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SPECIFIC PROCUREMENT NOTICE

REQUEST FOR QUALIFICATIONS FOR INDIVIDUAL CONSULTANT SERVICES

Senior Project Manager for Procurement Management Information System

Country: Indonesia City/Locality: Jakarta
Contract No.: PM-A-003 Project: Procurement Modernization
Submission Deadline: March 1, 2013, 3pm
Funding Agency: Millennium Challenge Corporation
Buyer: Millennium Challenge Account - Indonesia (MCA-Indonesia)

INTRODUCTION

1. The United States of America acting through the Millennium Challenge Corporation (MCC) and
the Government of the Republic of Indonesia (the Government) have entered into a
US$600,000,000 Compact for Millennium Challenge Account assistance to help facilitate poverty
reduction through economic growth in Indonesia through three projects: the Green Prosperity (GP)
Project; the Community-Based Nutrition to Prevent Stunting Project; and the Procurement
Modernization Project. The Government of Indonesia, acting through the Millennium Challenge
Account Indonesia (MCA-Indonesia) intends to apply a portion of MCC funding to eligible
payments under a contract for which this Request for Qualifications is issued pursuant to the
Procurement Modernization Project. Any payments made under the proposed contract will be
subject, in all respects, to the terms and conditions of the Compact and related documents, including
restrictions on the use and distribution of MCC funding. No party other than the Government and
MCA-Indonesia shall derive any rights from the Compact or have any claim to the proceeds of MCC
funding.

2. This Request for qualifications follows the General Procurement Notice that appeared in dgMarket
on January 19, 2013, UNDB Online on January 21, 2013, the MCA Entity website
http://www.mca-indonesia.go.id/in/main_ind/pengadaan_detail/203/1 on January 18, 2013, and
local newspaper Kompass on January 26, 2013.

Background of the Assignment

3. The Procurement Management Information System Activity is the procurement, development,
implementation and management of procurement IT systems that both support the procurement
modernization program and integrate with LKPPs national e-GP (electronic Government
Procurement) program. The initial focus of the PMIS activity is;
The delivery of state-ofthe art, user-friendly, and secure electronic catalog system to procure
routine goods and services, in conjunction with the Framework Agreements sub-activity of the
project (E-Catalog activity)
The delivery of a Data Warehouse, Reporting and Spend Analysis system
The delivery of an appropriate Contract Management Module
The delivery of appropriate procurement automation technologies as agreed with LKPP
The objective of the PMIS activity is to establish a suite of systems, including e-Catalog, integrated with
the LKPP e-GP program to;
support a core group of at least 500 procurement professionals,
develop the procurement capacity of others serving supporting roles in the public procurement
system, and
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pilot, test and refine prior to national rollout within the LKPP e-GP program

To achieve the objectives will require an implementation strategy that involves numerous system
development providers and contracts that need to be procured and managed. The purpose of this
consultancy is to provide LKPP the technical support to develop and manage the implementation of
the entire PMIS activity. The PMIS activity will also work to develop the capacity of other
professionals who have a role in the public procurement IT systems including financial managers,
technical experts, project managers, LPSEs and auditors. The PMIS activity will also be required to
develop training programs and materials to be integrated within the HRD, ULP and Frame-
Agreement sub-activity, LPSE and LKPP support functions.

Objectives of the Assignment

4. MCA-Indonesia is seeking a senior level consultant to assist LKPP procure, develop, implement and
manage the Procurement Management Information System (PMIS) and e-Catalog (e-Cat) systems to
support all aspects of the Procurement Modernization Project, including the monitoring policies and
procedures during the start-up period with options to extend through the full five-year term of the
Compact if needed.

Scope of Work

5. The Consultants assignments shall include supporting LKPP in the following tasks:
Develop the procurement, development and implementation strategy for the PMIS and e-
Catalog activities
Develop and deliver the technical support and expert assistance to the procurement teams
during the entire procurement process for selection of the vendor(s) to provide the PMIS &
e-Catalog system components
Develop Terms of Reference (TOR) for service providers to be procured to deliver the PMIS
& E-Catalog systems and implementation activities:
Establishing a Procurement Classification system to support the PMIS, and Frame
Agreements activity, including but not limited to;
Implementation of the Procurement Classification Work-plan
Development of training and implementation materials required for LKPP
and integration with HRD activity
Functional Requirement Documents to develop software changes to
applicable software modules
Terms of Reference for implementation services as required
Provide value-add perspectives or advisory services that are important to decision making,
on best-practice functionality, procurement, development and deployment of procurement
automation solutions within the context of the PMIS and E-Catalog sub-activities
Preparation of Functional Requirements documentation arising from PMIS sub-activities,
for, including but not limited to;
Contract Management Modules
General Procurement Plan Modules
Procurement Classification Modules
E-Bidding & Reverse Auction Modules
Assist LKPP manage the PMIS implementation program, including but not limited to;
Testing programs for each module
Integration programs with LKPP e-GP
Integration programs with ULP FMIS systems
Ensure stakeholders understand role and responsibilities of procurement professional
Assist LKPP manage the performance of MCC-funded consultants implementing the PMIS
and e-Catalog activities
Ensure coordination within LKPP e-GP on implementation of the Procurement
Modernization Program
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Assist LKPP organize and co-ordinate the PMIS Steering Committee of LKPP and MCA-I
Coordinate with, lead and mentor the National Advisor for the PMIS Program
Ensure coordination among stakeholders participating in the program
Provide support to ensure compliance with the terms and conditions set out in the MCC
Compact and Program Implementation Agreement (PIA) including the Monitoring and
Evaluation targets in Annex III of the Compact and the Assessment Requirements in
Schedule 4 of the PIA and MCC gender policies
Ensure maintenance of organized project files
Other tasks may be assigned as it relates to the scope of this Consultancy

DELIVERABLES
6. The Consultant will provide the following deliverables and should be delivered in electronic copies:

REPORT EXPECTED DATE
Inception Report Within thirty days after the contract signing
Trip Reports Within one week of a mission in Indonesia
Steering Committee Reports One week prior to the scheduled Steering
Committee Meetings in Jakarta
Regular Progress Reports As requested by LKPP or MCA-Indonesia but
not to exceed more than 6 reports annually
Final Reports Within two months before the end of the base
and each option period


QUALIFICATIONS

7. Interested Individual Consultants shall have the following qualifications:
Must have approximately 15 years or more of professional work experience in tasks that are
relevant to the activities in this assignment and that demonstrate that the Consultant possesses the
knowledge and skills to perform this assignment successfully
Bachelor level degree or equivalent in Business Administration, Economics, Finance, Public
Administration, Supply Chain Management, Logistics or field relevant to tasks of this assignment is
mandatory.
Training in, or practical knowledge of procurement
Experience in setting up or using e-catalog systems for procurement or indefinite quantity and
delivery procurement transactions for purchasing routine goods or services is required.
Experience in establishing procurement classification system is desirable.
Knowledge of software solutions or development, and their practical use for establishing data-
warehouse, reporting and spend analysis for procurement is desirable.
Knowledge of software solutions for establishing procurement information systems including
Contract Management, Bidding, Evaluation and the Procure-to-Payment, is required.
An understanding of public procurement in Indonesia or within East Asia is desirable.
Experience must include positions of leadership
Experience must include responsibility and duties that demanded oral and written communication
skills and interaction with a wide variety of stakeholders to identify needs and achieve results
Experience must include responsibilities and duties that required exceptional attention to detail,
data quality, and accuracy of information
Experience must include responsibilities and duties that required high ethical standards
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Experience in Indonesia is preferred
Fluency in English (speaking, reading and writing) is required.

DURATION AND PLACE OF PERFORMANCE

8. The Consultant will be expected to provide a minimum of six months service during the 12 months
of the base year contract period and a substantial portion of the effort must be performed in
Indonesia. The specific time periods will be agreed between LKPP and the Consultant. It is
anticipated that a level of service equal to at least six months will be required during option periods
one and two and will decrease for options years 3 and 4. The level of service will be subject to
negotiation between the parties when the options are exercised.

HOW TO APPLY

9. MCA-Indonesia hereby invites interested Individual Consultants to submit their Curriculum Vitae
and other documents identified below (Section 10), in addition to a financial proposal (with an all-
inclusive daily fee rate) in separate sealed envelopes. Individual Consultants shall only disclose
their all-inclusive daily fee rate in their financial proposal which shall be placed in a sealed envelope,
separate from the documents requested below. Both envelopes shall be sealed and placed in another
envelope. The financial proposal shall be marked: Financial Proposal, Do Not Open until after the
Technical Evaluation.

10. Interested Individual Consultants shall also submit the following (in English only or translated to
English):
(i) Curriculum Vitae (CV), using the CV template provided by MCA-Indonesia, detailing the
consultants professional qualifications, areas of expertise, and experience carrying out similar
assignments;

(ii) Proof of all professional qualifications and work experience indicated in their CV. This shall
include: copies of all the diplomas and certificates (if available); letters from the previous
clients certifying their work experience, or copy of contracts or any other written document(s)
that can prove, beyond any doubt, that the consultant has the work experience and
qualifications indicated in his/her CV, using CV template provided at the address below in
Section 13.

(iii) Professional references (at least three (3) referees) with contact details, including a valid email
address.

Failure to submit the information requested in Section 10 (above) will render the application
incomplete and may have a negative effect on the selection of the Consultant.
CVs and all the supporting documents shall be in English.

SUBMISSION DATE AND TIME

11. Interested Consultants shall submit one (1) original and three (3) copies of their CVs (along with
other documents mentioned in Section 10 (above) and a financial proposal to the address below on
or before March 1, 2013, by 3:00pm, Jakarta local time. Envelopes should be clearly marked:
Senior Project Manager for Procurement Management Information System. Applications
received after this date and time shall not be considered. Electronic submissions shall not be
accepted.

12. I nterested Consultants should register their interest and request a copy of the Terms of Reference
and the CV template at the address below.

13. To request clarification, the CV template, and for submission of CVs and financial proposals, please
use the following address:

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Address:
MCA-Indonesia Procurement Agent
Alamat Kantor MCI
Jalan Subang No. 10, Menteng
Jakarta Pusat 10310
Indonesia

Email address: mcapaindo@cardnoem.com

SELECTION PROCESS

14. An Individual Consultant will be selected following the Individual Consultant Procedures as defined
in the MCC Program Procurement Guidelines (available at the following Website:
http://www.mcc.gov/pages/business/guidelines)

15. Individual Consultants CVs and related documents will be evaluated to determine if they meet the
qualifications requirements stipulated in Section 7(above). The education, general qualifications,
adequacy for the assignment and language requirements will be evaluated. A Consultant shall be
rejected if they fail to achieve a minimum qualifying score of seventy-five (75) points on the
technical evaluation.

16. After the Technical Evaluation, the Financial Proposal of the Consultant with the highest technical
score will be opened and evaluated and may be invited to negotiate the contract. Should negotiations
fail with the selected consultant, the Financial Proposal on the next highest ranked Consultant will be
opened and the Consultant invited to negotiate the contract.

17. Final selection will be subject to verification of CV, interview, reference checks and price
reasonableness of proposed fee. If verification is not satisfactory or the proposed fee is not
reasonable, negotiations will be terminated.

18. MCA-Indonesia is not bound to accept any of the CVs or other documents submitted, and may cancel
the selection process at any time without providing any justification to the Consultants.