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Procedure No

: QMS/SR/21

Rev No

: 00

Eff.Date

: 15.11.2009

PROCESS PROCEDURE FOR HUMAN RESOURCE MANAGEMENT

CONTROLLED / INFORMATION COPY

ORIGINAL ISSUE DATE : 15.11.2009

COPY NO.

:

ISSUED TO :

 

ISSUED BY

:

Head / HR

Prepared by

Reviewed by

Approved by

SIGNATURE

NAME

Usha S Krishnan

R.V.Sanjeevi,

George Simon

DESIGNATION

Dy Manager/

HRM

Head/ QLY & MR

Head / HR

BHARAT HEAVY ELECTRICALS LTD.

POWER SECTOR – SOUTHERN REGION No.690, Anna Salai, Chennai – 35.

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Procedure No

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CONTENTS

Section

 

Description

Page No.

1.0

Scope

03

2.0

Objectives

03

3.0

HRM Organization Chart and Responsibilities

03

4.0

Competency Matrix

 

03

5.0

Processes

04

5.1

Manpower Planning

 

04

5.2

Recruitment

 

04

5.3

Establishment

 

04

5.4

Industrial Relations.

 

04

5.5

Welfare

04

5.6

Administration

 

05

5.7

Legal

05

5.8

Training

05 -06

6.0

Formats referred

 

07

7.0

Formats enclosed

 

07

8.0

Records and Retention period

08

9.0

Records of Revision

 

08

PREPARED BY

REVIEWED BY

APPROVED BY

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Procedure No

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1.0

SCOPE

1.1

This Process Procedure details the responsibilities and the activities performed by Human Resource Department

1.2

Management of Human Resource and the Administrative works connected with the co-ordination on behalf of the management of BHEL with external agencies varies from occasion to occasion and several subjective factors determine the course of decision making.

1.3

Administration of Human Resource policies are based on Personnel Manual guidelines

2.0

OBJECTIVES

 

2.1

To ensure administering the Personnel Policies

 

2.2

To enhance Skill and Competence of employees

3.0

ORGANISATION CHART AND RESPONSIBILITIES

 

Section Head/HR

Section Head/HR

Section Head/HR

   

Administration

Welfare

Manpower Planning

 

Implementation

of

Medical

Recruitment,

Statutory/

legal

Induction

Training

,

provisions

Establishment

Industrial Relations

Canteen

Leave/LTC

HLIS/Lease

Sports/Cultural

 

Training

activites

 

TQM

/

HSE

ISO Coordination

 

Coordination

 

4.0

COMPETENCY MATRIX

 

The details of competency required for process owners is minimum one year experience / functional knowledge

PREPARED BY

REVIEWED BY

APPROVED BY

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Procedure No

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5.0

PROCESSES

5.1

MANPOWER PLANNING

Manpower Planning requirements are normally met through horizontal transfers within PSSR and from other regions and Manufacturing Units. The proposals for such placements will be initiated by Head/MSX and approved by CEO/PSSR

5.2

RECRUITMENT & INDUCTION TRAINING

Recruitment of Engineer/Executive Trainees and Supervisor Trainees are centrally done by Corporate Office. Induction training is given by PSSR for newly recruited trainees.

5.3

ESTABLISHMENT

Maintenance of Personnel files, Promotions, Performance Appraisal, Administering Pay and Benefits, Sanction of Loans and Advances, Performance Appraisal, Disciplinary proceedings, Dealing employee representation/requests, enforcement of Bond/ Notice Period, retirement, resignation, termination etc

5.4

INDUSTRIAL RELATIONS

Maintain cordial Industrial relation, rapport with unions, employee forums etc

5.5

WELFARE

5.5.1

Redressing employee grievances, enforcement of provisions Of employee welfare

5.5.2

To provide Canteen service to employees

PREPARED BY

REVIEWED BY

APPROVED BY

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5.5.3

To provide medical facilities to employees and their families and medical facilities to retired employees and their families

5.5.4

Sports, Cultural and other recreational activities

5.6

ADMINISTRATION

5.6.1

General administration and coordination services

5.6.2

Indents shall be raised online through Indent Monitoring system for substance/materials of administrative nature and also for specific requirements based on requisition from other departments

5.7

LEGAL

Coordinating for providing legal counseling for defending the Company’s interest in litigation in legal matters

5.8

TRAINING

5.8.1

Training Committee consisting of Head-Projects, Head-TSX, Head-Quality, Head-MSX and Head-HR shall identify the Thrust Areas of training based on Skill and Competency gap/ organizational requirements and with reference to future business plans.

5.8.2

Head-MSX shall forward nominations for the identified Thrust Areas based on skill and competency enhancement requirements to Head-HR

5.8.3

Head- HR shall obtain approval of CEO-PSSR and organize training for the approved nominees in the identified areas through internal/ external agencies.

PREPARED BY

REVIEWED BY

APPROVED BY

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Training Programmes organized by HRD, other internal external agencies:

5.8.4 In case, sufficient number of employees are not available in a particular area of work, Head-MSX screens the employees available in other areas and the identified employees are given on the job training in the required area.

5.8.5 On receipt of Training calendar from PS HRDD and announcement of programmes by other Internal / External agencies, Head- HR shall forward the same to Head-MSX for identifying nominees for technical programmes.

5.8.6 On receipt of details of technical programmes organized by PS HRDD, OTHER Internal / External agencies from Head-HR, Head-MSX shall identify the nominees in consultation with Functionsal Heads/Site Incharges based on the usefulness of the programme with respect to the operations of the region.

5.8.7 Head-MSX shall forward the idenfied nominations to Head-HR

5.8.8 Head-HR shall obtain approval of CEO-PSSR for the identified nominations received from Head-MSX. On approval, Head-HR shall forward the nominations to respective training agencies for organizing the training.

5.8.9 Nominations for the non-technical programmes organized by PS HRDD, other internal / external agencies shall be identified by Head-HR in consultation with functional heads, Site Incharges, HODs as the case may be. Head- HR shall obtain approval of the identified nominees from CEO-PSSR and the forward the same to the respective training agency for organizing training.

5.8.10 On receipt of details of programmes for senior executives organized by HRDI, Head-HR shall nominate employees , in consultation/approval of CEO-PSSR.

PREPARED BY

REVIEWED BY

APPROVED BY

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5.8.11

Details of Competency development needs identified by executive in e-MAP will be forwarded to the Training Committee for scrutiny and training programmes will be organized by Head-HR in a phased manner depending on the recommendations by functional heads.

5.8.12

Functional Heads/ Site Incharges /HODs may forward any training requirement envisaged to Head-HR for organizing the training, after getting the approval of CEO-PSSR through Head-HR

5.8.13

On receipt of attendance particulars from training agencies/ individuals, the details of training programme attended by the employee will be recorded in employee training records maintained by Head-HR

5.8.14

Head-HR collects through HODs / Site Incharges feedback on training from employees and plan for further improvement.

5.8.15

Head-HR shall forward the details of employees trained in Technical Areas to Head-MSX.

6.0

Formats Referred

Nil

7.0

Formats Enclosed

Nil

PREPARED BY

REVIEWED BY

APPROVED BY

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8.0 Records and Retention Period

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Sl.No

RECORD

RETENTION PERIOD

01

Personal Files

For a period of 3 years after cessation of service unless or otherwise legal proceeding are pending

02

Training Record

Till service period

03

Material Indent

Three Years

9.0

Records of Revision

Rev No

Date

Details of Revision

00

15.11.09

First issue based on ISO 9001:2008

PREPARED BY

REVIEWED BY

APPROVED BY