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PART D

MODULE 10 REVISING YOUR WRITING


Review the writing process Error correction Practice: Redraft of a bad letter
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Understanding the Writing Process


While it is true that much of this course is concerned with using English appropriately, good writing is not just about being proficient in a given language. We are all native speakers of one language or another. Are we all good writers in our Mother Tongue?
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Good writing is about recognising a systematic approach and using it to complete the writing task at hand. All documents, from the shortest email memo to the longest report, would benefit from a well-thought out strategy applied to the task. Needless to say, there are many ways to successfully complete a document, but a clear sense of logic should be present throughout the writing task 3

Understanding the Writing Process

Understanding the Writing Process


In other words, continually think about why you are doing the task in the first place and what steps you need to take to get to the end successfully.

The 8 Stages of Writing


Typically, there are 8 stages of Writing from the very first draft, to the final revision. Complete Task 1 of your workbook before going to the next slide for answers.

Answers Task 1
The following stages are found in the planning process: Assess your audience Define your purpose Establish your main idea We will go into these in more detail in the following slides.
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Planning cont

Assess your audience It is very important to know who the reader/s of your document will be. This will determine the tone of your letter, how to open it and close it and allow you to anticipate any questions they may have and answer them before they need to ask you!
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Planning

Define your purpose Once you have determined who your reader is it will be easier to determine your purpose. Before you can begin writing, you must know WHY you are writing the document. You need to ask yourself what is the purpose of this document and what do I want to achieve with it?.

Planning cont

Establishing the main idea Once you have identified your purpose (the why you are writing) , the topic of your document needs to be established (the what it is about). Once you know what the document is about, this can then be expanded to add further information.
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Answers Task 1
The following stages are found in the composing process: Decide on the format of your document Write your first draft Edit your document Re-write your document We will go into these in more detail in the following slides.
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Composing

Decide on the format of your document Once you have all the information at hand, you can then consider the best way to present it. This could be from as simple as what type of font to use or whether to use bullet points, to deciding if to use tables and graphs.
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Composing

Write your first draft You can now proceed with writing your first draft. There is no need to worry too much about the formatting at this stage. The most important thing here is to make sure that ALL the information is complete, clear and concise and that you have anticipated questions the reader may have. 12

Composing

Edit your document AND Re-write your document


AND

Edit your document AND Re-write your document And do this as often as you need to!!!!!

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Answers Task 1 - Revising


The Revising stage involves the following: Proof-read your document Produce your final draft

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Revising

Proof-read your document When you have the information just as you want it (lay out, font etc) and it is complete, its time to proof-read it. This is where you look for grammatical errors, spelling errors and other small, but important mistakes that Are easy to miss when editing your document.
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Revising
Produce your final draft You can now look at producing your final draft!
As you can see from this process, it is important not to rush into the final draft. Many errors are overlooked this way.
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Editing
When time is short, the two most likely stages of the writing process to be shortened or dropped altogether are editing and planning. Not planning thoroughly will certainly lead to problems in the writing task, but the end result could still be an effective document.
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Editing
Not editing properly, however, will result in a poorly written document, where the message is difficult to understand. Of course, you will send out one clear message to your readers: I dont care about doing things properly, and excellence is not something I aspire to!
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Task 2
This is why we use an editing checklist to ensure that you have checked your document for everything!
Complete Task 2 on page 127, then go to the next slide for answers
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Editing Checklist
1.

2.
3. 4. 5.

6.
7. 8.

Is the purpose of my message clear? Have I fully considered the reader and his/her needs? Is it complete? Have I given the reader all the information he needs? Is it logically and clearly organised? Is my letter in the correct format? Is my vocabulary appropriate to the reader and the situation? Is the grammar correct? 20 Is the document as concise as it can be?

Proof-reading
To make proof-reading more effective, it is best to go through the document once for every type of mistake you are looking for. For example, the first time you proof-read your document, you may just look for spelling mistakes. The second time, you might look at your punctuation and so on. It is almost impossible to look for every type of mistake 21 in one reading!

Proof-reading
When proof-reading your document, it may therefore be useful for you use the table on page 128 as a reference guide. The symbols can save you time when correcting your work, and the types of mistakes they represent give you a good idea of common errors made when writing. It also gives you an idea of what to look for when proof-reading.
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Task 3
Using the table mentioned on the previous slide, complete task 3 on page 129.

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Answers Task 3
Unfortunately, printer you send us the last week T Unfortunately, the printer you sent us last week has already run out of toner. 3. We would grateful if could you send us the replaicement as soon as possible? WO S P We would be grateful if you could send us the replacement as soon as possible.
2.

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Task 3 cont
4.

5.

I am writing to inform that youre account now ten days SP P I am writing to inform you that your account is now ten days overdue. Please be informed that Mr Steve Jones the managing director P SP SP of Apex will be presentation the.. P WFW Please be informed that Mr Steve Jones, the Managing Director of Apex, will present the latest sales figures at the seminar.
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Task 4
Using everything we have looked at in this course and thinking about the common errors found in writing, complete Task 4 before going to the next slide for the sample answer.

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Answer Task 4
Mrs June Headley 76 Bromley Road Canterbury CY1 8FT Kent United Kingdom
29 April 20 Dear Mrs June Headley Re: Introduction ing to Raytech Sdn Bhd
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Answers Task 4 cont


It was A pleasure to meet you at the recent conference in Singapore. I hope you had an enjoyable trip back to the UK. Refering Referring to the conversation we had at the conference, I am writing to introduce our range of products. I am enclosing our latest brochure for your reference.
We specialise in luxury, hand-made bedroom furniture s, such as beds, nightstands and closets. Our prices for beds vary from US$450 to U $3000, while our nightstands start at US$120 and go up to US$1250. As you can imagine, the prices of closets are related to their size and specification. Please refer to the brochure for more detailed price information.
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We have BEEN operating in Malaysia since 1961 and currantly CURRENTLY export to more than 20 countries in Asia-pPacific, including Japan, Australia, China and the US. We would be delighted to export to the UK and we would appreciate your advise ADVICE on this matter. If you have some ANY questions, please let me know. I look forward to hearING from you soon est. Yours faithfully SINCERELY S Templar Simon Templar Managing Director

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THAT IS THE END OF MODULE 10

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