PBS archive add on CISU

Effective Display and Evaluation of Archived SAP IS-U/CCS Documents

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CISU Overview

Display and Evaluation of Archived SAP IS-U/CCS Documents

The high integration degree of the SAP module IS-U/CCS (industry solution Utilities/Customer Care & Service) and its scope of functionality for settling processes within specific industrial sectors in the areas customer service, customer information and settlement has special requirements with regard to quality and volume of data stored in the system and its presentation for users. The PBS archive add on CISU enhances this functionality by integrating the processing of already archived data. The complex and extensive data structures of SAP systems require consequent and regular data archiving to ensure high performance and system availability. Data compression in the archive files guarantees the necessary system performance for users at minimal expenses. In the Information Lifecycle Management (ILM) processes users demand fast, integrated data access in dialog and evaluation applications within the lifetime of customer and settlement information. Similar requirements result from legal regulations for data access and examination of digital documents (GDPdU, IRS, etc.). However, after archiving this data is only available on a limited basis via standard SAP transactions. Analogue to SAP standard transactions, the PBS archive add on CISU enables fast and integrated access to both resident data from the database as well as archived data from SAP archive files. This allows unlimited use of all features of the SAP module for customer service and settlement within a flexible design of the ILM concept.

Integration PBS archive add on CISU

CISU

The PBS archive add on CISU is a software solution which enables comfortable and integrated data access for all SAP users to data from the SAP database as well as to archived data even after data archiving has been performed. Due to the analogy of PBS to SAP standard transactions, users work with familiar screens and thus benefit from best possible comfort when accessing the data. Nevertheless, the original SAP transactions are still available. The PBS archive add on CISU enables integrated and complete access to all archived and non-archived information, such as budget billing plans, settlement documents, print documents, contract accounting documents and EDM profile values

SAP Database

Archive Data

Original Documents (External Storage System)

The investment costs for licensing PBS archive add ons can be redeemed within a short period of time through cost savings in purchasing and administration of disk space.

The original documents of an external archive also remain available after data archiving. This ensures complete and optimal data availability for the user.

CISU Overview

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You can access the PBS archive add ons via role-based menus or via the SAP Customer Interaction Center. With the integrated PBS archive transactions for displaying IS-U/CCS documents, archive data (archive indicator *) and database data are simultaneously displayed in the familiar way. It is thus very easy to select and present data. The high level of networking in the transactions

enables you to navigate directly to subsequent and previous documents within the IS-U module as well as to linked documents from other SAP modules. This applies to both resident and archived data. Furthermore, you can branch from each ISU-U/CCS transaction directly to linked original documents which are stored in external archive systems.

Access via role-based menus to settlement documents to print documents to budget billing plans

to the account balance

to the payment lot

to FI-CA documents

to the open item list

Access via SAP Customer Interaction Center to budget billing plans to print documents

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Integrated Transaction Retrieval

Display of Archived IS-U Documents

Large amounts of settlement-relevant documents are created in IS-U settlement, invoicing and in the contract accounts. To reduce the system load it is essential to archive this data after a certain time period. The PBS archive add on CISU offers comfortable display of archived and resident documents within settlement, invoicing and contract accounts and enables navigation within the complete document flow of document chains. The archive access does not strain the SAP database and thus helps to reduce the system load.

From the budget billing plan to the clearing document

Archive indicator

From the clearing document to the print document

From the budget billing plan to the settlement document and vice versa

From the budget billing plan to the print document and vice versa

From the settlement document to the print document and vice versa

Integrated Transaction Retrieval

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Display of Archived FI-CA Documents

The SAP contract accounting FI-CA is a subledger accounting function that is designed to process large volumes of documents and contains typical customer accounting features. Contract accounting is an integral component of the industry solution SAP for Utilities. The PBS archive add on CISU thus contains the solution for contract accounting as a similar integral component.

Display transactions
From the account balance to the document display In addition to single document display various other transactions are available, such as the display of account balances, document changes, installment plans, open item lists and document lists for the reconciliation key. In addition to the database data, all display transactions retrieve archived FI-CA documents.

Complete Integration
All navigation features which are available for the display of database data by SAP standard means are supported for archived FI-CA data by PBS features as well. For example, you can branch to an archived FI-CA document either from the corresponding IS-U print document as well as from the (archived) FI document display via the menu item original document when using the PBS archive add on CFI.

Comfortable Index Administration

A self-contained Administration Board is available for the index data administration of archived FI-CA documents. The PBS archive indices can be comfortably generated and managed using this Administration Board. From the document overview to the original document From the reconciliation key to the single document From the single document to the document change

G/L account line items from the PBS archive add on CFI

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Data Extraction

Variable Document Extract

Data Extraction
Current legal requirements, such as GDPdU, IRS, SOX, CFICI, ... define the need to extract SAP application data, especially accounting data, from the SAP system to data carriers which can be used for external processing e.g. by tax authorities. Solutions for Data Extraction in CISU Data extraction can be implemented easily and on a very variable basis using the PBS archive add on CISU functionality. Various data can be exported from the database and from the archive at the time when it is required. This data includes FI-CA document data, settlement and print documents, master data for business partners, any customer and customizing tables. Document-related Extracts With the special PBS extraction programs variable extracts can be created at the level of document lines. This enables to limit the data volume for the extraction very specifically, e.g. to a business partner. The fields which are contained in such an extraction data structure can be selected very flexibly via the ABAP List Viewer (ALV). Master Data Extraction In addition to the document data, a program for the extraction of master data for the business partner is also part of the delivery. The data volume and the fields to be selected can be specified selectively. All Tables and Customizing Data Another extraction enables to export data from any table and any corresponding archiving object. These can be, for example, customerspecific tables or Customizing tables. Corresponding table pools are already predefined to extract Customizing data. Extension of SAP Standard Extractors The SAP standard functionality provides different but relatively restrictive extraction programs for IS-U. These have been enhanced in a PBS version. Access to the archive data has been added and the selection criteria have been extended. Interface to the Analysis Program A tool to generate an XML description file is also contained in the software package. This ensures comfortable import to a PC-based analysis program, such as IDEA or ACL. List Display of Extract Data in the SAP System With the PBS DataViewer you can display the content of created extract files, enabling you to generate a report for each data extraction. This report displays the file content in an ALV list and enables you to verify the extracted data within the SAP system.

Export of Single tables, such as Customizing or Customer Tables

Extended SAP Standard Transactions

Data Extraction

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Variable SAP ALV Field Catalog

Variable Export of Line Items Master Data Single Tables

Extended SAP Standard Extractors Export Viewer

SAP/AIS

XML

PC Analysis Program

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Administration Boards

Administration Boards
You can set up and manage the PBS indices using the CISU Administration Board in the areas of invoicing and settlement. The CFICA Administration Board can be used for the contract accounting.

Administration of the PBS indices includes generation, deletion, activation, deactivation and scanning activities. The additional subdivision into main and long-term archive enables to reduce the PBS indexing program runtime and optimizes the PBS index management. The CFICA administration board manages the PBS index features which are related to the archiving object FI_MKKDOC

Energy Data Management and Supplementary Tools

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Energy Data Management and Supplementary Tools

Energy Data Management
Energy Data Management (SAP IS-U-EDM) is completely integrated in IS-U/CCS and manages interval reading, settlement of energy quantities, schedule management and settlement of interval energy consumption. Profiles are preprocessed and transferred to SAP IS-U settlement via an internal interface. The PBS solution provides the well-known access convenience when displaying archived EDM profile values without additional load on the SAP database a practical enhancement related to the vast data volumes in this field.

Supplementary Tools
Supplementary tools are delivered with the PBS archive add on CISU. These enable direct access to archive data and support adaption to customer-specific evaluations as well as adaption to foreign languages that are not contained in the PBS standard delivery.

PBS Archive Browser

The transaction /PBS/SE16 is created in the same way as the standard transaction SE16. In addition, it contains a PBS-specific parameter (1-2-3 parameter) to choose the data source. This enables to display data either from the database and/or the archive files. The transaction allows you to have a quick overview of archived or resident document number ranges and enables you to find them easily.

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Supplementary Tools

PBS Conversion Tool

This tool supports you in adapting your own reports for accessing archived data. The original reports are copied to new ones. The automatically generated PBS function modules enable the additional access to archive data. However, automatic conversion is limited to rather simple access paths. Complex access paths (e.g. JOINs) or nested programs need to be postprocessed manually.

PBS Archive Access Tutorial

The PBS Archive Access Tutorial provides developers with comprehensive support for complex select statements in customer-specific reports if archived data needs to be accessed. All PBS indexed archiving objects are explained in detail with index number, single and interval access in the supplied example programs. These can be executed immediately.

PBS Translation Tool

PBS programs are delivered in German, English and French. Adaption to additional local languages can be achieved via the PBS Translation Tool. With the SAP systems multilanguage capabilities, the necessary text elements and text pools are copied from corresponding SAP standard programs, dynpros etc. PBS-specific text elements must be translated with trans action SE63.

Integration with SAP ADK

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SAP System
Direct data access via SAP ArchiveLink + PBS Content Link
for EMC Centera

External Archive System File Storage

Optical Archive Systems

SAP Archive Files

PBS Index Files

SAP ADK archive files and PBS index files can be integrated seamlessly into an existing storage infrastructure. The files can either be managed by an HSM system or stored on an external archive system via SAP ArchiveLink. Please consider a possible increase of response times to access the data when storing the archive/index files on external archive systems. When using the new PBS ContentLink for EMC Centera, this EMC content addressed storage (CAS) system can be used to store and maintain these archive/index files. This ensures good retrieval response time and compliant (secure) and economic storage of the data.

EMC Centera

SAP Archive Files

SAP Database SAP Archive Files PBS Index Files in the File System in the File System

PBS Index Files

CISU Archiving Objects and Transactions

Supported SAP Archiving Objects ISU_PRDOCH Print document header ISU_PRDOCL Print document line ISU_BILL Billing document header ISU_BILLZ Billing document line Transactions in the PBS archive add on CISU /PBS/EA40 Display print documents /PBS/EA22 Display billing documents /PBS/EA18 Display manual billing /PBS/ES32 /PBS/EA63 /PBS/EK94 /PBS/EK63 /PBS/EEDM02 /PBS/FPE3 /PBS/FPE4 /PBS/FPS_RFKKBELJ00 /PBS/FPL9 /PBS/EACCBAL /PBS/FPO1 /PBS/FPO4 /PBS/FPT5 /PBS/FPDE_EXP /PBS/FP05 Display installation Display BB plan Display payment plan Display payment scheme Display EDM profile values Display FI-CA documents Display FI-CA document changes Document journal Display account balance Account balance FI-CA: key-date based open item list Open item evaluation Display documents for reconciliation key Data extracts FI-CA documents Display payment lot ISU_BBP ISU_PROFV FI_MKKDOC Budget billing plan EDM profile values Contract account documents

/PBS/FPR3 /PBS/FP09 /PBS/FPOR3 /PBS/FPSEC3 /PBS/FPCHR /PBS/FPM3 /PBS/FPM4 /PBS/FPRH /PBS/DRBE_EXP /PBS/ABBE_EXP /PBS/FPDE_EXP /PBS/CFICA/FR30 /PBS/CFICA/FR31 /PBS/CFICA/FR39 /PBS/CFICA/XML

Display installment plan Returns Display payment order Display security deposit Check repository Display dunning history Display returns history Display installment plan history Data extraction Print documents Data extraction Settlement documents Data extraction FI-CA documents Export of line items for contract account Export of master data for business partners Export of Customizing data/ customer tables Generation XML file for Z3 data access

PBS Product Overview

The following tables provide an overview of the PBS archive add ons and the PBS software components for SAP systems.
PBS Software Component
Database Analyzer PLUS BI Database Analyzer Database Export Interface Database Export Interface IS-U Fiscal Year Reporter IDA Enterprise Content Store ContentLink SE16_PERSONAL SE16_PERSONAL ISU

Description
Check database capacity, document distribution, archivability Check database capacity and data distribution for SAP BI objects Data extraction from the SAP database Data extraction from the SAP IS-U database Effective fiscal year management for FI accounting SAP independent DART access SAP independent data access (decommissioning) Interface to external archive systems via SAP ArchiveLink Table-based process analysis Table-based process analysis for SAP IS-U

SAP Component
SAP ERP, R/3 SAP BI SAP ERP, R/3 IS-U/CCS FI All All All All IS-U/CCS

PBS archive add on

CAB CBW CBW NLS ADK CBW NLS IQ CCMD CCO CCOPA CCU CCU-IS CDART CDOC CFI CFICA CHR CISU CML CMM CMT COO CPCA CPCP CPM CPP CPR CPS CQM CRW CSD CSL CUSTOM BW CUSTOM ERP CUSTOM IS CVMD CWM

Description
Agency business (SAP IS-Retail) SAP Business Information Warehouse SAP NetWeaver BI - ADK-based NLS solution SAP NetWeaver BI - NLS solution with Sybase IQ Vendor master data CO line items and totals records Costing-based profitability analysis Master data changes Master data changes for SAP Industry Solutions Archive enhancement for Data Retention Tool (DART) Archived print documents Financial accounting and material documents Contract Accounting HR archiving objects ISU/CCS documents Material ledger documents Purchasing documents Material master data, batches, special stocks and BOMs CO order Profit center line items Product cost planning Plant maintenance Production orders Process orders Project system Quality management Routing and work center Sales and distribution Special ledger documents Customer-specific tables (Z tables) Customer-specific tables (Z tables) Customer-specific tables (Z tables) for SAP Industry Solutions Customer master data Warehouse management

SAP Component
LO-AB SAP BW 3.x SAP BI 7.x SAP BI 7.x FI CO CO/PA SAP ERP, R/3 SAP IS SAP ERP, R/3 SAP ERP, R/3 FI, MM FI-CA HR ISU/CCS CO MM MM CO EC-PCA CO PM PP PP PS QM CO SD FI SAP BI SAP ERP, R/3 SAP IS FI LE

PBS Software GmbH Schwanheimer Strasse 144 A 64625 Bensheim, Germany

Phone: +49-6251-174-0 Fax: +49-6251-174-174 email: info@pbs-software.com

www.pbs-software.com

PBS CISU 042006 E production www.topidentity.de - SAP and R/3 are registered trademarks of SAP AG, Walldorf/Germany - EMC and Centera are registered trademarks of EMC Corporation, Hopkinton, USA - PBS archive add ons is a registered trademark of PBS Software GmbH, Bensheim

Copyright 2008, PBS Software GmbH