INTERNSHIP REPORT WRITING (STRATEGY & TIPS)

/.ommunication is a skill that you can learn. It's like riding a bicycle or typing. If you're willing
to work at it, you can rapidly improve the quality of every part of your life.
0rian Tra1y2 .EO20rian Tra1y Internationa# The core of effective communication is delivering the original message in the way that it reaches the reader/listener in the same way as intended by the sender i.e. by maintaining the essence of the message. In written communication, using appropriate words, punctuations and grammar is of utmost importance. Even minor grammar and spelling mistakes change the entire meaning of the message to be conveyed. To snatch the attention of the readers, it demands clubbing the message with structured text and readable style. The aim of this document is to guide you about how to write and present your internship report appropriately. If you are weak in writing skill then dont get upset. ll you need simply is to read this document thoroughly before writing your internship report. fter reading it you will come to know about the art of writing a !uality report. It will be an asset for you later on in your professional career as well.

Strategy for Writing Internship Report

"oints to ponder for writing a good internship report are as follows#

1 Rea!ing an! "o##o$ing the Internship Report "or%at

$ead thoroughly and carefully the Internship Report "or%at% available in &esson '( and in the )OWN&OA)S section of this course on &'()*+. ,ou have to follow this format for writing your internship report.

* )e+e#oping the Report

* 1) P#an yo,r Ti%e
"lanning is essential- preparation is an ongoing process. "lan your time for report writing according to your internship perio! and schedule available in &esson '*Se%ester .a#en!ar ,our internship report should be completed prior to the due date given for the assignment of internship report. It will enable you to avoid inconvenience at the end and to submit it within the due date.

* *) Note the Tas3s4 A1ti+ities an! O5ser+ations )one !,ring Internship

,ou should keep a notebook or diary with you during internship for .otting important tasks or activities or observations that you are performing and observing in the organi/ation. You should keep these points simple, concise and bulleted for later perusal. ,ou may write these tasks/activities/observations on the daily basis or you can divide the pages of the notebook or diary according to the departments of the organi/ation where you will be getting your internship. Care should be taken that these points provided in your diary or notebook should be easy for you to understand. This will not only help you to recall those tasks or observations but also will help you to write the internship report efficiently.

* 6) Write )raft of yo,r Internship Report

0riting the first draft of the internship report is a cumbersome activity. *anaging your thoughts seems difficult. This usually happens because your mind is always luring adventurous paths, in order to keep your thoughts aligned with the foremost and significant task of writing the internship report you need a separate corner with a computer and a lot of air, where you will not be disturbed for at least 1(2 hours 3electricity issue apart4. 5ow you should try to elaborate the points that you have mentioned in your notebook or diary. 6ont worry- initially you might not be able to convert your thoughts into writing properly. ,ou should not read your sentences rather you should concentrate on converting all or most of your thoughts into writing at this stage. !hen your thinking is in order, your imagination perking, your knowledge of the reader sure and your own purposes firm, the words will come, the sentences will build. "#ake care of the sense and the words will take care of themselves. (0ro!ins3y4 0en ) fter mentioning the points written in your diary or notebook, now re(read the sentences and check whether the true meaning of these sentences have been delivered and at the same time these are understandable. If the sense is not delivered then rephrase your sentences until the ob.ective is achieved.

* 7) A+oi! P#agiaris%
"lagiarism means copying material from any published or unpublished material without providing the proper reference3s4. "lagiarism is strictly prohibited. ny evidence of plagiarism 3if found at any instance4 shall be strictly dealt as per /8ERO TO&ERAN.E PO&I.Y9 of the 'niversity. $%ead the P#agiaris% Sensiti:ation )o1,%ent available in the )OWN&OA)S section of the course &'()*+.

* ;) A+oi! Writing <ista3es

It is said that writing skills should be sharpened, improved and re(improved. 0rite( up plays a very important role in building the image of the writer. If the write(up is full of typing, grammatical and spelling mistakes then there is likelihood that the

reader might set your write(up aside or never read it. The image of such writer drawn by the reader perhaps is broken and careless.

Tips for Report Writing

,ou should take care of your image in the mind of the reader by following these simple guidelines# lways keep a dictionary with you as English is not our mother language and it is not something to be ashamed off. 0hile looking for the synonyms, you must view the exact meaning of the selected word in the dictionary as using that word without taking precaution may hamper the true meaning or sense of your actual point. 7eep your words simple and concise. 5ever try to impress the reader by using difficult words and long sentences as in such practice you might achieve impressing the reader at the cost of losing your expression. lways explain one point in one paragraph. This will not only help you keep track of your activities mentioned in your internship report but will also help you explain your point in the most appropriate way. lways check that there is some relation drawn among the paragraphs. 8or example, when you are explaining your activities of one department in more than one paragraph, care should be taken that there is synchroni/ation among such paragraphs or points. void using future tense in your internship report. lways write your internship report in past tense as the internship report activity comes after completion of the Internship. lways use the word 9I in your internship report whenever you are discussing your tasks or activities or observations. In expressing your views about the organi/ation always adopt the direct approach. 8or Example, 0riting :There are four departments in this organi/ation.; is incorrect. 0rite it as :This organi/ation has four departments.;

6 Proofrea!ing
fter writing your report, it is essential that you must re(read your entire internship report before submission. ,ou should check if the true sense is communicated properly and completely and that the write(up is free of spellings and grammatical mistakes.

; "or%atting
Internship report seems tedious if it is not properly formatted.

,ur work is the presentation of our capabilities. (E!$ar! Gi55on)

REA) formatting guidelines in &esson '7 of this course on &'()*+. $eading these instructions will inevitably save your time at the end to finish the report.

7 S,5%issions you know that nowadays load shedding problem is prevailing in our country. Therefore, you are advised to prepare and submit your internship report as early as possible without waiting for the due date. $eport submitted after the due date via email will 5<T be accepted. +o, be proactive in submitting your report within the due date. 8urther, you are advised to revise the handouts of the course /ENG6'12 0,siness .o%%,ni1ation9 that you have studied earlier. It will help you in improving your writing skill. 0e are here to answer your !ueries. "or any =,ery an! infor%ation4 you may put your !ueries over *6=, via email at# comi>?@Avu.edu.pk or telephone call at# ???(BBC(BBC Ext# BBD2.

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