ORGANIZATIONAL STRUCTURE CHANGE APPROVAL PROCESS

UNIT PART START

Manager approaches Div. VP to initiate the process

VP designates a manager to coordinate with CPPD

Fill Required Forms

New Pos. Request (1)

Delete Request (2)

Transfer Request (3)

Re-Title Request (4) OD FORMS

Key Tasks Analysis (A) Indicators & Justifications (B ) Approved Job Profile Proposed Job Profile Proposed Job Profile Supporting Document (If Any)
UNIT

Manager prepares & submits application for VP/EVP review & endorsement

No

Application Complete?

Yes

VP Endorse?

Yes

EVP Endorse?

Yes

No

No

Manager Submits Application to CEO Office

APPROVAL

STOP

CPPD
CEO Review Application CEO Request CPPD to study

CPPD Study Summary D/E/F No

CEO Approves?

Yes APPROVED
CPPD inform HR & Initiator

(When applicable)

HR DIV.
Submit to Board of Directors
HR updates HRMS and start HR activities (if any)

No

B.O.D. Approves?

Yes

FINISH

OD

Process

1/5/2014

ORGANIZATION STRUCTURE CHANGE NEW POSITION REQUEST

OD FORM 1

Initiator
(Mgr. Min.)

Unit: Dept./Div.: New Business Current Business Change

Name: Job Title: System Change Process Change

Phone/Ext.: Issue Date: Other Specify:

Reason
(Check)

Situation Before Event Event(s)

(Impacting organization manpower)

Situation After Event How we Managed So Far! Impact

(without this Position)

Over Time Un-used Vacation External Help Serious

Job not done Time delay Other Financial Loss

Explain (if checked) :

Explain (if checked) :

Significant
Inconvenient

HR Issues
Other

Did we Consider?
(Alternative Solutions)

Process Re-eng
Automation Training

Position Transfer
Duties Re-allocation Policy Adjustment

Explain (if checked) :

Outsourcing

Other Management Safety Other

Main Benefits
(If approved)

Quality
Cost Delivery

Explain (if checked) :

POSITION
Title Grade Cost Centre Type

DETAILS
Unit Division Department Report to

LOCATION

Permanent

Temporary

(Exp:

IMPACT
On Business

ADVANTAGES (if approved)

DISADVANTAGES

(if not approved)

# of POS.

Identical

On Workforce
Note: If space is not enough, feel free to attach any additional information (copy same form and use same part)

T. COST

VACANCIES HISTORY
Total # of Vacancies
(Employees)

2009
None None None

2010

2011

2012

Department Division Similar Positions

ENDORSED BY
Name Signature

VP
Date:

EVP
Date:

Attached:

Key Tasks Analysis (A)

Indicators & Justifications (B)

Supporting Documents

Proposed Job Profile

OD

1-New Position

1/5/2014

ORGANIZATION STRUCTURE CHANGE DELETE REQUEST

OD FORM 2

Initiator
(Mgr. Min.)

Unit: Dept./Div.: Efficiency Improved Process Changed

Name: Job Title: Business Changed Manpower Overage Job Automated Policy Changed

Phone/Ext.: Issue Date: Job Outsourced Other:

Reason
(Check)

Situation Before Event

Event(s)
(Main Change Points)

Current Situation
(After event)

POSITION CURRENT SITUATION

Current Incumbent
(Employees)

Vacant

Since when?: Why vacant?: Till when?: Future plan for incumbent?:

Occupied

POSITION
Title Grade Cost Centre Type

DETAILS
Unit Division Department Report to

LOCATION

Permanent

Temporary

(Exp:

IMPACT
On Business

ADVANTAGES (if approved)

DISADVANTAGES

(if not approved)

# of POS.

Identical

On Workforce
Note: If space is not enough, feel free to attach any additional information (copy same form and use same part)

T. SAVE

VACANCIES HISTORY
Total # of Vacancies
(Employees)

2009
None None None

2010

2011

2012

Department Division Similar Positions

ENDORSED BY
Name Signature

VP
Date:

EVP
Date:

Attached:

Key Tasks Analysis (A)

Indicators & Justifications (B)

Supporting Documents

Approved Job Profile

OD

2-Delete

1/5/2014

ORGANIZATION STRUCTURE CHANGE TRANSFER REQUEST

OD FORM 3

Initiator
(Mgr. Min.)

Unit: Dept./Div.: Avoid Duplicate Work Process Improvement

Name: Job Title: Better Utilization Manpower Shortage Duty Automated Policy Changed

Phone/Ext.: Issue Date: Duty Outsourced

Other:

Reason

Situation Before Event

Event(s)
(Impacting organization manpower)

Situation After Event

Note: If space is not enough, feel free to attach any additional information (copy same form and use same part)

TRANSFER DETAILS
Position Details Title Grade Cost Centre Type Unit Division Department Report to Incumbent Workload Budget

FROM (Sending Dept.)

TO (Receiving Dept.)

Permanent

Temporary

(Exp:

Permanent

Temporary

(Exp:

Location

`
YES YES YES

Transfer With Position

Name: Any New Duties?: How Much:

IMPACT
On Business

ADVANTAGES (if approved)

DISADVANTAGES

(if not approved)

# of POS.

Identical

On Workforce

T. COST
Dhs/Year

ENDORSED BY
Management Name Signature Date VP

FROM (Sending)
EVP VP

TO (Receiving)
EVP

Attached:

Key Tasks Analysis (A)

Supporting Documents

Approved Job Profile

Proposed Job Profile

OD

3-Transfer

1/5/2014

ORGANIZATION STRUCTURE CHANGE RE-TITLE REQUEST

OD FORM 4

Initiator
(Mgr. Min.)

Unit: Dept./Div.: Org. Chart Change Employee Related

Name: Job Title: Business Need Duties Change

Phone/Ext.: Issue Date: Align with Industry Standard Align with Corporate Standard

Reason
(Check)

Situation Before Event

Event(s)
(Impacting organization manpower)

Situation After Event

CHANGE DETAILS
Position Details Number of Identical Positions Job Profile Changes
(Changes Only)

CURRENT

PROPOSED

Title Grade Cost Centre Unit Division Department Name(s) Grade(s) Comment Incumbent Grade Change?
Note: If space is not enough, feel free to attach any additional information (copy same form and use same part)

Incumbent In Current Position(s)

Yes

No

IMPACT
On Business

ADVANTAGES (if approved)

DISADVANTAGES

(if not approved)

# of POS.

Identical

On Workforce

COST DIF.
Dhs/Year

ENDORSED BY
Name Signature

VP
Date:

EVP
Date:

Attached:

Key Tasks Analysis (A)

Supporting Documents

Approved Job Profile

Proposed Job Profile

OD

4-Re-Title

1/5/2014

ORGANIZATION STRUCTURE CHANGE JOB PROFILE ANALYSIS

OD FORM A

Initiator
(Mgr. Min.)

Position Details

Name: Job Title: Job Family: Job Title:

Unit: Dept./Div.: Unit: Dept./Div.:

Phone/Ext.: Today's Date: # of Similar Positions: Position # (if available) : HOURS REQUIRED

Proposed Approved Total

Year Hrs/Year

KEY TASKS
KEY TASKS
Day

Week

Month

Qtr

Total Key Tasks

Entitled Vacation Lost Time (estimate) - Entre Max. entitled vacation (excluding weekend) - Includes training, breaks, travel, driving, doctor appt. etc 35 Days/Year 1 40 280 92

Total Non-Work Related Tasks

40

372

75% 25% 100%

TOTAL REQUIRED
AVAILABLE REQUIRED

1
BALANCE

40

372

100%

# +/- POSITIONS

246

Days

Hours

40

Hours

Position(s)

1928

372
(T. Hrs/Year)

1556
(T. Hrs/Year)

0.8
(T. Positions/Year)

(52 wks x 5 days - 14 Nat. Holidays)

(Daily) (Ramadan 2hx20d) # of Current Position(s) (T. Hrs/Year)

OD

A-Task Analysis

1/5/2014

ORGANIZATION STRUCTURE CHANGE INDICATORS & JUSTIFICATIONS

OD FORM B

Initiator
(Mgr. Min.)

Name: Job Title:

Unit: Dept./Div.: History (3 Years) Current 2011

-/+% #DIV/0! #DIV/0! #DIV/0! #DIV/0!

Phone/Ext.: Today's Date:

2009~2012
-/+%

TOTAL POSITIONS Location

Unit Division Department Similar Positions

Proposed
-/+% #DIV/0! #DIV/0! #DIV/0! #DIV/0!

2009

-/+% #DIV/0! #DIV/0! #DIV/0! #DIV/0!

2010

-/+% #DIV/0! #DIV/0! #DIV/0! #DIV/0!

2012 Trend

2013

Comment

##### ##### ##### #####

EVENTS TIMELINE Events

-

2009

2010

2011

2012

2013

2014

Comment

KEY PERFORMANCE INDICATORS Indicator

Unit

2009

-/+%

History (3 Years) 2010 -/+% 2011

#DIV/0!

-/+%

Current 2009~2012 2012 Trend -/+%

#####

-/+%

Forecast 2013

Comment

#DIV/0!

#DIV/0!

#DIV/0!

#DIV/0!

#DIV/0!

#DIV/0!

#####

#DIV/0!

#DIV/0!

#DIV/0!

#DIV/0!

#####

#DIV/0!

#DIV/0!

#DIV/0!

#DIV/0!

#####

#DIV/0!

#DIV/0!

#DIV/0!

#DIV/0!

#####

#DIV/0!

#DIV/0!

#DIV/0!

#DIV/0!

#####

#DIV/0!

#DIV/0! Note: If space is not enough, feel free to use as many forms as needed

#DIV/0!

#DIV/0!

#####

#DIV/0!

OD

B-Indicators-Justification

1/5/2014