Internal Audit Department Internal Audit Commission Meeting July17, 2013 3:00 p.m.

Agenda

The meeting will be held in the office of H. Patrick Campbell, Chief Auditor and Secretary to the Internal Audit Commission at 260 Constitution Plaza, Hartford, CT.

1. Call to order and roll call. 2. Consideration of and vote on the acceptance of the prior meeting minutes. 3. Review and discuss the Internal Audit Department (IAD) Activity Report for the month of June. 4. Discuss the status of and requests for special projects and reviews. a. Vote on performing a special review, in accordance with a referral, regarding Councilman Apontes association with the Spanish American Merchants Association (SAMA) as the Agent for Hispana Vision, LLC which is owned by a principal of SAMA. b. Vote on the City Council request for an audit of Hartfords City vehicle policies, procedures, assignments, and usage. c. Vote on performing a special review, in accordance with a referral, regarding the use of and charges associated with the Procurement Card of the Director of the Department of Public Works. d. Vote on performing a special review, in accordance with a referral, regarding Tax Deed Sales including those purchased by a City of Hartford employee. e. Vote on performing a special review, in accordance with a referral, regarding the generation of income from the Elizabeth Park property by the Friends of Elizabeth Park and related agreements or arrangements with the City of Hartford. f. Vote on performing a special review, in accordance with a referral, regarding the removal and sale of trees from the Goodwin and Keney golf courses by the management company. g. Vote on performing a special review, in accordance with a referral, regarding the processing of checks by the Finance Department Revenue Management Unit. 5. Review and discuss audit reports and special project and review memorandums issued during the month of June. a. City and Hartford Public School System Employee and Retiree Social Security Administration Mortality Audit Report 1316 b. City of Hartford Hartford Parking Authority Procurement Card Usage Audit Report 1318 c. Special Review of Certain Timekeeping and Payroll Transactions and Activity d. Special Review Regarding the Hiring of the Tax Collector e. City of Hartford Hartford Public Library Procurement Card Usage Audit Report 1319 f. Special Review of Councilman Apontes Involvement with and Voting History on Matters Relating to the Spanish American Merchants Association

Internal Audit Department Internal Audit Commission Meeting July17, 2013 3:00 p.m. Agenda

g. City of Hartford Hartford Public Schools Procurement Card Usage Audit Report 1317 h. City of Hartford Finance Department Revenue Management Unit Accounts and Operations Audit Report 1312 6. Review, discuss and vote to approve the Internal Audit Department Analysis of Auditable Areas and Audit Plan for the fiscal year ending June 30, 2014. 7. Review, discuss and if ready vote on proposed changes to the IAC By-Laws including, but not limited to, allowing for meeting attendance via teleconference and consideration of other options for the voting process. 8. Review and discuss, with the assistance of Corporation Counsels representative to the IAC, methods to better formalize the process for receiving, vetting, voting on and executing special projects and reviews in accordance with both the IAC By-Laws and FOI requirements. 9. Confirm the date and time for the next Internal Audit Commission meeting currently scheduled for September 18th at 3:00 p.m. 10. Adjourn meeting.