these devices weather proof.
3.TOWED ARRAYS
Towed array sonar is a sonar array that is towed behind a submarine or surface ship. It is
basically a long cable, up to 5 km, with hydrophones that is trailed behind the ship when
deployed. The hydrophones are placed at specific distances along the cable. Towed arrays are
used for the detection of missiles and location of submarines

16

KELTRON-ORGANIZATION CHART
















MD
PLNG
MRKG
MFG-1
MFG-2
MFG-3
MFG-4
PE
CAL
QA
E & D
HRD
R & D
E & F
FN
EDP

17

PLANNING DEPARTMENT
In Keltron planning is done in all department on the annual intend from top
management, marketing department and planning department will prepare an annual budget
based on the marketing trend, demand and price existing in the market. After getting
the approval of Managing Director the Annual Budget is send to the marketing
department and other proposed departments other than preparing the annual budget the
planning department is also engaged in preparing a quarterly and monthly budgets to
meet market requirements. They arrange short-list; in which non-availability of material
is listed initiative taken by the purchase department is highlighted. Purchase department
makes arrangement for providing materials and after receiving materials work order is
issued to production department. After inspecting the Raw Materials they are given to
stores which would be then put in production.


PLANNING DEPARTMENT- ORGANIZATION CHART










HOD
OIC
TYPIST ASSISTANT ASSISTANT

TYPIST


18

DUTIES
Planning department has to look after the rework of capacitors, standardization of
work and even tool room fabrication. The primary duty of planning department is to
reduce wastage from each department, wastage including time, material, finance, motion
etc. reducing the congestion in stores by using FIFO method is also taken into
consideration. It keeps production control that is according to the plan and sees to it that
cost can be reduced in manufacturing. It also takes into consideration whether men and
material are running in full capacity.

SCOPE
Manufacturing of Aluminum electrolyte capacitors and related production activities.
Forming of aluminum foil.
Job work for sub-contracted items.
Rework of capacitors.
Tool room fabrication and miscellaneous job work.











19

MARKETING DEPARTMENT

Marketing is one of the most important operative functions of management. Marketing is a
human activity directed at satisfying needs and wants through exchange process. It includes all
resources and selling activities necessary to direct and facilitate the flow of goods and services
from producers to consumers in the process of distribution. The success of a company depends
on the acceptability of its products in the market.


MARKETING DEPARTMENT ORGANIZATION CHART













MARKETING
MANAGER


SENIOR OFFICER SENIOR OFFICER

SECTION
ASSISTANT

SECTION
ASSISTANT




SECTION
ASSISTANT

SECTION
ASSISTANT


20

OBJECTIVES
To fulfill customers needs
To increase sales

4 PS OF MARKETING MIX
As Marketing Department n of every other organization here also they focus on the
marketing mix i.e.; 4Ps which are this;

1. Product
2. Price
3. Place
4. Promotion

Product
The product of KCL is the pcbs,arrays,pneumatics. These are industrial oriented product
which is a component of electronic goods like TV, Refrigerator, and Computers and defence
etc.
Price
The price of capacitors are fixed in such a way that is not too high, that customers
cannot afford it nor too low that they cannot incur the cost of production. Comparatively
the price of capacitors of KCL high but even then they are able to withstand in the
market because of the good quality. Price is fixed on the basis of the cost, demand and
competition.



21

Place
KCL carries out their sales through
Authorized Dealers
Direct Sales
All over India KCL have dealers network. It has branches in cities namely; Ahmadabad,
Bangalore, Calcutta, Delhi, Chennai, Hyderabad, Trivandrum.
The company sells the product to authorized dealers who sell it to the retailers which
are sold by them to ultimate customers. Dealers are given discounts and the company
offers additional discounts in case of quick payment and to regular customers.
Company fixes target sales for the dealers and if they succeed in meeting the fixed
target they are offered commission at the end of the year. Some of their customers are
given discounts on the basis of the turnover which is termed as Turnover discount.
KCL is also engaged in direct sales to the customers in case its a bulk order.


Promotion
The product of KCL is a component which is an industrial product and therefore
they need not use any form of advertisement. But they do take part in exhibitions and
conduct seminars to promote their product. Thus they do not require huge investment for
sales promotion.





22

MANUFACTURING DEPARTMENT

KCL has state of the art manufacturing facility equipped with latest automatic
and semiautomatic production machinery and test equipments. It has also the capability
to design and develop meeting national or international customer specifications. The
company has, for the first time in India, developed the technology for forming of high
and low voltage foils in its in-house forming plant. In fact, KCL is the only company
for manufacturing all Towed Arrays, Pneumatic Acculators, Programmable Logic Controllers
PNEUMATIC PRODUCTS GROUP (PNG)

The Pneumatic Business Group is engaged in the business of Pneumatic Actuators
using Power Cylinder. KELTRON is in the business of Pneumatic Actuators using Power
Cylinders since 1979. KELTRON Pneumatic Actuators are in service in almost all the Thermal
Power Plants, Captive Power Plants, and Steam Generating Units of various Process Plants etc.
These double acting pneumatic actuators accurately operate and position regulating devices such
as dampers, fan inlet vanes, rheostats, butterfly valves etc. KELTRON actuators can operate
outdoors in corrosive, dusty and high temperature atmosphere with a proper selection of
materials and accessories. To operate under such adverse conditions, they are fitted with a hard
chromium plated steel piston rod, stainless steel tubing and connections, suitable sealing, bellows
and coated with epoxy paint to make all these devices weather proof.

KELTRON Pneumatic Actuators are preferred by OEMs like Boiler manufacturers
(BHEL, ALSTOM, THERMAX, IJT, CVL, etc.) as well as Boiler Auxiliaries (Fan / SADC /


SCOOP Tube Coupling) manufacturing (C.DOCTAIRE, VOITH, BCPL, BILT, PEMPRIL,
etc.). The Group has supplied about 35,000 units of Pneumatic Actuators and they are working in
almost all the Power Plants spread all over in India.


23

PNEUMATIC POWER CYLINDERS
KELTRON CONTROLS manufactures a wide range of pneumatic instruments in
collaboration with Control Bailey. Pneumatic Power Cylinders manufactured by KELTRON
CONTROLS have been installed around 25,000 locations all over India at different power plants
and process plants.


Pneumatics is a section of technology that deals with the study and application of
pressurized gas to effect mechanical motion.
Pneumatic systems are extensively used in industry, where factories are commonly
plumbed with compressed air or compressed inert gases. This is because a centrally located and
electrically powered compressor that powers cylinders and other pneumatic devices through
solenoid valves is often able to provide motive power in a cheaper, safer, more flexible, and
more reliable way than a large number of electric motors and actuators.
TOWED ARRAYS
Towed array sonar is a sonar array that is towed behind a submarine or surface ship. It is
basically a long cable, up to 5 km, with hydrophones that is trailed behind the ship when
deployed. The hydrophones are placed at specific distances along the cable. Towed arrays are
used for the detection of missiles and location of submarines

24


A hydrophone (Greek "hydro" = "water" and "phone" = "sound") is a microphone
designed to be used underwater for recording or listening to underwater sound. Most
hydrophones are based on a piezoelectric transducer that generates electricity when subjected to
a pressure change. Such piezoelectric materials, or transducers can convert a sound signal into an
electrical signal since sound is a pressure wave. A hydrophone can "listen" to sound in air, but
will be less sensitive due to its design as having a good acoustic impedance match to water, the
denser fluid. Likewise, a microphone can be buried in the ground, or immersed in water if it is
put in a waterproof container, but will give similarly poor performance due to the similarly bad
acoustic impedance match.

PROGRAMMABLE LOGIC CONTROLLER
A Programmable Logic Controller, or PLC for short, is simply a special computer
device used for industrial control systems. They are used in many industries such as oil
refineries, manufacturing lines, conveyor systems and so on. Where ever there is a need to
control devices the PLC provides a flexible way to "softwire" the components together.
The basic units have a CPU (a computer processor) that is dedicated to run one program
that monitors a series of different inputs and logically manipulates the outputs for the desired
control. They are meant to be very flexible in how they can be programmed.

25



PLANT ENGIEERING DEPARTMENT

In KCL, Plant engineering Department takes care of the maintenance of Keltrone.
Maintenance is that function of manufacturing management that is concerned with the
day-to-day problem of keeping the physical plant in good operating condition. The main
function of Plant Engineering Department is for maintenance of machines and also for
providing controlled environment for production activities, In KCCL, maintenance is
carried under 5 heads namely;

Mechanical maintenance

Electrical maintenance

Electronics maintenance

Preventive maintenance







26

MAINTANENCE DEPARTMENT ORGANIZATION CHART






















PLANT
MANAGER

PREVENTIVE
MAINTENANCE

ELECTRICAL
MAINTENANCE

ELECTRONICS
MAINTENANCE

CIVIL
MAINTENANCE

MECHANICAL
MAINTENANCE

27

1) MECHANICAL MAINTENANCE
Breakdown maintenance of equipment in case of breakdown of a predominantly
mechanical in nature.
Adjustment of production machines for ensuring continuous process capability
Operation of services equipment like air conditioning, plant air compressors etc.
2) ELECTRICAL MAINTENANCE
Breakdown maintenance of equipment in case of breakdown of predominantly
electrical in nature.
Adjustment of production machine of a personality electrical in nature.
Operation and maintenance of electrical utility services.
Liaison with stores to ensure proper inventory control of spares electrical.

3) ELECTRONIC MAINTENANCE
Breakdown maintenance of equipment in case of breakdown of a predominantly
electronics in nature.
Adjustment of production machines of a personality electronic in nature.
Breakdown maintenance or repair of electronic utility equipment, assessing and
testing instruments and calibration of equipments.
Liaison with stores to ensure proper inventory control of spares electronics.

4) PREVENTIVE MAINTENANCE
Making preventive maintenance plan and schedule.


5) CIVIL MAINTENANCE
Planning and arranging maintenance of civil structure, buildings, roads and such other
facility

28

CALIBRATION DEPARTMENT

Measurement are made using a of instrumental ranging from very simple to
extremely sophisticated. We must have confidence that all those measuring instruments are
giving us valid useful data that confidence is provided by Calibration.
Calibration is the set of operation of determining the values of errors of
measuring devices to traceable standard. The set of operation which establish under
specific condition, the relationship between values of represented by a material
measure or a reference material and the corresponding values by the standards.


CALIBRATION DEPARTMENT- ORGANIZATION CHART







TECHNICIAN





HEAD OF DEPARTMENT
OFFICER IN CHARGE

TECHNICIAN

TECHNICIAN

29

OBJECTIVES
To control calibrate at prescribed intervals and maintain inspection measuring test
equipments used by Manufacturing Department and Quality Assurance Department so
that required measurement capabilities is maintained.
Maintain calibrate records for complete set of instrument.
Evaluation of external sources of calibration for adequate facility and also for
traceability to National/International standards.

ELEMEMENTS OF CALIBRATION
Adequacy of standards
Calibration
Traceability
Recall system
Calibration records
Labeling practice
Calibration intervals and adjustment techniques
Environmental controls
Outside calibration source.

CALIBRATION PROCESS
Calibration makes sure reading that correct. Various steps make up the whole calibration
process for the company.
Calibration is used word wide the Head office of the calibration is at Paris. In India the
Main Branch is at Delhi. All other calibration departments in companies are said to be the
branches of calibration.


30

QUALITY ASSURANCE DEPARTMENT
The Quality Assurance Department (QAD) function includes central examination and
administration, which has to be within an Organization.It certifies automatically and free
from the influence of production that has been performed in accordance with specific
procedure and material or components to meet the preceded specification. KCL has got a
well dominated and implemented quality system.
Organization chart- Quality Assurance Department

















Head of Department
OIC/SIC IN PROCESS
INSPECTION, FINAL
INSPECTION & LIFE TEST
OF MB/MS
OIC/SIC RECEVING
INSPECTION
OIC/SIC FINAL
INSPECTION.
RADIAL/AXIAL
IN PROCESS
INSPECTION
LIFE TEST FINAL
INSPECTION
FINAL
INSPECTION
RADIAL/AXIAL
FOIL TEST RAW
MATERIAL
COMPOUNDS
INSPECTORS

INSPECTORS

INSPECTORS

INSPECTORS

31

FUNCTIONS

This department is primarily concerned with ensuring quality of the quality of the
product by way of inspection, which may be categorized as follows:
1. Raw Material Inspection
2. Patrol Inspection
3. Final Inspection
Raw Material Inspection
The materials which are imported for production are being inspected and the
quality is assured. Some materials require 100% conformance as specified. Those materials
that do not give 100% conformance are not accepted because it may adversely affect the
quality of the finished products. It is accepted on deviation confirming to the standard
fixed by the quality department. After the raw materials are imported it will be checked
with the companys own standard, if there is major deviation, then at the same time if it
can be Utilized under certain conditions without affecting the end requirements, the
materials is cleared as acceptance on condition and is called conditional clearance.

RAW MATERIAL INSPECTION







PASSED [100%
CONFIRMING TO
SPECIFICATION]
PASSED [100%
CONFIRMING TO
SPECIFICATION]

PASSED [100%
CONFIRMING TO
SPECIFICATION]


32

In Process or Patrol Inspection
. Here the inspector goes to the inspection is done to check whether the product
after each process satisfies the confirmed .
Outgoing Inspection
KCL produce 500k-600k capacitors per day quality controller checks the output by a
sample of particular units which is under the hire standards 10673.
FINAL INSPECTION/ TEST
















MANUFACTURING
MANUFACTURING HOT TO
QUALITY ASSURANCE
INSPECTION & MINOR
COSTING
COLLECT SAMPLES IS 10673

PASSED
HOD
QA
HOD
QA
MRB
DISPOSAL STORES
RECEIPT
ACCEPTED IS IN
ACCEPTED ON DEVIATION

33

FINANCE DEPARTMENT

Finance has been defined as the source of money. It studies the principle and raising,
administering and controlling of funds in business. The nature of financial management
refers to its functions, scope and objectives. The scope and coverage of financial
management have undergone fundamental changes. In the early year of its evolution it was
regarded as a branch of economics relating to the raising of funds. But now, in current
literatures pertaining to this growing discipline the scope has changed tremendously so
as to include in addition to the raising of funds, the efficient use of available resources.
This concept is now universally accepted and recognized.

Financial management is concerned with planning, organizing, directing and controlling
financial activities of an organization. It is concerned with sources and uses of the fund. It is
related with proper management of fund. The financial functions are:-


Investment or long term asset mix- decision
Financial or capital mix decision
Dividend or profit allocation decision
Liquidity of short-term asset mix decision









34


ORGANIZATION CHART-FINANCE DEPARTMENT




FINANCE MANGER
PERSONAL SECRETARY
GENERAL ACCOUNTANTS GENERAL ACCOUNTANTS

GENERAL ACCOUNTANTS


















OFFICER IN CHARGE

OFFICER IN CHARGE
(Production)
CASHIER
ACCOUNTANTS
ASSISTANTS

HELPER
OFFICER IN CHARGE

ACCOUNTANTS
ASSISTANTS

ACCOUNTANTS
ASSISTANTS
WORK ASSISTANTS
TYPIST

35


PROCEDURES

Setting various financial performance standards, modifying these time to time.
Preparation of master control budget based on department wise budget,
forward by Head of Departments.
Monitoring of key financial ratios.
Planning and implanting the growth strategy of the organization.
Maintenance account, preparation of annual account, annual reports etc.
Cost study and output.


WORKING CAPITAL MANAGEMENT

Managing funds are required for providing resources like material, man,
machine etc to sustain the operation of the company on a day to day basis. In
addition to owns funds, if the company requires additional working capital, the
terms are negotiated with the lending institutions. Agreement is also made with
bankers for non-fund assistance like establishment and letter of credit in finance
of overseas suppliers, banks guarantee etc.


DIVIDEND

The company has regularly paid dividend to its shareholders since 1985-86. The last
time it paid a dividend of 10% in year 1993-1994.





36



AUDIT

The company has efficient external auditors. Moreover there is efficient internal check
system also. Besides this statutory auditors appointed by the company law board
audit the accounts, records of the company. After completing the audit, copy of the
report is sent to the accountant and also presented before the shareholders. If there
are any comments from the auditors, shareholders, the company should provide
sufficient explanation to these comments. In addition to this ISO audit is also carried
out.

ACCOUNTING POLICIES

Cash payment
Cash receipt
Bank payment voucher
Bank receipt
Journal voucher
Purchase journal
Sales journal
General ledger
Control
Office cash







37





KEEPING ACCOUNTING RECORDS

Files maintained in the finance and accounts department are kept unlocked
shelves. Current ledgers, books, subsidiary registers, salary sheets are under the
custody of concerned personnel the asset register is kept with the HOD. Rank cash
books, journal books, salary records, purchase journal, sales day book and other
subsidiary register of previous years are kept in the record room adjacent to the
accounts departments. Vouchers pertaining to 8 years are kept in boxes mentioning
names of the vouchers and year on the boxes in the record room.

REVENUE ACCOUNTING POLICIES
The accounts are prepared under the historical cost of accounting and evaluated
on a going concern basis with revenues recognized and expenses accounted. Some
of the revenue accounting policies is:



Fixed assets and depreciation
Inventories
Foreign currency transaction
Deferred tax





38


ENGINEERING AND DESIGN DEPARTMENT

For modern products it is useful to document and analyze the design logic. This
means starting with the desired product factors and then identifying the necessary
characteristics for Raw Material and Process steps, such as engineering.
In KCL, the Engineering and Design Department is concerned with preparing bills of
materials, altering materials, giving technical support to the manufactured and making
design, according to the order to suit the customer requirements.
ENGINEERING AND DESIGN ORGANIZATION CHART













HEAD OF DEPARTMENT (ENGINEERING & DESIGN)
OIC/SIC (ENGINEERING & DESIGN) SIC (LIBRARY)
CONFICATION
LIBRARY
(TECHNICAL)
DESIGN
ENGINEERING

39


OBJECTIVES
To bring down the product cost by 5% through Engineering and Design.
To meet the customers requirement for utmost satisfaction of the customers.



RESPONSIBILITIES

Preparation of bill of materials and design specification for electrolyte capacitors.
Preparation of engineering, drawing and design specification and new product
introduction.
Prepare cost data.











40

HUMAN RESOURCE AND ADMINISTRATION
The basic job of management of any business is the effective utilization of available
human resource for the achievement of business objectives. The human resource in an
organization should be motivated and managed with utmost care to inspire, encourage
and impel them to contribute their maximum for the achieve of organizational objectives.
They are considered to be the valuable asset because it is people which make other
assets move.
ORGANIZATIONAL CHART HRD
















GENERAL MANAGER (PERSONNEL & ADMINISTRATION)
MANAGER (PERSONNEL & ADMINISTRATION)
PERSONNEL
OFFICER
ADMINISTRATIVE
OFFICER
CLERICAL STAFF
ESTATE SECURITY TRANSPORT

41


RECRUITMENT AND PLACEMENT
Recruitment is the process of searching for the prospective candidates for the
employment and motivating them to apply for the same . This process of searching is
known as recruitment.
In Keltron, policy of recruitment is an ideal one. In Keltron the source of recruitment is
external. Being a public sector company, as and when a vacancy arise the Personnel
Department determines the number of employees and notifies the employment exchange
and appropriate candidates are given by the exchange.
Once an offer to an employee has been extended, accepted then the final stage of
procurement function is conducted. This is called as placement. After selection the employee
is put on a six-month probation period. Only after this probation period his employments
will be regularized. Here, Personnel Department also checks the performance of employees.

TRAINING
When a person joins the organization he/she will be given induction training for a minimum
period of one month. After induction training, the person will be given on-the-job training for a
period of one year. Various other training programs are also arranged on the basis of need
criteria.

PERFORMANCE APPRAISAL
Performance of each executive and employees is evaluated through annual appraisal
forms. In case of non-executives performance appraisal forms are to be filled at the time of
promotion of workman. Promotion is given on the basis of the scores of the appraisal
forms.


42


WAGES AND SALARY
Keltron arrived at memorandum of settlement on 15 April 1996; in respect of wages,
allowances and fringe benefits; based on the approval of Government of Kerala, KSEDC
and Trade Unions. In MOS, the terms and conditions are applicable only for workman. It also
contains the rate of fixed DA. For other staff employees there are other MOS.

ADMINISTRATION OF STANDING ORDERS
In Keltron, Standing Orders Act 1946 is applicable to workmen in the industrial employment.
This Standing Order defines company management, workmen, trainee, leave, salary etc. It is
divided into different chapters namely service, workmen classification address and other
particulars, probation, seniority, temporary appointment, transfer, recognition, promotion,
salary, increment, leave etc.

ALLOWANCES AND BENEFITS
Variable Dearness Allowances
It is the allowances given to the ordinary workers every month. It varies every three
months. It is fixed as per All India Consumer Price Index, 1960 series. According to
cost of living index VDA is given at 1% Basic Pay

House Rent Allowances
This is an allowance given to an employee by his employer in order to
compensate the high rates prevailing in big cities. Keltron provides 10% of Basic
Pay.


Conveyance Allowance

43

It is the allowances used to meet conveyance for performing office duties.
Workmen get Rs.25 as CA.



Shift Allowances
The general shift is from 8:30am-4:30pm, and other three shifts are from
7:00am- 3:00pm, 3:00pm-11:00pm, and 11:00pm-7:00am the employees who are
in the other three shifts apart from general shift are given compensation known
as shift allowances being Rs.5, Rs.10, and Rs.25.

Food Subsistence Allowance
There is reduction in the price of food by the company to the employees. The
employees should give only one-fourth of the cost of the food. Daily a cup of tea
is free to all employees.

Medical Reimbursement
All employees are eligible for medical reimbursement scheme.
This scheme also includes family members. The amount of benefit is given on the
term of service of the employees.


PROVIDENT FUND
It is the fund that is provided in the future. The fund is credited by a part of the
amount deducted from the salary of employees every month at ascertain rate. When the
retires from the company, he/she receives this amount as lumsum along with interest on
it. In Keltron 12% of the salary is given as PF. The salary being inclusive of allowances.


44

BONUS
Yearly bonus is given to employees at a minimum rate of 8.35% on salary up to
Rs.3500/month. In this case salary includes Basic pay and Dearness Allowance. Festival
Allowances should be given to employees at the time of festivals. Marriage Allowances, Home
loan, Vehicle Loan are also provided. Salary is either given directly to employees or
deposited in bank as per employees instructions.

BLOOD DONATION FORUM
Keltron is having blood donation forum with assistance from employees for donating
the blood to the needy people. The IT Department helps in checking out blood group. The
management has also decided to allow one day leave for the blood donor.

HOSPITALIZATION LEAVE
Workmen not coming under the preview of ESI scheme will be permitted
hospitalization leave to an extant of 30 days/ 3 years in case of government hospital.

TIME KEEPING
Every employee is given a separate card with a specific number having four digits. The
workers, employees, supervisors and executives have different numbers. A Muster Role is kept
by the organization. Electronic Punching System is used in Keltron to record the time of
entry and exit of each employee. In second half late coming is not allowed. Attendance is
made an important element of employee performance. An employee who is absent foe more
than a fixed number of days, is alerted and if required necessary action is taken



45


RESEARCH & DEVELOPMENT DEPARTMENT

The department of Scientific and Industrial Research, Ministry of Science and
Technology, Government of India has approved the in-house research and development
activities of the company.



RESEARCH AND DEVELOPMENT ORGANIZATION CHART













HEAD OF DEPARTMENT
SIC
ELECTROLYTE
DEVELOPMENT

TECHNICAL
APPRENTICE
SIC
PRODUCTION
DEVELOPMENT
TECHNICAL
APPRENTICE


Sr. TYPIST

46



SIC: SECTION- IN- CHARGE
Sr. : SENIOR

FUNCTIONS
The main functions of Research and Department are as below:
Developing high, medium and low voltage forming
Developing technology for editing high voltage Aluminum foil
Updating the manufacturing technology of electrolytic capacitors
Developing electrolyte required for the manufacturing of electrolyte capacitors.
Research and Development plays a crucial role in electronic industry. Innovation and
quality limited are major concerns of this department. If the company has to survive in
the present highly competitive market R&D has to come out with innovative product
and constant up gradation of technology. KCL allocates 0.5% to 1% turnover for R&D
purpose. Research is going on the development of technology for the manufacturing
of electrolyte indigenously. The R&D is trying for the up gradation of technology by
reducing the size of the component par with the Japanese product. The department is
trying for the vertical integration of the manufacturing process.







47





ELECTRONIC DATA PROCESSING DEPARTMENT

Computer has become an essential part of organizational proceeding because of the
technology and the data to be processed. Information processing is a major societal activity.
Data Electronic Data Processing helps in inter-organizational electronic exchange of
business documents in a standard format. Computer data processing has prevailed data like
Finance, Personnel, Marketing etc.


ELECTRONIC DATA PROCESSING- ORGANIZATION CHART









EDP ASSISTANT MANAGER

EDP STAFF


EDP STAFF

48



In KCL, the EDP department was started on 1988 with self centered computer. In
1994, the company installed Local Area Network(LAN) with 15 terminals. This department
can process various types of information such as-

Materials requirement
Pay-roll
Personnel information system
Raw Material inventory
Finance
Finished goods and dispatch

The scope of EDP in an organization is limited but the data that is obtained, the
cost of procuring, processing and storing the data and value of information to the users.
The management plan is to install a separate system to each department by
connecting it to central EDP unit. Through EDP department the company has achieved
lots of new facilities and saving time with the help of new methods, keeping goods in
stores and so on.

RESPONSIBILITY OF HOD
Entering the data
Develop program for various application required by other department head.
Compile and present the data to various departments for analysis and control in
prescribed format

49


ETCHING AND FORMING DEPARTMENT

Keltron is also into etching and forming of aluminum foil as part of
diversification, modernization and expansion plant.

FORMING OF ALUMINUM FOIL
Etching and formed aluminum foils are the major raw materials for the production
of electrolytic capacitors. The manufactures of electrolytic capacitors have been importing
this item since the technology for etching and forming of aluminum foil is not available
in India. The company for the first time in India developed the technology for forming
of high voltage and low voltage foil in its in-house forming plant. The plant was
designed and developed by the engineer of the company and forming machine is
fabricated locally.

ETCHING PROJECT
Etching technology for etching of aluminum foil is yet to establish in India. The
DOE approved the research project for 3 years costing Rs 40 lakhs for development of
high voltage etching technology in the company in-house plant. The company has already
developed indigenously the technology for the etching of low and medium gain
capacitors.





50


SWOT ANALYSIS

The strength of Keltron is a team of experienced technocrats with smart supporting staffs. It is
the only manufacturer of capacitors in Kerala and its quality is known worldwide.

The weakness is the irregular performance of the organization due to the periodical
changes in government policies especially the imports policy. In public sector
organizations diversification is very slow unlike the private sector, which is also a
weakness. Also the machines are getting obsolete. Also in government organizations recruitment
is a problem.
The opportunities are as the industry is in the electronic field diversification of
products opens ample opportunities for the organization.

The threats are, globalization witnesses dumping of cheap electronic products in
India, which is a threat of Keltron as it is producing capacitors of a higher value.









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CHAPTER 4
FINDINGS AND RECOMMENDATIONS

FINDINGS
Keltron produces high quality products but at a comparatively higher price than its
competitors.
As keltron imports Raw material, import cost is high leading to a loss as the sales price is
not able to cover the loss.
Globalization has had a bad effect on the company.
Government control has also a bad effect on the company, being there has been no
recruitment since many years.
Even though Keltron has short comings, being an electronic goods manufacturer it has
every chance to improve.


RECOMMENDATIONS
The company should try to use its production capacity to the maximum.
The company should try to sell it product at competitive price.
Reduction of cost is a must for the company to survive.
There is a vast scope if the company focus on the IC capacitors since the present demand
is high and is expected to be so in the coming years.




52




CHAPTER 5
CONCLUSIONS

A nations future and its ability to compute in the global market depend greatly
on how it generates new ideas and innovations in science and technology. Keltron has
initiated steps to create a knowledge center that would catalyze the process of knowledge
assimilation as well its dispensation. Keltron is one of the leading manufacturing
companies in Kerala. It is an ISO 9001 certified functioning company. It has always been able
to provide high quality products. It also has a super Research and Design section that help
in providing capacitors according to the needs of the customers.

It has a committed set of technocrats who work tirelessly for the accomplishment
of the goals of the company. The company provides employment for the handicapped
people giving them high respect. It has a very eco-friendly surrounding helping its
employees to keep a cool atmosphere.

Keltron after its bad play has found a stage where it can make profits. As an
electronic goods manufacturer, it has a bright future ahead, a future belonging to
innovation and simplicity of electronics.




53




BIBLIOGRAPHY

Catalogues, Brochures, Annual Reports of Keltrone

Websites
www.keltrone .org.com
www.wikipedia.com
www.google.com