AGENDA OF THE ANNUAL GENERAL MEETING OF SUTEKH TO BE HELD AT 5 PM ON 25/October/2013 IN THE COMMON ROOM, HOLME BUILDING, UNIVERSITY OF SYDNEY .

A GE N D A

1. OPENING AND WELCOME 2. APOLOGIES AND LEAVES OF ABSENCE 3. MINUTES OF THE PREVIOUS MEETING i. Minutes of the Annual General Meeting 05/October/2012 will be considered. ii. Minutes of the General Meeting 15/August/2013 will be considered 4. BUSINESS ARISING FROM THE MINUTES i. Creation of the position of Queer Officer is moved to Motions on Notice 5. CORRESPONDENCE i. No incoming and outgoing correspondence since the previous meeting of the Society. 6. MOTIONS ON NOTICE i. Creation of the position of Queer Officer Motion: That the Constitution of the Society be amended at Clauses 4.1 and 5.12 and any subsequent points be re-numbered as necessary. 4.1 The Society shall have an Executive consisting of: i) a President ii) a Vice President (Functions) iii) a Vice President (Librarian) iv) a Secretary v) a Treasurer vi) an Editor vii) an Internet Officer viii) a Sponsorship officer ix) a New Member Officer x) a Publicity Officer xi) a Women's Officer xii) a Queer Officer xiii) two (2) General Executives xiv) and two (2) Handover Officers Addition of 5.11 The Queer Officer shall: i) Promote and support the involvement of lesbian, gay, bisexual and transgender members within the society. ii) Assist the Womens Officer in ensuring the Society complies with Union policies on antidiscrimination and accessibility. iii) Regularly assist the other executives with organising and running club events. 1. Mover: Tamara Caruana

2. Seconder: Deborah Law ii. Amending the constitution to remain in line with the USU model constitution Motion: That the Constitution of the Society be amended at Clauses 4.1 and 5.12 and any subsequent points be re-numbered as necessary. 8.4 Quorum at General Meetings shall be the lesser of one-third of the Ordinary Members or fifteen (15) Ordinary Members. If within thirty minutes from the time appointed for the meeting a quorum is not present, the meeting, if convened upon the requisition of members, shall be dissolved. In any other case, the meeting shall stand adjourned until the same day in the next week, at the same time and place. If, at such an adjourned meeting a quorum is not present, those members who are present shall be a quorum and may transact the business for which the meeting was called. The Secretary shall give fresh notice of such an adjourned meeting. Addition of 12.4 The finances of the Society shall be maintained in accordance with the C&S Handbook for Treasurers produced by the Clubs & Societies Office of The University of the Sydney Union, and submitted for audit by the Clubs & Societies Auditor immediately following the Financial Year End of the Society in the month of August each year. 12.5 Notwithstanding anything contained in this Constitution, all assets and funds of the Society shall be used solely to further the Objects of the Society, and no portion of those funds shall be paid or distributed to members of the Society except as compensation for out-of-pocket expenses. 12.6 The financial year of the Society shall run from the 1st January to the 31st December following. 1. Mover: Conrad Romanowski 2. Seconder: Tom Diep 7. ANNUAL REPORTS

7.1 President 7.2 Treasurer 7.3 Secretary 7.4 Other Executive Members
8. ELECTION OF THE EXECUTIVES i. The floor will be opened to nominations for the Executive Board ii. Election of an Executive Board i) a President ii) a Vice President (Functions) iii) a Vice President (Librarian) iv) a Secretary v) a Treasurer vi) an Editor vii) an Internet Officer viii) a Sponsorship officer ix) a New Member Officer x) a Publicity Officer xi) and two (2) Handover Officers 9. GENERAL BUSINESS

10.OTHER BUSINESS The floor will be opened to suggestions from members 11. DATE OF THE NEXT MEETING i. The next General Meeting of the Society will be held sometime in Semester 1, 2014. 12. CLOSE OF MEETING