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Vacancy Announcement
(VA No. WFP CO/Logistics (Civil Engineer) -2014-E-04)

External VA Deadline for applications: 03 June 2014

Post Title: Civil Engineer (National)

Grade: Equivalent to NO-B

Duty Station: Kathmandu

Contract Type: Service Contract (SC)

Required no.: One (1)

Duration: One Year


WFP (The Employer) has been requested by the Government of Nepal to assist in developing the logistics and emergency
telecommunications structures in preparation for a large earthquake affecting the Kathmandu valley. Within this context
and in support of on-going governmental and inter-agency efforts to strengthen preparedness for an earthquake, this work
will include: 1) The establishment of strategic Staging Areas for the receipt of airlifted and overland humanitarian
assistance into the Kathmandu Valley; 2) Prepositioning of smaller, deployable Humanitarian Logistics Hubs to extend the
humanitarian supply-chain from strategic points of entry into heavily affected areas within Kathmandu metropolitan area;
3) Seismic assessment and engineering works on government warehouses within the Kathmandu Valley to maximise
immediate access to local food stocks in the event of an earthquake; and 4) Emergency Logistics and Telecommunications
Training programmes to enhance local capacities to manage logistical supply-chain and emergency operations.

The Engineer shall be responsible for reporting to the WFP Nepal Country Director through the delegated authority to the
Project Manager on the progress of the works, ensuring that all parties are executing their responsibilities in accordance
with the contracts between WFP and the contracted construction/consultancy companies.
The following non-exhaustive list of duties shall be considered to be within the responsibilities of the Engineer:
Management
The ability to Project Manage all activities related to the first and third point of the scope of the overall project
from inception to completion utilising standard tools and processes and best practice project management
techniques.
Co-ordinating all elements of the project including, design, construction and supervision.
Acting as the focal point between the Employer and Infrastructure and Civil Works personnel, including the
Consultant, / Supervision Teams and/ Contractor;
Co-ordinate with the various WFP units including but not limited to administration, HR, security, procurement etc.
regarding the Infrastructure and Civil Works section of the project.
Providing input to the implementation and procurement strategy that best addresses the requirements of the WFP
CO and the inherent constraints.
Providing input into the design phase of the project, ensuring that the approved design can be implemented on site,
confirming that the materials can be procured in the country and ensuring that the design chosen represents a sound
option for the progression of the project.
Ensuring that construction activities or work programmes take account of and adhere to local regulations and
legislation.
Consulting with relevant authorities to ensure timely provision of necessary building consents and authorisations.
Evaluating and overseeing processes of construction, project risk assessments and mitigating actions, programming
and co-ordination.

Assessing and approving a contractors security arrangements, with WFP Security teams, to protect WFP
personnel, third party staff, assets and materials during the construction phase of the projects.
Providing advice to the project manager concerning the schedule for securing access to or handing over a
construction site.
Approving the suitability of contractor or site supervision, technical, artisan and general labour resources.
Assessing capacity and provide guidance to Country Office Management for the approving of contractors or sub-
contractors selected by WFP.
Monitoring and evaluating on-site and off-site facilities, including materials or other test laboratories, to ensure
compliance with the terms of a contract. This shall include monitoring any laboratory testing and recommend
improvements (if any) to ensure compliance with relevant codes and standards.
Assessing construction equipment, plant and machinery requirements, by condition, type and specification, and
assessing operator skill and performance for site mobilisation and maintaining progress.
Monitoring construction progress on a regular basis to ensure compliance in accordance with approved work
programmes.
Preparing, reviewing and approving "as constructed" documentation and preparing reports confirming, or
otherwise, the satisfactory completion of any work.
Inspecting and reporting on completed works to the Project Manager, and overseeing substantial completion
milestones, hand over and occupation of completed works.

Construction Contract and Contractor Management
Researching and evaluating the capacity of local engineering consulting firms and construction companies, as
required.
Reporting to the Country Director, and appropriately instructing a contractor, with regard to the correct
interpretation and application of the terms of contract documentation.
Identifying, resolving and/or reconciling any ambiguities and/or discrepancies in contract documents.
Assessing and reporting on proposed construction methods for any works, to ensure that the methods proposed are
satisfactory and consistent with respect to requirements for efficiency, quality, and health and safety requirements
Preparing and recommending variations/change orders to a works proposal, to address and resolve issues
encountered on site, to resolve constraints and time slippage in works programmes, or arising from the evolving
needs of the WFP or others.
Preparing designs, drawings, quantities and cost estimates for variations/change orders to address the issues for the
approval by the Country Director through the Project Manager. Reviewing and approving proposals by a
contractor to meet requirements specified in variations/change orders.
Overseeing and directing remedial works carried out during a Defects Liability period, and providing guidance to
the Country Director through the Project Manager with respect to the release or otherwise of the Retained
Monies under a contract.
In consultation with the Project Manager, authorising all minor additional works under a contract that do not
materially affect the project, at the rates established in the construction works contract, or at alternative rates
mutually agreed upon when the works are not listed in the contract bill of quantities.
In conjunction with the Country Director through the Project Manager, ordering and documenting the suspension
or termination of construction activities, and recommending other appropriate recourse under the contract.
Reporting
Overseeing project performance, evaluation and reporting systems, up to project completion.
Liaise directly with WFP Project Manager and when needed with WFP Field Engineering, via structured meetings
or other means with regards to any arising or on-going technical, financial, contractual, programme or political
issues at the project sites. Provide regular updates on progress.
Establishing standard comprehensive systems for construction and site records, including all site correspondence,
survey data, inspection records, test data, site diaries, records of meetings, financial records, progress records etc.
Compiling day by day an Infrastructure and Civil Works diary to record all events relevant to the management of
construction/contracts, including any information which may, at a later date, assist in resolving queries or disputes
related to the works.
Preparing and issuing reports, with content and format approved by the Country Director through the Project
Manager, including inception reports, periodic progress reports, a detailed project completion report, in first draft
and final
Preparing technical and cost benefit appraisals, evaluations, scope of works, specifications, pricing documentation,
and any other relevant reports as may be required.
Finance and budgetary management
Preparing comprehensive project budgetary estimates and construction cost estimates for proposed construction
works
Recommending appropriate courses of action to the Country Director through the Project Manager for engineering,
construction and contract management, in relation bonds, insurances, claims, and proposed arrangements for
advance payments.
Maintaining permanent records of the receipt, custody and validity of all bonds, warranties or financial instruments
required as part of an engineering/construction project or contract.
Preparing and managing project budgets and cash flows, including processing invoices and tracking payments for
all expenditures related to construction activities.
Preparing documentation required for dispute resolution with contractors. Recommending appropriate actions to
the Project Manager and indirectly the Country Director with respect to claims, including but not limited to cost
increases, time extensions, variation orders, subletting, quantification of claims, rates and price fixing.
Processing and certifying interim and final payments for construction activities.
Preparing a Final Account for all construction projects for review by the Project Manager.
Assisting the preparation of responses for enquiries and Audits related to construction activities.
Health & Safety
Ensuring that construction activities adhere to internationally recognised standards for health and safety applicable
for the works, for adjacent properties, for all site personnel, and the general public.
Notifying the Project Manager of any serious breaches to health and safety rules on the construction site.
Reporting of all health & safety incidents, events, near misses and accidents in periodic progress reports.
Quality control
Establishing and maintaining project quality assurance procedures, and project documentation and records.
Inspecting and approving local sources of construction materials, including local borrow pits or materials
suppliers.
Ordering tests of materials and ensuring adherence to specifications. Approving all materials to be used on
projects. Maintaining permanent records and documentation for all test results and checks.
Completing all necessary on-site, independent and other verifications, tests, checks and measurements to ensure
control of quality for the works.
Assuring the quality of the works during construction, continuously inspecting the materials and construction
operations for workmanship and compliance with the specifications.
Providing notice to the contractors of any defects and deficiencies, and issuing instructions for the removal and
substitution of defective materials or works under the terms of a contract.
Other
Management of contractors.
Other tasks as may be assigned by the Country Director or or his designated representative.

Minimum Qualifications:

Education: University degree in Engineering, Architecture or a related field. Professional or Chartered accreditation by an
appropriate national or international regulatory authority for Engineers is also required. Civil Engineering discipline is
preferred.
Experience: At least three years post graduate relevant professional Civil Engineering experience.
Knowledge: Training and/or experience utilising computers, including word processing, spreadsheet and other standard
WFP software packages and systems. Advanced knowledge of computer software AutoCAD and MS Project or other
project management software. General knowledge of UN system policies, rules, regulations and procedures governing
administration. Proficiency in developing master plans for renovation and construction projects and site lay-outs.
Language Fluency in both spoken and written English and Nepali language.

Desirable skills: Training and/or experience using other WFP software; knowledge of WFP financial regulations and rules,
and WFP policies and procedures in the area of work. Seven years of experience in a similar position. Internationally
recognized University Degree in Civil Engineering.
Ten years relevant civil engineering experience. Experience in the planning and supervision of construction projects.
Advanced experience with seismic risk assessment highly desirable. Advanced experience in structural engineering
assessments and design highly desirable. Knowledge of the UN system and of public procurement procedures beneficial.
Knowledge of Project Management Processes and Techniques. Qualification / experience in health and safety and Quality
Assurance/Control. Computer literate including the use of AutoCAD and Microsoft Office (MS Word and Excel and
Project Technical competence in writing in grammatically correct English including preparation of progress reports (UN
level C).
Expected Results: Technical documentation prepared efficiently and within technical requirements; Required tasks
implemented in a timely manner; Excellent working relationships established and maintained with WFP staff and external
consultants and contractors; Efficiently prepared monthly reports of activities specifying goals achieved; Actively
participation in the budget preparation and cost control.

Critical Success Factors: Ability to apply engineering skills and to participate in engineering projects, including
preparation of cost estimates, research of data and preparing graphs; Ability to identify and analyze complex engineering
data; Ability to write and speak clearly and effectively by exhibition of interest in having two-way communication;
Consistent with agreed strategies and able to identify priority activities and assignments; Ability to allocate appropriate
amount of time and resources for completing work; Able to identify risks and allows for contingencies when planning;
Ability to establish and maintain productive partnerships with clients gaining their trust and respect; Ability to see clients
point of view in order to identify their needs, provide efficient service and match clients needs to appropriate solutions;
Ability to keep abreast of technological developments and its applicability and limitations to the projects; Ability to work in
a team, and establish effective working relations with persons of different national and cultural backgrounds; Ability to
cope with situations which may threaten health or safety; Flexibility in accepting work assignments outside normal desk
description.

Interested and qualified Nepalese nationals are requested to submit an updated UN Personal History form (P.11), available on
http://www.un.org.np/jobs/locals and from all the WFP offices in Nepal (Kathmandu, Damak, Nepalgunj & Dadeldhura)
along with a letter of interest addressed to the Country Representative, WFP Country Office Nepal, Chakupat, Lalitpur,
Nepal. The application can be sent either by email at vacancy.nepal@wfp.org or in hard copy in a sealed envelope marking
the position Application for the post of Civil Engineer and coding the VA number in the following address No Later
than 03 June 2014.

The Representative,
WFP Nepal Country Office
Chakupat, Patan Dhoka Road
Lalitpur, Nepal
P.O. Box 107

Qualified female candidates and candidates from minority groups are especially encouraged to apply.

Only short-listed candidates will be invited for a test and an interview.
____________________________________________________________________________________________
Date of issue of Vacancy Announcement: 21 May 2014