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ICT Training
Updated: April 2002
Job Aid
Prepared by Peter Andrew Wallet
Contents
Introduction Parts of a RAM, ROM 1 1 2 3 3
File extensions 3 Activities 4 Using Windows Explorer Saving files Making shortcuts to files Recycle Bin Shortcut key strokes Trainer Notes 11
Parts of a computer
Before we begin looking at some basic functions of a PC, it would be useful to review a basic computer system and its components. Monitor: This is what we call the screen. It is formally called a cathode-ray tube. Keyboard: This is the instrument we use in order to type text into the computer. Mouse: This attachment rolls on a small circular ball and has buttons which can be clicked. This part of the system allows the user to work more easily with a computer interface. As the user moves the mouse around on its pad, a screen cursor moves correspondingly on screen. Some later models of the mouse no longer use a ball but use optical light technology. LCD: This is an acronym for Liquid Crystal Display Projector. This device permits users to project what appears on their computer screen to a larger classroom/ conference room screen. CPU: This is an acronym for the Central Processing Unit. It is the nuts and bolts of the computer and is where the computers
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memory and storage space exists. Modem: This is a component that resides inside your CPU. It allows the user to connect with the Internet and the World Wide Web (WWW). Desktop: This comprises of what is plainly visible on the users computer screen or monitor. Peripherals: Peripherals refer to technology that can be attached to the main computer station, such as printers, scanners or digital cameras. Printer: This peripheral is a device that permits users to print files (i.e., documents, pictures, etc..) to paper. Scanner: This peripheral device permits the user to digitally upload images or text which already exist non-electronically. These digital uploads can then be converted into computer files which can be manipulated. Digital Camera: Digital Cameras can now be connected to computer stations. This is may be done so that the video can be uploaded to the computer which can then be edited.
RAM, ROM what are they and how do they affect my computer?
RAM, or Random Access Memory, refers to the amount of working memory that your computer has. More specifically, RAM is the feature of a computer that allows programs to run. The more RAM that a computer has, the faster programs will run. Having more RAM also allows the user to run more programs concurrently. For this reason newer computers, with more RAM, are able to process more programs at the same time. In order to keep your computer working as fast as possible, limit the number of programs which are open at any one time. Present computers usually have 64 or 128 MB of RAM. ROM, or Read Only Memory, refers to the storage space that a computer can hold. Just like a glass which can contain only so much water, a computer can only hold so many programs and files. For this reason ROM has been likened to long-term memory.
CSLP Computer Basics (PC) Page 2
File extensions
You may have noticed that file names are usually followed by a period and three letters. This three letter sequence is known as the file extension and is a way for the computer to recognize what type of file you are opening. Some of the more common file extensions are as follows: Microsoft Word .doc Microsoft Excel .xls Microsoft PowerPoint .ppt Images .gif or .jpg Video .mov or .mpg
Sound or Audio .mp3 or .wav
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Basics r e t u Comp
Activities
2. Before creating a new folder, the user must first decide where they want the folder created. For this example we will create our first folder within the C drive (your hard drive). Click on the C drive (C:\) in the left window of the Windows Explorer interface. The right hand side of the screen should show all folders presently included within the C Drive. 3. Go to the Menu bar at the top of the screen and click on File. This opens a drop menu. 4. Select New and another drop menu will open. 5. Click on Folder. Instantly a new folder will be created in the C Drive in the right-hand side of the Windows Explorer interface.
6. Type in the name which you want to give this folder and then press the Enter key. 7. Now, within the folder you just created, create another folder to go into this one. To do this simply repeat steps 2-6.
3. At the top of this window is a menu which allows you to select where you want to save your file. Double-click on the appropriate folders in order to get to the folder in which the file will be saved.
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4. At the bottom of this window are two menus; one is a place to write the name of the file. Double-click in this space to select the text. 5. Type in whatever name you want to give to your file. 6. The bottom most menu queries the user to select the type of file in which this file will be saved on the hard drive. This topic is beyond the scope of this workshop, but in most cases the Microsoft Word document will be saved as a Word Document (.doc). 7. Click on the Save button. 8. The document is saved in the correct place in the Windows file structure. 9. Using Windows Explorer, verify that your file is in the right place.
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4. Double click on the Keyboard icon, this will open a menu. 5. In this menu, you should see two tabs at the top, Speed and Language, click on the language tab. 6. In order to add additional languages to your keyboard, click on the Add button, which will open up a list of potential languages that can be added. 7. Select the language which you would like to add, then click on OK. 8. Click the Apply button on the Keyboard menu. 9. Click on the OK button on the Keyboard menu.
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There is another way to change the language of your keyboard. This process is much more simple. 1. Click on the small LANGUAGE icon which appears in your taskbar. Your task bar is in the bottom right hand corner of your computer screen. This will open up a list of the different languages that are available to the user. 2. Select the language that you want to use and click on it. You are now ready to type in text of that language.
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In order to Empty your Recycle Bin, you must do the following: 1. Double-click on the Recycle Bin icon. This will open up a Recycle Bin window and show you all the files that have been placed here. 2. In the top menu bar, click on File, this opens a drop menu. 3. Select Empty Recycle Bin and click. 4. The Recycle Bin is now empty. Remember that once this is done, files are permanently lost and are not recoverable unless you have some special recovery software. But dont let it get that far as the procedure is not always successful. If you discover that there is a file in the Recycle Bin that you want to keep after all, then perform the following: 1. Double click on the Recycle Bin icon, this opens the recycle bin window. 2. Right-click on the item to be recovered, this opens a drop menu. 3. Select and click Restore, this will replace the file to its original location.
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Commands from the Edit menu: Cut CTRL + X Copy CTRL + C Paste CTRL + V Select All CTRL + A Find CTRL + F Undo CTRL + Z Open a Word document (.doc) and practice some of these shortcuts. Ask the facilitators if needed.
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asics B r e t Compu
Trainer Notes
What must you do
Arrange to use a computer lab where each participant will have access to a terminal. Not all PC computers are alike. Enquire about what computers your participants are presently using and try to provide directions for them if possible.
Handouts for all participants Projector and a computer for the presenter