Oracle Internet Exp

Oracle ERP 11i/R12 Functional Materials: Oracle Internet Expenses/iExpense setup
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Oracle ERP 11i/R12 Functional Materials

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Saturday, August 18, 2012 Posted by M Jagadeesan
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Oracle Internet expenses is an iModule of Oracle. This module is used to allow employees of an organization to enter their expenses which are to be claimed from the organization. The iExpense module is very closely linked to Payables module, in fact you can think of this module as a sub module to Payables. A good part of setup is done in AP module itself. If this module is not implemented in Oracle then expense reports can be directly created in AP. This module gives the flexibility of giving all employees to enter their own reports instead of a central desk creating expense report invoices for all employees. The module is in Self Service and hence the pages are in OA Framework, i.e. JSP pages that are light weight and can be easily accessed on a lower bandwidth internet connection. The flow within iExpense module is the following, Employee enters expenses and creates an expense report. Employee submits expense report. Expenses workflow is kicked off. A notification goes to the approver based on the cost center entered by the user and the employees supervisor hierarchy On approval the workflow sends a notification to the iExpense auditor Auditor completes audit. The workflow sends a notification to the Payables administrator On approval from Payables administrator the workflow ends and the employee is notified that his expense report is ready to be paid. At this stage the role of iExpense is over and Payables module takes over. The expense report is imported into Payables to create AP Invoices to be paid off to the employee. The seeded import program, Import Expense Reports is used to import expense report and create the invoices. The setup steps for iExpense is given below Tax Code setup Responsibility: Payables Administrator Navigation: Setup > Tax > Codes
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Account Payables Account Receivables Advanced Supply Chain Planning (ASCP) AIM AIM Methodology Alerts in Oracle API Integration Apps Installation Apps Technical Basic Accounting Beginner Bills of Material Cash Management Configure-to-Order Finance Fixed Assets FSG General Ledger HRMS Implementation Implementation in production Interview FAQ Inventory Legal Entity Configurator Metalink MOAC O2C Cycle OBIEE OPM Oracle 11i Oracle Approvals Management Oracle Apps r12 User Guides Oracle Assets Oracle Cost Management
Tax codes Expense Report Template setup Navigation: Setup > Invoice > Expense Report Templates
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Oracle GRC Oracle iExpense Oracle iExpenses Oracle iProcurement Oracle iStore Oracle JDeveloper Oracle Manufacturing Oracle Navigation Oracle OAF Oracle Payments Oracle Payroll Oracle Personalizations Oracle Pricing Oracle Projects Oracle R12 Oracle Workflow Order Management P2P Cycle Purchasing Purchasing Order Release R12 SCM Template setup Create the various templates here. The expense items for each template will correspond to which heads the user can use when they select the template. Scroll right SLA Subledger Accounting Supply Chain Management System Administrator Video Tutorials Warehouse Management XML Publisher Ads by Google
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Template setup Select the GL account that should correspond to the expense item. This will default on the expense allocation page in the expense report Scroll right to the end
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2012 (620) November (15) September (182) August (387) How to Generate the COGS Account from the Order Ty... How and When COGS account hit for transactions Order Management Drop Shipment, Functional Setup a... How to create Custom Address Styles in Oracle Apps...
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Inventory Flexfield Structure Definition for a Foo... Purchasing and Inventory Accounts commonly defined... How to create Custom Address Styles in Oracle Apps... Revenue Recognition and Invoicing Rules explained RMA (Return) Order Cycle Whats new for Fixed Assets in 12i Self Assessed Tax (perviously Use tax) in Oracle P... Oracle 12i - How to create accounting and transfer... R12 Multi-Org Access Control - Setups Profile Options Examples Screenshots What are Profile Options in Oracle Apps Accounting For Oracle Receivables Oracle R12 AP New Features How to Assure a Successful ERP Implementation AP Suppliers in R12-Oracle R12 GL Accounting Cycle and IntegrationOracle R12 Intercompany Setups -Oracle R12 Template setup Select the Policy applicable to the expense report. Select Define itemizations button Invoice Grouping Rules in Receivables R12 Transaction Dates for Auto Invoices in Receivables... Types of Invoices in Oracle PayablesOracle R12 Period-End Process-Oracle R12 Accounting entries in Purchasing, Payables and Rec... Collection Element 'REV' has no LOV in R12 Oracle ... How Data Access Sets & Security Rules work togethe... Bank model in Cash Management Oracle R12 Cash Pooling in Cash Management Oracle R12 Accounting setup in Oracle General Ledger - R12 Major changes in AP - R12 Profile Options In INV,PO,OM,MS/MRPOracle AP/AR Netting -Oracle R12 Mass Allocation Vs Recurring Journals Form Personalization in Oracle Applications Oracle EBS: Banks AP: Document Sequencing for Bank wise Check Paymen... GL: Chart of Account Concepts Itemization This form shows which items should be itemized. Now well setup the default template for this operating unit. Setup Pay Group Navigation: Setup > Lookups >Purchasing Query for Lookup Type, PAY GROUP. GL: Flexfield Qualifiers GL: Currency GL: Cross Validate Segments GL: Allow Dynamic Inserts GL: Natural Accounts Flexfield Qualifiers and Acco... Mass Allocation - Defining GL: MassAllocation What are different types of Holds in Order managem... What is Order Import and What are the Setups invo... What are Validation Templates? Simple Drop Ship across Set of Books STEPS TO IMPLEMENT MULTI ORG WHAT IS GENERAL LEDGER?
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ACCRUAL v/s CASH Basis Accounting JOURNAL IMPORT GL TERMINOLOGY TRANSLATION in General Ledger SUMMARY ACCOUNTS IN General ledger ROLL UP GROUPS IN General Ledger AUTO POST in General Ledger JOURNAL APPROVAL Accounts Payables Close Process Order to Cash Cycle RECURRING JOURNALS 3 TYPES OF JOURNAL ENTRIES PROFILE OPTIONS IN ORACLE APPS R12 - OVERVIEW (FND... Quick access to documents/transactions from Naviga... How to change priority for a concurrent request Pay Group Create the pay group which will be assigned to the AP invoices imported from iExpense into AP. We have created PAY_ALONE_INT. Payables Options Navigate to Setup > Options > Payables Select Tax Defaults and Rules tab Open multiple forms in an Oracle apps session Oracle password recovery method Create a purchase order from a requisition SQL queries to get Requisition, PO and PO Receipt ... How to reassign an approval notification to an app... Enable PO buyers to view PO workflow status Profile Option at Responsibility level using SQL Defining Sets of Books -Oracle Problem in deleting GL Batch (UNPOSTED) New Profile Option "SLA: Disable Journal Import" AP Invoice Approval workflow setup and usage Configuring custom Build/Format/Remittance program... Oracle Single Payment process Oracle Batch Payment process Delete expense reports for resigned employees from... Using Pay groups with suppliers Oracle Internet Expenses/iExpense setup Tax defaults and rules Click on Currency tab Oracle Approvals Management (AME) setup and testin... How to add funds to an account after Budget has be... GL Funds check functionality Bank Statement Load & Import process in Cash Manag... Bank Statement Reconciliation process in Cash Mana... Use custom Profile Options/Lookups Descriptive FlexField Oracle Application 11i - Responsibility and User C... Set Default Printer and Report Copies for an user ... Oracle apps Forms Personalization Purchasing Setup: Min-Max Planning Profile Options In INV,PO,OM,MS/MRP Auto Invoice Creating an Event Alert-Alerts in Oracle Creating a Periodic Alert-Alerts in Oracle,
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Application Implementation Methodology Oracle Aim Methodology Download Oracle AIM (Applications Implementation M... Application Implementation Methodology (AIM) in Or... Defining Alerts-Oracle Alerts in Oracle Bank Reconciliation-Oracle Cash Management Warehouse Control Board-Warehouse Management Procure To Pay Cycle in Oracle Apps R12 (P2P Cycle... Task Dispatch and AssignmentWarehouse Management,... Setup Task Filters-Warehouse Management, AP/AR Netting R12 R12 AP/AR Netting 3 R12 AP/AR Netting 1 Currency If Use Multiple Currencies is checked then the expense reports as well as the AP invoices, can be entered in all the currencies other than the default currency of this set of books. Select Expense Report tab R12 AP/AR Netting 3 Set up Operation -Warehouse Management Task Management-Warehouse Management Asset Descriptive Details Oracle Assets Material Status Control-Warehouse Management Lot Transactions-Warehouse Managemen Locator Alias-Warehouse Management License Plate Numbers (LPNs) -Warehouse Management Material Management-Warehouse Management Strategies Window-Warehouse Management Rules Workbench-Warehouse Management Rules Window-Warehouse Management WMS Rules Engine-Warehouse Management Rules & Strategies-Warehouse Management Overview Oracle Order Management in Order-To-Cash ... Expense Report The default template is set here, as well as Payment Terms and other parameters. Note that we have attached the Pay Group, we had created for Expense Reports, in this form. Financials Options Navigation: Setup > Options > Financials Select Accounting tab Oracle Apps Tutorial: Overview of the Order to Cas... Overview of Budgeting-General Ledger Task Setup Steps-Warehouse Management Setup Locator Zones-Warehouse Management Setup Warehouse Management Setup Warehouse Management Basic Journal Entries -General Ledger GL Accounting Cycle Creating Journal Batches Entering Journals -General Ledger Entering Journal Lines Entering Taxable Journal Entries Entering Foreign Currency Journals Entering Statistical Journals Changing a Batch Period Changing the Journal Entry Currency The GL Journal Approval Process obtains the necess... Allocation Entries-General Ledger
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Skeleton Journal Entries -General Ledger MassAllocations -Creating MassAllocation Batches-C... AutoAllocations-General Ledger Recurring Journals -General ledger Creating Recurring Invoices How to Set Printer in Pl/SQL Program Journals - Creating Skeleton Entries APPROVAL ON 3WAY MATCH INVOICE THRU APXINWKB DOES ... GL JOURNAL ENTRY, REVERSING, RECURRING FAQ R12 Subledger Accounting (SLA) P2P and O2C: Procure to Pay and Order to Cash Cycl... Data flow for Order-to-Cash cycle Accounting Expense Clearing Account will be the default liability account for iExpense expense reports imported in to Payables. Click on Human Resources tab Oracle Apps iProcurement Extracting Items to C... iProcurement Enabling DFFs on iProcurement Setup Shopping Data flows in iProcurement Overview of iProc Oracle iProcurement Accounting For Oracle Receivables AP Invoice Technical Details with Functional Input... Basic Steps to Enable Multi-Org Purchase Orders - Controlling (Canceling, Closing,... General Ledger Setup Steps In Oracle Applications Drop Shipment Functional Process and Technical Inf... Back to Back Order Functional and Technical Flow Disable Password Prompt for Examine, Trace, Debug,... Human Resources Set the Expense Reimbursement Address to the supplier site. Check Use Approval Hierarchies box so that workflow uses the employee hierarchy if you do not want to use AME. Credit Card setup To setup credit card expense report usage navigate to Setup > Credit Cards > Card Programs List of Profile Options in Oracle HRMS R12 Disable all Personalizations done on a Instance How to Disable Password Protection for Personaliza... Profile options for OAF Personalization Supply Chain Footprint in Oracle Application CRM and Order Management Integration Types of Siebel User Interfaces Types of purchase order/agreements used in Oracle ... Oracle Cost Management - Standard costing Oracle General Ledger (OGL) Purchase Order Types Distribution Sets Signing Limits Voucher Numbers and Document Sequences Payables Setup Accounts Payable Transferring Subsidiary Data to Your Parent Preparing Subsidiary Data Mapping Subsidiaries to Your Parent State Controller Consolidation Workbench Credit card setup for employees Consolidation Process
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Enter the details of the corporate credit card program, like the credit card issuing organization, the currency, expense clearing account, etc. Enter the individual cards attached to each employees here, Navigate to Credit Cards > Credit Cards
Financial Reports & Report Sets Display Group and Set Content Sets Column Sets Row Orders Row Sets FSG Basics Oracle Pricing Module A Note Oracle Pricing API Know the Changes because of R12 Oracle Payment Mod... Cross Validation Rules in Oracle Apps AR TO GL Transfer SIMPLE PLANNING CYCLE WITHIN AN ORGANIZATION Supply Chain Management (SCM) :Techno-functional G... Oracle Open Interfaces Lession 5 Submitting Requests Through SRS Tax Reporting Entities Trial Balance Reports in General Ledger Intercompany Transactions for Multiple Companies U... Consolidating Multiple Companies using a Single Se... Intercompany Accounting for Multiple Companies wit...
Employee credit card Now employees will be setup to enter credit card expenses that will actually come from the credit card issuing organization. Signing Limit setup Create the signing limits for managers who would be approving the expense reports Navigation: Employees > Signing Limits
Budget Formula Entering Budget Journals Entering Budget Amounts Budget Organizations Defining Budgets Recurring Journals Mass Allocation Allocating Amounts with Recurring Journals and Mas... Journal Approval Overview Entering Journals Opening and Closing Accounting Periods Budgetary Controls System Controls Document Sequences Release R12 Statistical Units of Measure Summary Accounts Shorthand Aliases Window Defining Intercompany Accounts Suspense Accounts Automatic Journal Reversal AutoPost - Posting Journal Batches Automatically Journal Approval Encumbrance Types Journal Categories Journal Sources Sets of Books Currencies Transaction Calendars Accounting Calendars Period Types Account Combinations Chart of Accounts Accounting Setups Letter Of Credit Fixed Assets Consolidated Statements and Eliminating Entries COGS Cost of Goods Sold
Signing limit setup Enter the signing limits for all the employees who are designated approvers for Oracle Internet expense reports. Employees as Supplier setup Navigation: Suppliers > Entry Create the supplier entries associated with the employee so that the employee can be reimbursed for the expenses incurred by him. Also the employee salaries can be paid to him once he is set up as a supplier.
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Bills of Receviables, Bills of Exchange & Promisso... Account Classification Revenues and Gains Expenses and Losses Cash Account Permanent and Temporary Accounts What Is An Account? MultiCurrency(MRC) Standard Reports and Listings Global Consolidation System Financial Reporting Intercompany within & across SOB Encumbrance Accounting Budgeting Journal Processing GL Setup Basics of Accoutning General Ledger Transaction Flow Rules Employee as Supplier Note that the Type of supplier is Employee and the employee Number is entered in Classification tab. Click on Sites. Units of Measure Closing a Period Inventory Pending Transaction Transfer Transactions to General Ledger Inventory Period Close Oracle Inventory Flexfields Physical Inventory ABC Analysis and Cycle Count Inventory Planning and Replenishment Onhand and Availability Transactions Transaction Setup Inventory Controls Item Master Introduction to Items Implemenation of Inventory Enterprise Structure Oracle Inventory Credit and Debit Memos Maintaining Invoice and Credit Memo Transactions Receivables Application Rule Sets Oracle Payable Accounting Events Oracle A.I.M. Methodology Types/ Kinds of Accounts Supplier site The supplier site for the employee is displayed. Note that the Site Name is OFFICE as it is set in the Human Resources tab in Financial Options setup (shown above). Internet Expenses Setup Responsibility: Internet Expenses Administrator Navigation: Internet Expenses Setup Accounting setup Click on Accounting tab Invoice Reports In Oracle Payables Oracle Advanced Collections Oracle Apps Modules List How To Set Flexible PO Approval Limits The Importance of Being 12 New Features in Oracle HRMS Release 12 Oracle Published Release Content Documents for eBu... Changes to Web ADI Documents in R12 Confused About Setting Up MOAC in R12? Modules in Oracle Apps CRM Oracle Fusion CRM : Features & Benefits Oracle Fusion CRM Reporting Oracle Apps HRMS 11i - Responsibility and User Cre... Oracle Payroll R12 - Payment Method Accounting setup Oracle Payroll R12 - Create Element Link
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Click on Define button for any Chart of Accounts
Multiple Payroll and Currencies Setup Oracle Payroll Costing Concept New Profile Option "SLA: Disable Journal Import" FSG report issue R12 TCA Bank Model oracle ERP Integration ( API in R12 ) XML Publisher Concurrent Program XMLP Hierarchy Profile Options Value Sets General Ledger Navigation Oracle Apps Tutorial: How Cost Groups are used in ... Oracle Apps Tutorial: Using DateEffective Funds C... After Oracle R12 Upgrade, where did my Descriptive... Oracle Personalizations How to set a Default Val... How to find whats behind that web page Finding ... Oracle Apps Tutorial: Using Forms Personalization ... Oracle Apps Tutorial: Invoice to Payment Process F...
Chart of Account We can define which accounting segment is updatable by the user. Context or Operating Units setup Click on Contexts tab
Oracle Apps Tutorial: Overview of the Order to Cas... Oracle Apps Tutorial: Processing a Sales Order in ... Oracle Apps Tutorial: Using Project Manufacturing ... Oracle Apps Tutorial: Using Project Manufacturing ... Oracle Apps Tutorial: Five Options When Using Orac... Oracle Apps Tutorial: How to Reconcile Inventory A... New Oracle R12 Feature: Changes to the Oracle Home... Oracle Apps Tutorial: Getting Started with Oracle... Oracle Apps Tutorial: How Subledger Accounting Eve... Oracle Apps Tutorial: Five Options When Using Orac... New Oracle R12 Payables Feature AP/AR Netting Issues When Upgrading Oracle Apps from 11i to R12 Oracle Apps Tutorial: How to Calculate Sales Tax o...
Context setup Select the operating units which will be enabled for Oracle Internet expense Policy setup Click on Policy tab
Oracle Apps Tutorial: How to Process Transactions ... Oracle Apps Tutorial: How AP/AR Netting Selects In... Oracle Apps Tutorial: Processing a Sales Order in ... Procure to Pay - Order to Cash - End to End Cycle ... Month End Process -Useful Payable Reports Month End Process for Account Payable Oracle API Availability -Oracle Assets (FA) FSG What Is It? Dealing with Foreign Currency :Translation
Policy Set the various policies as per business requirement. We have set policy only for meals. Click on Meals
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KNOW WHAT IS SUPPLY CHAIN MANAGEMENT (SCM)? : An O... SCM Subsystem ERP Options for Process Related Industries -Aber... Supply Chain Management (SCM) :Techno-functional G... High Level Setup for Inventory (INV) on R12 Define Inventory Calendar Inventory Organization Receiving Options Oracle Inventory Fixed Assets Tables Meal policy setup Click on Update General button for a selected policy Oracle 10g RAC Installation on Linux guests of Ora... Oracle 11gR2 RAC Installation with GNS, without SC... Oracle Applications(Apps) R12 (12.1.1) Installatio... Inventory Organization Organization Parameters E-Business Tax Setup: Create First PartyLegal Enti... E-Business Tax setup: Create Tax Authorities Define Inventory Calendar R12 SLA: Accounting Methods Builder R12 SLA: Transaction Account Builder R12 Oracle Subledger Accounting :Oracle White Pape... Policy details Click Next Sub Ledger Accounting Technical perspective A note on sub ledger reconciliation reports during... R12 SLA :Reporting using SLA Month End Close with Oracle R12 R12 SLA : Profile Options related to SLA Its all about GL Drilldown API than can be used to load Journals into Subledg... Supporting References In Release 12 SLA Diagnostics SLA Lets Talk About Security Groups functionality a... Payroll to GL Transfer Bespoke Application & Utilizing HR/Payroll APIs Business Group in Oracle apps r12 July (36)
Meal policy Select and add the location you want to add in the policy. Click Next
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Procure To Pay Cycle in Oracle Apps R12 (P2P Cycle)
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Procure To Pay Cycle in Oracle Apps R12 (P2P Cycle) Here in this post, I tried to explain the steps involved in Procure to Pay Cycle. Thi... SQL queries to get Requisition, PO and PO Receipt details I had to provide data to auditors on the Internal & Purchase Requisitions created by users Purchase Orders created for the requisitions (i... AP Invoice Approval workflow setup and usage Organizations might prefer to set AP invoices to be approved through an approval process before the invoice is paid off. This is useful fr... Oracle General Ledger (OGL) Oracle General Ledger (OGL) Oracle Financial comprises of the following core Finance Modules: 1) General Ledger 2) Accounts Payable ... Oracle Apps Inventory Functional Interview Questions 1.What is item status? Name the related table. INVENTORY_ITEM_STATUS_CODE is the Colum in table MTL_ITEM_STATUS will tell you the differe...
Exchange rates setup The operating unit is defaulted here. We can set the tolerance for exchange rates of different currencies. Click on Individual Currency Tolerances. The currencies are displayed for selection
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We have defined a default tolerance of 10% for all currencies We can have a different tolerance for 1 single currency. Select a currency and click on Add to Selections button.
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Define tolerance for single currency We have added a special 20% tolerance for EGP currency Define Tax rules Click on the Tax tab
Define tax rules Click on Define button
Tax rules We can define taxes for merchants in different locations. Audit Rules Click on Audit tab
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Audit rules Click on Update icon
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Audit rules Scroll down on the form
More audit rules As you can see above, different operating units can have different audit rules. Credit Card setup Click on Credit Cards tab on the top menu
Credit Card Set the limit on the maximum number of days the credit card transactions will be allowed to wait before submitting those expenses by the user. Requests setup Click on Requests tab
Scheduling Upload requests The rates can be uploaded from this screen for a schedule, i.e. between any two dates. Create responsibilities We need to create iExpense responsibilities to be given to the users so that they can enter the expenses. Responsibility: System Administrator Navigation: Security > Responsibility > Define
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Create responsibility The responsibility should be enabled for Self Service applications and the menu should be IEXP_ENDUSER. In the example shown above we are using a customized IEXP_ENDUSER menu. Set the profile options We need to set the profile options for this responsibility. Navigation: Profile > System Query for profile option, MO: Operating Unit.
Profile options We have to set another profile option, GL: Set of Books Name, for this responsibility. A list of iExpense profile options are given below which need to be set as per business requirements. iExpense Profile options OIE:Allow Credit Lines OIE:Allow NonBase Pay OIE:Approver Required OIE:CC Approver Req OIE:CC Payment Notify OIE:Carry Advances Forward OIE:Enable Advances Payables OIE:Enable Approver OIE:Enable Bar Code OIE:Enable Cost Center OIE:Enable Credit Card
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OIE:Enable DescFlex Lines Only OIE:Enable Expense Allocation Splitting OIE:Enable Expense Allocations OIE:Enable Policy OIE:Enable Project Allocations OIE:Enable Project Expenditure Organization OIE:Enable Tax OIE:Grace Period OIE:Purpose Required OIE:Report Number Prefix At this point iExpenses is ready to be used by the organization. We now need to provide the responsibility to the users. User setup The Securring Attribute, ICX_HR_PERSON_ID, has to be set to the person id of the user, who is an employee, to the person_id as set in PER_ALL_PEOPLE_F table.
Securring attribute for user Note: If the securring attribute is set on an Apps user to which no employee is connected, then this user will be able to enter expense reports for the employee whose person id is attached to this user in the securring attribute. Now the user is ready to enter expense reports. Similarly we have to set up other users so that they can access iExpense responsibility to enter expense reports.
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Oracle ERP 11i/R12 Functional Materials: Oracle Internet Expenses/iExpense setup

Invoice Template Travel Expenses Form Employee Expenses

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Oracle ERP 11i/R12 Functional Materials: Oracle Internet Expenses/iExpense setup

Oracle ERP 11i/R12 Functional Materials: Oracle Internet Expenses/iExpense setup

Oracle ERP 11i/R12 Functional Materials: Oracle Internet Expenses/iExpense setup

Oracle ERP 11i/R12 Functional Materials: Oracle Internet Expenses/iExpense setup

Oracle ERP 11i/R12 Functional Materials: Oracle Internet Expenses/iExpense setup

Oracle ERP 11i/R12 Functional Materials: Oracle Internet Expenses/iExpense setup

Oracle ERP 11i/R12 Functional Materials: Oracle Internet Expenses/iExpense setup

Click on Define button for any Chart of Accounts

Oracle ERP 11i/R12 Functional Materials: Oracle Internet Expenses/iExpense setup

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Oracle ERP 11i/R12 Functional Materials: Oracle Internet Expenses/iExpense setup

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Oracle ERP 11i/R12 Functional Materials: Oracle Internet Expenses/iExpense setup

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Oracle ERP 11i/R12 Functional Materials: Oracle Internet Expenses/iExpense setup

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Oracle ERP 11i/R12 Functional Materials: Oracle Internet Expenses/iExpense setup

Oracle ERP 11i/R12 Functional Materials: Oracle Internet Expenses/iExpense setup

Oracle ERP 11i/R12 Functional Materials: Oracle Internet Expenses/iExpense setup

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