IPENZ Competence Assessment Reference Guide

COMPETENCE ASSESSMENT REFERENCE GUIDE (CARG)
Competence Assessment Reference Guide Revision 8.2 (24 July 2012)
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CONTENTS
SECTION A - Introduction ...................................................................................................... 3 1.IPENZ competence-based quality marks ...................................................................... 3 2.Types of assessment ..................................................................................................... 4 SECTION B - Assessment for Admission Applications ............................................................. 5 3.How to Apply ............................................................................................................... 5 4.Preparing for assessment for admission ........................................................................ 6 5.Completing CA01 Application Form ............................................................................ 6 6.Competence Self Review Form (CA03) ....................................................................... 12 7.Work History Summary (Form CA04) or annotated CV ............................................ 13 8.Recording your Continuing Professional Development Activities (Form CA05) .......... 13 9.Referee Declaration and Evaluation Form (Form CA06) ............................................ 14 10. Work Samples ..................................................................................................... 14 SECTION C - Assessments For Continued Registration ......................................................... 16 11. What you need to do ............................................................................................ 16 12. Preparing for continued registration assessment .................................................. 16 13. Completing CRA Submission Form (CA02) ......................................................... 17 14. Referee Declaration and Evaluation Form (Form CA26) ...................................... 17 15. Work Samples ..................................................................................................... 18 16. Videoconference Interactive Assessments ............................................................. 19 17. Assessment Fee .................................................................................................... 20 SECTION D - Assessment Process ......................................................................................... 21 18. Assessment Process .............................................................................................. 21 SECTION E - Referee Eligibility ............................................................................................ 24 19. Who is eligible to be a Referee? ............................................................................ 24 SECTION F - Other Useful Information ................................................................................ 26 20. Recognised Engineer Category A and Category B ............................................. 26 21. Design Verifier .................................................................................................... 26 22. CPEng(Aust) and CPEng(NZ) ............................................................................. 26 23. Useful Links ........................................................................................................ 26 SECTION G - Knowledge Assessments .................................................................................. 28 SECTION H - Practice Field Guidelines................................................................................. 30 SECTION I - If you are unhappy with outcome ..................................................................... 31 24. Appeals and Procedural reviews .......................................................................... 31 SECTION J - CAB Policy: Term to next assessment .............................................................. 33 1.Policy on term to next assessment ............................................................................... 33 2.Policy For Term to Next Assessment .......................................................................... 33 SECTION K - Index .............................................................................................................. 36
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SECTION A - INTRODUCTION
1. IPENZ COMPETENCE-BASED QUALITY MARKS
The term quality mark in this document refers to any title, membership class or registration that is only achieved through demonstration of a specified level of competence by competence assessment. Current competence means that competence has been demonstrated within the last 6 years. IPENZ operates 5 registers of current competence and has 3 competence-based membership classes all require an assessment of competence. Membership is a lifetime brand once the required competence has been demonstrated, no further re-assessments are required to retain the quality mark. Registration on any current competence register requires on-going assessments of current competence to retain registration.
Any engineer can apply for any quality mark, however, the appropriate quality mark will be determined by the level of complexity of engineering work being performed competently:

Professional engineers perform Complex engineering; Engineering technologists perform broadly defined engineering; and Engineering technicians perform well defined engineering.
The quality marks available for each type of engineer are summarised in the table below:
Engineering Role Current competence Registers
Professional Engineer (PE) Chartered professional Engineer (CPEng)
Engineering Technologist (ET) Engineering Technology Practitioner (ETPract) International Engineering Technologist (IntET)
Engineering Technician (ETn) Certified Engineering Technician (CertETn) (No international register at present)
International registers
International Professional Engineer (IntPE)
IPENZ Membership Classes Exemplar qualifications
Technical Member Professional Associate Member Member of IPENZ of IPENZ (TIPENZ) of IPENZ (AIPENZ) (MIPENZ) Sydney Washington Accord degree degree Accord Dublin certificate diploma Accord or
IPENZ administers other registers that generally require registration on one of the above registers a prerequisite. These are:
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Design Verifier1 - 3 categories (Pressure Equipment, Cranes and Passenger Ropeways) where CPEng is a prerequisite; Recognised Engineer2 2 categories (Category A and B) where CPEng is a prerequisite.
Assessment for entry to these registers is done in conjunction with assessment for CPEng registration. 2. TYPES OF ASSESSMENT
a. Assessment for Admission (AFA) to one or more of the competence based registers or IPENZ membership classes. These involve a face-to-face interactive assessment (professional conversation) and a knowledge assessment (unless you hold the appropriate exemplar qualification); Continued Registration Assessment (CRA) to retain registration once on a current-competence register. These involve an interactive assessment most likely by videoconference where evidence is presented by way of work samples and a professional conversation. If evidence is weak, the panel may require a further face-to-face interactive assessment. CRAs are required at intervals not exceeding 6 years.
There are two types of assessment:
b.
2.1
PUBLIC NAMING OF CANDIDATES BEING ASSESSED
Changes made in 2011 to the CPEng Rules and IPENZ Regulations covering competence assessment means that from 1 January 2012 any person presenting for competence assessment will have his or her name posted on the IPENZ website for no more than 21 days. During this period any person may make a statement to IPENZ about the candidates competence. Any such statement received will be forwarded to the candidate along with an invitation to the candidate to make a response. Both the statement and the response will be given to the assessment panel for its consideration in conducting the assessment.
1 Design Verifier in this document means a Design Verifier as defined in Schedule 1 of the Health and Safety in Employment (Pressure Equipment, Cranes, and Passenger Ropeways) Regulations 1999. 2 Recognised Engineer in this document means a Recognised Engineer as defined in section 149 of the Building Act (2004).
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SECTION B - ASSESSMENT FOR ADMISSION APPLICATIONS

3. HOW TO APPLY
The portfolio of evidence from engineers applying for an AFA must include the following forms: CA01 - Application form for assessment for admission to a register or Membership class. CA03 competence self-review form - this is a key document as it gives assessors examples of evidence where you consider you show you meet the various requirements of the standard. CA04 work history summary form - you can send in a detailed CV (i.e., a CV that youd use for a job-search, so long as it contains the same type of information requested by the CA04 form). CA05 CPD summary form for CPD activities covering the last 6 years. Assessors will have access to your on-line records if you have been tracking your CPD using IPENZs on-line recording system only use the CA05 to cover the balance if you have not used the on-line system for the whole of this period. CA06 Referee Declaration and Evaluation form which your referees complete and submit directly to IPENZ. You can either submit copies of your portfolio of evidence electronically (if it is larger than 2MB, please do not email it but send it on a memory stick or CD) or in hard-copy, but if you submit printed copies, you must send in 3 copies of the documents. Collate papers into 3 separate bundles containing 1 copy of each form and send all 3 copies to the IPENZ national office at the address listed on the application form. If you require a Knowledge Assessment (see SECTION G - on page 29), you will need to provide an extra set of application documents (i.e., 4 in total). If you are applying for IPENZ membership ONLY via credit schedule (see paragraph 23.1 on page 27) your portfolio of evidence need only consist of ONE copy of the CA01 form, including contact details for two referees and certified copies of your qualifications and memberships/licenses. You do not need to pay an application fee.
3.1
COMPETENCE STANDARDS FOR INITIAL REGISTRATION
The assessment panel will assess your evidence against one of the following competence standards:

The standard for registration as a Professional Engineer - used for assessing CPEng, MIPENZ and IntPE(NZ) The standard for registration as an Engineering Technologist - used for assessing ETPract, TIPENZ and IntET. The standard for registration as an Engineering Technician - used for assessing CertETn and AIPENZ.
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3.2
CANDIDATES WITH OVERSEAS QUALITY MARKS
Check the credit schedule (see paragraph 23.1 on page 27) for details on how previous assessments may reduce the amount of evidence you need to submit.
3.3
NON-IPENZ MEMBERS
Non-IPENZ members who have not previously been assessed for any recognised quality mark may wish to apply for Graduate Membership in the interim to take advantage of the on-line services (such as the referee request) offered to Members. Graduate Membership only requires that you have an engineering qualification.
4.

PREPARING FOR ASSESSMENT FOR ADMISSION
We recommend the following steps: Familiarise yourself with the competence standard that you will be assessed against see the table in SECTION A - on page 3). Update your Work History Summary (Form CA04) or your CV (if it includes the same information) or online graduate development records for the last 6 years. Update your Continuing Professional Development Activities Summary (Form CA05) to include CPD activities over the last 6 years. IPENZ members recording their CPD online in the IPENZ Members area may submit a copy of those records instead. Take the time to reflect on the key learning that you gained and how it impacted on your practice and contributed to demonstrating competence against the relevant competence elements. Use the Competence Self Review Form (CA03) to document 2 examples of evidence you believe shows you meet the standard for each of the 12 elements.
5.
COMPLETING CA01 APPLICATION FORM
Use the AFA: Competence Assessment for Admission (Form CA01) if you are a) applying for admission to a current competence register; or b) applying for IPENZ membership via credit schedule (refer to paragraph 23.1 on page 27) or c) wish to become a Design Verifier or Recognised Engineer but you are not yet CPEng registered. Do not use this form if you are already CPEng registered and wish to become a Design Verifier or Recognised Engineer - you should use the CA02 form as the assessment will be treated as a continued registration assessment.
5.1
APPLICANT DETAILS
Provide your full name and your IPENZ identity record number, if you know it, and your date of birth.
5.2
SELECT WHAT YOU ARE APPLYING FOR
You can apply for one or more of the registers and IPENZ membership with one application. Use the links in SECTION A - on page 3 to explore the different registers and membership classes before deciding what you would like to apply for. Refer to SECTION F - on page 26) if you wish to apply for Recognised Engineer or Design Verifier.
Competence Assessment Reference Guide Revision 8.2 (24 July 2012) Page 6 of 37
If you wish to apply for one of the IPENZ competence-based membership classes and you have been assessed to an IPENZ-recognised level of competence previously, no fees or assessment is required.
5.3
CONTACT DETAILS
IPENZ needs a contact address when communicating with you. You can select either your home or business address as the address you would prefer IPENZ to use. The registers are publicly accessible and searchable so if you consent to your contact details being listed on a register, IPENZ will only use a business address for your contact details on the register. You may choose not to have your contact details listed on the online registers. Indicate your preference under section 9.2 of the CA01 form.
5.4
QUALIFICATIONS
You should provide certified copies of your qualifications with your application. There is no required qualification in a competence-based assessment system but the knowledge benchmark is the relevant Accord exemplar qualification that is: a Washington Accord or recognised equivalent (four year) BE degree for professional engineers, or a Sydney Accord or recognised equivalent (three year) BEngTech degree, or a Dublin Accord or recognised equivalent (2 year) Diploma or Certificate for Engineering Technicians.
To meet the quality mark requirements you must demonstrate you have acquired knowledge to a level equivalent to the exemplar qualification. For example, CPEng applicants must demonstrate they can comprehend and apply knowledge to the level equivalent of a Washington Accord degree. As quality marks are competence based, there is no prescribed qualification required the exemplar qualification is good evidence. Most applicants with the relevant Accord qualification (or recognised equivalent) and their summary of on-going learning are able to demonstrate they meet the knowledge requirement without a specific knowledge assessment. If you do not have qualifications recognised under these Accords, you should assume you will be required to undertake a knowledge assessment (refer to SECTION G - on page 28).
5.5
CERTIFIED COPIES OF DOCUMENTS
Certified copies are copies of your original academic qualifications or memberships that have been certified by third party as true copies of the original. The person certifying your copies could be one of the following: o o o an AIPENZ, TIPENZ, MIPENZ or FIPENZ member (they must also state their membership number) Justice of the Peace IPENZ National Office staff member
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Whoever certifies the qualifications needs to print their name, signing the statement I certify this to be a true copy. If you are currently an IPENZ member, you do not need to submit certified copies of your qualifications unless requested to, as records of your qualifications should be held on file. However, if you have obtained further qualifications since your last assessment, then include certified copies of these as outlined above. Important note: you should always retain possession of your original documents.
5.6
PROFESSIONAL MEMBERSHIPS/REGISTRATIONS/LICENSES
List any memberships of overseas engineering bodies or any registrations or licences to practice which you have held or currently hold. You may be eligible to credit being given for these previous demonstrations of competence, resulting in your requiring less documentation for assessment- check the credit schedule (see paragraph 23.1 on page 27) for details..
5.7
OVERSEAS-BASED APPLICANTS
There is nothing in the CPEng Rules or IPENZ Regulations that requires applicants to reside or practice in New Zealand. However, element 2 of the competence standard requires applicants for a current competence-based register (CPEng, ETPract or CertETn) to demonstrate that they are able to comprehend and apply knowledge of good engineering practice that is specific to New Zealand. This is practice area dependent and will impact more significantly on those areas of engineering where there is high level of New Zealand specific good practice (for example, as determined by the regulatory environment) than those areas where there is a high-level of international codes, standards and regulations. If an applicants practice area has limited New Zealand-specific engineering knowledge (such as for software engineering) because engineering practice is based largely on international standards and codes, there will be minimal evidence required. If, however, the candidates practice area demands a high level of New Zealand-specific engineering knowledge (such as seismic engineering), evidence will be required to show that he/she is able to practice competently in the New Zealand context, through activities such as: a. Performing engineering work for New Zealand-based clients; b. Working in an international company which has New Zealand offices, and he/she participates in New Zealand-based activities; c. Working in an environment where design codes, standards etc are based on New Zealand standards and codes. In such a situation, the candidate would need to show how he/she is aware of and applies these in the context of the New Zealand regulatory environment (e.g. application of the New Zealand Building Code); d. CPD includes development and/or training on New Zealand-specific practice. This CPD would normally be evidence in addition to one or more of (a) through (c) above. Note that passive CPD (e.g., private reading) alone is unlikely to provide sufficient evidence to satisfy the requirements for this element.
5.8
PRACTICE AREA
a. b. the area within which you have engineering knowledge and skills; and the nature of your professional engineering activities.
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Practice area means your area of practice, as determined by
Your practice area is likely to change over the course of your engineering life as your knowledge and skills are developed and/or as the nature of your engineering activities changes (such as taking on engineering management responsibilities). Assessment panels are required to assess whether your practice area description is a reasonable summary of your practice area (based on the evidence presented) and then they will assess your competence within that practice area. You are required to describe your practice area through a small number of succinct statements of 15-25 words in total.
5.9
PRACTICE AREA DESCRIPTION - EXAMPLES
The following are examples of acceptable practice area descriptions and how they align with the most appropriate practice field(s) in completing Sections 6.1 and 6.2. Applicant/ Candidate Practice field(s)*
Practice Area Description
Engineer 1
Engineer 2
Engineer 3
Engineer 4
Design of coastal and marine structures including floating structures Project management of dredging and reclamation projects Project manage construction monitoring of jetties, breakwaters and submarine pipelines Highway design and construction Design of sewerage reticulation and treatment facilities Design and construction monitoring of water supply systems Storm water drainage and flood control system design Engineering educator in process control and thermodynamics Post graduate student supervision Research and consultancy in biomass energy and biofuels Design of precast concrete structures Project management in construction monitoring of industrial and commercial buildings Design and construction monitoring of steel framed industrial buildings and plant structures
Civil
Civil, Environmental
Chemical, Bio
Structural
Note: The practice field information is only used for the selection of assessors. It has no impact on the candidates assessment, as the assessment panel will be assessing the candidate in his or her practice area.
5.10
POOR PRACTICE AREA DESCRIPTIONS
Some examples of poor practice area descriptions include: i. I have specialised in management and have over 30 years experience as an engineer, currently leading multidisciplinary teams consisting of engineers, architects, IT specialist and planners located in New Zealand, Thailand, Singapore and Malaysia advising on the facilitation of key strategic infrastructure projects valued at up to NZ$500 million.
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ii. iii.
Structural design. Project management; Procurement; Contracts management
The reason why these practice area descriptions are poor is that they do not identify the engineers knowledge base and the nature of his/her engineering activities. Description (i) gives no indication of any engineering involvement in the projects - is it transportation, energy management, water supply or waste water management? Engineering management is acceptable but the practice area description needs to show how engineering is involved - the candidate has to provide clear evidence that he/she analyses and solves complex engineering management problems and manages complex engineering management activities in this practice area. Description (ii) lacks specific detail is the engineer claiming to be competent across all aspects of structural engineering? Some details - such as reinforced concrete structures - dams, bridges and related structures are required to give a more accurate description of the practice area. Description (iii) like description (i) lacks any indication of the engineering involvement. Additional information is required to show the engineers engineering involvement such as Project management of design and construction of industrial plant.
5.11
DESIGN VERIFIER APPLICATIONS
Design Verifiers must identify one or more of the three types of equipment that they wish to perform design verifications for Pressure Equipment, Cranes or Passenger Ropeways.
5.12
PRACTICE FIELDS
You are asked to select one or two practice field(s) with which your practice area most closely aligns. Your practice area may partly lie within two or more practice fields, but IPENZ asks that you select no more than two practice fields when completing the application form. The 17 Practice areas are Aerospace, Bio, Building Services, Chemical, Civil, Electrical, Environmental, Fire, Geotechnical, Industrial, Information, Management, Mechanical, Mining, Petroleum, Structural, and Transportation. These fields are the disciplines adopted by the APEC Engineer Agreement.
5.13
ASSESSMENT CENTRES
Assessments are normally carried out in one of the three main centres in New Zealand. However, if there are sufficient applicants from other centres where there are a number of locally based assessors available, then assessments may be arranged in that centre with the agreement of all parties involved. In the past a limited number of interactive assessments have been held in Hamilton for example.
5.14
UK ASSESSMENTS
Applicants practising in the UK who have a Washington Accord accredited degree (or recognised equivalent) may apply for assessment for MIPENZ and/or CPEng in the UK. However, such applicants should be warned that completing the assessment may take longer and cost more than assessments carried out in New Zealand. Arrangements will be made on a case-by-case basis.
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5.15
REFEREES
Please record the names and contact details of your two independent referees who meet the eligibility criteria (see SECTION E - on page 24). Referees will need to fill out a Referee Declaration and Evaluation Form and send it directly to the IPENZ National Office Members can use the on-line system to do this electronically (see paragraph 9 on page 14).
5.16
APPLYING FOR IPENZ MEMBERSHIP OR CHANGED CLASS OF MEMBERSHIP
Complete this section if you are applying for IPENZ membership or if you are already a member but wish to move to another class of membership (eg. GIPENZ moving to MIPENZ, or TIPENZ moving to MIPENZ etc). This section determines the level of IPENZ communications that you will receive in future.
5.17
PRIVACY REQUIREMENTS AND DECLARATIONS
You must fill in all of these sections. If you leave a section blank, processing your application will be delayed until all sections are completed.
5.18
APPLICANTS FOR CPENG VIA TTMRA
If you are a Registered Professional Engineer Queensland (RPEQ) and wish to apply for CPEng in New Zealand, you are eligible for registration under the Trans Tasman Mutual Recognition Act (TTMRA) which is a government-to-government agreement between New Zealand and Australia. TTMRA applies to both goods and services (occupations). If someone is in an occupation that requires registration in both countries, being registered in one jurisdiction is deemed to be registered in the other so long as occupational equivalence is established. CPEng is deemed to be a registered occupation in New Zealand for the purposes of the TTMRA. The only jurisdiction with registration for engineers in Australia is Queensland thus if you are registered as RPEQ in Australia, you only need to show that occupational equivalence has been achieved to be registered as CPEng(NZ). The term to your next assessment would be calculated from the date of your last assessment. To establish occupational equivalence in New Zealand, engineers need to be assessed in their practice area as there is no such thing as a CPEng structural engineer as there is in Queensland. Occupational equivalence can only be established by having RPEQapplicants show they are able to comprehend and apply current good practice that is specific to New Zealand in their practice area. Thus if a RPEQ applicant does design and construction monitoring of buildings and bridges, then he/she would have to show competence in New Zealand-specific good practice (especially the seismic aspects) in design and construction monitoring of buildings and bridges as if he/she was a New Zealand engineer. TTMRA applicants only need to complete the CA03, CA04, CA05 forms in relation to New Zealand-specific good practice (i.e. Element 2 and relevant CPD) in their practice area. If applying for CPEng via Trans-Tasman Mutual Recognition Agreement (TTMRA) please fill in the details of your RPEQ registration.
5.19
REGISTERS OF EQUIVALENT COMPETENCE
IPENZ gives credit to engineers who have previously demonstrated competence to an equivalent level (of that required for admission to a register) in an overseas jurisdiction refer to the credit schedule as a general rule, if you were last assessed within the last 5
years, you will only be required to meet the occupational equivalence test which means that you are able to comprehend and apply knowledge of good engineering practice specific to New Zealand in your practice area (i.e., element 2 of the competence standard), supported by appropriate CPD (element 11). If you have any overseas memberships or licenses then you should see http://www.ipenz.org.nz/IPENZ/Forms/pdfs/Credit_for_Registrants_from_other_Jurisdic tions.pdf for details. If you were last assessed more than 5 years ago, you should submit a more comprehensive portfolio of evidence, as you were undertaking a continued registration assessment.
5.20
DECLARATIONS AND AUTHORISATION FOR MEMBERSHIP/REGISTRATION
Please tick the relevant boxes which relate to the membership classes and registers you are applying for. The final two declarations (that authorise IPENZ to contact referees and certify that all the information you have provided is accurate) must be ticked by all applicants.
5.21
ASSESSMENT FEE
The fee for an AFA is payable on submission of your application and portfolio of evidence. Use the table at the rear of the form to calculate your fee. This can be paid by either cheque or credit card. A refund will be given if the assessment is completed without needing to use all the assessment tools you paid for.
6.
COMPETENCE SELF REVIEW FORM (CA03)
This is the key document for AFAs and provides assessors with examples of evidence you believe demonstrates your competence for each of the elements of the relevant competence standard. In general terms you should: Always write in the first-person. Use I statements as opposed to we - even if you were working as part of a group. It is important you identify your personal contribution and the work you were personally responsible for. Cross reference examples to your work samples, work history or CPD records. When using the same piece of work for a number of elements, you can give full information when you first describe the work then cross-reference as appropriate elsewhere later. As a guide you should provide: the name of the job, scale of significance of the work (e.g. size and cost), your role and the key issues and outcomes. Note the technical or engineering managerial complexity of the project, taking into account the definitions provided at the rear of the form. Examples cited should demonstrate a level of complexity consistent with the quality marks you are being assessed for. Check out the code of ethical conduct for either CPEng or the other IPENZ registers to assist you preparing evidence for element 8 (ethical conduct) of your competence self-review. The codes require an identical level of conduct and only differ in how they refer to an engineer (i.e. as either a Chartered Professional Engineer or as the registrant). Back up examples in the Competence Self Review with work samples highlighting the things you believe show how you demonstrate competence for each of the elements of the standard. Remember it is your responsibility to provide your best
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evidence of competence for assessment dont rely on assessors to ask you to submit further information. Please exercise judgement on the level of detail provided - less detail may be needed for substantial, obviously complex projects or activities while smaller scale projects may require more as the complexities may not be immediately apparent. The objective is to supply sufficient information to enable straightforward verification by the panel. The questions in the form are a guide to identify suitable projects or activities from your CV, work history records or CPD records that best demonstrate competence against each element. Alternatively check out the performance indicators in the relevant competence standard for guidance on good evidence of competence. Assessment panels cannot rely on implied evidence they can only use evidence which clearly shows you are able to do the things required by the competence element. For this reason it is important to identify specific examples that best demonstrate your competence. As an example, for element 10 giving specific examples of your communication requirements (e.g. chairing client meetings, managing contractors, reporting to senior management) is better than saying I am a senior executive and must be able to communicate clearly to perform my job. You may find the Practice Field Guidelines in SECTION H - on page 30 give more information if guidelines covering your field of engineering have been developed.
7.
WORK HISTORY SUMMARY (FORM CA04) OR ANNOTATED CV
Your work history summary should show the type of engineering you are doing in your practice area and summarise your responsibilities, key projects and activities, and your achievements. If you have a detailed CV which includes the same information required by the CA04 form, it is acceptable to provide this instead of the CA04 form. It is also acceptable to use the on-line work history records instead of the CA04 form if you have been recording your competence development on-line over the last 6 years (or since graduation if that was a lesser period). Experience has shown that graduates with Washington Accord recognised qualification who have participated in a recognised graduate development programme (either the IPENZ graduate development programme, or a graduate programme run by an IPENZ endorsed employer or Professional Development Partner) typically take at least 3 to 4 years of post graduate work experience to develop the required level of competence before applying. Engineering technologist and technician graduates may achieve competence in a shorter period. If you do not have Accord recognised qualifications and you have not undertaken significant post graduate study you will probably need a much longer period of experiential learning before being able to demonstrate that you meet the competence standard.
8.
RECORDING YOUR CONTINUING PROFESSIONAL DEVELOPMENT ACTIVITIES (FORM CA05)
IPENZ Competence Assessments require a summary of your professional development activities over the last six years to demonstrate that you have taken reasonable steps to maintain the currency of your professional knowledge and skills. IPENZ encourages members to have a professional development plan in place - details of your plan would be good evidence to include for element 11 in your competence self review.
Taken as a whole the CPD activities you present should show how you have taken reasonable steps to maintain your competence in your practice area, taking account of the full range of competence elements. IPENZ guidelines are for 50 hours per year, but achievement is assessed on the learning and its application, NOT the total hours spent. The emphasis is on the quality and relevance of CPD, rather than the quantity. For this reason applicants are asked to comment on the learning benefits of key CPD activities to their engineering practice. If you are currently an IPENZ member you may have been using the web-based system for recording your CPD activities, in which case you may use a printed version of your records instead of the CA05 form.
9.
REFEREE DECLARATION AND EVALUATION FORM (FORM CA06)
Applicants must select two referees who meet the specified eligibility criteria (see SECTION E - on page 24 IPENZ Members can use the on-line referee request system to enter their practice area details and up-load their completed competence self-review form (CA03). On entering the referees email contact details, referees will be sent an email containing a link to the CA06 form which can be completed on-line. When they have completed the form, they can submit it directly to your assessors applicants will get an email confirmation once the report has been submitted. Using this on-line system will save time and expedite the process. You should follow up with your referees if you do not receive an email within a reasonable time indicating that they have completed and submitted their report. Non-IPENZ Members will need to give each referee 1. A Referee Declaration and Evaluation Form (CA06), with your practice area description copied from your CA01 or CA02 form, along with the date the referee must submit the completed form to National Office; 2. A copy of their completed competence self-review form (Form CA03). Referees must fill out the CA06 form referencing your competence self-review form and send it to the IPENZ National Office by the date you specified on the CA06 form. To make it easier for your referees we suggest you provide them with a stamped envelope addressed to the IPENZ National Office. It is your responsibility to set the due date referees are to submit the completed form to IPENZ. This is specified on the front page of the CA06 form.
10.
WORK SAMPLES
When applying for Assessment for Admission (AFA), you are strongly encouraged to submit evidence in the form of work samples especially the examples cited in your Competence Self Review form. For example you might use one sample to show your risk identification and management skills, while another could demonstrate your engineering analysis and problem solving skills. You should clearly identify those parts of projects/activities you were personally responsible for to indicate your personal contribution. You are also encouraged to cross reference work samples in your other documents (especially your competence selfreview form) to assist assessors in finding the critical evidence of your competence.
The work samples should make it easy for the assessment panel to verify competence. Choose your examples carefully. The choice of samples is also important as it can help demonstrate that your decision making demonstrates sound engineering judgment. You should outline at the start of each sample exactly how and why you have chosen each sample.
10.1
EXAMPLES OF TYPES OF WORK SAMPLES
Work samples could relate to: an engineering problem requiring a physical solution for instance your work may have involved the investigation and/or design and implementation of a structure, a product, a transmission system or other physical subject; an engineering problem requiring an abstract solution, such as software engineering, information technology, chemical or some other type of process; an engineering research project, provided that the work has taken you from investigation and design through to implementation; development of standards or policies which rely heavily on engineering inputs and judgements.
For more specific guidelines relating to different practice fields, please refer to the Practice Field Guidelines in SECTION H - on page 30.
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SECTION C - ASSESSMENTS FOR CONTINUED REGISTRATION

11. WHAT YOU NEED TO DO
The forms required in your portfolio of evidence for continued registration assessment are: CA02 - Submission for continued registration assessment CA04 work history summary form - you can send in a detailed CV (i.e., a CV that youd use for a job-search, so long as it contains the same type of information requested by the CA04 form). CA05 CPD summary form CA26 Referee Declaration and Evaluation form which your referees complete and submit directly to IPENZ. Access the form (or use the on-line referee request system) via the IPENZ website. Work samples refer to paragraph 15 on page 18 for details. You need to submit a portfolio of evidence consisting of the documents listed above. You can either submit your portfolio of evidence electronically (if it is larger than 2MB, please do not email it but send it on a memory stick or CD) or submit printed versions, but if you submit printed copies, you must send in 3 copies of the documents. Collate papers into 3 separate bundles containing 1 copy of each form and send all 3 copies to the IPENZ national office at the address listed on the application form.
12.
PREPARING FOR CONTINUED REGISTRATION ASSESSMENT
We recommend the following steps: If your practice area has not changed materially since your last assessment, the standard for continued registration requires essentially two things (i) that you have taken reasonable steps to maintain your competence and (ii) that you are still able to practice competently in your practice area. If your practice area has changed materially in other words you have developed a new body of knowledge rather than extended your previous body of knowledge then you need to prepare your portfolio of evidence as if you were undertaking an AFA in your current practice area. Examples of such a situation would be an electrical engineer who is now practising in fire engineering. A change where an electrical engineer had been promoted to a position where he or she was responsible for fire engineers would not be regarded as a material change to his or her practice area. Update your Work History Summary (Form CA04) or your CV if it includes the same information. IPENZ Members recording their work history online in the IPENZ Members area may submit a copy of those records instead. Update your Continuing Professional Development Activities Summary (Form CA05) to include CPD activities over the last 6 years. IPENZ Members recording their CPD online in the IPENZ Members area may submit a copy of those records instead. Take the time to reflect on the key learning that you gained and how it impacted on your practice and contributed to demonstrating your current competence.
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It is important that overseas candidates undertaking a CRA show they have maintained their competence New Zealand specific good practice through relevant CPD and work samples. The extent of CPD required will be dependent on the extent to which New Zealand-specific practice in their practice area has changed. In areas of engineering which experience significant changes (due to changes in the regulatory environment, good practice or technology), candidates will be expected to demonstrate a higher level of New Zealand-specific CPD. Overseas candidates should consider ways in which they may be able to demonstrate this see paragraph 5.7 on page 8 for further information.
13.
COMPLETING CRA SUBMISSION FORM (CA02)
The CA02 form contains many fields that are similar to those required on the CA01 form. The following sections of the CA02 form are the same as the CA01 so refer to the relevant sections of paragraph 5 on page 6 for guidance.

Personal and contact details; Qualifications (only if gained since last assessment); Professional memberships and or registrations (only if gained since last assessment); Current practice area description Practice fields;
If you wish to also be assessed for registration as either a Design Verifier or a Recognised Engineer, then at the minimum you will need to provide a completed CA03 competence self-review form as well as suitable supporting work samples. The assessment panel may also request additional information to enable it to complete the assessment. If you are a Design Verifier or a Recognised Engineer, competence for these quality marks will be assessed as part of your assessment for continued CPEng registration. IPENZ as the Registration Authority will notify registrants who are due for a CRA and provide a deadline for submitting portfolios of evidence.
14.
REFEREE DECLARATION AND EVALUATION FORM (FORM CA26)
You must submit the names and contact details of two independent referees who meet the eligibility criteria (see SECTION E - on page 24). However, unlike the AFA, your referees will need to fill out a Referee Declaration and Evaluation (Form CA26), and send it directly to the IPENZ National Office. IPENZ Members can use the on-line referee request system to enter their practice area details and up-load their completed CA02 form. On entering the referees email contact details, referees will be sent an email containing a link to the CA26 form which can be completed on-line. When they have completed the form, they can submit it directly to your assessors applicants will get an email confirmation once the report has been submitted. Using this on-line system will save time and expedite the process. You should follow up with your referees if you do not receive an email within a reasonable time indicating that they have completed and submitted their report. Non-IPENZ Members will need to give each referee
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A Referee Declaration and Evaluation Form (CA26), with your CA02 form (which includes your practice area description and work sample annotations), along with the date the referee must submit the completed form to National Office;
Referees must fill out the CA26 form referencing your annotations on the completed CA02 form and send it to the IPENZ National Office by the date you specified on the CA26 form.. It is your responsibility to set the due date referees are to submit the completed form to IPENZ. This is specified on the front page of the CA26 form.
15.
WORK SAMPLES
Candidates for CRA must now include work samples as part of their portfolio of evidence. The purpose of work samples is to allow the assessment panel to verify your current competence. Choose your examples carefully. The choice of samples is also important and reflects your decision making and engineering judgment. You should outline at the start of each sample exactly how and why you have chosen each sample. The onus is on you as the registrant to provide evidence that you think demonstrates your current competence. The thrust of the continued registration assessment is not tell us what you do but to show us what you do. The Rules (see Rule 23 for details) require work samples with annotations explaining how the samples demonstrate that the candidate meets the minimum standard for continued registration. Section 6.2 of the CA02 is where you provide the annotations. As CRA candidates are already registered, those who have been competently practising engineering since last assessment and have been taking reasonable steps to maintain their competence are likely to show they meet the standard for continued registration by a relatively quick interactive assessment (see Rule 24 for details). This expectation being based on candidates presenting actual work samples with annotations to clearly identify evidence of current competence. Some portfolios of evidence received early after the rule changes were not only voluminous but lacked any labelling to identify the critical evidence among the work samples - no page numbers, masses of computer printouts without any annotations, no tags or labels to highlight critical pieces of work as evidence. Candidates are expected to use the interactive assessment to lead the assessment panel through their portfolio of evidence, highlighting key evidence that shows the standard has been met. A poorly presented portfolio of evidence makes it difficult to pin point critical evidence without time consuming descriptions to locate it. To assist you in presenting your work samples and annotations, ask yourself the following questions: a. b. c. d. Have I explained the changes that have occurred in my practice area since my last assessment? Does my CPD summary show that I have taken reasonable steps to address these changes and keep up to date? Do my work samples show how I am able to apply the new knowledge in the course of my work? Have the work samples I have provided show that I am still able to practice competently in my current practice area?
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e. f.
Have I clearly identified the critical evidence so that it is easy for the assessors to find it? Does my portfolio of evidence demonstrate my sound judgement and my professionalism as a CPEng?
15.1
EXAMPLES OF WORK SAMPLES
Work samples could relate to: an engineering problem requiring a physical solution for instance your work may have involved the investigation and/or design and implementation of a structure, a product, a transmission system or other physical subject an engineering problem requiring an abstract solution involving software engineering, information technology, chemical or some other type of process an engineering research project, provided that the work has taken you from investigation and design through to implementation.
For more specific guidelines relating to different practice fields, refer to the Practice Field Guidelines in SECTION H - on page 30.
16.
VIDEOCONFERENCE INTERACTIVE ASSESSMENTS
CRAs now require an interactive assessment. To facilitate the process and keep costs to a minimum, this will normally be done by videoconference. There are some essential steps you must take to ensure the process runs smoothly and effectively.
16.1
PREPARATIONS FOR VIDEOCONFERENCE INTERACTIVE ASSESSMENTS
IPENZ has invested in technology that enables videoconferencing via the internet but does not require you to download any proprietary software to your PC this eliminates any concerns of viruses or the like. However, to connect to the videoconference, the computer you plan to use must have: a. a webcam; and b. Adobe Flashplayer (this is commonly used software and is required to view videos such as those on YouTube). Before the interactive assessment, you will receive an invitation from IPENZ National Office to test your computers ability to join an on-line videoconference using the IPENZ technology. If your computer is able to satisfactorily connect to the on-line videoconference, you should make sure you can use it for your interactive assessment.
16.2
ATTENDING VIDEOCONFERENCE INTERACTIVE ASSESSMENT
Your Staff Assessor will send you a link which includes an invitation to the videoconference interactive assessment. This will give you a date and time and the link to click on to join the videoconference. You are expected to make every effort to be available on the appointed date. If this time and date is not convenient, you should take immediate action to either change your other commitments if it possible to do so, or contact your Staff Assessor to see what alternative dates your assessment panel can offer you. Please be considerate to your assessors they are doing many of these assessments each year (some are doing one or more each week!), whereas you are only likely to do
one once every 5 or 6 years. If you are not available for the alternative date, it will then be your responsibility to make arrangements that are mutually suitable for yourself and your assessors within a reasonable timeframe. If you make unreasonable demands, the assessment panel will be directed by National Office to make a recommendation on the evidence it has available.
17.
ASSESSMENT FEE
The cost of a CRA is covered by the annual fees so no fee is payable when you submit your portfolio of evidence. However if the assessment panel requires the use of a second interactive assessment to complete the assessment, you will be advised as you will need to pay a further fee (as listed on the CA02 form) before the panel can complete the assessment.
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SECTION D - ASSESSMENT PROCESS

18.
ASSESSMENT PROCESS
What does competence assessment involve? To apply for a competence assessment, you must submit a portfolio of evidence which shows that you meet the relevant competence standard. Your portfolio includes your Work History Summary, CPD Activities, competence self-review and work samples. Assessors will also have access to the referee inputs as well. Remember: Actual performance is the only determinant of competence. The evidence you present must show that you are able to do the things required by each of the competence elements. The applicant is responsible for presenting his/her best evidence to demonstrate competence. Once an application has been received IPENZ will convene an assessment panel of at least two assessors to assess the application. Assessors are required to use the following assessment tools unless they decide they are unnecessary.
Interactive assessment This is usually a physical face-to-face meeting with the assessment panel but videoconferencing is another tool that can be used especially for CRAs. The interactive assessment is an opportunity for you to explain to the assessment panel how your evidence shows you meet the competence standard. Accordingly, you should be well-prepared prior to the meeting. The interactive assessment is usually run in the style of a professional conversation, with the focus on your leading the conversation and explaining how you consider your portfolio of evidence shows you meet the required standard of competence. The conversation is designed to empower and enable you to demonstrate the way you do things. Assessors do not expect a PowerPoint presentation, but they do expect you to be ready to provide your strongest evidence and to respond to questions related to that evidence. All candidates should expect to undertake an interactive assessment. Written assignment The Assessment Panel will use the written assignment as further evidence for the assessment. If your evidence of competence is strong and the Assessors are satisfied that you meet the standard, they may exempt you from this assignment. However, if you have qualifications not assessed as equivalent to the relevant Accord qualification you should not expect any exemption from a written assignment. The assessment panel will decide on the nature and topic of the written assignment and provide you with clear instructions as the purpose of the exercise which elements they seek further evidence on, whether the assignment is to be a closed book or open book exercise etc. If you are unclear on anything, you should discuss these concerns with the panel. Assessment panels may require you to do a written assignment at any stage through the assessment. For example, the Assessment Panel may set a written assignment where you are expected to complete in your normal work environment, with the topic title being emailed to you, say, at 9am in the morning with a deadline of 5pm for you to email your written assignment back to the assessors. They may then wish to discuss it with you at your interactive assessment.
Knowledge assessment The knowledge assessment is an assessment tool to assist in determining the extent to which you meet the engineering knowledge component of the competence standards (element 1). The performance indicators for element 1 require you to demonstrate that you:
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(i)
have acquired the level of engineering knowledge equivalent to a relevant Accord qualification, and are able to:
(ii) apply this knowledge in working from first principles; or (iii) read literature, comprehend, evaluate and apply new knowledge. Knowledge assessments are most likely if you do not have a Washington, Sydney, or Dublin Accord qualification. You can apply for a knowledge assessment separately from applying for membership or registration. For further information see page 29). Request for further information If the assessment panel does not receive the information it requests, then progress of your application will cease until the panel receives it. If you are requested to supply additional information or referee details, and this information is not received within 6 months, your application may lapse. They may approach you or your referees for further information to help assess whether you meet the competence standard. Additional referees The panel may also require you to provide extra independent referees if it feels it is necessary. What are relevant registers? For AFAs, the assessment panel will assess your portfolio of evidence and make a recommendation for the relevant register(s) based on the level of complexity of the work you are doing competently. If the panel considers that you are performing complex engineering competently then it will recommend CPEng - and if you are eligible for IntPE(NZ) it would also recommend that (even if you did not apply for it). If on the other hand you applied for CPEng but the assessment panel considered you are competently performing broadly defined engineering then it will recommend ETPract you will, of course, be invited to make a natural justice submission on this recommendation before the Competency Assessment Board makes its final decision. Assessment panels are required to consider not only those registers for which an applicant has applied, but also other registers for which the applicant may qualify these are referred to as the relevant registers. For example, an applicant for CPEng may also be considered for IntPE. Natural justice submissions All competence assessment recommendations made by assessment panels are presented to the IPENZ Competence Assessment Board for final approval as a quality assurance measure. If the Board proposes to decline your application, you will be notified of the proposed decision along with the reasons, and you will be invited to make a written submission within a specified time. The Board will then consider your submission before making its final decision on your application.
18.1
TRACKING PROGRESS OF YOUR ASSESSMENT
An online system allows candidates to check the progress of their assessment at their convenience by accessing the Members Area of the IPENZ web site. As soon as you lodge documents for a competence assessment for any register or Membership class with IPENZ, a link will be automatically generated in the entry page to the Members Area under the heading Competence Assessment. The date this record was last updated will be shown, reflecting the last action taken in regard to your assessment. Typically this will be in a list with the last line being the current status of the assessment, such as: Application received 20/05/12 View Details Assessment panel assigned to application 27/05/12 Interactive assessment scheduled 27/05/12 Written assessment scheduled 17/08/12
Initial assessment completed, recommendation made 27/08/12 Competence Assessment Board decision made 03/09/12 Application referred back to assessment panel 04/09/12 The link View Details in the Application received line takes you to a page listing the documents (and dates) received as your portfolio of evidence and other details such as fees paid, practice area description, practice fields, referee names and referee reports received. All continued registration assessments will have CRA Notification as the first line in the process. The example above shows the events involved for a typical assessment for admission involving an interactive assessment. It shows that the assessment panel made a recommendation to the Competency Assessment Board (CAB) but after it met, the CAB decided that it needed clarification on the recommendation or supporting documentation and referred the matter back to the assessment panel. Once an assessment is completed, the above information is removed from the web site. Members are encouraged to regularly check on progress of their assessments via the Members Area. If after checking the web site you still have questions about the progress of your assessment, either email or telephone IPENZ National Office for clarification.
18.2
NOTIFICATION OF ASSESSMENT OUTCOMES
You will normally be advised in writing of the assessment result within a week of the Competency Assessment Board making its final decision on your assessment.
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SECTION E - REFEREE ELIGIBILITY

19. WHO IS ELIGIBLE TO BE A REFEREE?
The requirements for referees are that they (i) have successfully undertaken a competence assessment to at least the same level of competence as you are applying for, and (ii) are independent. To meet requirement (i), referees should either have been assessed in the last 5 years, or be members of a recognised professional engineering body which has an ethical obligation on its members to maintain their professional competence. The list of recognised bodies is at: http://www.ipenz.org.nz/ipenz/Join/Credit_For_Registrants.cfm Referees must also be independent. Independent is not defined in the Rules or Regulations, but is taken to mean they should have no vested interest in the outcome of the assessment. While it may be alright for you to have one engineer from your immediate workplace as a referee, it is preferable that the other referee is from outside your immediate workplace especially if you work for a small organisation. Ideally referees will have sufficient first-hand experience of your recent engineering activities to be able to evaluate your competence against the quality mark(s) for which you are applying. Generally speaking your referees are likely to be a current or former manager/supervisor, engineering colleague or client so long as they are able to confidently assess your competence as an engineer and attest to your ethical behaviour. Referees do not need to be in the same field of engineering as yourself. If you are unsure if one or both of the engineers you wish to select as referees meet the eligibility criteria - they may not be sufficiently independent or they may not have demonstrated competence to the required level, you could use them as a third (or fourth) referee after identifying 2 referees who clearly comply with the eligibility criteria.
19.1
REFEREES FOR CPENG APPLICANTS
Referees must either be CPEng registered or have CPEng equivalence. CPEngequivalent is not defined in the Rules, but for the purposes of being a CPEng referee the Registrar applies the following interpretation. CPEng equivalence, for the purposes of being a referee, means a qualification or title requiring the same level of competence to that required of a Chartered Professional Engineer. It requires (i) attainment of competence to the CPEng standard; and (ii) reasonable evidence that the competence is current. As the rule is currently interpreted, to demonstrate CPEng equivalence a person must: 1. have undergone a competence assessment to the same standard as CPEng, as evidence by either of a. registered on the International Professional Engineers Register in any jurisdiction b.Professional Membership of IPENZ or an equivalent professional body; or registration which requires competence assessment meeting the standard implied by the Engineers Mobility Forum and APEC Engineers agreement
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2.
provide evidence of currency in the form of proof of a. having undergone a competence assessment as described above in the last five years b. membership of a professional body or registration which requires compliance with a code of ethical conduct that includes active participation in CPD to maintain competence, and proscribes practicing beyond ones current competence; and being actively engaged in professional engineering activities.
The acceptance of CPEng equivalence will be determined by the Registrar on a case-bycase basis.
19.2
REFEREES FROM OUTSIDE NEW ZEALAND
Referees need not work in the same field of engineering as the applicant, but should have a sound knowledge of good professional engineering practice in New Zealand. This does not require that they currently reside or practise in New Zealand, but if they are currently overseas, they should comment on the extent to which they can make an evaluation of the candidate's competence for element 2. If a referee with membership or registration from another jurisdiction is normally resident outside New Zealand, he/she should also submit a copy of his or her CV so that the assessors can make a judgement on the referees knowledge of good engineering practice specific to New Zealand.
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SECTION F - OTHER USEFUL INFORMATION

20. RECOGNISED ENGINEER CATEGORY A AND CATEGORY B
A Recognised Engineer must be a CPEng and must demonstrate competence in dams safety engineering. There are two categories of Recognised Engineer Category A and Category B. Category A Recognised Engineer is required sign off certain prescribed documents relating to high and medium potential impact dams and must be assessed as competent to perform this work by the Competency Assessment Board. A Category B Recognised Engineer can be any CPEng with a general background in civil engineering. For more details refer to Practice Field Guidelines on page 30.
21.
DESIGN VERIFIER
A Design Verifier is a statutory function and requires a background in design in relation to prescribed equipment pressure equipment, cranes and passenger ropeways (as per the PECRP regulations). IPENZ is a Qualifications Issuing Agency and is required to assess and issue certificates of competence to engineers who have demonstrated the appropriate level of competence in this work. A Design Verifier is expected to be able to demonstrate competence to the CPEng competence standard. Guidelines for assessment are located on the IPENZ website. , For more information refer to Practice Field Guidelines on page 30.
22.
CPENG(AUST) AND CPENG(NZ)
There are some critical differences between CPEng in Australia and CPEng in New Zealand. Engineers Australia has a Royal Charter (IPENZ does not) and uses the CPEng title as a membership quality mark. In New Zealand the CPEng title is established by statute. IPENZ in its role as the Registration Authority (as defined in the CPEng Act) must assess applicants for CPEng registration. IPENZ has no discretion in how it processes and registers CPEng applicants. In Australia, Engineers Australia uses the CPEng title as a mark of competence for its Members in a similar manner to the way IPENZ uses MIPENZ except CPEng(Aust) are subject to a 5 yearly CPD audit. The MIEAust postnominal marks 3 years of post-graduate work experience. There is no New Zealand-equivalent to the MIEAust title - the nearest equivalent is the GIPENZ postnominal used by Graduate Members. IPENZ treats CPEng(Aust) and NPER registration as registers of equivalent competence to CPEng(NZ).
23.
USEFUL LINKS
The following links provide access to useful reference documents.
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23.1
CREDIT SCHEDULE
The credit schedule lists the extent to which IPENZ (or the Registration Authority) recognises demonstrations to equivalent levels of competence in overseas jurisdictions. The extent of recognition or credit given depends on what quality mark the engineer seeks admission to in New Zealand. The credit schedule is located on the IPENZ website at
http://www.ipenz.org.nz/ipenz/forms/pdfs/Credit_for_Registrants_from_other_Jurisdictions.p df
23.2
CPENG ACT
A pdf copy of the Chartered Professional Engineers of New Zealand Act 2002 is located on the IPENZ website at
http://www.ipenz.org.nz/ipenz/forms/pdfs/CPEngAct.pdf 23.3 CPENG RULES (AS AMENDED)
A copy of the amended version of the Chartered Professional Engineers of New Zealand Rules (No 2) 2002 is located on the IPENZ website at
http://www.ipenz.org.nz/ipenz/forms/pdfs/CPEngRules.pdf 23.4 IPENZ COMPETENCE REGISTER REGULATIONS
These regulations are on the IPENZ website at http://www.ipenz.org.nz/ipenz/forms/pdfs/IPENZ_Competence_Register_Regula tions.pdf 23.5 CODES OF ETHICS AND REGULATIONS FOR COMPETENCE REGISTERS
Click here for information on the IPENZ code of ethics for IPENZ members (www.ipenz.org,nz/ipenz/who_we_are/ethics_inc.cfm ). The following documents are available from www.ipenz.org.nz/ipenz/forms/pdfs Click here for the CPEng code of ethical conduct (PDF 23kb). Click here for the code of ethical conduct for Competence Registers (PDF 50kb) extracted from the IPENZ Regulations for Competence Registers. Click here for the full IPENZ Regulations for Competence Registers. (PDF 163kb) (includes code of ethics as above).
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SECTION G - KNOWLEDGE ASSESSMENTS

KNOWLEDGE ASSESSMENTS AS PART OF THE COMPETENCE ASSESSMENT PROCESS
The general process for those needing a knowledge assessment is as follows: a. IPENZ identify those applicants who need a knowledge assessment and a knowledge assessor is appointed to the assessment panel. The knowledge assessor is someone with a background in both engineering education and professional engineering in industry. The knowledge assessor reads your paperwork to become familiar with your application. You are then contacted by the knowledge assessor, usually first by telephone and then by email. This assessor introduces him/herself to you and requests the following if it has not already been provided with your initial application (for example on the CA03 form, and by way of extra documentation) Review of Study and learning o Transcripts and grades for papers studied at school/ college/ polytechnic/ university in all areas (not just engineering) o a few words on post-school papers/units taken to describe the subject material (more than is provided in a transcript) o a note on any major topics studied, either by formal learning, CPD and other learning in or outside of work o notes on what you consider to be the key new developments and critical issues in your practice field. Modelling and Application o brief notes on the key mathematical, physical or conceptual models that you have used to predict engineering outcomes o a list of the tools (especially software tools) you have used for analysis, simulation, visualisation, synthesis, design o brief notes on your views of the accuracy and limitations of these tools and how you know they give reliable, usable results Handling Information, Experimental Methods o a list of laboratory procedures that you are familiar with o brief notes on: the sources of research information that you use at work; your methods for drawing conclusions; some experiments that you have designed/conducted including your assessment of experimental error; any construction and test of components/sub-systems that you have carried out. Once the information requested in (c) has been supplied, a meeting is arranged between you and the knowledge assessor. Where possible, this is face-to-face at your workplace, but in many cases for practical reasons it has been carried out by telephone. The interview takes place and the assessor discusses the following with you: o o o The extent of your knowledge across a broad spectrum of mathematics, engineering and management topics. The design process you used. Modelling and application examples supplied by the candidate
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b. c.
d.
e.
o f. g.
Application of research by the candidate.
After the interview the assessor documents the assessment findings and provides a report to the other panel members. The whole panel reviews the material supplied by the candidate, the knowledge assessment, the interactive assessment and the written assessment before making recommendations to the IPENZ Competence Assessment Board.
FAQs about Knowledge Assessments Q. What is the profile of a typical candidate for knowledge assessment? A. Every case has been different in many ways and so there is not a single profile. However, some typical examples include: People who have completed NZCE (or similar qualifications overseas) and worked for several years in organisations which value on-the-job learning and career development. Those who have degrees in subjects allied to engineering followed by further study in engineering (say at Masters level) or in other areas. Those who have completed non-Washington Accord engineering degrees overseas.
Experience to-date has shown that the majority of knowledge assessment applicants have university qualifications - but in non-engineering disciplines. These include architecture, chemistry, geography, geology, management, mathematics, physics, science and surveying. In reality, it is not the profile that is important; it is the candidates' quest for knowledge and the way in which they apply it. Q. Why do you need such detailed information on my education including my time at school? A. This information helps to build up an educational profile of the candidate. In many cases, subjects studied at school have relevance to engineering. Examples of this would include mathematics, physics, chemistry, engineering drawing. Also by being asked for a complete list of subjects, candidates have revealed a large amount of relevant information that has not been disclosed in the initial application to IPENZ. In one case a successfully completed year of relevant study at university was disclosed. Q. As a candidate, how can I make the knowledge assessment as painless for myself as possible? A. The IPENZ processes are competence-based. This means that the assessment panels are not there to "test" the candidate or to "trip them up". Rather they are there to gather sufficient valid and reliable evidence that shows that the candidate meets the elements of the competence standard. For the knowledge assessment, it is helpful if candidates provide as much of the information outlined above as possible.
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SECTION H - PRACTICE FIELD GUIDELINES

Currently guidelines have been written for: Academics http://www.ipenz.org.nz/ipenz/join/documents/Guidance-Notes-for-EngineeringAcademics-October-2007.pdf Transportation Engineering http://www.ipenz.org.nz/ipenz/forms/pdfs/IPENZ%20Transportation%20Assessment%2 0Guidelines%20-%20May%202007.pdf Structural Engineering http://www.ipenz.org.nz/ipenz/forms/pdfs/Practice_Field_GuidelinesStructural_Final_version.pdf Recognised Engineers http://www.ipenz.org.nz/ipenz/Forms/pdfs/Guidelines_for_assessment_of_recognised_ engineer.pdf Design Verifiers http://www.ipenz.org.nz/ipenz/forms/pdfs/Design_Verifier_Guidelines.doc
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SECTION I - IF YOU ARE UNHAPPY WITH OUTCOME

24. 24.1 APPEALS AND PROCEDURAL REVIEWS APPLICANTS FOR INTPE(NZ), ETPRACT, INTET(NZ) AND CERTETN:
You can apply for either a procedural review or a review of the evidence if you are not satisfied with the final decision on registration on only one of the two following grounds: (a) that the assessment was not carried out in accordance with the procedures set out in the IPENZ Regulations, or (b) that the decision reached by the Competency Assessment Board is manifestly at odds with the evidence presented in the application. You must apply in writing within 14 days after being notified of the assessment decision; and your application must include a statement supporting one of the two grounds given above. The application fee for review is $1,000 + GST. If the reviewer finds in your favour and considers that you have been disadvantaged by the decision, you will have the fee refunded.
24.2
CPENG APPLICANTS
CPEng applicants have the choice of making an appeal to the Chartered Professional Engineers Council or applying to the Registration Authority for a procedural review. There is nothing stopping an applicant pursuing both a procedural review and lodging an appeal except he/she must lodge the appropriate documents within the prescribed times. If you apply for a procedural review, you should also apply to the Chartered Professional Engineers Council within the appeal time period requesting an extension of deadline for lodging an appeal. This will preserve your appeal rights, as the CPEng Council is likely to await the outcome of the procedural review before considering any appeal. Under Rule 31 of the CPEng Rules: (1) A person may, in accordance with this rule, apply to the Registration Authority for a review on the ground that the assessment was not carried out in accordance with the procedures set out in the Act or these rules. (2) The application must be (a) made in writing within 14 days after the applicant is notified of the assessment decision; and (b) accompanied by (i) a statement of how the applicant considers that the assessment was not carried out in accordance with the procedures set out in the Act or these rules; and (ii) any evidence that the applicant wishes to be considered in the review; and (c) accompanied by the charge for reviews set out in Schedule 2.
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The charge for a procedural review is $1,000 + GST. CPEng applicants who are dissatisfied with the Registration Authority decision on their application or the outcome of any procedural review may lodge an appeal to the CPEng Council. Appeal rights are not affected in any way by a decision to seek (or not to seek) a procedural review of the Registration Authoritys decision. Further information on how to lodge an appeal can be obtained from the Chartered Professional Engineers Council website or by writing to: The CPEng Council Level 4 32 The Terrace PO Box 3058 Wellington.
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SECTION J - CAB POLICY: TERM TO NEXT ASSESSMENT

The Competency Assessment Board approved a policy to provide assessment panels with guidance on what factors to consider when deciding on a candidates term to next assessment. The policy is copied in full below.
1. 1.1.
POLICY ON TERM TO NEXT ASSESSMENT OBJECTIVES
To achieve a consistent application of the term to next assessment based on competence-related risk factors and to protect the integrity and credibility of the quality mark of the current competence registers. The two proxies considered relevant to this risk and risk trajectory are: 1. The level of an engineers competence when assessed against the standard (either as marginally meeting the standard, or satisfactorily meeting the standard, or demonstrating competence well-above the standard); and An engineers assessment history. Past evidence of engineers having maintained competence over a period of time is a good indicator of their being able to maintain competence into the future. Thus, engineers who have previously demonstrated an equivalent level of competence are likely to be a lower risk than those who have not previously been assessed. Similarly, those who marginally met the standard in the past can be considered a higher risk.
2.
A candidate is considered to meet the standard marginally when his or her competence is marginal in elements covering critical aspects of his or her practice area.
1.2.
POLICY APPLICATION
An assessment panel should apply this policy once it has decided to recommend that a candidate meets the relevant standard of competence for registration and is deciding its recommendation for the candidates term to next assessment. If a Panel deviates from the policy in its recommendation it must document its reasons.
2.
POLICY FOR TERM TO NEXT ASSESSMENT
The table below summarises the proposed policy for term to next assessment and uses a risk-based approach in setting the term to next assessment.
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Term
AFA
CRA The candidate demonstrates that he/she is still able to practice competently, but only marginally (eg. competence was not demonstrated in the initial holistic assessment so an element by element analysis was undertaken; and/or the candidates competence was assessed as marginal in elements covering critical aspects of his or her practice area). The candidate demonstrates (through work samples) that he/she is still able to practice competently, AND EITHER There is evidence of reasonable steps being taken to maintain the currency of his/her knowledge but the steps being taken to maintain competence are barely adequate. OR He/she has taken reasonable steps to maintain the currency of his/her knowledge and skills but the last term to re-assessment was less than four years.
Two years
The applicant meets the standard for registration but only marginally (i.e. one or more of the elements regarded as critical to the applicants practice area were assessed at lower than consistently demonstrates competence).
Four years
The applicant meets the standard for registration
Page 34 of 37
Term
AFA The applicant meets the standard for registration AND EITHER: The assessment panel has identified evidence of the applicant demonstrating competence at a significantly higher level than the minimum standard for registration;
CRA
The candidate satisfactorily demonstrates (through work samples) that he/she is still able to practice competently; AND He/she has taken reasonable steps to maintain the currency of his/her knowledge and skills; AND The last term to re-assessment was not less than four years.
Six years
OR The applicant was successful in an assessment to an equivalent standard of competence within the last six years; OR The applicant is currently registered on a register recognised as requiring an equivalent level of competence.
Page 35 of 37
SECTION K - INDEX
Appeals and procedural Reviews
CPEng registration .................................. 31 IPENZ Registers ....................................... 31
CA04 form ................................................ 13 Completing CA01 ...................................... 6 Forms Required for AFA ............................ 5 Forms Required for CRA ......................... 16
Applicant Details
Contact details .......................................... 7
Knowledge Assessment
Frequently asked questions ................... 29 Process involved ..................................... 28
Applicants based overseas

CPEng applications ................................... 8
Occupational equivalence
TTMRA Applicants ................................... 11
Assessment Centres
UK Assessments ..................................... 10 Within New Zealand ................................ 10
Practice Area
Description required ................................. 8 Examples .................................................... 9 Examples of poor descriptions................. 9 New Zealand specific good practice........ 8
Assessment Fee
For AFAs ................................................... 12 For CRAs............................................ 19, 20
Assessment Process
Additional Referees................................. 22 Interactive assessment .......................... 21 Knowledge assessment ......................... 21 Natural justice submissions ................... 22 Notification of outcomes ........................ 23 Public Naming of Candidates................... 4 Relevant registers ................................... 22 Requesting further information ............. 22 Tracking progress .................................... 22 Written Assignment ................................. 21
Practice Field
Use of extended postnominals ................ 9
Practice Field Guidelines

Links ......................................................... 30
Professional Development Partner

Documenting work history ...................... 13
Qualifications
Certified Copies ......................................... 7 Listing on application form ....................... 7
Codes of Ethics
Links to codes ......................................... 27
Quality Marks
Registers .................................................... 4
Competence standards
Links to website ................................. 6, 16
Recognised Engineer
Guidelines for applicants........................ 30 Requirements for assessment............... 26 When to use a CA02 ............................... 17
Continuing Professional Development

Record of activities ................................. 13
Definitions
Assessment for admission (AFA) ............. 4 Continued registration assessment (CRA) ................................................................ 4 CPEng equivalence ................................. 24 Credit Schedule ....................................... 27 Current competence ................................. 3 Design Verifier ........................................... 4 Practice area ............................................. 8 Quality Marks............................................. 3 Recognised Engineer ................................ 4
Referees
CPEng equivalence ................................. 24 CPEng referees from outside New Zealand ................................................ 25 Eligibility criteria ...................................... 24 Referee Requirements for AFAs ............ 11 Use of a third referee .............................. 24 Using CA06 form ..................................... 14
Term to next assessment

CAB Policy ................................................ 33 TTMRA candidates .................................. 11
Design Verifier
Guidelines for applicants ....................... 30 Requirements for assessment .............. 26 When to use a CA02 ............................... 17
TTMRA Applicants
Competence Self review ......................... 11 RPEQ registration details........................ 11
Work Samples
Examples ........................................... 15, 19 For AFAs ................................................... 14 For CRAs ................................................... 18 Page 36 of 37
Forms
CA02 ......................................................... 17 CA03 Form ............................................... 12
Page 37 of 37

IPENZ Competence Assessment Reference Guide

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COMPETENCE ASSESSMENT REFERENCE GUIDE (CARG)

Competence Assessment Reference Guide Revision 8.2 (24 July 2012)

Competence Assessment Reference Guide Revision 8.2 (24 July 2012)

Engineering Role Current competence Registers

Professional Engineer (PE) Chartered professional Engineer (CPEng)

International Professional Engineer (IntPE)

IPENZ Membership Classes Exemplar qualifications

Competence Assessment Reference Guide Revision 8.2 (24 July 2012)

There are two types of assessment:

PUBLIC NAMING OF CANDIDATES BEING ASSESSED

Competence Assessment Reference Guide Revision 8.2 (24 July 2012)

SECTION B - ASSESSMENT FOR ADMISSION APPLICATIONS

COMPETENCE STANDARDS FOR INITIAL REGISTRATION

Competence Assessment Reference Guide Revision 8.2 (24 July 2012)

CANDIDATES WITH OVERSEAS QUALITY MARKS

PREPARING FOR ASSESSMENT FOR ADMISSION

COMPLETING CA01 APPLICATION FORM

SELECT WHAT YOU ARE APPLYING FOR

CERTIFIED COPIES OF DOCUMENTS

Competence Assessment Reference Guide Revision 8.2 (24 July 2012)

Practice area means your area of practice, as determined by

Competence Assessment Reference Guide Revision 8.2 (24 July 2012)

PRACTICE AREA DESCRIPTION - EXAMPLES

Practice Area Description

POOR PRACTICE AREA DESCRIPTIONS

Competence Assessment Reference Guide Revision 8.2 (24 July 2012)

Structural design. Project management; Procurement; Contracts management

DESIGN VERIFIER APPLICATIONS

Competence Assessment Reference Guide Revision 8.2 (24 July 2012)

APPLYING FOR IPENZ MEMBERSHIP OR CHANGED CLASS OF MEMBERSHIP

PRIVACY REQUIREMENTS AND DECLARATIONS

APPLICANTS FOR CPENG VIA TTMRA

REGISTERS OF EQUIVALENT COMPETENCE

DECLARATIONS AND AUTHORISATION FOR MEMBERSHIP/REGISTRATION

COMPETENCE SELF REVIEW FORM (CA03)

Competence Assessment Reference Guide Revision 8.2 (24 July 2012)

WORK HISTORY SUMMARY (FORM CA04) OR ANNOTATED CV

RECORDING YOUR CONTINUING PROFESSIONAL DEVELOPMENT ACTIVITIES (FORM CA05)

REFEREE DECLARATION AND EVALUATION FORM (FORM CA06)

EXAMPLES OF TYPES OF WORK SAMPLES

Competence Assessment Reference Guide Revision 8.2 (24 July 2012)

SECTION C - ASSESSMENTS FOR CONTINUED REGISTRATION

PREPARING FOR CONTINUED REGISTRATION ASSESSMENT

Competence Assessment Reference Guide Revision 8.2 (24 July 2012)

COMPLETING CRA SUBMISSION FORM (CA02)

REFEREE DECLARATION AND EVALUATION FORM (FORM CA26)

Competence Assessment Reference Guide Revision 8.2 (24 July 2012)

Competence Assessment Reference Guide Revision 8.2 (24 July 2012)

EXAMPLES OF WORK SAMPLES

VIDEOCONFERENCE INTERACTIVE ASSESSMENTS

PREPARATIONS FOR VIDEOCONFERENCE INTERACTIVE ASSESSMENTS

ATTENDING VIDEOCONFERENCE INTERACTIVE ASSESSMENT

Competence Assessment Reference Guide Revision 8.2 (24 July 2012)

SECTION D - ASSESSMENT PROCESS

Competence Assessment Reference Guide Revision 8.2 (24 July 2012)

TRACKING PROGRESS OF YOUR ASSESSMENT

NOTIFICATION OF ASSESSMENT OUTCOMES

Competence Assessment Reference Guide Revision 8.2 (24 July 2012)

SECTION E - REFEREE ELIGIBILITY

REFEREES FOR CPENG APPLICANTS

Competence Assessment Reference Guide Revision 8.2 (24 July 2012)

REFEREES FROM OUTSIDE NEW ZEALAND

Competence Assessment Reference Guide Revision 8.2 (24 July 2012)

SECTION F - OTHER USEFUL INFORMATION