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SAP Cash & Liquidity Management & Payment overview Overview of SAP Cash Management Overview of SAP Liquidity Planner Overview of SAP In-House-Cash Overview of SAP BCM
The goal is to provide end users with an understanding of how SAP can support an optimized Cash & Liquidity management solution by providing an overall-walk through of the processes and models typically implemented in each of these modules.
Agenda
SAP Cash & Liquidity Management overview Overview of SAP Cash Management Overview of SAP Liquidity Planner Overview of SAP In-House-Cash Overview of SAP BCM
Business processes covered in these modules: Cash position management Manual bank transfers Bank statement processing Short term liquidity overview
The cash position report is based on bank balances from SAP FI, SAP Treasury and manual memos
An example of a cash position report is shown below and the groupings in the first two columns are freely definable
The report functionality allows drill down to a more detailed view of where the cash postions originate from
But SAP Cash Management does also provide an overview to base the medium term liquidity management decisions on
SAP CM data can also be extracted into SAP BW for more flexible and advanced reporting
Non-SAP companies?
SAP BW
Extract of CM data
SAP SAP CM CM
SAP FI GL
Fin. CFs Real and from SAP expected CFs TM from bank and bank clearing Exp. CFs from SAP accounts SD & MM
SAP SD & MM
SAP AR & AP
SAP TM
With the new EHP5, the functionality in SAP CM will be greatly enhanced
Agenda
SAP Cash & Liquidity Management overview Overview of SAP Cash Management Overview of SAP Liquidity Planner Overview of SAP In-House-Cash Overview of SAP BCM
Business processes covered in this module: Cash flow forecasting on short to long term basis Reporting of actual cash flows according to the direct method Cash flow forecasting performance measurement Calculation of currency exposures
For most companies the expected short term forecasts provided by the SAP CM module is however not enough
The expected short term forecasts from the SAP CM module is basically only covering the forecast of the PL down to the gross margin and only for those invoices with long pmt terms. If a complete short term forecast is needed e.g. a rolling quarter forecast all the way down to the net result a model should instead be implemented in SAP Liquidity Planner.
With SAP Liquidity Planner (SAP LP) it is possible to enhance the short term forecasting model but also to extend it to a long term forecasting model
Actual Calc.
The LP concept is a forecasting and follow up solution while the CM module is reporting of expected forecasts
The main task of the Actual calculation module is to identify realised cash flows in the operative systems via the banks accounts
The main task of BW is to extract data from the operative systems and BI applications and make them available for reporting The main task for IP / BPC is to provide a tool for all subsidiaries where cash flow forecasts can be entered, calculated, consolidated and sent back to BW for reporting purposes.
The Actual Calculation module is used for extracting actual CFs from SAP FI into the forecasting model
SAP FI cash flow basis Bank statement
Automatic update when bkk statements are available
SAP LI
SAP LI
FI postings
Invoice postings
Reports in BW
In order to follow up on the actual cash flows, standard reports are available in the SAP Actual calc. module
In order to get the forecasting and performance functionalities, SAP BPC/IP and BW must be set up
Usage of SAP CM/LP data in entry layouts Actual CF reports per liquidity item
BPC
Bex Analyzer
Upload of forecasts to BW
SAP BW
Upload of actual CFs from SAP LP
Extract of CM data
Extract of CM data
SAP SAP CM CM
SAP FI GL
SAP SD & MM
SAP AR & AP
The SAP BW and BPC reporting platform enables integration of CF forecasts and actuals into the same reporting model
1. Rely on expected cash flows from the ERP system(s) 2. Ask end users to manually enter their expectations 3. Use historic data to predict the future 4. A combination of the three above
Decision affects the system design and the dependency to other processes
SAP has built a starter kit for the SAP LP solution to enable faster implementation of a long term forecasting solution based on short term forecasting data
System Independe nt Inputs
PO/AP
Report
Transaction Data
SO/AR
Financials
Forecast Data
CAPEX
Data analysis of latest liquidity information
Sales
SAP BusinessObjects Xcelsius Enterprise dashboards embedded in SAP BusinessObjects Planning and Consolidation
Agenda
SAP Cash & Liquidity Management overview Overview of SAP Cash Management Overview of SAP Liquidity Planner Overview of SAP In-House-Cash Overview of SAP BCM
Business processes covered in this module: Internal payments Central external payments Central in-coming payments Cross bank payments
Local payments
The SAP IHC solution is optimizing both internal and external payments via centralization
Internal Bank
Subsidiary
Region 1
The payment process for internal payments is now becoming a settlement instead of a physical payment
Example: Subsidiary 1 makes a payment to Subsidiary 2 Corporate Group
Head Office
Subsidiary 3 Subsidiary 2 Subsidiary 1 Pmnt Program OP
2a 1 2b
Financial Accounting
Payment
Bank Statement
External payments are centralized in the IHB and paid out of the Group Treasury disbursement accounts
Example: Subsidiary 1 makes a payment to an external partner Corporate Group
Head Office
Subsidiary 3 Subsidiary 2 Subsidiary 1 Pmnt Program OP
2 1
Financial Accounting
It is also possible to make local payments out of the IHB and hence make use of local subsidiary bank accounts
Example: A Subsidiary in Germany makes a payment to an external partner in UK
Account management
The IHC module provides a lot of functionality but does also require some master data setup
FI GL Headquarter IHC
Pmnt clearing
Bank statements
Subsidiary 1
Subsidiary 2 + 100 - 50 .. ..
Limits
- 20 + 50 .. ..
IHC Receiv.
IHC Payab.
(2) 540
(1) 200
Account A
+ 100 - 120 .. .. Blocks
Business partner
No 1 2 Post.dte 30.12.00 31.12.00 Val.dte Curr. Amnt 100.00 C 9.58 D 31.12.00 EUR 31.12.00 EUR
Currency conversion
SAP AG 2009. All rights reserved. / Page
Reporting
Turnovers
Agenda
SAP Cash & Liquidity Management overview Overview of SAP Cash Management Overview of SAP Liquidity Planner Overview of SAP In-House-Cash Overview of SAP BCM
Business processes covered in this module: Collect and batch commercial and financial payments Approve, Resubmit and Reject payments in a secure environment Monitor payment status Monitor bank statements
SAP Bank communication manager (BCM) optimizes the payment approval, monitoring and communication process
A BCM solution can be setup with and without a payment factory (internal bank)
The BCM module use SWIFT connectivity and an example of a process Flow within the SAP BCM is shown below
SAP ERP SAP Bank Communication Management SAP NetWeaver Process Integration
Create Batch
Routing
Mapping
SWIFTNet
Bank Statement
Resource Adapter
QUESTIONS
Lone Kejser Manager, First Treasury +45 61 55 66 95 lke@first-treasury.com