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O. P. Jindal Global University


A Private University Promoting Public Service


I. STANDARD OPERATIVE PROCEDURE FOR
SECURITY OPERATIONS AT MAIN /OTHER GATES OF
JGU

1. Introduction. Gate No 1 (Main Exit/Entry Gate) of Jindal Global
University is situated on Sonepat-Narela Road. This gate is used for the
following purposes:-

a. Movement of staff/faculty coming by own/university vehicles.

b. Movement of students & their parents/guardians.

c. Movement of visitors (Staff/Contractors/Vendors).

d. Workers/labourers.

2. Objectives

a. Formulate procedure to check entry of undesirable or anti-social
elements into the university.

b. Formulate procedure to check pilferage and theft

c. Specify procedure for controlling the movement of
personnel/material.

d. To check entry of banned substances into the campus

e. Formulate guidelines for security department to achieve high
standard of efficiency in the functional responsibilities.

3. Role of Security. The role of security at Gate No.1 is as follows:-

a. To safeguard all assets of the university.

b. To prevent unauthorized entry/exit of persons, material and
vehicles.

c. To check/frisk all students/workers and their vehicles.

d. To keep University Senior Security Officer/Dy. Security Officer
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informed of all the vital issues affecting JGU interests.

4. Procedure to be Adopted at Main Gate Procedure to be adopted
at the Main Gate by the security staff will be as under:-

a. Faculty. There will be free access for the faculty and distinguished
visitors. However, the particulars of concerned faculty member
including details of vehicle will be entered in the in/out register. If
the details are not known to the security guard, the supervisor will
politely ask the person & enter them in the register.

b. Staff. Staff and their belongings/vehicles are liable for
checking/frisking at the time of entry & exit at the main gate.

5. Students

In the interests of safety and security of students and JGU community and
to check entry of unauthorized visitors, the following procedure is laid
down:

` All Graduate and Undergraduate students will be allowed to
leave JGU campus by showing I card at the gate. No student will
be allowed entry into campus unless they produce their student
I Card. Students are requested to carry their I Card at all times.
No exceptions will be made.


a. Graduates.
i. At the time of entry/exit of graduate students at gate, their ID
will be confirmed and then permitted to enter/exit from the gate.

ii. Personal belongings will be checked/frisked to avoid carrying of
prohibited items inside the campus.

iii. If the student is alone in a private vehicle /taxi, the vehicle will
not be allowed to enter through the gate. If due to some
unavoidable circumstances, student requests for the same, Security
Supervisor will arrange for the University vehicle for carrying his
baggage up to the hostel after complete checking with information
to Senior Security Officer/Deputy Security Officer.

iv. Students accompanied by parents in their self-driven vehicles,
will be allowed to take the vehicle after complete
checking/frisking. The vehicle will be parked in JGU parking area
near reception.

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v. The timings laid down in the students Hand Book/specified by
the concerned authorities for return to campus will be strictly
adhered to by the students.


b. Undergraduate Students.

i. No undergraduate student will leave the gate without out pass and
ID.

ii. As and when any student arrives at the gate, his out pass and ID
will be checked.

iii. Entry will be made in the ERP as well as in/out register maintained
at main gate.

iv. Students will mark their presence by punching his/her finger print.

v. He/She will be thoroughly frisked/checked by the guards as is
applicable.

vi. Students accompanied by parents in their self-driven vehicles, will
be allowed to take the vehicle after complete checking/frisking. The vehicle
will be parked in JGU parking area near reception.

Refusal to take breath analyzer test:

Being found in an inebriated state on the campus is a specific misconduct
which attracts penalty under the Student Code of Conduct. In case Security
Personnel, Senior Security Officer or Deputy Security Officer report any
instance of refusal by a student to undergo breath analyzer test,
appropriate action will be taken against them. A proforma has been
developed which will be used in such instances. [See Annexure 1]

Courier packets and Food parcels

In view of some recent incidents, it has been decided that all courier packets
& parcels (including cash on delivery) will be opened & checked in the
presence of the students, before handing them over to students. Food
parcels shall be handed over to students by the security at the main gate. All
other parcels shall be handed over to the Chief Wardens office. Parcels of
female students will be checked by female staff of U Hall.



6. Parents/ Guardians/ Other visitors.

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a. Visiting hours shall be from 9.00 am to 6.00 pm on all working
days.

b. They shall fill in the details of their particulars/credentials in the
visitors book.

c. Before allowing entry to the visitors, they will be asked about the
name of student/ official he/she wishes to meet. Security will
confirm from the Chief Warden/ concerned official and then allow
him/her accordingly.

d. After the visitor fills in his/her particulars in the register, he/she
shall also be issued visitor pass which will be returned to the security
at the time of exit. The visitor will be frisked/checked while entering
the campus. Security in charge at the gate shall deal with parents in a
dignified manner.

e. The HOD or his nominated authority would meet the visitor and if
there is a need to take him within the University campus, the HOD/or
nominated authority would personally accompany the visitor.

f. List of authorized visitors of students with photographs will be made
available with the security at the main gate. In case there is any gap in
the present data, the security / wardens office shall make efforts to
get relevant information.


7. Construction and Contract Labour/Vendors.

a. Contract labour shall enter/exit the university only from Gate No.
2.

b. The contract labourers shall be allowed entry only after the list duly
certified by the contractor/his representative is submitted.

c At the time of entry/exist the contract labourers shall be
frisked/checked.

d. Contract labourers shall not be allowed to move around the campus
other than their place of work.

e. In case of suspicion, the security staff can thoroughly search a
worker in a pre-designated room.

f. Any visitor/contractor/vendor visiting the JRPL office, shall do so
from Gate No.1 & shall be allowed the entry only after obtaining the
telephonic consent from the concerned JRPL staff. Other laid down
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procedure for the visitors shall also be followed by the security staff.

8. Asset Control of Material: The concerned HOD/Department shall
issue the following Gate passes for all the items entering/leaving the
campus:-

a. Returnable gate pass: Items going out of the campus and
are likely to be brought back, e.g. repairs etc.

b. Non-returnable gate pass: All discarded, defective, consumable
items & scrap etc, which are not likely to return to the campus.

9. The SSO/DSO, JGU will ensure that, the Security Manager of
concerned
Security Agency manning the main gate compiles & forward the
monthly summary to all the concerned departments of the pending
returnable gate passes by 5
th
of the following month.

9. Conclusion. The said SOP is applicable for the present scenario &
shall be modified regularly or as the situation warrants.


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Annexure 1

REPORT ON CONDUCT OF A STUDENT AT MAIN GATE

Name Date
Programme
/ Year
Time

INCIDENT (Tick the item(s) below as appropriate)
Remarks By
Security
personnel/ Sr.
Security
Officer/
Deputy
Security
Officer
a. Possession of alcoholic drinks
b. Possession of prohibited Items
c. Possession of cigarettes or other similar materials.
d. Inappropriate behavior
e. Returning to the campus in a drunken state
f. Refused to take Breathe Analyzer

g. Any other breach of regulations at main gate.


Names of any other student involved with this student at the
same time:-

1.
2.
3.
4.
5.
6.
7.

Report filed by :-

Name:

Signature: ________________________ Designation:
_____________________

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Name of Student ______________ ID No: -
_____________________

Signature of Student: __________________
Authentication by the Security Officer/Refusal Report forwarded
to the Registrar.

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II. Dos & Donts for the Security personnel

Dos.

a. Security guards shall always be polite but firm and professional in their
dealings with students/ workers/ staff & visitors.
b. Receive parents/visitors with due respect and direct them to reception
for
entering personal details and obtaining visitor pass.

c. Check ID/gate pass of the student before they leave campus/ re-enter
campus.

d. Check proper entry/timings in the visitor register/ERP system/student
register.

e. They shall conduct proper search of students coming in/going out
including baggage/eatables/wallets.

f. Ask student to take the breath analyzer test, if necessary.

g. Ask students to deposit/ remove banned items voluntarily before
entering the main gate.

h. In case of greater suspicion, Sr. SO/DSO shall be called.

i. Frisking/checking of female students/visitors will be done by the
female guards only.

j. In case of any student talking in aggressive mode, the guard will call
the Sr. SO/DSO.

k. If any banned item is recovered from the student, ask him or her to
fill the form.

l. All interaction with students & visitors will be in front of CCTV
camera.

2. Donts

a. Security guards shall never be aggressive.
b. Do not pass any comment on students.
c. Do not allow student outside the main gate without ID/Gate pass..

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d. Security guard will not allow any vehicle of students inside the gate or
parked astride on Sonepat-Narela road.

e. While frisking, do not violate privacy and dignity of students.

f. Avoid getting into discussion/arguments with the students.

g. Ensure that students/parents dont smoke inside the campus.

h. If a student refuses to take the breath analyzer test, Sr. Security
Officer/ Dy. Security Officer shall send a report to the DC
Committee in a prescribed proforma, which shall form basis for
further action.

i. Do not allow entry of banned items.



















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III. Procedure to be adopted for Student Welfare Interventions
(SWIs):-

1. The hostel rooms are subject to inspection on or before 11 pm on any
day. In case Chief Warden/ Warden wants to undertake an
inspection beyond 11 pm, s/he shall obtain a prior authorization. The
wardens / officers of the University shall check hostel rooms,
Common Rooms, Verandahs and surroundings to ensure that no
unauthorized and prohibited items are kept in the rooms in the
hostel. It shall be the duty of students to help and assist the
University Staff, Wardens and Assistant Wardens in discharging their
responsibility in an appropriate manner.
2. The checking will only be done in the presence of students. If the
roommate is not present, his/her belongings will not be checked.
3. Same gender Officials will be going for conducting the SWI in the
Women & Men hostel blocks respectively.
4. SWI will be conducted by a team of Wardens and Security Officers.
One DC member can be co-opted depending on the circumstances
and feasibility.
5. The frisking of belongings present in the room will be done by the
security staff & students are requested to extend full support to them.
Wallets will also be checked if there exists any suspicion.
6. Frisking will be resorted to if there exists suspicion about hiding of
any prohibited substance.
7. The book shelves & wardrobes may be checked by staff on request &
students are requested to cooperate in this process.
8. If some prohibited substance is recovered from the common area of
the room/ apartment, all the residents of that room/apartment will
responsible for same.
If some student is leaving his/her room or belongings unattended &
some prohibited substance is recovered from that, the student
concerned will be held responsible for the same.
9. If a student is present in another room from which a prohibited
substance is confiscated, he/she will also be placed before
Disciplinary Committee.


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Amendment to the Code of Conduct for Students Guidelines &
Regulations
(Student Handbook 2013-14)

In the interests of students health
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, safety and well-being, relevant
regulations have been amended as follows:
Amendments:
Point 7 & 8- Quiet Hours from 10.30 PM to 6.30 AM on all days.
Point 9- All Students (Graduate & Under graduate) must return to their
respective hostels by 1 AM on all days of the week.



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Rationale for Amendments- It has been found that 70 % of students
report at Health Centre with various problems which can be directly
attributed to lack of sleep.

As per Dr. Rajat Makhija RMO JGU, Sleep deprivation is associated with a
variety of adverse consequences, which may not be appreciated by patients
or clinicians. These consequences include reduced performance, increased
risk of accidents and death, and detrimental effects on both psychological
and physical health.

Cognitive and memory deficits and mental status Sleep
deprivation may result in a mental status that resembles depression or
anxiety, with patients reporting poor mood, irritability, low energy,
decreased libido, poor judgment, and other signs of psychological
dysfunction. These symptoms often disappear when normal sleep is
restored. Sleep deprivation also has detrimental effects on memory.

Increased Aggressiveness and alcohol addiction: Cardiovascular
(High Blood Pressure and Coronary Artery Disease); Decreased
Immune function; Obesity, Acne and PCOD