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Application Form & Coversheet - 2013 Funding Round

The intended outcome of the Community Development Scheme is strong, cohesive communities that are better equipped to manage their own self-determined and sustainable development. The purpose of the Community Development Scheme is to support communities who have identified their needs to work together in new ways, to be innovative, to generate their own solutions to local issues, and to become more selfreliant and resilient. It is designed to support community-driven projects that will enable people to come together, build trust and begin working towards achieving community outcomes. The Community Development Scheme provides project grants to enable community organisations to employ community development project workers to facilitate the building of community capacity and capabilities and the development of a strong, sustainable community.

Before you start to fill out this form, please read the Community Development Scheme information published on The Department of Internal Affairs funding The information on the website will help you decide whether the project you are proposing is a good fit with the purpose of this funding scheme and will meet the eligibility criteria. If you are using the downloadable Word document version of the Application Form, you will need to save this form and complete your application on your computer. Your application will be considered based on what you write on this application form. Record your answer to each question in the spaces provided. If you wish to attach additional pages to complete your answer, please be sure to clearly mark the extra pages with the applicable question number. Please note: your application will not be eligible if the application form is incomplete or any of the required information is missing. Please ensure that you have answered all the questions on the application form and all the required attachments are included. The Department of Internal Affairs reserves the right to assign experts to assess any information provided with an application. In submitting this application form you and/or the organisation you represent acknowledge and agree that the Department may disclose to, or obtain from, any other government department or agency, private person, or organisation, any information about the applicant. Privacy To view any personal information held by us, or if you have any concerns about personal information that we hold, please write to: The Privacy Officer, Department of Internal Affairs, PO Box 805, Wellington 6140. Lodging an application The next closing date for Community Development Scheme applications is Wednesday 20 March 2013 at 4.00 pm If sending your application by post COMMUNITY DEVELOPMENT SCHEME APPLICATIONS Crown Funding Team, Community Operations, Department of Internal Affairs, PO Box 805, Wellington 6140 If sending your application by courier COMMUNITY DEVELOPMENT SCHEME APPLICATIONS Crown Funding Team, Community Operations, Department of Internal Affairs, Level 7, 22 The Terrace, Wellington 6011

Please note

Faxed, emailed, incomplete, unsigned or late applications will not be considered. All applications must be received by the closing date in Wellington. Do not deliver or send applications to a Department of Internal Affairs regional office.




Name of your organisation

Patumahoe Primary School

A2. Your organisations contact details Postal address 38 Patumahoe Road, Patumahoe RD4 PUKEKOHE 2679 Physical address (if different from the one above) Phone Email Website address A3. 09 236-3802 Fax 09 236-3322

Key contact people - refer to Guide for Applicants for more information Application contact person Position in organisation Daytime phone number Email Governance contact person Position in organisation Physical address Paula Crosswell Contact person for Patumahoe Village Inc (09) 236-3220 Fax Ron Gordon Principal 38 Patumahoe Road Patumahoe RD4 PUKEKOHE 2679

Daytime phone number Email Management contact person Position in organisation Daytime phone number Email

(09) 236-3802


(09) 236-3322 Margaret Stormont Administrator/Office Manager (09) 236-3802 Fax (09) 236-3322





What is your organisations legal entity? Please tick the correct box. Refer to Guide for Applicants for more information an INCORPORATED SOCIETY, registered under the Incorporated Societies Act 1908 Applicants must attach a copy of the current constitution, including any amendments and a copy of the Certificate of Incorporation, refer a REGISTERED CHARITABLE TRUST, registered under the Charitable Trusts Act 1957 Applicants must attach a copy of the current trust deed, including any amendments and a copy of the Certificate of Incorporation, refer a SCHOOL BOARD OF TRUSTEES, established under the Education Act 1989 a MORI TRUST BOARD, established under the Mori Trust Boards Act 1955 a DISTRICT or CITY COUNCIL a MORI COMMITTEE, MORI EXECUTIVE COMMITTEE or DISTRICT MORI COUNCIL, established under the Mori Community Development Act 1962 OTHER: Please specify legal status if different from those listed above - refer to Guide for Applicants for more information


What is the registered name of your organisation? (if different to your trading name)


Is your organisation GST registered? (tick as appropriate) YES If YES, provide the GST registration number here:


Does your organisation have its accounts audited each year? YES / NO If YES, what is your financial year?

Attach the audited accounts for the two most recent financial years, including the Auditors reports. If the most recent set of audited accounts is more than nine months old at the time of applying, you must also provide: the most recent monthly Treasurers or finance report, recording revenue and expenditure since the last audited accounts; - refer to Guide for Applicants for more information a statement of current financial position, i.e. current assets and current liabilities and a declaration, signed by two officers of your organisation, attesting to the accuracy of the financial update presented. Name of Auditor Company Postal address

Phone number B5. Is your organisation registered with the New Zealand Charities Commission? NO



TO IDENTIFY THE AIMS, OUTCOMES AND BENEFITS OF THIS PROJECT WITHIN YOUR COMMUNITY Each Project will be assessed for eligibility against the questions in this section


i) Where will your project be located? - refer to Guide for Applicants for more information In the geographical and social community catchment area of Patumahoe, a rural village located near Pukekohe in Franklin. Franklin is one of the priority territories for the CDS 2013 funding round.

ii) Which specific community or communities, within the locality identified above, will be involved? This Franklin based project intends to connect the different "local groups" within the wider Patumahoe catchment area to provide long-term resiliency and sustainability in time of change. The "locals" supported by the community development project include: local residents and property owners, local business owners and employees, local schools and early childhood centres, local sports clubs and members, local interest groups and organisations and our local rural and natural environment. C2. Why is there a need for this community development project in your community at this time? - refer to Guide for Applicants for more information

Patumahoe village is a long established rural community that is presently undergoing unprecedented residential development, after over a century of incremental growth. As one of the smaller Franklin communities that has been amalgamated into the new Auckland Council - the concerns that have been raised by the community have to be spoken much more loudly and over a longer distance than if we had retained our own local district council. Often we are talking with representatives that have never heard of our village and have no idea of it's location in the Auckland region. Unfortunately, this substantial increase in residential growth had only been planned for in terms of some of the physical infrastructure such as water and sewage. Although identified as necessary in council documents, no long term coordinated planning for the development of the central Village area took place, and no assessment was made on adverse effects on the social capital, cultural and community networks and assets of the community. From the time that Franklin District Council approved a large Private Plan Change, and upgraded the infrastructure, Patumahoe village has been identified as a growth node - firstly, by Franklin District Council, secondly, by the Auckland Regional Council, and more recently, by Auckland Council in its Auckland Plan. Consideration of the effects of this growth on the community have not been identified either in the Franklin District Growth Strategy (2004) or the Auckland Plan (2012). Residential subdivision in the last five years has already more than doubled the number of dwellings in the village itself, and if all identified growth areas are developed - this added pressure on community values, ties and amenity will take place with little regard to the current characteristics of this community. Furthermore, the population figures Auckland Council inherited from Franklin District Council are demonstrably inadequate when determining impact and allocation of resources. (See Page 6 of Patumahoe Village Structure Plan 2011 for details). Franklin District Council defined the Patumahoe village community as only those who live within the small, intensive residential area - ignoring the fact that it is a central hub for the surrounding district. The village is used by residents and property owners from many places Glenbrook, Aka Aka, Mauku, Puni, Kingseat , Helvetia. As a well-serviced community - with amenities often worked for and maintained by volunteer efforts - it is regarded as the "local" of many of the residents from these surrounding areas. Using Franklin District Council figures - Patumahoe is a community with 450 households - 971 residents. The 2006 census mesh block had Patumahoe at almost triple that number of residents - 2,259 residents and with 738 households. When delivering newsletters to the Patumahoe community - Patumahoe Village Inc and Whakaupoko Landcare contract to deliver to over 1,600 households through the rural mail service in order to reach all Patumahoe residents and "locals".


This severe underestimation of the community numbers, has allowed council policy to consider the effects of growth to be minimal, and localised - when from the community's point of view it is significant and widespread. This project will allow for that deficiency to be overcome, and provide the emerging "new" community with the character of the old, with strengthened resilience to not only withstand change - but thrive despite it. With community concerns raised, in 2010 a two year project of community planning resulted in a robust Patumahoe Village Structure Plan (2011) that has identified common areas of concern and interest between residents, businesses, Patumahoe Primary School, Whakaupoko Landcare, Patumahoe Village Inc, and other community organisations and clubs. From the onset, a stated intent of inclusiveness and transparency was used to define and implement a variety of methods to encourage wide participation, and a number of publications, meetings and open days were held to report back regular progress and updates to the wider community. This Structure Plan document with it's identified priorities and strategic projects, has utilised the available opportunities to engage with Auckland Council, and has been written as a "living document" to allow for regular review and changes to reflect community priorities. While this effort has provided robust and adaptable priority issues, at present this valuable resource is limited by the amount of volunteer time that is able to be provided within the community. As one of the first priorities of the project (after the employment of a community development worker), this consultation document will be comprehensively reviewed and updated to ensure that it reflects the current priorities of the community. While every effort was made to contact as many people as possible, consultation methods were limited to available volunteer time and effort and this project would allow further consultation and encouragement of community involvement to take place. This project will also enable a coordinated effort to be undertaken to continue this consultative proactive approach to identify, maintain and strengthen existing community ties, and help provide resilience and growth in a time of change. This process will also allow those involved to connect and participate outside of their current interest and sports groups and contribute to the grassroots development of the village. It will also encourage participation at any level from other members of the community. For an indeterminate, but limited amount of time, an opportunity exists for the community to safeguard and strengthen some of their identified community assets and valued resources. In particular, the strong link to the central area of the village and the appreciation of the close natural environment, which will be limited in scope if surrounding development takes place without concern or appreciation of these values. Patumahoe is peculiarly placed for innovative solutions to address these concerns as many of the present landowners of development land have been in discussion with Patumahoe Village Inc & Whakaupoko Landcare coordinators, and are prepared to work with the community - if the opportunity presents itself - to safeguard and enhance identified community spaces. This project will work with community residents and landowners to identify local solutions to the design of community "bumping places" and facilities. Strengths available within the wider community When inviting participation from the community in the consultation process of the Structure Plan project many residents took up the invitation to come along. Over 50 attended the first general meeting to discuss concerns with the lack of village planning. Following a stated intent of community transparency and input, a schedule of events was planned. Over 400 attended the initial open day in 2010, and street parties added a further 250 participants to that figure. The community is passionate about Patumahoe, and when supported can achieve substantial improvements and gains. Despite lack of external resources and funding, and a heavy reliance on volunteer hours, small community education events and asset-building projects have been implemented in recent years. This includes community-led pest/weed control information sessions, social events and most recently, a community designed, and led, community walkway - Te Ara O Whangamaire. This project coordinated the input and efforts of Patumahoe Primary schoolchildren, residents, private landowners, Auckland Council staff, local business and Patumahoe Village Inc and Whakaupoko Landcare. The obvious success in the completion of the physical project, was matched by the comments from many of the participants who appreciated the opportunity to be actively involved in a truly community led initiative. While an achievement, the effort required to facilitate projects such as these cannot be maintained long enough to build a self-sustaining momentum, given the reliance on volunteers to coordinate and drive the project to completion. A lot of effort is required to make the initial contacts and identify possible stakeholders and participants.

Given the strong local commitment and efforts in the past, there is a strong likelihood that the community development resources provided by this project will result in a long-term strengthened community - well past the three year project period. Due to the already fragmenting pressures of growth, this strengthened community is unlikely to be achieved or maintained without it. Untapped resources - young people, local knowledge and local property owners As in any community, there are untapped resources and assets that without focus and support remain underutilised. An example of this is the youth of the village, who often travel outside of the area for schooling, often to different institutions. This exodus starts in Year 7 as the children leave the local primary schools. While some attend the local intermediate and secondary school in Pukekohe, many others commute to other institutions and this age group is fragmented in terms of regular connections and activities within the community targeted specifically for their interests. This project can target this age group (along with other marginalised members) to engage, participate and have direct involvement in the shape and form of their living environment and community. Other resources are geographical, historical and ecological sites of significance that are not identified or recognised by the wider community because of a lack of a local depository for knowledge - and a method for storing or retrieving that information. This project can allow the community to define and implement a process that allows for this lack of archiving to be addressed, and make possible the wider sharing of local knowledge, for both the established residents and the newly arriving ones. The community is also fortunate, in that local landowners are often long-term residents and just as desirous for good community outcomes from development as the wider community. When facing council limits to community spaces, they are in the position to work with the community on providing better immediate and long-term solutions. Along with time, this requires the landowners to be reassured that results will truly reflect the community will - and this project will allow this reassurance to be fairly given. Patumahoe is well-known locally for it's wide range of community facilities and clubs - most of which are the result of tremendous community effort, contributions and volunteer hours. As growth pressures have taken place, alongside economic recession - a fragmentation and lack of coordination between local projects has occurred. While a direct result of the limits of volunteer time, long-term this means an ad-hoc approach to community well-being and often a duplication or waste of time and resources. This could be avoided if the community was provided with the tools and skills to easily facilitate communication and partnership between separate community groups and individuals.

This project will provide Patumahoe, which has a proven kaitiakitanga of local community and natural environment, the timely resources and skills that will utilise community assets and resources in such a way that the sustainability of this community will continue long past the project period of three years and well into the future. Attached: Patumahoe Village Structure Plan (2011) Attached: Patumahoe Village Submission to the Long Term Plan 2012-2022 Attached: Whakaupoko Landcare Summary document - Tui graph, pest and weed control. Attached: Email responses from Michael & Monique (Auckland Council participants at recent Field Day)



What is the overall aim or purpose of your project over the next three years? - refer to Guide for Applicants for more information

Community Development Project: "Looking after the Locals" During this time of significant change it is important that focused support is provided to ensure that the " locals " in our community are given the tools and skills to achieve resiliency despite times of change, so the community can look forward to a sustainable future. Locals include: - People - residents, business owners, visitors, sports players, students - Groups -educational groups, sports clubs, organisations, interest groups, historical groups etc - Community facilities - buildings, community spaces, community linkages etc, bumping places, parks & reserves - Looking after the local water, soil, food production, significant sites, landscapes, native flora and fauna that make up the productive and natural environments within our rural community. By providing regular and varied opportunities for personal and community development and interaction, local solutions can be defined, designed and implemented that address the pressures that are outside of the control of the community. Education and information events and sessions will promote discussion of concerns and ideas and promote a wider, and longer-term thinking amongst the community members and groups. These effects will form the basis of the long-term outcomes that result in a truly sustainable village community in all of the four areas of well-being - social, cultural, environmental and economic - a resiliency that will continue well past the three year project period.


How will people in your community know about, and become involved in, your project? - refer to Guide for Applicants for more information

Local venue - Patumahoe Primary School Patumahoe Primary School is located in the centre of the village, and is a pivotal part of community life. The school has offered the use of an office space for one morning each week, which will be manned by the employed community worker for a regular time and day. This will provide regular scheduled opportunities for face to face and casual communication between the wider community and the project. Direct organisational contact Between the three partnership organisations of this scheme we have direct access to Patumahoe Primary School students and their families via a weekly newsletter that goes out to all parents of children at the school. Members of Whakaupoko Landcare and Patumahoe Village Inc receive emails. Publications Our community website allows for online publication of meeting dates, minutes and any articles, correspondence or projects that the community may care to know about. In addition, the project will allow the project to reinstate a community printed newsletter for distribution within the village centre. This newsletter was produced at regularly intervals during the consultation process to ensure the best coverage of reporting back and inviting participation and distributed to 1600 properties, but cost prohibited continuation after the process completed. All three organisations have published meeting notices and articles in local newspapers (of which there are several) and will continue to use this resource as a method of communication. Public meetings Scheduled bi-monthly open meetings will allow the wider community to be heard and participate in decisions relating to priorities and implementation planning. Local organisation workshops & training sessions A series of workshops held for local sports, interest and other organisations will be used to provide information for volunteers, and to facilitate the use of common network and computer skills allowing a seamless integration of various groups to be accommodated and published on the community website. By attending these sessions, or by being visited by the project development worker, not only will participants have a direct method of publication themselves they will also be knowledgeable about opportunities for them to participate further.

An earlier smaller effort in this approach has resulted in the Whakaupoko Landcare group taking authorship of the environment pages on the website, and the formation of a local history group with contributions to the history section of the same site. Lack of volunteer time has restricted the further implementation of this method. Local Business A similar -- but adapted - method of engagement will be made to connect the business community within Patumahoe. At present, there is no formal business organisation - but efforts to create and personalise a comprehensive local business directory on the community website will allow for direct contact with business owners - and so - will inform, serve and provide an invitation for further participation. It is intended that a scheduled series of social and networking events will provide an opportunity for business owners to not only participate in the project, but consider the creation of a permanent business organisation. Local Community Activities & Events A series of community get-togethers will be planned, to invite participation and input at a social, casual level. These will take the form of potlucks, film nights, invited speakers etc. Different methods will be tried in order to reach and encourage the diverse range of people in the community. Local Projects There has already been some success in the project coordinated by Whakaupoko Landcare - Patumahoe's first community track, Te Ara O Whangamaire. The several working bees, and the official opening day attracted residents and locals that were not affliated with any community group - but were pleased to take the opportunity to work together to create a community asset available to both the village and any visitors. There are several small projects that have been identified through the community consultation process, that would act as both a catalyst for community participation, and a provider of ongoing benefits to the wider community. Word of mouth There are many opportunities for people to get together and discuss ideas and come up with solutions. By keeping as many stakeholders informed as we can identify, we hope to reach as many of our locals as possible. We have found that these discussions between acquaintances and friends are often very productive. Community noticeboard There is a need for a community noticeboard, allowing for posting of local notices and news. At present there is an ad-hoc noticeboard in one of the local shops, but this is often overcrowded with no room to expand. If a suitable site and design can be identified and approved, this noticeboard would act a point of reference for local news, and will be able to continue this function after the community development project is complete.
Attach any supporting documents that demonstrate community support for this project proposal. This may include the minutes of any meetings or consultation undertaken in the community prior to lodging this application. However, if letters of support are presented, they must be specific to the application to the Community Development Scheme. Letters of support not related to the project proposed will be returned.

As soon as it was agreed upon, a draft application was posted on the community website, and two open meetings were held to allow for community input and participation. Notices of these meetings and the application were sent through the Patumahoe Village Inc and Whakaupoko Landcare membership links. Comments and inputs were able to be made in person, sent by email or letter, or facilitated by the use of comments on the website. Both the Patumahoe Primary School Board of Trustees and PTA committee have discussed the proposal and have approved the application. Contact has also been made with the Patumahoe Rugby Club, who have given their support for the application. Due to time restraints, a single request was made to the community and it has resulted in the following statements of support from the community.
Attached letters from organisations: Ron Gordon, Patumahoe Primary School Chris Innes, Mauku Cricket Club Inc Chris Hobbs, Patumahoe Tennis Club Residents - letters sent by email: Jack Hobbs Peter Kraakman Andrew Sinclair Peter W Askew Barry & DianeSmith Fiona McDonald Glenn Hunter Marion Hunter David & Beryl Husband Roelf Schreuder Residents - via online form given at bottom of draft application on website: Nicholas Woolf Vic Crutchley Brian & Jo Gribben Gary Morris & Midge Gerken Sue Askew Ina Murphy Colin Berger Julie Brien



Do you have any other organisations or project partners involved in this proposal at this stage? YES If YES, please provide details of who they are and how they will be involved. If NO, how will you let other organisations / potential partners know about your project and involve them in it?

Patumahoe Village Inc, who has invited participation and collaboration with the school on the definition and production of the Patumahoe Village Structure Plan (2011), and who has kept us informed not only of progress on matters that impact the school but on wider community issues. As existing partners of Whakaupoko Landcare, not only does their documented Structure Plan and council submissions play a role in providing strategic direction and priorities, their commitment to inclusiveness and transparency of process fits well within the project intent. This is for instance exampled by their previous methods of instigating the likes of street parties and large open days to foster community consultation and interaction. This three-way collaboration on this project, initiates the wider process of inclusion, and can create efficiencies by avoiding duplication, which in turn may facilitate innovative solutions. As committed participants of the Enviroschools programme this project meets the criteria that ensures that programmes are participatory, locally relevant and responsive to change. It provides flexibility for priorities to evolve to meet the needs of children and young people, their schools and their communities. This project will allow the realisation of the collective vision of the project partners: "to provide a sustainable outcome for Patumahoe "locals" - whether they be existing or recent residents, members of the school community, business owners and operators, sports clubs, interest groups, Playcentre or other organisations, our local flora & fauna, and both our community spaces and natural environment. Whakaupoko Landcare (a local environmental group established in 2004) - who since that time has worked in partnership with the school in the past providing both organisations with resources and results that would not have been achieved independently. As well as regeneration, weed and pest control, and bird survey projects, a recent Whakaupoko Landcare project created a community walkway in close vicinity to the school that provides access to two natural bush reserves across private land. Patumahoe School was the host of the opening day ceremony, and students actively participated in the creation of the walkway alongside the wider community. The wider community also included representatives from the local iwi, (Ngati Tamaoho and Ngati Te Ata), who officiated at the opening ceremony and kindly helped us in providing a name for the Walkway, (Te Ara O Whangamaire). Whakaupoko Landcare has continued to expand and thrive for over nine years despite almost a 100% reliance on volunteer input. Monitoring has been a cornerstone of the group since 2006, (birds and pests), to provide valuable feedback to participants and funding providers, (we have received assistance for some material costs). Their efforts are well respected by many in the wider community with for instance very supportive emails from Auckland Council staff following a Whakaupoko Fielday they attended, held recently on 2 March 2013. This was looking at pest control and discovering our Local long tailed bat. Also for instance two members last year gave presentations at the NZ Landcare Trust inaugural three day Conference at Hamilton last year on Simple Monitoring techniques that the group has been responsible for developing with wide industry consultation. This group has not only provided a method for local primary producers to become informed about environmental impacts of production, particularly in terms of water quality, but also facilitated the implementation of practical solutions on properties that address those issues.



Over a potential project period of three years, what do you think will be the main outcomes of your project for your community? - refer to Guide for Applicants for more information

Outcome 1: A local community culture that is resilient in times of unprecedented change. People matter, there is a greater sense of inclusion, caring and belonging. There is a culture of We and Our and not I and My An initial priority will be to recognise, support and encourage resilient community networks in Patumahoe, that accommodate the large increase in "new locals" while acknowledging the "established local community". An increase in social capital by developing and supporting Patumahoe's social and community infrastructure. Inclusion of any marginalised groups or individuals by deliberate and diverse methods of encouraging participation. Commitment to transparency of process and inclusive decision making. Also to keep all locals informed of the planning and project processes as they occur, and this will be further enforced by regular reviews and publications allow for ongoing discussions. Regular opportunities will be provided for all to participate in long-term visioning and sustainability initiatives.


Outcome 2: A rural village with a "green heart" - recognising, protecting and enhancing our community spaces. A well planned, vibrant central Village area with a "green heart" is developed. There are lots of bumping places and the central area is a magnet to all people The most common identified priority in the Patumahoe Village Structure Plan (2011) was the need to preserve and enhance the existing green community spaces in the centre of the village, that accommodates both the residential and business growth that has been identified and permitted by council policy but has not as yet been assigned physical space. Investigation of different models to achieve this long-term goal will need to be made and options presented and discussed within the wider community. An advantage of discussion of this long-term project is that involved participants -whether individuals or groups will gain a wider and longer-term perspective, and can develop and implement their own local and smaller projects as stepping stones towards a greater cohesive plan.

Outcome 3: Increased community access to - and participation in - the improved quality of our local rural and natural environment. In October 2013, a community initiated walkway was opened due to the coordinator efforts of Whakaupoko Landcare, who provided the initiative, oversight and programme allowing other organisations and individuals to participate. It was apparent that many residents participated because this was an opportunity to contribute to a project that provides ongoing community benefits. This results in the creation of a physical asset as well as a stronger community. There is a growing awareness in our community that in the wider Manukau Ecological District only 1.6% of the land remains in its original state. This does not make for a healthy environment or healthy community as we look to connect more with the food we eat and our local environment and at the same time manage the rapid human growth. Several projects and events have been identified but have been unable to be acted on because of lack of volunteer time for the coordination that is required.

Outcome 4: Develop a Patumahoe Village "healthy green heart-wise" programme - taking care of our "local community" and our "local planet' in the long term. The development of the Patumahoe district that is more in line with a Sustainable Eco Village. The Village and surrounding area is future-proofed for a growing trend back toward Local, Sustainable and less dependence on fossil fuels. We would like to think that the community of Patumahoe by the end of the project can reflect the government brand for NZ 'Pure'. Currently we believe most places have a long way to go - as for instance we rate among the top 3 countries in the world for carbon emissions and waste per person. We would like the community - which includes farmers and primary producers - to come up with solutions that are local but perhaps can be embraced by other rural communities. Community ownership of our destiny and direction and an ability look for the solutions to come from within. In order to achieve this, we intend to provide education, local initiatives and opportunities for the local community to find long-term sustainable solutions to reduce fossil fuel reliance, and future climate change impact.


The NZ Herald recently (15/3/2013) had a great article - "Kiwis take more than fair share" by Jamie Morton:
"... We're known for being clean and green, but Kiwis are still eating up at least twice their fair share of the planet when it comes to sustainability. Two papers released today by the Royal Society of New Zealand explore how many people the country could support sustainably - and how comfortably. They found that if the entire world was to live like a New Zealander, we would require more than two planets to sustain us. Some estimates had put the number as high as five..."

This project will allow community discussions, information sharing and education to take place so that local solutions for more efficient utilisation of resources within the community and in daily lives can be found. These processes will allow new habits to be formed that benefit all in the long term.



Outcomes-based Work Plan for Year One only -- refer to Guide for Applicants for more information Based on your response to C6 and the main outcomes you anticipate will be achieved for your hap/community as a result of this project over time, please indicate in the tables below the short-term outcomes, the initiatives and activities that you plan to undertake in the first year of your project. There is more information on the outcomes-based project planning model on the Community Development Scheme webpage on Please add pages to this section, if your plan for the first year involves more initiatives and activities than have been provided for.

NOTE: As the Patumahoe Village Structure Plan (2011) was produced in line with a systematic process of consultation, there are some identified priorities that indicated possible practical methods of community engagement, and these have been shown in the planned initiatives below. However, there is awareness that the employment of a community development worker will allow for both wider and more varied forms of community engagement and we accept that this project will more than likely identify alternative and effective methods to those that are outlined below. We understand and welcome these changes as a positive indication of the response to community input that will occur. In order to utilise the valuable resource provided by the Patumahoe Village Structure Plan (2011), while not allowing it to limit the project from inception the project will treat the document as one of the base points for consultation, and regard it as a living document, able to be adapted to the changing priorities and ideas resulting from community engagement and input. Long-term outcome one
Short-term outcomes (for first year only) Advertise and employ community worker for the "Looking After Locals" project

A sustainable local community that is resilient and self-directed in times of unprecedented change
Planned initiatives to achieve this outcome (for first year only) Form steering committee for project, and use the committee process to define the Job Description for the community development worker for the project. Planned activities for each initiative 1. Form steering committee for project 2. Define employment criteria and job description to be advertised for community development worker for project term of three years. 3. Advertise position for applicants 4. Follow employment policy to engage CDS worker 1.Workshops that include a review and edit of the consultation and community input on the Patumahoe Village Structure Plan (2011) that identified areas of concern, and priorities for projects. 2. Offer identified stakeholders opportunities to speak at workshops to ensure diversity of opinion, and opportunity for wider views and discussions. 3. Reinstate quarterly community newsletters by providing permanent local stands where they can be found by residents and visitors alike. 4. Expand the current community website news and directories to have an online record of projects, news and activities First year milestone(s) or completion date(s) 1. Completed by 31 July 2013 2. Completed by 31 July 2013

3. Completed by 14 August 2013 4. Completed by 31 September 2013 1.Completed by 30 November 2013

Create environment that encourages an informed community

A series of workshops to inform of the history behind the current unprecedented and unplanned expansion of the village, and the requirement for a long term approach for community development

2. Minimum of 2 workshops held by October 31 2013 3. First issue produced and distributed by 30 November 2013. 4. Technical updates and changes completed by 28 February 2014.



Long-term outcome one

Short-term outcomes (for first year only) Identify and support local stakeholders in business, residential, community work or organisations

A sustainable local community that is resilient and self-directed in times of unprecedented change
Planned initiatives to achieve this outcome (for first year only) A series of workshops/social gatherings where volunteers, stakeholders and committee members are welcomed and invited to network with each other, sharing their stories and discussing priorities. Planned activities for each initiative 1. Provide social events to encourage networking between different groups. 2. Provide workshops to encourage the use of freely available online tools to aid volunteer or committee admin work. 3. Offer tuition and ongoing assistance to stakeholders so that they can contribute directly (without editorial oversight) to the community website, and it's activity calendars. 4. Identify those that have not been able to attend meetings, and arrange to meet them individually to provide them with the same opportunity for participation. 1.Depending on the success of the initiatives above - a combination of methods will be chosen to encourage the fullest participation of stakeholders in the review discussion of priorities. 2. Publication and discussion of new priorities within the wider community using a variety of methods including online, newsletters, mailing lists, noticeboard. First year milestone(s) or completion date(s) 1. Minimum of 8 social events held by 1 September 2014. 2. Minimum of 2 training workshops held by 30 January 2014. 3. Minimum of 2 website training workshops held by December 31 2013.

4. Identification and training as required for individuals. 1.Initial review complete by 31 March 2014.

Review and possible re-edit of identified priorities in Patumahoe Village Structure Plan - produced in 2011 - after extensive consultation and feedback

Once the preceding short-term outcome have been achieved it is necessary to review and perhaps edit existing priorities and projects identified in the Patumahoe Village Structure Plan

2.Draft review published and opened for wider community viewing and discussion by 30 April 2014.



Long-term outcome two

A rural village with a "green heart" - recognising, protecting and enhancing our community spaces.
Planned initiatives to achieve this outcome (for first year only) Share existing central village plan with participants of workshops and wider community Facilitate edits and updates of living document to accommodate change of priorities or legislative impacts. Planned activities for each initiative 1. Use workshops, website and publications to encourage participation and discussion of an updated Patumahoe Village Structure Plan. 2. Use consultation/feedback loop as many times as required to update Patumahoe Village Structure Plan. 3. Decide on next review date First year milestone(s) or completion date(s) 1. Initiate discussions by 30 November 2013.

Short-term outcomes (for first year only) Make the Patumahoe Village Structure Plan (2011) a living document able to change as required

2. Finalise updated plan by 28 February 2014. 3. Set date for next review by 28 February 2014.

Acknowledgment of community spaces and facilities belonging to all.

Implement/facilitate community events and projects that allow residents to identify, design and enhance community spaces to reflect our own priorities and values.

1. Create village orchard in unused reserve area (or another identified one-day project) 2. Investigate possibility of online booking system for community facilities. 3. Hold community "treasure hunts" for locals to help inform of local community assets and sites. 1. Identify possible sites for community ownership 2. Identify costs and ownership models 3. Identify possible funding and fundraising options.

1. Minimum of 2 one-day projects completed by September 2014. 2.Booking system online if all in agreement by September 2014. 3. Minimum of 2 "treasure hunts" held by September 2014. 1. Achieved through review of Patumahoe Village Structure Plan as above. 2. Compile information by May 2014. 3. Decide on project and funding goal by September 2014.

Determine feasibility of following a fixed ownership model for community facilities to allow for degree of community self-determination

We are privileged to be in a community where private landowners are willing to discuss purchase of land where identified extensions, reserves and facilities would best serve the village in the longterm.

Investigate the feasibility of creating a truly sustainable community facility that serves existing needs and provides opportunity for growth and other uses.

Facilitate discussions between and with existing organisations and clubs about the long-term implication of under-utilised community resources, and offer examples or open discussions on how to address this situation within our community. Use information acquired above to apply for Shared Facility funding to further investigate possibility and provide information on methodology.

1. Take identified stakeholders and interested parties on visits to multi-use centres in and around Auckland 2. Find out as much info as possible about costs and criteria of similar sized community centres and facilities 3. Discuss alternative uses for existing facilities to help 4. Use information and opinion to apply for Auckland Council's Shared Facility Funding grant to investigate the combining of facilities and assets.

1. Minimum of 3 centre visits by April 2014. 2. Compile information and photos in reference file by September 2014. 3. Record number of alternative facility use achieved by September 2014. 4. Complete application for Shared Facility Funding by 14 February 2014.



Long-term outcome three

Increased community access to - and participation in - the improved quality of our local rural and natural environment
Planned initiatives to achieve this outcome (for first year only) Increase the number of workshops, information sessions and field days held by Whakaupoko Landcare. Planned activities for each initiative 1. Pest & weed control workshops and working bees. 2. Field days 3. Bird surveys First year milestone(s) or completion date(s) 1. Minimum of 4 pest/weed control activities by September 2014. 2. Minimum of 3 Field Days by September 2014. 3. Minimum of 2 Bird surveys by September 2014.

Short-term outcomes (for first year only) Educate the local community of the benefits and methods they can take to protect, enhance and enjoy their local environment.

Complete already identified community projects that enhance our local natural or rural environment.

Refer to the Patumahoe Village Structure Plan (2011) to identify reasonably achievable community projects that will be able to be completed within the first year. Activities may change from those identified.

1. Complete carving for first community walkway - Te Ara O Whangamaire. 2. Define and build seating at top of Puff's Hill. 3. Identify and begin next community project.

1. Discuss with local iwi and agree on design by Feb 2014. 2. Discuss, design and build by April 2014. 3. Complete by September 2014.

Wider community participation in Patumahoe Primary Schools Enviroschools programme, and their own Paddock to Plate initiative.

Use all methods of publication and email networks to advise local community of opportunities to support and participate in the Enviroschools and Paddock to Plate initiatives.

1. Support Enviroschool programme by inviting participation from whole community.

1. Record Enviroschools programme on community website and newsletter.



Long-term outcome four

The development of a long-term Patumahoe village "healthy green heart-wise" programme - taking care of our "local community" and our "local planet" in the long term
Planned initiatives to achieve this outcome (for first year only) Hold information sessions and invite speakers to talk about the effects of global warming and the impact it will have on the present and future generations. This is of particular importance given the diversity of the community which includes many different contributors to the economic community including primary producers, retailers, service providers, manufacturers, consultants and finance workers. Bring together community groups and individuals to brainstorm and discuss projects that will benefit all Investigate village appropriate alternative technologies to reduce dependence on energy networks. Keep Local Board informed of community initiatives and projects and invite participation and attendance when suitable. Keep informed about legislative changes and consents issued that impact on the wider community. Attend as many information sessions provided by Auckland Council as possible. Planned activities for each initiative 1. Invite alternative energy suppliers to speak at evening information sessions. 2. Coordinate with Patumahoe Primary School Travelwise programme to develop/run initiatives with schoolchildren. First year milestone(s) or completion date(s) 1. Two sessions by September 2014. 2. 3 coordination sessions with Travelwise coordinators by September 2014.

Short-term outcomes (for first year only) Educate and inform community of long-term consequence of fossil fuel reliance and climate change

Identify local projects that both educate and create long-term benefits to the community

1. Use Enviroschools programme projects to interact and invite participation from wider community 2. Investigate a small local installation of an alternative energy generator that can be used for both generation and education purposes

1. Publication and invitation of at least 1 Enviroschools initiative by September 2014. 2. Complete investigation and identify possible site/s by September 2014.

Develop and maintain close relationship with local government and its representatives to keep informed about legislative changes and consents that may/will affect Patumahoe village in both the short and long term.

1. Send newsletter copies to Local Board members, and email invitations when suitable. 2. Attend workshops and make submissions in line with community opinion whenever the opportunity arises.

1. Invite Local Board members to a minimum of 3 events by September 2014. 2. Attend at least 4 events (if possible) by September 2014




The scheduled start date for projects in this funding round should not be prior to 1 July 2013. If this application is successful, when would you propose to start your project? Formation of project steering committee will start immediately on 1 July 2013, and employment of community development worker will be completed by September 2013. The completion date for the three year project will be September 2016.


What is the proposed budget (excluding GST) for your project in its first year?
With respect to presenting the Budget for the first year of your proposed project, please note that: the maximum project grant available from the Community Development Scheme is $80,000.00 per year exclusive of GST; the grant provided is primarily to cover the salary, project support and administrative costs directly related to the community development project; use of the grant for the purchase of major capital items, such as motor vehicles, is not allowed; and, all the figures presented should be exclusive of GST - GST will be paid in addition to any grant provided.

PROJECT INCOME: Community Development Scheme Grant: Year One Total (excluding GST) 80,000 $80,000

PROJECT EXPENDITURE: Community Development Project Workers salary/invoices Accident Compensation Corporation (ACC); Kiwisaver etc Patumahoe School administration fee Accounting fee Project administration and secretarial fees Project costs - for community defined and initiated projects Communication & publication costs Events & activities - that create "bumping" opportunities and allow an informal and welcoming engagement of wider community members Website: upgrade, content loading and maintenance costs Travel costs $1,500 $1,000 $1,000 $1,500 $15,000 $2,000 $8,000


Total (excluding GST)





Each applicant organisation will be assessed for eligibility against the questions in this section -- refer to Guide for Applicants for more information D1. What experience does your organisation have of delivering projects within or on behalf of the community? Patumahoe Primary School has a long history of community involvement and initiatives that continue to this day. Patumahoe School involves the school parent community and the Patumahoe community in a variety of ways. The application initiative if successful will support the sustainability of these wider community projects. TREES FOR SURVIVAL: Our school has been with the Auckland Regional Council (Environment Auckland) Initiative for 5/6 years. We have received seedlings, pricked out, potted on and cared for the plants each year then planted to selected local farm/rural blocks buffering waterways etc. Our Enviro Group works with the Advisors and lead teachers on projects in the school and local community. The School became part of the Whakaupoko Landcare initiative and the Clive Howe Walkway. TRAVELWISE: The School became a Travelwise School under the guidance of Auckland Transport. We assessed safe walking, biking and travel modes to school. We have established three walking bus routes and encouraged bus and car travellers to walk to the bus stop, and park and walk joining a walking bus. We have had a great response and high percentage up-take was gained when focus celebrations were announced. Our school also with the support of the parents presented a request for an established footpath walkway linking a popular walking, running and cycling track called the Hunter Road circuit. The Council agreed in principle and funded a safe walking footpath from Patumahoe Road school end the Hunters Road. The School was involved in the opening. Our School has used this circuit for a Fun Run fund raiser. HEALTH PROMOTING SCHOOLS: We have been a Health Promoting School since 1998 and developed many school-wide safe socialising and behaviour initiatives during this time. Recently we combined through Healthy Eating and Enviro Schools project establishing first an orchard with two fruit trees per class funded by an application to the Manukau DHB, followed by a further successful application for four boxed gardens. From the establishment of our gardens that have grown to eight boxed and several other areas we began the Paddock to Plate project. 2011 we won the National Mother Earth Award for lifting pupils awareness and hands-on approach to gardening, harvesting and preparing and cooking the food. 2012 we won the Parmco Kitchen Award and have now established a child friendly kitchen for the Paddock to Plate activities. VARIOUS: As a rural community our school reflects many traditional community activities. We support all the sports codes Rugby, Netball, Tennis, Cricket and Swimming...all with clubs based in Patumahoe. Gala Days are a well supported community day where young and old join together to support the school, meet one another, share school stories and have a great time again benefitting the school fund raising. Calf Club is alive and active in Patumahoe and is about 76 years of tradition. Our Calf Club involves every child in the school and is held on a Saturday enabling all families and the wider community to attend. Each child selects a traditional calf, lamb, goat or a pet/dog/chicken rearing, or a technology project or a bean growing completion. All these entries have awards attached. The school hall holds a display of four items of childrens work representing each of the classes. These display bays of class work are sumptuous. Art 2d and 3d, written work, flower arrangement and cooking or creating activity make up each childs efforts. This is a well attended community day. KEEP NZ BEAUTIFUL As a school each year we tidy the streets and park areas of Patumahoe and send the rubbish collected to the dump. The children in each class are given a street or a park to clean. This activity supports our community but brings awareness as to the irresponsible behaviour of people who litter and that someone must clean it up. We have been tidying our village for 14 years.



How does your organisation work and where will this project fit within your organisation and your community? Diagram attachment required how/where this project will fit within your organisation - refer to Guide for Applicants



Diagram attachment required how/where this project will fit within your community - refer to Guide for Applicants




Are any of the trustees or members of your governance structure also employed as staff? NO If YES, please provide details of whom they are and which positions they hold? - refer to Guide for Applicants Attach copies of the Conflict of Interest policies and procedures for people at the governance, management and employee levels of your organisation - refer to Guide for Applicants

iii) Will this project involve close family members, relations or other close associates of your organisation? YES If YES, please provide details of whom they are and which positions they hold? Yes, insofar as the project will involve creating a steering committee with member from the wider community and organisation with whom we already have relationships. To avoid conflict of interests - any paid positions or services - will go through approval processes within this committee and be published by various means to give these processes transparency to the wider public.




i) Please describe the financial systems and controls proposed for this project. - refer to Guide for Applicants All current administration and accounting policies and practices of Patumahoe Primary School will be followed in the allocation and distribution of funds. Patumahoe Primary School has acted as fundholder on other occasions, and has experience and procedures in place to take this role. The Looking After Locals project will be treated as another cost centre within the school accounting system, and will be able to have it's own Profit & Loss, and Balance sheets sheets produced at regular intervals or on request. Review and auditing of the project will be provided alongside the regular reviews and audits of the school accounts.


Who will be the signatories to cheques for this project? Name Position in organisation Name Position in organisation Ron Gordon Principal


Bank account details Bank Branch Branch address Account number


If this application is successful, how will you advertise and what processes will you follow to identify and recruit an appropriately skilled Community Development Worker for this project? - refer to Guide for Applicants

The first task will be the formation of the steering committee which include representatives from project partnership groups: Patumahoe Primary School, Patumahoe Village Inc and Whakaupoko Landcare. It will also include stakeholders and interested parties from other community organisations and clubs as well as the wider community. This steering committee will be responsible for the drafting and approval of the job criteria, requirements and description for the community development worker/s to be employed for the three year project. Once approved the committee will follow the usual Patumahoe Primary school employment policies to advertise, interview and employ a suitable applicant for the position.

SECTION D: ATTACHMENTS Attached are copies of standard policies for Patumahoe Primary School (as at 17 March 2013): Equal Employment Opportunity Finance Protected Disclosures Privacy




Referees Please identify two key people within your community that The Department of Internal Affairs may contact to discuss your organisation, this project proposal and the capacity of your organisation to host a Community Development Scheme project within your community. - refer to Guide for Applicants

Referee One Name Position Organisation Physical address Daytime phone number Fax Email Referee Two Name Position Organisation Physical address Daytime phone number Fax Email




E1. Declaration This declaration must be signed by two people from the applicant organisation who are 18 years of age or older, with authority to sign on behalf of the organisation. Signatories cannot be an un-discharged bankrupt, be immediately related or partners and cannot live at the same address. They must have a daytime contact phone number and be contactable during normal business hours. We the undersigned declare the following: The details given in all sections of this application are true and correct to the best of our knowledge. We have the authority to commit our organisation to this application. The organisation we represent acknowledges and agrees that The Department of Internal Affairs may disclose to, or obtain from, any other government department or agency, private person or organisation, any information about the organisation we represent for the purpose of gaining or providing information related to funding. We will inform The Department of Internal Affairs of any significant changes in our organisation or impacting on the proposed project between the date of this application and the date of the decisionmaking on the applications, such as any change in contact details; office holders; the financial situation of the applicant organisation; an intention to wind-up or cease operations; or any other significant event. We have the following internal controls in place: two signatories to all bank accounts; a regularly maintained and current cashbook or electronic equivalent; a person responsible for keeping the financial records of the organisation; a regularly maintained tax record; a regularly maintained P.A.Y.E. record; grants and expenditure of grants shown as separate entries in the cash book or as a note to the accounts; and regular financial reporting to every full meeting of the governing body. Signatory 1 Name Position in organisation Daytime phone number Alternate phone number Signature..Date Signatory 2 Name Position in organisation Daytime phone number Alternate phone number Signature..Date / / / / We will not receive a salary or any other pecuniary gain from the proceeds of the grant monies. All reasonable information has been provided to support our application.