OFFICE SECURITY PROCEDURES

Introduction All staff must be encouraged to be vigilant for t reats to securit!" Education #rograms identif!ing t reat levels and counter$measures s ould be #art of ever!da! business #ractices" %ost offices do not follo& reasonable securit! #ractices" Often it is eas! to gain entr!' es#eciall! for t e #erson & o loo(s li(e t e! belong t ere" Once inside' it)s eas! for t e intruder to access #ersonal #ossessions' office su##lies and e*ui#ment' and #ro#ert! information" Office Security +isitors s ould be re*uired to sign in and &ear a visitor ID ,adge" A rece#tionist or securit! #erson s ould be #ositioned so t at ever!one as to #ass b! t em for access to t e building' elevator or office" A##ointments s ould be verified and all visitors s ould be accom#anied b! com#an! #ersonnel at all times" As( for and c ec( t e identification of an!one unfamiliar to !ou & o is in em#lo!ee$ occu#ied areas of !our office" Set u# strict #rocedures for control of (e!s to e-ecutive offices' des(s' file cabinets and ot er office areas" Don)t leave (e!s or &allets in !our .ac(et' coat or #urse & en !ou leave !our office area" Rece#tionist)s areas s ould be manned during lunc brea(s" %an! criminal and /Street 0ids/ (no&n as /Stair Dancers/ o#erate during lunc and tea brea(s to steal #ersonal items from unattended offices and areas" Ensure !our #ersonal items are loc(ed a&a! or at least out of sig t during &or( ours" 1 ere access control s!stems o#erate t ese s ould not be turned off until secretaries or rece#tionists arrive at &or( and s ould be activated & en t e! leave" +isitors leaving after ours s ould be escorted from t e building" Restrooms and areas t at are accessible to t e #ublic s ould be loc(ed" Doors to maintenance areas' tele# one and electrical e*ui#ment rooms s ould be loc(ed" All #ublic access rooms s ould be c ec(ed at nig t before t e office is closed"

All #ett! cas ' valuable items and sensitive information must be loc(ed in a securit! cabinet or safe" A /clear des(/ #olic! is recommended for all staff" A idden emergenc! button s ould be installed at t e rece#tionist)s des(" In some circumstances it ma! be necessar! to install an emergenc! button at t e des(s of (e! e-ecutives" Avoid loose tal( about cor#orate affairs' es#eciall! casual conversations in bars or clubs' or releasing of sensitive information t at s ould be (e#t confidential" T e names' #ositions' ome address or # one numbers of (e! e-ecutives or cor#orate officials s ould not be given out over t e tele# one" Sensitive areas s ould be s&e#t #eriodicall! for bugs or eavesdro##ing devices" 0ee# a lo& #rofile about com#an! or #ersonnel information t at could be advantageous to criminals' #articularl! #ublicit! in social columns and tri#s' members i#s' #arties' social activities and ot er indicators of &ealt or social status" All #ersonal information about senior or (e! e-ecutives s ould be treated as securit! classified information and not made #ublic &it out #ro#er clearances" 2ood ouse(ee#ing is essential in ever! &or( #lace" 2et rid of overgro&n s rubber!' old bo-es and discarded #ac(aging material t e could #rovide cover for t e intending &rongdoer" E-ecutive #ar(ing areas s ouldn)t be easil! identifiable" 3ames s ould not be #osted on #ar(ing s#aces" 1 en giving out (e!s to #ar(ing attendants' ma(e sure it is onl! t e ignition (e!' not t e boot (e!' and definitel! not a (e! ring &it ouse and office (e!s"