Sample Letter in Cases of Suspected Cheating on a Test or Exam

Registered Mail Dear [student name]: I am writing to inform you of a concern regarding possible cheating during the test/exam for [course number] on [date]. Cheating is defined in section 2. . of the !enate "olicy on #cademic $onesty% which may be accessed at the following website: http://www.yor&u.ca/secretariat/policies/document.php'document()*. I encourage you to re+iew this policy. In accordance with section ,.- of the abo+e policy% I am scheduling an exploratory meeting to discuss the matter with you and "rofessor . on /date/time/location0. 1ou may be accompanied by a representati+e. "lease contact 213 to confirm your attendance at this meeting or to reschedule if you are unable to attend on this date. If you do not contact us by [date two wee&s44 from date of letter]% I will assume that you ha+e elected not to attend the meeting. 5he meeting will proceed in your absence and the case information will be forwarded to the 6ffice of the #ssociate Dean% !tudents for further action. "lease note that you may not drop the course in 7uestion while this matter is under in+estigation. !incerely% 8ndergraduate "rogram Director /or designate0 Notes: The sample letters may need to be adjusted to fit the relevant charge. They are meant to act as a guide for formatting purposes. Two weeks is suggested to allow students to contact the office given that they are entitled to 7 calendar days written notice of the meeting and to allow time for retrieval of registered mail.

Sample Letter in Cases of Suspected Plagiarism

Registered Mail
Dear [student name]: I am writing to you regarding your essay /or assignment0 entitled 9[title or other descriptor]9 that you submitted for [course number] on [date]. !pecifically% there is concern that your essay may contain plagiari:ed material. "lagiarism is defined in section 2. ., of the !enate "olicy on #cademic $onesty as follows:
"lagiarism is the misappropriation of the wor& of another by representing another person;s ideas% writing or other intellectual property as one;s own. 5his includes the presentation of all or part of another person;s wor& as something one has written% paraphrasing another;s writing without proper ac&nowledgement% or representing another;s artistic or technical wor& or creation as one;s own. #ny use of the wor& of others% whether published% unpublished or posted electronically% attributed or anonymous% must include proper ac&nowledgement.

I encourage you to re+iew the entire !enate "olicy on #cademic $onesty% which can be accessed here: http://www.yor&u.ca/secretariat/policies/document.php'document()*. In accordance with section ,.- of the abo+e policy% I am scheduling an exploratory meeting to discuss the matter with you and "rofessor 2.3 on /date/time/location0. 1ou may be accompanied by a representati+e. "lease contact 213 to confirm your attendance at this meeting or to reschedule if you are unable to attend on this date. If you do not contact us by [date two wee&s44 from date of letter]% I will assume that you ha+e elected not to attend the meeting. 5he meeting will proceed in your absence and the case information will be forwarded to the 6ffice of the #ssociate Dean% !tudents for further action. "lease note that you may not drop the course in 7uestion while this matter is under in+estigation. !incerely% 8ndergraduate "rogram Director /or designate0 Notes: The sample letters may need to be adjusted to fit the relevant charge. They are meant to act as a guide for formatting purposes. Two weeks is suggested to allow students to contact the office given that they are entitled to 7 calendar days written notice of the meeting and to allow time for retrieval of registered mail.