Written: January, 1985 Reviewed: 6/88; 6/90; 10/02; Revised: 8/86; 5/87; 7/89; 3/91; 6/92; 8/94; 11/95;

8/97; 11/99; 5/03; 05/05; 3/08; 1/11

Nursing Policy: S-45

LSUHSC-Shreveport, LA

________________________________________________________________________________________________

STAFF MEETINGS (For Patient Care Services Units) PURPOSE: To communicate pertinent information to nursing personnel. POLICY: 1. Staff Meetings and Minutes Monthly staff meetings are expected. The unit Supervisor shall keep minutes of the staff meetings, along with attendance records, on the nursing unit. 2. Scheduling Staff Meetings All unit staff members are encouraged to attend staff meetings. Periodically, a staff meeting shall be mandatory with monetary compensation provided for employees required to attend during off-duty time. The supervisor or designee shall be responsible for posting a notice one (1) week in advance of the scheduled staff meeting. Urgent staff meetings may be initiated at the Supervisor's discretion. 3. Personnel Not In Attendance A copy of the minutes shall be made available for those personnel not in attendance to read and sign, within one week after the staff meeting has been conducted, if applicable. A copy of the staff meeting shall be available upon request. 4. Staff Meeting Agenda Criteria Staff meeting agendas must include: Performance Improvement, Infection Control, AVATAR Patient Satisfaction and Job Safety Analysis. Staff meetings may also include: policy changes, unit problems, staff in-services and other information as appropriate. 5. Staff Meeting Retention Records Staff meeting records must be kept for a period of two years.

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S-45: Staff Meetings (For Patient Care Units)

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Responsible Party Manager or Designee

1. 2. 3. 4.

Action Designates and posts notice for time and place of staff meeting one week in advance. Appoints recording secretary for meeting. Conducts meeting. Posts copy of minutes for review and signature by personnel not present at the actual meeting. Reviews and signs minutes of any staff meeting at which they were not in attendance. Files minutes and attendance record on unit following staff review.

Unit Personnel

5.

Manager or Designee

6.

Meeting Format with Recommended Topics

Staff Meeting Unit: Individual Conducting the Meeting: Dates: Times: 1. Nutritional Services 2. Patient Satisfaction 3. Patient Transport 4. Infection Control 5. Performance Improvement 6. Code Sheets 7. Safety 8. Job Safety Analysis Training 9. New Policies 10. Education Opportunities 11. Construction Update 12. Customer Service 13. Kudos 14. Other Sign in Sheets with unit, date, time: 1. Staff present for the meeting 2. Staff absent (staff should read the meeting minutes)

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S-45: Staff Meetings (For Patient Care Units)

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Jamie Jett, MBA, RN Administrative Nursing Director Psychiatry, Coordinated Care and Professional Practice

________________________________________ Signature

_______________________ Date

Jean DiGrazia, MBA, RN Assistant Hospital Administrator and CNO Patient Care Services

__________________________________________ Signature

________________________ Date

S45-3