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EHP4 for SAP ERP

6.0
March 2011
English
Accounts Receivable
(157)
SAP AG
Dietmar-Hopp-Allee 16
69190 Walldorf
Germany
Business Process Documentation
SAP Best Practices Accounts Receivable (157): BPD
Copyright
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Icons
Icon Meaning
Caution
Example
Note
Recommendation
Syntax
External Process
Business Process Alternative/Decision Choice
Typographic Conventions
Type Style Description
Example text Words or characters that appear on the screen. These include Field
names, screen titles, pushbuttons as well as menu names, paths and
options.
Cross-references to other documentation.
Example text Emphasized words or phrases in body text, titles of graphics and tables.
EXAMPLE TEXT Names of elements in the system. These include report names,
program names, transaction codes, table names, and individual key
words of a programming language, when surrounded by body text, for
example, SELECT and NCLUDE.
Example text
Screen output. This includes file and directory names and their paths,
messages, source code, names of variables and parameters as well as
names of installation, upgrade and database tools.
EXAMPLE TEXT
Keys on the keyboard, for example, function keys (such as F2) or the
ENTER key.
Example text
Exact user entry. These are words or characters that you enter in the
system exactly as they appear in the documentation.
<Example text>
Variable user entry. Pointed brackets indicate that you replace these
words and characters with appropriate entries.
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Contents
1 Purpose.................................................................................................................................. 5
2 Prerequisites.......................................................................................................................... 5
2.1 Master Data..................................................................................................................... 5
2.2 Roles............................................................................................................................... 6
3 Process Overview Table......................................................................................................... 7
4 Process Steps....................................................................................................................... 11
4.1 Creating a Customer Master Record............................................................................. 11
4.2 Creating a One-Time Account........................................................................................ 11
4.3 Posting a Down Payment Request................................................................................12
4.4 Posting a Down Payment Manually...............................................................................13
4.5 Posting a Customer nvoice........................................................................................... 15
4.5.1 Posting a Customer nvoice with Billing in Sales and Distribution..........................15
4.5.2 Posting a Customer nvoice in Accounting.............................................................16
User action and valuesCommentCredit AccountEnter a cmers wutputFor example
100000Credit Control Area MERGEFELD CredCtrlArea_V001_CredCtrnte in Arrears)Specify
nterval dentificationThe dayed fortems in all company codes belonging y due msselectSelect
the indicatorO Dateted up to and including the specified key date and opple To
Result
The system displays a credit overview for the selectstomerplay a customer accounting (F)
document.
Prerequisite
An
Procesing one of thns:
Opface (SAP GU)
SAP ECC menuAccou ( AccsplayTransaction codeFB03Option 2: SAP NetWeaver
Businesness R4.13.2..................................One-Time-Accounts Postings in Accounting
32
4.14 Setting a Credit Limit................................................................................................. 34
4.15 Credit Control Reporting............................................................................................ 35
4.16 Displaying a Customer Accounting Document...........................................................36
4.17 Displaying and Changing Customer Line tems.........................................................37
4.18 Displaying Customer Balances..................................................................................38
5 Appendix.............................................................................................................................. 39
5.1 Reversal of Process Steps............................................................................................ 39
5.2 Used Forms................................................................................................................... 39
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Accounts Receivable
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1 urpose
This scenario deals with posting accounting data for customers in Accounts Receivable. From
there, the data is sorted by the customer and made available to other areas such as the Sales
and Distribution system. When you post data in Accounts Receivable, the system creates a
document and passes the data entered to the general ledger. General ledger (Profit and Loss)
accounts and customer accounts are then updated according to the transaction concerned
(receivable, down payment, credit memo and so on) customer payment activities. All business
transactions are posted to and managed by means of accounts and for this customer master
records are created. One time Customers are used for avoiding building up of huge master data
volume.
Business Process Accounts Receivable focuses on the following activities:
Post down payment request
Post down payment manually
Post customer invoice
Post a credit note with invoice reference
Posting Payments Using the Payment Program
Posting Manual Payment
Automatic Clearing of open items in customer accounts
Manual Clearing of open items in customer accounts
Manual Bank Statement Processing
Reprocessing an Account Statement
Dunning
Account Balance nterest Calculation
One-Time-Accounts Postings
Setting a Credit Limit
Credit Control Reporting
General Business Processes: n this document you can find some transactions which cover the
following general business processes
Displaying an accounting document
Displaying and Changing Line tems
Displaying Balances
Reversing a Document
Reversing a Document ndividual Reversal
Reversing a Document Mass Reversal
! rere"uisites
!#1 Master Data
You have entered the master data required to go through the procedures of this scenario. Ensure
that the following scenario-specific master data exists before you test this scenario:
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Master Data $alue Selection Co%%ent
Customer * All For master data creation compare Create
Customer Master (155.18)
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!#! Roles
&se
The following roles must have already been installed to test this scenario in the SAP Netweaver
Business Client (NWBC). The roles in this Business Process Documentation must be assigned
to the user or users testing this scenario. You only need these roles if you are using the NWBC
interface. You do not need these roles if you are using the standard SAP GU.
rere"uisites
The business roles have been assigned to the user who is testing this scenario.
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Details 'usiness Role Activity Transaction
Employee
(Professional
User)
SAP_NBPR_EMP
LOYEE-S
Assignment of this role is
necessary for basic
functionality.
Accounts
Receivable
Accountant
SAP_NBPR_AR_C
LERK-S
F-37
F-29
FB75
F-39
F110
F-31
F-28
F.13
F-32
F150
F.2B
FB03
FBL5N
Accounts
Receivable
Manager
SAP_NBPR_AR_C
LERK-M
FD32
F.31
FD10N
Bank Accountant SAP_NBPR_BAN
KACC-S
FF67
FEBA_BANK_STATEMENT
Accounts
Receivable
Account - F Only
SAP_NBPR_AR_F
_ONLY-S
FB70
This role is needed if the
component SD is not in
scope. Do not use this role if
invoices are created with the
SD component.
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( rocess )vervie* Table
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rocess step +,ternal
process
re-erence
'usiness
con.ition
'usiness
role
Transaction
co.e
+,pecte.
results
Creating a
customer
Master record
See Create
Customer
Master
(155.18)
scenario
All business
transactions are
posted to and
managed by
means of
accounts. ou
!a"e to create a
master record for
eac! account
t!at you need
See Create
Customer
Master
(155.18)
scenario
#!e customer
master record
!as been
created and t!e
account can
no$ be posted
Creating one
time Account
See Create
Customer
Master
scenario
%ne&time
accounts are
used to manage
one&time
customers
See Create
Customer
Master
scenario
#!e one&time
customer
account is
created.
osting Do*n
ay%ent
Re"uest
These noted
items are
required to
enable the
system to post
the down
payments to your
customer
automatically
using the
payment
program.
Accounts
Receivable
Accountant
F-37 The down
payment
request is
posted to the
customer
account. (a
statistical item,
relevant for
subsequent
processing, has
been posted.)
osting a
.o*n pay%ent
%anually
You can post
down payments
received either
manually or
automatically
Accounts
Receivable
Accountant
F-29 The document
posts the bank
account on the
debit side and
the customer
with the
alternative
reconciliation
account (Down
payments
received) on the
credit side. The
system
automatically
sets a payment
block in the
down payment
Post
Customer
Invoice with
Billing in
Sales and
Distribution
See Sales
%rder
'rocessing(
Sale from
stoc) 1*+)
scenario
'ost in"oice for
t!e Customer
See Sales
%rder
'rocessing(
Sale from
stoc) 1*+)
scenario
See Sales
%rder
'rocessing(
Sale from
stoc) 1*+)
scenario
Customer
in"oice
document
posted to allo$
payment from
customer
ost Custo%er
Invoice in
Accounting
Customer
invoices are
posted in
accounting
application
without SD
Accounts
Receivable
Account -
F Only
FB70 Accounting
documents are
created.
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rocess step +,ternal
process
re-erence
'usiness
con.ition
'usiness
role
Transaction
co.e
+,pecte.
results
integration
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rocess step +,ternal
process
re-erence
'usiness
con.ition
'usiness
role
Transaction
co.e
+,pecte.
results
Posting a
Credit Memo
with
Reference to
invoice in
Sales and
Distribution
Credit
Memo
'rocessing
(,*-)
scenario
'rocessing(
Credit
Memo
'rocessing
(,*-)
scenario
'rocessing(
Credit
Memo
'rocessing
(,*-)
scenario
Credit memos
are created.
/110The
.i--erence
bet*een the
.o*n pay%ent
(i- any)1 the
cre.it note (I-
any) an. the
invoice *ill
then be poste.
auto%atically
by the
pay%ent
progra%ostin
g a Cre.it
Me%o in
Accounts
Receivables
Based on a
query of the
customer, you
decide to grant
him a credit note
Accounts
Receivable
Accountant
FB75 Accounting
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unts
Receivable
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The manual
outgoing
payment enables
you to post
outgoing
payments without
automatic
program
Accounts
Receivable
Accountant
F-31 The payment is
deposited in
bank and
invoices
identified for the
payment are
cleared
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rocess step +,ternal
process
re-erence
'usiness
con.ition
'usiness
role
Transaction
co.e
+,pecte.
results
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payment
transactions
with
customers
osting
ay%ents
&sing the
%anual
pay%ent
The manual
payment enables
you to post the
payment
transactions with
customers
Accounts
Receivable
Accountant
F-28 The payment is
deposited in
bank and
invoices
identified for the
payment are
cleared
Auto%atic
Clearing
You can
periodically clear
customer
account with
open items
Accounts
Receivable
Accountant
F.13 All the open
items that have
identical debit
and credit
amounts are
cleared.
Manual
Clearing
Clearing of open
customer items
using manual
process
Accounts
Receivable
Accountant
F-32 The open items
selected in the
account have
been cleared. f
a difference is
determined, a
residual item or
a new open item
is created.
Manual 'an; The bank credits Bank FF67 Those items
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rocess step +,ternal
process
re-erence
'usiness
con.ition
'usiness
role
Transaction
co.e
+,pecte.
results
State%ent
rocessing
the check, the
bank transfer,
and the foreign
bank transfer
directly from your
account.
Accountant which had been
posted on the
bank sub
account have
been cleared
with the items
created during
the bank
statement
processing.
Reprocessing
an Account
State%ent
The bank debits
the check, the
bank transfer,
and the foreign
bank transfer
directly from your
account.
Bank
Accountant
FEBA_BANK_
STATEMENT
Those items
which had been
posted on the
bank sub
account have
been cleared
with the items
created during
the bank
statement
processing.
Dunning Overdue items
exist in the
respective
customer
accounts, f
necessary,
calculate the
interest on
arrears and send
letter to customer
Accounts
Receivable
Accountant
F150 The dunning
notices are now
printed. The
dunning data
has been
updated in the
customer
master records
and in the open
items (last
dunning level
and last dunning
date).
Starting the
Interest
Calculation
rogra%
Calculation of
interest on
overdue items
Accounts
Receivable
Accountant
F.2B The letters are
printed. The
interest
calculation
dates have
been updated in
the customer
master records
One-ime-
Accounts
Postings in
Sales and
Distribution
See Sales
%rder
'rocessing(
Sale from
stoc) 1*+)
scenario
%ne&time
accounts are
used to manage
one&time
customers
See Sales
%rder
'rocessing(
Sale from
stoc) 1*+)
scenario
See Sales
%rder
'rocessing(
Sale from
stoc) 1*+)
scenario
#!e document
is posted to t!e
one&time
domestic
account
)ne<Ti%e<
Accounts
ostings in
Accounting
One-time
customer
invoices are
posted in
accounting.
Accounts
Receivable
Accountant
- F Only
FB70 Accounting
documents are
created.
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rocess step +,ternal
process
re-erence
'usiness
con.ition
'usiness
role
Transaction
co.e
+,pecte.
results
Setting a
Cre.it =i%it
You set credit
limits for
customers
Accounts
Receivable
Manager
FD32 The credit limit
is set for the
account.
Cre.it Control
Reporting
Several credit
control reports
are available.
The %"er"ie$
report is
described here
as an example
Accounts
Receivable
Manager
F.31 The system
displays a credit
overview for
customer
Reporting
rocess step +,ternal
process
re-erence
'usiness
con.ition
'usiness
role
Trans<
action
co.e
+,pecte.
results
Displaying a
custo%er
accounting
.ocu%ent#
How to display an
accounting
document
Accounts
Receivable
Accountant
FB03 Display a
customer
accounting
document.
Displaying an.
Changing
Custo%er =ine
Ite%s
Displaying and
changing line
items in a
customer account
Accounts
Receivable
Accountant
FBL5N The line items of
an account are
displayed. You
can now make
changes to the
document line
items
Displaying
Custo%er
'alances
Displaying
customer account
balances
Accounts
Receivable
Manager
FD10N Display customer
account
balances
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4 rocess Steps
4#1 Creating a Custo%er Master Recor.
&se
n this activity, you create a customer master record.
roce.ure
To execute this activity, run the processes in the Create Customer Master (155.18)
scenario, using the master data from this document.
4#! Creating a )ne<Ti%e Account
urpose
Business partners who have a business transaction with you only once are called one-time
customers. You do not have to create a master record for one-time because you do not need this
master record after the business transaction, and it uses space. You create collective master
records for one-time customers and one-time vendors.
You create a collective master record for a customer that only includes data for all
one-time customers in a certain region. This collective master record can include the
following fields:
Master record name
Language
Currency
Sales office processing the data
f a one-time customer from this region orders goods from your company, use the
customer number of the collective master record when processing the sales order.
You enter the address and other data that is not in the collective master record in the
sales order.
One-time accounts are used to manage one-time customers. This avoids large volumes of data
building up in the master records.
rere"uisites
The account group has been maintained with external, alphanumeric number assignment.
roce.ure
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To execute this activity, run the processes in the Create Customer Master (155.18)
scenario, chapter 3.1.5. Create CD Customer Master Data (Complete)using the
master data from this document.
Result
The one-time customer account is created.
4#( osting a Do*n ay%ent Re"uest
&se
Down payment requests are noted items that do not affect the balance sheet. They can be taken
into consideration in account analysis, the dunning program and in the payment program.
rere"uisites
Customizing for special general ledger transaction F with alternative reconciliation account
430100 has been done.
roce.ure
1. Access the transaction choosing one of the following navigation options:
)ption 1> SA ?raphical &ser Inter-ace (SA ?&I)
SA +CC %enu Accounting .inancial Accounting Accounts /ecei"able
0ocument Entry 0o$n 'ayment /e1uest
Transaction co.e /<(7
)ption !> SA @etAeaver 'usiness Client (SA @A'C) via 'usiness Role
'usiness role Accounts Receivable Accountant
(SAP_NBPR_AR_CLERK-S)
'usiness role %enu Accounts /ecei"able 'osting 'ayments Customer 0o$n
'ayment /e1uest
,. On the Customer 0o$n 'ayment /e1uest( 2eader 0ata screen, make the following entries:
/iel. na%e Description &ser action an. values Co%%ent
0ocument 0ate Enter document date For example Today's date
Company Code
1000
Currency
EUR
/eference Enter reference For example R+B 0001
Account Enter an existing
customer number
Enter an existing customer
number
For example 100000
#arget Sp. 34 5nd.
A
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6. Choose 7e$ 5tem.
-. On the Customer 0o$n 'ayment /e1uest( Add Customer 5tem screen, make the following
entries:
/iel. na%e Description &ser action an. values Co%%ent
Amount Any amount For example 100
#ax Code Select tax code Choose the appropriate tax
code.
Calculate tax Activate it if applicable
0ue %n Date in the future For example Today's date
+ 1 month
5. Choose 'ost (Ctrl8 S).
Result
The down payment request is posted to the customer account. On the posted document you find
the Special G/L account (Down payment requests (customers)). The balance of the G/L account
and that one of the customer account has not been updated. A statistical item, relevant for
subsequent processing, has been posted.
4#4 osting a Do*n ay%ent Manually
&se
You can post down payments either manually or automatically (payment program SAPF110V,
automatic debit or bank direct debit payment method; the down payment request must already
be posted).
The manual posting process is described below. You should process like this especially in case
of manual payment or a manual step by step posting of the account statement.
rere"uisites
The Customizing settings for special general ledger transaction A with alternative general ledger
account (005000000 (Down payments received) have been made.
roce.ure
1. Access the transaction choosing one of the following navigation options:
)ption 1> SA ?raphical &ser Inter-ace (SA ?&I)
SA +CC %enu Accounting .inancial Accounting Accounts /ecei"able
0ocument Entry 0o$n 'ayment 0o$n 'ayment
Transaction co.e /<!C
)ption !> SA @etAeaver 'usiness Client (SA @A'C) via 'usiness Role
'usiness role Accounts Receivable Accountant
(SAP_NBPR_AR_CLERK-S)
'usiness role %enu Accounts /ecei"able 'osting 'ayments 'ost Customer
0o$n 'ayment
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2. On the 'ost Customer 0o$n 'ayment( 2eader 0ata screen, make the following entries:
/iel. na%e Description &ser action an. values Co%%ent
0ocument 0ate Enter document date For example Today's date
Company Code
1000
Currency
EUR
/eference Enter reference Choose the reference
entered in the down
payment request.
For example R+B 0001
Custo%er
Account Enter customer Enter the customer from
the down payment request.
For example 100000
Special 394
5ndicator
A
'an;
Account Bank G/L account to be
posted
For Example (50(110000
Amount Any amount Enter the amount from the
down payment request
entered in previous step.
For example 100
:alue 0ate Value date of down
payment
For example Today's date
3. Choose /e1uests.
4. On the 'ost Customer 0o$n 'ayment( C!oose /e1uests screen, select the required item.
5. Choose 'ost (Ctrl8 S).
The system displays the message 0ocument ;;;;;;;;;; $as posted in company code
1***. Check the posted document using 0ocument 0isplay.
f you post a down payment without first posting the associated down payment request, carry out
steps 1 and 2 only. Then proceed as follows:
n step 3, choose 7e$ 5tem instead of /e1uests.
1. On the 'ost Customer 0o$n 'ayment( Add Customer 5tem screen, enter the required data.
/iel. na%e Description &ser action an. values Co%%ent
Amount Down payment amount For example 100
#ax Code Select a tax code @ot applicable
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2. Choose 'ost (Ctrl8 S).
3. Check the posted document using 0ocument 0isplay.
Result
The document posts the bank account (Customer incoming payments) on the debit side and the
customer with the alternative reconciliation account (Down payments received) on the credit
side. The system automatically sets a payment block in the down payment. The calculated tax
has been posted.
f selected during posting, the request has been cleared.
4#5 osting a Custo%er Invoice
&se
Customer invoices can be created with the components Sales and Application (SD) or Financials
(F).
SAP Best Practices solutions require postings of customer invoices with the sales and
distribution transactions as soon as the Sales and Distribution (SD) component is in scope.
Customer invoices should be posted in accounting area in case if scenarios in Sales and
Distribution application are not available.
Proceed with process step 'osting a Customer 5n"oice $it! <illing in Sales and
distribution if the Sales And Distribution (SD) component is in scope. This ensures
full integration of the sales and distribution and accounting/controlling functionality.
Proceed with process step 'osting a Customer 5n"oice in Accounting in case if the
Sales and Distribution (SD) component is not in scope. Billing functions are not
applicable.
4#5#1 osting a Custo%er Invoice *ith 'illing in Sales an.
Distribution
&se
You post customer invoices for the goods and services shipped to customer. You need customer
invoice to carry out customer payment, credit memo if any against this invoice and to adjust
down payment against this invoice and credit memo.
rere"uisite
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The Sales and Distribution (SD) component is in scope.
roce.ure
To execute this activity, run the processes in the Sales %rder 'rocessing( Sale from
stoc) (1*+) scenario, using the master data from this document.
t is a matter of tax-free goods deliveries and goods movements to registered
companies within the EU. t is for seeing that the customer has a VAT registration
number in his master record and the invoice has to be posted with a tax code with
EU-CODE mark (tax code C+). For that within the period end processes an EC
Sales list can be created for the tax authorities.
4#5#! osting a Custo%er Invoice in Accounting
&se
Customer invoices are posted in accounting. Accounting documents are created.
rere"uisite
The Sales and Distribution (SD) component is not in scope.
Customer master data should exist (see process step Creating a Customer Master /ecord or
Creating a %ne&#ime Account.
roce.ure
1. Access the transaction choosing one of the following navigation options:
)ption 1> SA ?raphical &ser Inter-ace (SA ?&I)
SA +CC %enu Accounting .inancial Accounting Accounts /ecei"able
0ocument Entry 5n"oice
Transaction co.e /'70
)ption !> SA @etAeaver 'usiness Client (SA @A'C) via 'usiness Role
'usiness role Accounts Receivable Account - F Only
(SAP_NBPR_AR_F_ONLY-S)
'usiness role %enu Accounts /ecei"able 'osting 5n"oice Enter %utgoing
5n"oices
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When you call up the transaction for the first time, a dialog box appears for you to
enter the company code. Enter company code.
To change the company code in the transaction, choose Edit C!ange Company
Code. Then choose Continue.
2. On the <asic 0ata tab page, on the Enter Customer 5n"oice( Company Code 1*** screen,
enter the following data.
/iel. na%e Description &ser action an. values Co%%ent
Customer <customer number> For example enter
customer which has been
created with process step
Creating a Customer
Master Record
5n"oice 0ate <date> For Example Today's date
/eference <Any reference>
Amount <any amount> For example !4D0100
Currency
EUR
Calculate #ax X
Based on the previously posted down payment the system reacts with a message
about the existing amount of down payments. Confirm this message with Continue
(Enter).
3. On the 'ayment tab page, on the Enter Customer 5n"oice( Company Code 1*** screen,
enter the following data.
/iel. na%e Description &ser action an. values Co%%ent
<line 0ate Baseline Date for
Due Date
Calculation
<For example Today's
date>
Check date
'ayt terms For example 0001
'mt Met!od Check payment method
4. Enter the following data for the line item:
/iel. na%e Description &ser action an. values Co%%ent
394 acct <revenue account> For example 75010!0000
09C Debit/Credit
H Credit
Amount in
0ocument Currency
<any amount> * or !4D0100
Enter the gross amount.
The system calculates the
output tax automatically.
Tax Code <tax code> For example D5 (23% tax
on sales/purchases)
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f profit centers exist they should also be entered in field 'rofit Center. n this case,
scroll to the right to fill in the field.
5. To check the document before it is posted, choose Simulate (.+).
This enables you to display the document, including the tax on sales/purchases to be
posted, and to correct it if necessary.
6. Choose 'ost (Ctrl8S). The system may prompt you with an 5nformation dialog box that a
down payment exists. Confirm the 5nformation dialog box by choosing Enter.
n the lower area of the screen, the system generates the message: 0ocument 18******xx
$as posted in company code !""", where xx is the sequential document number posted by
the system.
7. Make a note of the invoice document number for later use in clearing and credit note posting.
Result
The customer invoice is posted and the G/L account and customer transaction figures are
updated.
4#D osting a Cre.it Me%o *ith Re-erence to the Invoice
&se
Proceed with process step 'osting a Credit Memo $it! /eference to t!e 5n"oice in
Sales and 0istribution if the Sales and Distribution (SD) component is in scope. This
ensures full integration of the sales and distribution and accounting/controlling
functionality.
Proceed with process step 'osting a Credit Memo in Accounts /ecei"ables if the
Sales and Distribution (SD) component is not in scope.
4#D#1 osting a Cre.it Me%o *ith Re-erence to the Invoice in
Sales an. Distribution
&se
Based on a query of the customer, you decide to grant him a credit note.
You post the credit memo with reference to the original invoice. This allows the system to
connect the relevant information and ensure a consistent processing.
To execute this activity, run the processes in the Credit Memo 'rocessing (,*-)
scenario, using the master data from this document.
n exceptional case, you can post the credit memo with accounts receivable.
Examples are credit memos for customers which cannot be posted in SD because of
missing line items identifications.
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rere"uisites
A customer invoice was posted within the previous step.
roce.ure
f you post the credit memo with sales transaction (SD), run the processes in the
Credit Memo 'rocessing (,*-) scenario.
Otherwise make the following steps.
1. Access the transaction choosing one of the following navigation options:
)ption 1> SA ?raphical &ser Inter-ace (SA ?&I)
SA +CC %enu Accounting .inancial Accounting Accounts /ecei"able
0ocument Entry Credit Memo
Transaction co.e /'75
)ption !> SA @etAeaver 'usiness Client (SA @A'C) via 'usiness Role
'usiness role Accounts Receivable Accountant
(SAP_NBPR_AR_CLERK-S)
'usiness role %enu Accounts /ecei"able 'osting 5n"oice Enter %utgoing
Credit Memos
2. On the <asic 0ata tab page, on the Enter Customer Credit Memo( Company Code 1***
screen, make the following entries:
/iel. na%e Description &ser action an. values Co%%ent
Customer Select Customer Enter the customer from
the down payment request
and posted customer
invoice.
For example 100000
0ocument 0ate Enter document date For example Today's date
/eference Enter invoice reference For example 1!(45
Amount Credit memo amount For example !4D0100
Currency
EUR
Calculate tax
X
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3. Enter the following data for the first line item:
/iel. na%e Description &ser action an. values Co%%ent
394 Account Specify G/L account to
be posted
75010!0000
Amount in doc. curr. Amount in document
currency
For example !4D0100
#ax Code Select tax code For example D5
'rofitability Segment Select the arrow in
column ,profit.segm.. n
Assignment to a
'rofitability Segment
screen enter the
customer number in field
,Customer". Choose
Continue (enter).
Example:
Customer 100000
This assignment is
required only if CO-PA is
activated (operating
concern exists and is
assigned to controlling
area).
4. Choose the 'ayment tab page.
5. On the 'ayment tab page, make the following entries:
/iel. na%e Description &ser action an. values Co%%ent
5n".ref. nvoice
reference
nvoice document
number
nvoice Reference: enter
the number of the invoice
you created for the
customer
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6. Choose Enter. The system displays the message 0ata $as copied. Choose Enter again to
confirm the message
f you enter the F document number of the invoice in the nvoice Reference field, the
invoice payment data is automatically copied (baseline date for payment, terms of
payment). This is logged with the displayed system message.
f you do not enter an invoice reference, the credit memo created is due immediately.
7. Choose 'ost (Ctrl8S). The system displays the message Document XXXXXXXXXX was
posted in company code 1000. (XXXXXXXXXX is the assigned document number).
Result
f you post the credit memo with reference to the invoice, the system automatically transfers the
terms of payment from the invoice to the credit memo.
4#D#! osting a Cre.it Me%o in Accounts Receivable
&se
Based on a query of the customer, you decide to grant him a credit note.
You post this document with reference to the original invoice. This allows the system to connect
the relevant information and ensure a consistent processing.
roce.ure
1. Access the transaction choosing one of the following navigation options:
)ption 1> SA ?raphical &ser Inter-ace (SA ?&I)
SA +CC %enu Accounting .inancial Accounting Accounts /ecei"able
0ocument Entry Credit Memo
Transaction co.e /'75
)ption !> SA @etAeaver 'usiness Client (SA @A'C) via 'usiness Role
'usiness role Accounts Receivable Accountant
(SAP_NBPR_AR_CLERK-S)
'usiness role %enu Accounts /ecei"able 'osting 5n"oice Enter %utgoing
Credit Memos
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2. On the <asic 0ata tab, on the Enter Customer Credit Memo( Company Code 1*** screen,
make the following entries:
/iel. na%e Description &ser action an. values Co%%ent
Customer Select Customer Enter the customer from
the down payment request
and posted customer
invoice.
For example 100000
0ocument 0ate Enter document date For example Today's date
/eference Enter invoice reference For example 12345
Amount Credit memo amount For example !4D0100
Currency
EUR
Calculate tax
X
3. Enter the following data for the first line item:
/iel. na%e Description &ser action an. values Co%%ent
394 Account Specify G/L account to
be posted
For example revenue
account 75010!0000
09C Debit/Credit S Debit
Amount in doc. curr. Amount in document
currency
For example * or !4D0100
#ax Code Select tax code For example D5
'rofitability Segment Choose the arrow in the
column. n the dialog
box Assignment to a
'rofitability Segment;
enter the customer
number; choose
Continue.
Example:
Customer: 100000
s only relevant, if CO-PA is
active.
f profit centers exist they should also be entered in field 'rofit Center. n this case
scroll to the right to fill in the field.
4. Choose the 'ayment tab page.
5. On the 'ayment tab page, make the following entries:
/iel. na%e Description &ser action an. values Co%%ent
nv.ref. nvoice document
number
For example enter the
number of the invoice you
created before in process
'osting a customer
in"oice.
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6. Choose Enter. The system displays the message 0ata $as copied. Choose Enter again to
confirm the message
f you enter the F document number of the invoice in the nvoice Reference field, the
invoice payment data is automatically copied (baseline date for payment, terms of
payment). This is logged with the displayed system message.
f you do not enter an invoice reference, the credit memo created is due immediately.
7. Choose 'ost (Ctrl8S). The system displays the message Document XXXXXXXXXX was
posted in company code 1000 (XXXXXXXXXX is the assigned document number).
Result
f you post the credit memo with reference to the invoice, the system automatically transfers the
terms of payment from the invoice to the credit memo.
4#7 Do*n ay%ent Clearing Manually
&se
After you have issued the final invoice, the down payment documents are cleared automatically
with the invoice. A transfer posting to the normal reconciliation account (005000000 is carried
out.
This step is described in scenario Customer 0o$n 'ayment (201, 4.11).
f the settlement of the down payment has not been processed automatically, you have to do this
step manually.
rere"uisites
Down payments are posted.
A customer invoice is posted.
The down payments are not cleared automatically with the invoice.
roce.ure
1. Access the transaction choosing one of the following navigation options:
)ption 1> SA ?raphical &ser Inter-ace (SA ?&I)
SA +CC %enu Accounting .inancial Accounting Customers 0ocument
Entry 0o$n 'ayment Clearing
Transaction co.e /<(C
)ption !> SA @etAeaver 'usiness Client (SA @A'C) via 'usiness Role
'usiness role Accounts Receivable Accountant
(SAP_NBPR_AR_CLERK-S)
'usiness role %enu Accounts /ecei"able 'osting 'ayments Clear Customer
0o$n 'ayment
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2. On the Clear Customer 0o$n 'ayment( 2eader 0ata screen, make the following entries.
/iel. na%e Description &ser action an. values Co%%ent
0ocument 0ate Today's date
Company Code <Company Code> 1000
Currency
EUR
/eference Clear down paym.
Account <customer account> e.g. 100000
5n"oice /eference Document number of the invoice
3. Choose 'rocess 0o$n 'ayments and select the corresponding down payment.
4. Choose Sa"e. gnore the message that appears at the bottom of the screen.
Result
The down payment is cleared. The system posts a new item in the customer account and in
account 430000. The new item can now be handled as a partial payment, and included and
cleared when an incoming payment is received (or by the payment program).
4#5 )utgoing ay%ents < Manually
&se
You can post outgoing payments either manually or automatically (payment program SAPF110
see previous step).
The %anual posting process is described below. You should process like this especially in case
of manual payment or a manual step by step posting of the account statement.
rere"uisites
Open items have been posted.
roce.ure
1. Access the transaction choosing one of the following navigation options:
)ption 1> SA ?raphical &ser Inter-ace (SA ?&I)
SA +CC %enu Accounting .inancial Accounting Accounts /ecei"able
0ocument Entry %t!er %utgoing 'ayments
Transaction co.e /<(1
)ption !> SA @etAeaver 'usiness Client (SA @A'C) via 'usiness Role
'usiness role Accounts Receivable Accountant
(SAP_NBPR_AR_CLERK-S)
'usiness role %enu Accounts /ecei"able 'osting 'ayments 'ost %utgoing
'ayments
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,. On the 'ost %utgoing 'ayment( 2eader 0ata screen, make the following entries:
/iel. na%e Description &ser action an. values Co%%ent
0ocument 0ate * For example today's
date
'osting 0ate * For example today's
date
Company Code
1000
Currency
EUR
EUR
/eference (*) optional
'an; .ata
Account * (bank transfer domestic
account)
For example
(50(110000
Amount * For example D15100
:alue 0ate * For example today's
date
)pen ite%
selection
Account * Enter the existing
customer with open
invoice: 100000
Account #ype
D
6. Choose 'rocess %pen 5tems.
-. On the 'rocess %pen 5tems screen, select the required item (Open invoices, cre.it %e%os,
and so on).
5. Choose 'ost (Ctrl8 S).
The system displays the message 0ocument ;;;;;;;;;; $as posted in company code
1***. Check the posted document using 0ocument 0isplay
Result
The document posts the bank account and the customer account. The selected open item is
cleared by the payment made.
4#C osting Inco%ing ay%ent -ro% Custo%er Manually
&se
This activity posts the incoming payments from the customer.
roce.ure
1. Access the transaction choosing one of the following navigation options:
)ption 1> SA ?raphical &ser Inter-ace (SA ?&I)
SA +CC %enu Accounting .inancial Accounting Customer 0ocument
Entry 5ncoming 'ayments
Transaction co.e /<!5
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)ption !> SA @etAeaver 'usiness Client (SA @A'C) via 'usiness Role
'usiness role Accounts Receivable Accountant
(SAP_NBPR_AR_CLERK-S)
'usiness role %enu Accounts /ecei"able 'osting 'ayments 'ost 5ncoming
'ayments
2. On the 'ost 5ncoming payments( 2eader 0ata screen, enter the following information:
/iel. na%e Description &ser action an. values Co%%ent
0ocument date Enter document date For example Today's date
Company Code
1000
Currency
EUR
Account Select bank G/L account
to be posted.
Section Bank G/L Account
For example (50(110000
Deutsche Bank (customer
incoming payments)
Amount * Select the amount of a
customer invoice
For example !(D0100
%pen item selection&
Account
Select Customer. Number of the account
from which the open items
are to be selected for
further processing
For example 100000
:alue 0ate Specify value date. For example Today's date
3. Choose Enter.
4. On the 'ost incoming payments 'rocess open items screen, double-click the invoices to be
applied against the payment.
You can optionally create residual items, partial payments.
5. Choose 'ost.
To check document before posting, choose Simulate (.+) to display document, with
cash discount, automatic pmt. difference entries, residual items.
Result
The payment is deposited in bank and invoices identified for the payment are cleared. You do not
need to process any other steps in this document.
Debite. Accounts Cre.ite. Accounts
Bank Customer
Pmt. Differences Payment differences
Customer (Residual items)
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4#10 Auto%atic Clearing o- )pen Ite%s in Custo%er
Accounts
&se
You can periodically clear open customer account items if credit memos have been created for
invoices, for example.
rere"uisites
Open customer documents are posted.
roce.ure
1. Access the transaction choosing one of the following navigation options:
)ption 1> SA ?raphical &ser Inter-ace (SA ?&I)
SA +CC %enu Accounting .inancial Accounting Accounts /ecei"able
'eriodic 'rocessing Automatic Clearing =it!out Specification
of Clearing Currency
Transaction co.e /#1(
)ption !> SA @etAeaver 'usiness Client (SA @A'C) via 'usiness Role
'usiness role Accounts Receivable Accountant
(SAP_NBPR_AR_CLERK-S)
'usiness role %enu Accounts /ecei"able 'eriodic and Closing Acti"ities
Automatic Clearing
2. On the Automatic Clearing screen, enter the following data:
/iel. na%e Description &ser action an. values Co%%ent
Company Code
1000
Select customers X Select the indicator.
Special 394
#ransactions
x Select this indicator, if
special G/L transactions
(down payments) should
be cleared automatically
#est run X To perform a test run,
select the indicator. For the
real run, deselect the
indicator and execute the
program again.
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First perform a test run; the indicator is activated automatically.
3. Choose Execute (.8).
4. When you perform the real run the system displays the warning: #!is program run is a
production run. Choose Enter to confirm the warning and to start the run.
Result
All the open items that have i.entical .ebit an. cre.it a%ounts an. re-erences are cleare.
(the customer invoice and the credit memo created within the prerequisite section are cleared). A
log is created.
4#11 Manual Clearing o- )pen Ite%s in Custo%er
Accounts
&se
Clearing of open customer items. f the balance of the items to be cleared is not 0, you can
create a residual item, for example for overpayments/underpayments.
rere"uisites
Open tems in customer accounts are posted.
roce.ure
1. Access the transaction choosing one of the following navigation options:
)ption 1> SA ?raphical &ser Inter-ace (SA ?&I)
SA +CC %enu Accounting .inancial Accounting Accounts /ecei"able
Account Clear
Transaction co.e /<(!
)ption !> SA @etAeaver 'usiness Client (SA @A'C) via 'usiness Role
'usiness role Accounts Receivable Accountant
(SAP_NBPR_AR_CLERK-S)
'usiness role %enu Accounts /ecei"able 'osting 0ocument 'rocessing
(!omepage)
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2. Only SAP NetWeaver Business Client (SAP NWBC):
Mark the first row of the required business partner and choose All Customer Line tems Open
3. Select the relevant document number and choose Clear Customer 5tems.
4. On the Clear Customer( 2eader 0ata screen, enter the required data.
/iel. na%e Description &ser action an. values Co%%ent
Account Enter Customer. Enter the customer
account number for whom
the invoice and credit
memo was posted.
For example 100000
Company Code
1000
A..itional
Selections
/eference
5. Choose Enter.
6. f /eference is selected in screen section Additional Selections, enter the required data on
the Clear Customer( Enter Selection Criteria screen.
/iel. na%e Description &ser action an. values Co%%ent
/eference .rom Reference interval to be
taken into account
For example REF006
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7. Choose 'rocess %pen 5tems.
8. Depending on your user settings, the open items you want to clear have to be activated first.
To do this, mark the open items and choose Acti"ate 5tems.
9. f discount has been calculated, delete the amounts which are defaulted in the respective
column.
10. You have to specify the open items that are to be fully cleared, and the open items for which
a residual item is to be created.
Choose /esidual 5tems and enter the residual amount for the invoice. As an alternative, you
can also double-click the entry field, which causes the transaction to calculate the residual
amount itself.
11. For some reasons it makes sense not to allocate the residual amount to one item, but to post
it to the account without allocation. To do so, use the field 0ifference 'ostings instead and
enter the residual amount here.
12. Choose 'ost (Ctrl8S) to save your entries. The document overview is being displayed now,
and you are asked to update the highlighted line item. Choose the residual item by double-
click and enter a describing text for the line item. Choose 'ost (Ctrl8S) to finally post the
document.
Result
The open items selected in the account have been cleared. f a difference is determined, a
residual item or a new open item is created.
4#1! Dunning
&se
Two dunning procedures have been set up:
0001 Dunning notice every 14 days, 4 dunning levels
E'(0 Dunning notice in conjunction with interest calculation,
30 days after the invoice has been created
Dunning procedure 0001 is used when no interest rates are to be posted.
Dunning procedure E'(0 is used when interest rates are to be posted 30 days after the invoice
has been created. n this case, the dunning program creates a dunning notice (without
calculating the interest) that specifies a payment deadline. Once the payment deadline has
expired, the interest calculation program is started, which calculates and posts the interest rates.
The customer then receives a letter informing him or her of the amount of interest that has been
posted. The second dunning level in dunning procedure YB30 is an internal dunning level for
initiating the legal dunning procedure.
Alternatively, the interest on arrears can also be calculated directly, without the
dunning program. The interest calculation program is, therefore, also described in a
separate scenario.
Dunning notices can be sent to customers and vendors (in this case, credit memos, for
example). The following example describes the procedure for customers only. The procedure is
the same for vendors.
rocess /lo*
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Maintain customer accounts: assign the required dunning procedure and/or the interest
indicator 01
Overdue items exist in the respective customer accounts. f this is not the case, you can post
to the customer account manually; you should ensure here that the due date of the items is
at least 30 days in the past. f necessary, start the interest on arrears calculation
Start the dunning program
Print out letters (transaction SP01)
rere"uisites
None.
roce.ure
1. Access the transaction choosing one of the following navigation options:
)ption 1> SA ?raphical &ser Inter-ace (SA ?&I)
SA +CC %enu Accounting .inancial Accounting Accounts /ecei"able
'eriodic 'rocessing 0unning
Transaction co.e /150
)ption !> SA @etAeaver 'usiness Client (SA @A'C) via 'usiness Role
'usiness role Accounts Receivable Manager
(SAP_NBPR_AR_CLERK-S)
'usiness role %enu Accounts /ecei"able 'eriodic and Closing Acti"ities 0unning
/un
,. On the 0unning screen, make the following entries:
/iel. na%e Description &ser action an. values Co%%ent
/un %n Any date for
identification
For example To.ayFs .ate
5dentification Any identification Enter an alphanumeric D
for dunning run. For
example your initials with a
2 digit number at the end
For example M)01
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6. On the 'arameter tab page, make the following entries:
/iel. na%e Description &ser action an. values Co%%ent
0unning 0ate Enter dunning date For example To.ayFs .ate
0ocuments 'osted
>p #o
Enter Posting date of
documents to be
processed by the run
Only items which have
been posted up to this date
are included in the
processing.
For example Today's date
Company Code
1000
Customer Enter a customer or
interval of customers
Due open item should exist
for this customer.
For example 100000
-. On the Additional 4og tab page, make the following entries:
/iel. na%e Description &ser action an. values Co%%ent
Customer Enter a customer or
interval of customers
For example 100000
5. Choose Sa"e.
?. Choose the Status tab page.
@. Choose Sc!edule (Sc!edule dunning run (.@)) to schedule the proposal run.
8. n the %utput 'arameters dialog box, make the following entries:
/iel. na%e Description &ser action an. values Co%%ent
%utput de"ice Enter name of printer For example =)C= or
LP01
+. Choose Continue.
1*. On the Sc!edule Selection and 'rint screen, make the following entries:
/iel. na%e Description &ser action an. values Co%%ent
Start immediately
11. Choose Sc!edule (Execute (.5)).
1,. On the Status tab page, you can now check the relevant dunning run status. Choose Enter
to update the status. The message 0un. selection is complete then appears.
16. Choose 4og to display the log.
1-. Choose 0unning 4ist to display the dunning list. n the 0unning 4ist :ariant dialog box,
choose Enter.
15. Choose 0unning 'rintout to schedule the update run.
1?. n the %utput 'arameters dialog box, make the following entries:
/iel. na%e Description &ser action an. values Co%%ent
%utput de"ice Enter name of printer For example =)C= or
LP01
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1@. Choose Continue.
18. On the Sc!edule 'rint dialog box, make the following entries:
/iel. na%e Description &ser action an. values Co%%ent
Start immediately
X
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1+. Choose 'rint.
,*. On the Status tab page, you can now check the relevant dunning run status. Choose Enter
to update the status. The message 0un. printout is complete then appears.
,1. You can also display the log and the dunning list here.
,,. Go to the spool administration to print out the dunning notices. Access the transaction from
the 0unning screen choosing the following path in the SAP ECC menu: System %$n
Spool /e1uestsA or access the activity directly using the transaction code /nSP02.
,6. Select the relevant spool request and choose 'rint 0irectly.
Result
Dunning notices to custo%ers are printe.#
The dunning data in the customer master record and in the open items is updated with the
relevant dunning level and the last dunning date. The highest dunning level of all the open
account items is set in the master record.
4#1( )ne<Ti%e<Accounts ostings
&se
One-time accounts are used to manage one-time customers. You can use one-time accounts for
one-time customers to avoid generating large volumes of master data.
Proceed with process step %ne&#ime&Accounts 'ostings in Sales and 0istribution if
the Sales and Distribution (SD) component is in scope. This ensures full integration
of the sales and distribution and accounting/controlling functionality.
Proceed with process step %ne&#ime&Accounts 'ostings in Accounting if the Sales
and Distribution (SD) component is not in scope.
rere"uisites
Account groups have been created for one-time accounts. The one-time account has been
created (refer to the Creating a %ne&#ime Account Business Process Documentation).
4#1(#1 )ne<Ti%e<Accounts ostings in Sales an. Distribution
&se
One-time customer invoices are posted in Sales and Distribution (SD) component.
rere"uisites
The Sales and Distribution (SD) component is in scope.
roce.ure
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To execute this activity, run Sales %rder 'rocessing( Sale from stoc) (1*+) scenario
using the demo data from this document
Step 4.1 Credit Management C!ec) for Sales %rder in Scenario 1*+ should not be
processed, because for one-time customer there is no credit limit to set. This step is
to be skipped.
n Step 4.6 Sales %rder entry in scenario 109, enter following entries:
For Sold to party: one-time account from step 4.2 (this scenario, demo data:
CPDL)
For Ship to party: one-time account from step 4.2 (this scenario, demo data:
CPDL)
nformation: Account Group for one-time customer: YBOC
Choose Enter.
A new dialog box appears.
On the Adress from Master 0ata for Sold&to 'arty (0ocument 2eader) screen, make
the following entries:
/iel. na%e Description &ser action an.
values
Co%%ent
#itel * optional
7ame * name of the one-time customer
Street92ous 7umber * Street and house number
'ostal Code9City * postal code and city
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Choose Enter.
Continue step 4.3 from scenario 109.
Continue with step 4.5 ff. from scenario 109.
Result
The invoice is posted to the one-time domestic (customer) account and the address data is
included in the accounting document.
4#1(#! )ne<Ti%e<Accounts ostings in Accounting
&se
One-time customer invoices are posted in accounting. This functionality should only be used in
case if transactions in SD are not applicable.
rere"uisite
The Sales and Distribution (SD) component is not in scope.
roce.ure
1. Access the transaction choosing one of the following navigation options:
)ption 1> SA ?raphical &ser Inter-ace (SA ?&I)
SA +CC %enu Accounting .inancial Accounting Accounts /ecei"able
0ocument Entry 5n"oice
Transaction co.e /'70
)ption !> SA @etAeaver 'usiness Client (SA @A'C) via 'usiness Role
'usiness role Accounts Receivable Account - F Only
(SAP_NBPR_AR_F_ONLY-S)
'usiness role %enu Accounts /ecei"able 'osting 5n"oice Enter %utgoing
5n"oices
2. On the <asic 0ata tab page, on the Enter Customer 5n"oice( Company Code 1*** screen,
enter the following data.
/iel. na%e Description &ser action an. values Co%%ent
Customer <customer number> For example, enter CD=
customer that has been
created with process step
"Creating a Customer
Master Record
5n"oice 0ate <date> For example Today's date
/eference <Any reference>
Amount <any amount> For example 1000
Currency
EUR
Calculate #ax X
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3. Choose Enter.
4. On the Address and <an) 0ata screen, enter the data of the customer:
/iel. na%e Description &ser action an. values Co%%ent
7ame * For example John
Georgiou
4anguage Bey * For example +=
Street * For example Tinou 2
City * For example Athens
'ostal Code * For example 1(1!!
Country * For example ?R
<an) Bey * For example 011
<an) Account * For example (7474510(5
Example data only, depends on customer details
5. Enter the following data for the line item:
/iel. na%e Description &ser action an. values Co%%ent
394 acct <revenue account> For example 75010!0000
09C Debit/Credit H Credit
Amount in
0ocument Currency
<any amount> For example * or 1000
Enter the gross amount.
The system calculates the
output tax automatically.
#ax Code <tax code> For example D5 (!(% tax
on sales/purchases)
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f profit centers exist they should also be entered in field 'rofit Center. n this case,
scroll to the right to fill in the field.
6. Save your entries.
Result
The document is posted to the one-time account and the address data are included in the
accounting document.
4#14 Setting a Cre.it =i%it
&se
You can set a credit limit for your customers and control how much of the credit limit is used or
exceeded.
f you use the system component SAP LO-SD, the system prevents you from creating further
sales orders if the credit limit has been exceeded. When you create a standard order, the system
outputs an error message if the credit limit is exceeded preventing you from saving the order.
rere"uisites
The company code has been assigned to a credit control area. The system does not
automatically set a credit limit when a customer master record is created. For this reason, you
have to set a credit limit manually or maintain the credit control area accordingly in Customizing.
&se
Both of the checks received are posted on the debit side in the bank clearing account. The totals
posting on the account statement, however, are in credit.
roce.ure
1. Access the transaction choosing one of the following navigation options:
)ption 1> SA ?raphical &ser Inter-ace (SA ?&I)
SA +CC %enu Accounting .inancial Accounting Accounts /ecei"able
Credit Management Master 0ata C!ange
Transaction co.e /D(!
)ption !> SA @etAeaver 'usiness Client (SA @A'C) via 'usiness Role
'usiness role Accounts Receivable Manager
(SAP_NBPR_AR_CLERK-M)
'usiness role %enu Accounts /ecei"able Master 0ata Customers (2omepage)
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2. Only SAP NetWeaver Business Client (SAP NWBC):
Mark the required row and choose Edit Credit 4imit.
3. Only SAP Graphical User nterface (SAP GU):
On the Customer Credit Management C!ange( 5nitial ScreenA make the following entries:
/iel. na%e Description &ser action an. values Co%%ent
Customer Enter a customer or
interval of customers
For example 100000
Credit Control Area
1000
Credit Control Area Best
Practices
3eneral 0ata(
Central 0ata
select
Credit control area
data( Status
select
4. Only SAP Graphical User nterface (SAP GU):
Choose Enter.
5. On the Customer Credit Management C!ange( Central 0ata screen, make the following
entries:
/iel. na%e Description &ser action an. values Co%%ent
#otal Amount Specify total limit For example 50,000.00
5ndi"idual 4imit Specify individual limit For example 50,000.00
Currency
EUR
6. Choose Enter.
7. On the Customer Credit Management C!ange( Status screen, make the following entries:
/iel. na%e Description &ser action an. values Co%%ent
Credit 4imit Specify credit limit within
credit area
For example 50,000.00
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8. Choose Sa"e.
Result
The credit limits set for a customer accounts are monitored.
4#15 Cre.it Control Reporting
&se
Several credit control reports are available. The %"er"ie$ report is described here as an
example.
roce.ure
1. Access the transaction choosing one of the following navigation options:
)ption 1> SA ?raphical &ser Inter-ace (SA ?&I)
SA +CC %enu Accounting .inancial Accounting Accounts /ecei"able
Credit Management Credit Management info System %"er"ie$
Transaction co.e F.31
)ption !> SA @etAeaver 'usiness Client (SA @A'C) via 'usiness Role
'usiness role Accounts Receivable Manager
(SAP_NBPR_AR_CLERK-M)
'usiness role %enu Accounts /ecei"able Credit Management Credit Management
& %"er"ie$
2. On the Credit %"er"ie$ screen, make the following entries:
/iel. na%e Description &ser action an. values Co%%ent
Credit Account Enter a customer or
interval of customers
which should be
included in the output
For example 100000
Credit Control Area
1000
5nter. nterval
dentification
(Days in
Arrears)
Specify nterval
dentification
The days in arrears interval
are used for dividing up the
customer open items in all
company codes belonging
to the credit control area by
due date.
For example R01N
%pen 5tems select Select the indicator
%pen at Bey 0ate Specify Key Date The system selects all
items posted up to and
including the specified key
date and open for this
period.
For example Today's date
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3. Choose Execute (.8).
Result
The system displays a credit overview for the selected customer.
4#1D Displaying a Custo%er Accounting Docu%ent
urpose
Display a customer accounting (F) document.
rere"uisite
An accounting document exists.
roce.ure
1. Access the transaction choosing one of the following navigation options:
)ption 1> SA ?raphical &ser Inter-ace (SA ?&I)
SA +CC %enu Accounting .inancial Accounting Accounts /ecei"able
0ocument 0isplay
Transaction co.e FB03
)ption !> SA @etAeaver 'usiness Client (SA @A'C) via 'usiness Role
'usiness role Accounts Receivable Accountant
(SAP_NBPR_AR_CLERK-S)
'usiness role %enu Accounts /ecei"able 'osting 0ocument 'rocessing
2. Only SAP NetWeaver Business Client (SAP NWBC):
Mark the required row and choose 0isplay.
3. Only SAP Graphical User nterface (SAP GU):
On the 0isplay 0ocument( 5nitial Screen make the following entries:
/iel. na%e Description &ser action an. values Co%%ent
0ocument 7umber Any existing F
document number
For example 1800000001
Company Code
1000
.iscal ear Fiscal year in which the
document was posted
For example 2010
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4. Only SAP Graphical User nterface (SAP GU):
Choose Enter.
Result
Display a customer accounting document.
4#17 Displaying an. Changing Custo%er =ine Ite%s
&se
Displaying and changing line items in a customer account.
rere"uisites
Line layout variants, totals variants, and selection fields have been maintained in Customizing.
roce.ure
1. Access the transaction choosing one of the following navigation options:
)ption 1> SA ?raphical &ser Inter-ace (SA ?&I)
SA +CC %enu Accounting .inancial Accounting Accounts /ecei"able
Account 0isplay9C!ange 4ine 5tems
Transaction co.e FBL5N
)ption !> SA @etAeaver 'usiness Client (SA @A'C) via 'usiness Role
'usiness role Accounts Receivable Accountant
(SAP_NBPR_AR_CLERK-S)
'usiness role %enu Accounts /ecei"able 'osting 0ocument 'rocessing
2. Only SAP NetWeaver Business Client (SAP NWBC):
Choose C!ange Cuery, enter the required data.
/iel. na%e Description &ser action an. values Co%%ent
Customer account Select Customer Select an existing
customer account
For example 100000
Company Code
1000
3. For SAP NetWeaver Business Client (SAP NWBC):
Choose Apply.
4. Only SAP Graphical User nterface (SAP GU):
On the Customer 4ine 5tem 0isplay screen, enter the required data.
/iel. na%e Description &ser action an. values Co%%ent
Customer account Select Customer Select an existing
customer account
For example 100000
Company Code
1000
All 5tems select
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5. For SAP Graphical User nterface (SAP GU):
Choose Execute (.8).
f you choose All 5tems, the system displays all the account items. You can also choose to
display only open items or cleared items.
Proceed as follows to change the document:
1. Select the line item you want to change by clicking the box at the start of the row.
2. Choose C!ange 0ocument (pencil icon).
3. On the C!ange 0ocument( 4ine 5tem xxx screen, make the required changes to the line item.
Note that you cannot change all of the fields. For example, you cannot change additional
account assignments or the amount.
4. Save your entries.
Result
The line items of an account are displayed. You can now make changes to the document line
items.
4#15 Displaying Custo%er 'alances
&se
Displaying customer account balances.
rere"uisites
The customer account contains items.
roce.ure
1. Access the transaction choosing one of the following navigation options:
)ption 1> SA ?raphical &ser Inter-ace (SA ?&I)
SA +CC %enu Accounting .inancial Accounting Accounts /ecei"able
Account 0isplay <alances
Transaction co.e FD10N
)ption !> SA @etAeaver 'usiness Client (SA @A'C) via 'usiness Role
'usiness role Accounts Receivable Manager
(SAP_NBPR_AR_CLERK-M)
'usiness role %enu Accounts /ecei"able Master 0ata Customers
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,. Only SAP NetWeaver Business Client (SAP NWBC):
Select the customer and mark the line in the list. Choose AnalyDe Account.
6. On the Customer <alance 0isplay screen, enter the required data.
/iel. na%e Description &ser action an. values Co%%ent
Customer Select customer account Select an existing
customer account
For example 100000
Company Code
1000
.iscal ear Specify the fiscal year The balances are
displayed for the selected
fiscal year
For example 2010
-. Choose Enter
Result
The transaction figures are displayed.
5 Appen.i,
5#1 Reversal o- rocess Steps
original
Step
original
Step @a%e
original
Transaction
Co.e
Reversal
Step @a%e
Reversal
Transaction
Co.e
Reversal>
Re%ar;s
4.3
4.4
4.5
4.6
4.7
4.8
4.9
4.10
4.11
4.12
4.14
Relevant for
all steps
where an F
Document
was posted
Reversing
an F
Document
individual
reversal
FB08 For reversal of F
documents
compare 156:
3eneral 4edger(
/e"ersing a
0ocument E
5ndi"idual /e"ersal
4.3
4.4
4.5
4.6
4.7
4.8
4.9
4.10
4.11
4.12
4.14
Relevant for
all steps
where an F
Document
was posted
Reversing
an F
Document
Mass
Reversal
F.80 For reversal of F
documents
compare 156:
3eneral 4edger(
/e"ersing a
0ocument E Mass
/e"ersal
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5#! &se. /or%s
&se
n some of the activities of this business process, forms are used. The table below provides
details on these forms.
Co%%on -or%
na%e
/or% type &se. in process
step
)utput
type
Technical na%e
YB_F_DUZ_01ACC
F Dunning
Smartform 4.13
YBGR_FMA
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