Business Communication Agenda and Minutes of the Meeting

Submitted by: Name: Kirti Kalra Section: I Enrolment Number:12BSP0574

Notification for the Inaugural Review Meeting

20 December 2008 To Managers Dear Sir/Madam, Subject: Proposed agenda for the Review Meeting- 5 January 2009 An inaugural review meeting will be held on 5 January 2009 at Hotel Sahara, Hyderabad at 4pm. The proposed agenda is attached. Any suggestions/recommendations of the agenda may be forwarded to the office by 31 December 2008.

Radha Secretary

Inaugural Review Meeting to be held on 5 January 2009 at Hotel Sahara, Hyderabad at 4pm Item No. 1.01 1.02 1.03 Description Procure additional working capital Approval for advertising budget Discussion on mid-day meal scheme to government schools Appointment of 4 Assistant managers Proposal for ISO 16001 Certification Appointment of Auditors Discussing due matters with the permission of the chair Deciding the date for next meeting Ms. Radha To be presented by Mr. Ramakrishna Ms. Lakshmi Mr. Rajan Time Alloted 15 minutes 15 minutes 15 minutes

1.04 1.05 1.06 1.07

Mr. Raja Rao Mr. Kalidas Mr. Ranga Raju

20 minutes 10 minutes 20 minutes 15 minutes

1.08

10 minutes

Minutes of the Meeting

Inaugural Review meeting held on 5 January 2009 between 4-6pm at Hotel Sahara, Hyderabad Members Present: Ms. Usha Rao, Chairperson Mr. Ramakrishna, Finance Director Ms. Lakshmi, Marketing Manager Mr. Ranga Raju, Facilities Manager Mr. Raja Rao, HR Manager Mr. Kalidas, Administrative Manager Mr. Mathew, Manager-Corporate Communication Members Absent: Mr. Ratan, The CEO

Ms. Radha convened the meeting 1. The Secretary apologized for absence of CEO, Mr. Ratan. 1.01 Mr. Ramakrishna got the nod of the members for procurement of loan of 2crores from Wonders Bank, Abide Branch, Hyderabad. 1.02 The advertising budget of 50 lakhs was approved to Ms. Lakshmi, which was seconded by the Finance Director. 1.03 Mr. Rajan was permitted to negotiate with the Director for supply to government schools for mid-day meal schemes. 1.04 Mr. Raja Rao received the assent to appoint 4 Assistant Managers to supervise sales. 1.05 Mr. Kalidas proposed to go for ISO 16001 Certification but it was decided to take up the matter in the next meeting. 1.06 Mr. Ramakrishna was given the consent to appoint Kaycee Consultants as auditors of the company. 1.07 The other matters discussed were: a) Mr. Mathew was informed to meet the Vice President along with the proposal of newsletter. b) Mr. Ranga Raju got the responsibility to prepare a list of machinery and equipment. 1.08 The date fixed for the next meeting was 10 March 2009, venue and time being the same.

The meeting was closed with the vote of thanks by Ms. Radha.