Welcome to Mango's Financial System !

We hope that you will enjoy using Mango's Financial System to keep on top of your accounts! The User Guide gives full instructions and hints on using Excel. Ten essential steps to getting started and using the system . . . . . . 10 Monthly Tasks 8 7 Daily Tasks 5 4 Preparation 2 1 3 6 9 Complete entries on Monthly Financial Report

Complete the entries on the Consolidation Form

Check entries on the Cashbook Analysis Sheets

Prepare Monthly cash and bank Reconciliations

Record non cash transactions in Registers

Support transactions with Mango Forms

Enter transactions in the Cashbook(s)

Enter your budget on the Management Report

Prepare your List of Accounts

Name and Save this File Remember to save and back up your work every day !

Click on "Accounts List" Tab when you are ready to go to Step Two

Mango 2010 Version 3, April 2010 www.mango.org.uk

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NAME>>> Account Code

List of Accounts Account Details

Notes

INCOME 100 Donations (example only)

EXPENDITURE

PAYMENTS FOR ASSETS 600 Office equipment (example only)

TRANSFERS BETWEEN CASHBOOKS CS To/From Cashbook 1 (Cash) BK To/From Cashbook 2 (Bank)

(You will probably need these accounts)

WORKING ASSETS FL Floats paid/reimbursed LO Loans paid/ reimbursed

(Do not delete this account!) (Do not delete this account!)

172433027.xls.ms_office Accounts List

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CASHBOOK 1
OFFICE NAME ACCOUNT OPENING BALANCE Total Receipts Total Payments Closing Balance Date Voucher No.

CASH TRANSACTIONS
"OFFICE NAME" "ACCOUNT NAME" ENTER HERE >>>>>>>> = Description Acc. Code RECEIPTS MONTH: YEAR: "MONTH" "YEAR" Analysis Sheet Total PAYMENTS

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Date

Voucher No.

Description

Acc. Code TOTAL

RECEIPTS 0.00

PAYMENTS 0.00

Prepared By:

Date:

Checked By:

Date:

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CASHBOOK 1
"OFFICE NAME" "ACCOUNT NAME" Summary

ANALYSIS SHEET
"MONTH" "YEAR" Cashbook Totals Analysis Totals Exchange Rate 1.00 1.00 CURRENCY SYMBOL Reporting Currency <<<<<< <<<<<< "Symbol" This month Exchange Rate 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Total Reporting Currency -

THIS MONTHS EXCHANGE RATE Enter here >>>> LAST MONTHS EXCHANGE RATE Enter here >>>> (If ony one currency used leave entry as "1") Opening Balance Total Receipts less payments Exchange Difference Closing Balance CODE ACCOUNT NAME 0.00 0.00 0.00 CASHBOOK 1 Receipts 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

0.00 0.00 0.00

100 Donations (example)

Payments 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

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CODE

ACCOUNT NAME

CASHBOOK 1 Receipts 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Payments 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

This month Exchange Rate 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00

Total Reporting Currency -

CS To/From Cashbook 1 (Cash) BK To/From Cashbook 2 ( Bank) FL Floats paid/reimbursed LO Loans paid/ reimbursed

TOTALS

Prepared By:

Date:

Checked By:

Date:

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CASHBOOK 2
OFFICE NAME ACCOUNT OPENING BALANCE Total Receipts Total Payments Closing Balance Date Voucher No.

BANK TRANSACTIONS
"OFFICE NAME" "ACCOUNT NAME" ENTER HERE >>>>>>>> = Description Acc. Code RECEIPTS MONTH: YEAR: "MONTH" "YEAR" Analysis Sheet Total PAYMENTS

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Date

Voucher No.

Description

Acc. Code TOTAL

RECEIPTS 0.00

PAYMENTS 0.00

Prepared By:

Date:

Checked By:

Date:

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CASHBOOK 2
"OFFICE NAME" "ACCOUNT NAME" Summary

ANALYSIS SHEET
"MONTH" "YEAR" Reporting Currency <<<<<< <<<<<< "Symbol" This month Exchange Rate 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Total Reporting Currency 9/15/2013, 1:49 AM

Cashbook Analysis Totals Totals This Month's Exchange Rate Enter here >>>>>> 1.00 Last Month's Exchange Rate Enter here >>>>>> 1.00 If you only work in one currency leave above rates as "1.00" Currency symbol Opening Balance Total Receipts less payments Exchange Difference Closing Balance CODE ACCOUNT NAME 0.00 0.00 0.00 CASHBOOK 2 Receipts 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
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0.00 0.00 0.00

100 Donations (example only)

Payments 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

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CODE

ACCOUNT NAME

CASHBOOK 2 Receipts 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Payments 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

This month Exchange Rate 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00

Total Reporting Currency -

CS To/From Cashbook 1 (Cash) BK To/From Cashbook 2 ( Bank) FL Floats paid/reimbursed LO Loans paid/ reimbursed

TOTALS

Prepared By:

Date:

Checked By:

Date:

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CONSOLIDATION FORM
Enter income as positive figures and payments as negative figures. Income in journal entries should also be entered as positive figures Office: Code *OFFICE NAME* List of Accounts Description Month: *MONTH* Year: *YEAR* Currency: Journal Vouchers *CURRENCY* Expenditure made in other offices Total

Details from Analysis Sheets - Received / (Paid out) Cashbook1 Cashbook2 Cashbook3 Cashbook4

INCOME 100 Donations (example only)

EXPENDITURE

PAYMENTS FOR ASSETS

TRANSFERS BETWEEN CASHBOOKS CS To/From Cashbook 1 (Cash) BK To/From Cashbook 2 ( Bank) WORKING ASSETS
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Office: Code

*OFFICE NAME* List of Accounts Description

Month:

*MONTH*

Year:

*YEAR*

Currency: Journal Vouchers

*CURRENCY* Expenditure made in other offices Total

Details from Analysis Sheets - Received / (Paid out) Cashbook1 Cashbook2 Cashbook3 Cashbook4

FL1 Floats (paid)/reimbursed LO1 Loans (paid)/ reimbursed OPENING BALANCE +(-) Exchange Difference for month Roundings CLOSING BALANCE WRITE IN THE CLOSING BALANCE FROM EACH ANALYSIS SHEET HERE >>>>>>> Do Totals agree with Analysis Sheets? Do Cashbook Transfers balance? YES YES! YES YES YES YES YES -

Please read these notes before transferring entries to this form and to the Management Report: Floats and loans - payments are entered as negative on this form - but as positive on the Management Report. Floats and loans - reimbursements are entered as positive on this form - but as negative on the Management Report. Roundings - if different currencies are used very small differences may arise - enter the difference in "Roundings"

Prepared By:

Date:

Checked By:

Date:

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MANAGEMENT REPORT
Office: *OFFICE NAME* Code Accounts

Enter both income and expenditure as positive figures. Total monthly income/expenditure Mar Apr May Jun Jul Aug

Currency: *CURRENCY* Budget Period: " " Sep Oct Nov Dec Committed Expenditure Total Year to date Budget

Month: Year: Balance positive (negative) totals cross-check YES -

*MONTH* *YEAR* % Received or spent #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0!

Jan

Feb

Income 100 Donations (example only)

Monthly exchange difference Roundings Total Income Expenditure -

Jan Feb Mar Jul Aug Sep Oct Nov Dec Arithmetical controls ok Prepared by: Date: -

#DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0!

Capital expenditure

Total expenditure Total income/ (expenditure) Working Assets Opening Balances: Cash and Bank Floats and loans Monthly movements Net income/(expenditure) FL1 Floats (paid out)/reimbursed LO1 Loans (paid out)/ reimbursed Closing Balances: Cash and Bank Floats and loans outstanding Total working assets

Apr May Jun

monthly totals YES

Authorised by:

Date

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