Executive Board Expectations

Below is a list of expectations for the Executive Board for the Fall 2011 semester.
1. In order to maintain transparency and build group trust, we will share everything that our
position entails at each meeting.
2. Decisions will be made from the top of the Chapter hierarchy and move down. Before
announcing changes (especially major changes) in rules or policies to the Chapter, the Executive
Board will discuss the issue first.
3. Facebook will not be used for official business. E-mail will be our primary means of
communication.
4. Your e-mail should be checked more than once per day. Respond to e-mails appropriately,
professionally, and in a timely manner (within 24 hours).
5. Officer reports should be submitted to Ryan 48 hours before the Chapter meeting (by Friday at
Midnight).
6. We will be on time or early to all meetings and commitments.
7. Each Executive Board member will attend all Alumni Advisory Board meetings throughout the
semester
8. We will have Executive Board meetings each week.
9. In the case that you will be unable to attend a meeting, it is your responsibility to inform both
Ryan and Mark of your absence as soon as possible.

SWOT Analysis
A SWOT Analysis was performed to assess the Chapters Strengths, Weaknesses, Opportunities and
Threats. The SWOT Analysis will be used to determine general areas of improvement for the Chapter.
When SMART Goals are developed, they will be designed to maximize our Chapters strengths, minimize
our weaknesses, take advantage of opportunities, and eliminate threats.
Strength Weakness
Chapter House location on Union Street
Strong brotherhood ties
Good house structure
Strong Executive Board commitment
Two consecutive strong pledge classes
Strong recruitment
Lack of Greek Involvement (especially with
sororities)
We only mix with Sigma Kappa
Lack of hierarchy
Lack of Judicial Board
Focus on partying is becoming excessive
Lack of brotherhood involvement, except
for parties
Budget problems
Lack of organization
Lack of House Meetings
Founders have had the majority of
leadership positions
Poor meeting structure, attendance
Flip flop decisions
Lack of respect for the Chapter House
Too many people who only view DU as an
outlet for parties
Concentration of members on Cook and
College Avenue
Opportunities Threats
On good terms with multiple sororities
Think Tank
Encumbrance policy
Varied events
Philanthropy events
Class reviews
Study hours
Break DU into groups
Dues subsidizing house expenses
Responsible spending and committee
budget proposals
Expansion of membership to other
campuses
Embracing Delta Upsilon Chapter history
(1858-1991)
The House lease ends in one year
Poor relations with neighbors
Brothers who do not pay dues
Chapter apathy


General Areas for Improvement
Based upon the results of the SWOT Analysis, we identified the following as areas that could be
improved over the course of the summer and fall:
Governing Documents and Judicial enforcement
Involvement (community, Greek, brother, etc.)
Brother attitude
Organization
Finances (contracts, fundraisers, etc.)
Philanthropy
Brotherhood Development/Leadership Development
Alumni
SMART Goals
By utilizing these areas for improvement as general guidelines, we are then able to develop SMART
Goals. SMART Goals are those which can be defined as follows:
Specific
Measurable
Attainable
Realistic
Time-oriented
Examples of SMART goals include:
By August 15, 2011 we will have drafted and ratified the Delta Upsilon Constitution
By the end of the Fall Semester, we will hold 2 Alumni events
Goals were developed for both Summer 2011 and the Fall 2011 semester.
Summer
Governing Documents
1. Create and ratify a working Constitution by August 20
th
, 2011 (contingent upon holding quorum
at a summer brotherhood meeting).
2. Create and ratify working Bylaws by August 20
th
, 2011 (contingent upon holding quorum at a
summer brotherhood meeting).
3. Set up Judicial Board (including academic, financial, loss prevention, and house issues) and
outline enforcement structure by the August 20
th
of the Fall 2011 semester.
Brotherhood Attitude
1. By August 20
th
, there will be a brotherhood retreat centered upon expectations, respect, and
involvement.
Organization
1. Develop a schedule of Executive Board meetings and expectations of achievement for the
Executive Board throughout the summer by June 1
st
.
External Relations
1. The Executive Board will meet with the Alumni Advisory Board twice formally and once
informally by August 31
st
.
2. By June 1
st
, the Vice President of External Relations will contact the Alumni Advisory Board
concerning the Fall Alumni Gala.
Philanthropy
1. By August 1
st
, all administrative work for philanthropy will be completed. This includes:
contacting Elijahs Promise to determine volunteer opportunities, contacting the RU For Kids
organization to register the Chapter with a child, signing up for the Student Volunteer Council
listserv, and contacting the Boys & Girls Club of America.
2. Contact one fraternity and one sorority to co-sponsor a philanthropy event with by July 1
st
.
3. Set up a liaison for RU for Kids by July 1
st
.
Finance
1. Develop a written financial contract by July 15
th
which includes brother financial obligations.
2. Committees will propose budgets to the Executive Board by August 1
st
.
3. The budget will be recommended by the Executive Board by August 20
th
.
Brotherhood Development
1. By August 31
st
, there will be 2 brotherhood retreats (one focused upon business and one
focused upon team building and personal development).
Fall
Governing Documents
1. By the first weekend of the Fall 2011 semester, each brother will sign a contract agreeing to the
Chapter Judicial Policies.
Involvement
1. Each brother must be involved in one organization by the last Chapter meeting of the Fall 2011
semester.
2. Each brother must attend at least 2 Greek events organized by other university Chapters by the
end of the Fall 2011 semester.
3. Each brother must attend at least 50% of all Delta Upsilon events, excluding social events,
throughout the Fall 2011 semester.
Brotherhood Attitude
1. Once per month during the Fall 2011 semester, the Executive Board will nominate a brother to
be the Brother of the Month.
Organization
1. The Executive Board will organize and collect the information for the OFSA 2011-2012 Annual
Report twice per semester (once at the conclusion of the Associate Member process and at the
conclusion of the semester).
External Relations
1. By the end of the Fall 2011 semester, there will be 2 alumni events (one formal and one
informal).
2. The Raritania will be distributed by November 15
th
.
3. There will be written e-mail communication to with the Alumni at least once per month
concerning Chapter activities.
4. We will host one family event by the end of the Fall 2011 semester.
Philanthropy
1. Minimum service hours will be completed by all brothers by December 10
th
.
2. Hold one co-sponsored and one solo large scale philanthropy event by the end of the Fall 2011
semeseter
Finances
1. Host at least 4 fundraising events by the end of the Fall 2011 semester.
Brotherhood Development
1. There will be at least 2 leadership seminars by the end of the Fall 2011 semester.
2. At least 75% of the Chapter will achieve at least 70% or higher on a Cornerstone exam by the
end of the Fall 2011 semester (including Chapter history, Greek alphabet, etc.).