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MAYORANDCITYCOUNCIL

WORKSESSION
Tuesday,April30,20131:00P.M.

AClosedSessionisscheduledfrom10:001:00P.M.todiscusslegalandpersonnelmatters.

AGENDA

1. CALLTOORDER

2. REPORTONCLOSEDSESSIONTuesday,April30,201310:00a.m.

3. COMMENTSFROMTHEPUBLIC
AnypersonwhomaywishtospeakonamatterscheduledfordiscussionontheWorkSessionAgenda
maybeheardduringCommentsfromthePublicforaperiodofthree(3)minutesorsuchtimeasmay
bedeemedappropriatebytheCouncilPresident.Anyonewishingtobeheardshallstatetheirname,
addressandtheAgendaitemonwhichheorshewishestospeak.

4. NEWBUSINESS

A. RecognitionofPublicWorksMaintenanceemployeesfordevelopmentofliftingdevice
presentedbyRiskManager

B. TABUpdateandRequesttoApproveFundingpresentedbyChairmanGregShockley

C. DiscussionofPotentialBannerProgramfortheRt.50BridgepresentedbyPublicWorks
Director

D. DiscussionofBeachPatrolHeadquarterspresentedbyRecreationandParksDirectorandCity
Engineer

E. UpdateonFY14FinancialOperatingPlanpresentedbyCityManagerandBudgetManager

5. ADJOURN



















WORK SESSI ON -MAYOR AND CI TY COUNCI L
TUESDAY, APRI L 30, 2013


2. Report on Closed Session Tuesday, April 30, 10:00 a.m.
Legal and Personnel Matters



NOTICE OF CLOSED SESSION OF MAYOR & CITY COUNCIL OF OCEAN CITY











AUTHORITY: State Government Article: Section 10-508(a) Annotated Code of Maryland
PURPOSES:
X
1. To discuss:
(i) the appointment, employment, assignment, promotion, discipline, demotion,
compensation, removal, resignation or performance evaluation of
appointees, employees or officials over whom it has jurisdiction; or
(ii) any other personnel matter that affects one or more specific individuals;

2. To protect the privacy or reputation of individuals with respect to a matter that is
not related to public business

3. To consider the acquisition of real property for the public purpose and matters
directly related thereto;

4. Consider a matter that concerns the proposal for a business or industrial
organization to locate, expand or locate in the state;
5. Consider the investment of public funds;
6. Consider the marketing of public securities;
X 7. Consult with counsel to obtain legal advice;

8. Consult with staff, consultants or other individuals about pending or potential
litigations;

9. Conduct collective bargaining negotiations or consider matters that relate to the
negotiations;

10. Discuss public security if the public body determines that public discussion
would constitute a risk to the public or public security, including;
a) the deployment of fire and police services and staff; and
b) the development and implementation of emergency plans
11. Prepare, administer or grade a scholastic, licensing or qualifying examination;

12. Conduct or discuss an investigative proceeding on actual or possible criminal
conduct;

13. Comply with a specific constitutional, statutory or judicially imposed
requirement that prevents public disclosures about a particular proceeding or
matter; or

14. Before a contract is awarded or bids are opened, discuss a matter directly related
to a negotiation strategy or the contents of a bid or proposal, if public discussion
or disclosure would adversely impact the ability of the public body to participate
in the competitive bidding or proposal process

DATE AND TIME: Tuesday, April 30, 2013 10:00 a.m.
PLACE: City Hall
SUBJ ECT: Legal and Personnel Matters
VOTE: UNANIMOUS
OTHER: FOR:
AGAINST:
ABSTAIN:
ABSENT:
REPORT OF CLOSED SESSI ON
OF THE MAYOR AND CI TY COUNCI L OF OCEAN CI TY


Prior to this open session of the Mayor and City Council being held on Tuesday,
April 30, 2013, a closed session was held on Tuesday, April 30, 2013 at 10:00
a.m. The following is a report of the closed session.
1. A statement of the time, place, and purpose of the closed session is attached.
2. A record of the vote of each member as to closing the session is attached.
3. A citation of the authority under the law for closing the session is attached.
4. (a) Topics of Discussion: Legal and Personnel Matters
(b) Persons present:
Mayor Richard Meehan
City Manager David Recor
Council President Lloyd Martin
Council Secretary Mary Knight
Council Members Doug Cymek; Brent Ashley; Dennis Dare; Margaret Pillas
and J oe Mitrecic
City Solicitor Guy Ayres
Miles & Stockbridge Principal Kathleen Pontone and Associate J ulie Siegel
Human Resource Director Wayne Evans
Executive Office Associate Diana Chavis

Action(s) taken:
Motion to close meeting:


Time:






H:\Wpdoc\closedsess.wpd


















WORK SESSION - MAYOR AND CITY COUNCIL
TUESDAY, APRIL 30, 2013


3. COMMENTS FROM THE PUBLIC

Any person who may wish to speak on a matter scheduled for discussion on the Work
Session Agenda may be heard during Comments fromthe Public for a period of three
(3) minutes or such time as may be deemed appropriate by the Council President.
Anyone wishing to be heard shall state their name, address and the subject on which
he or she wishes to speak.





















WORK SESSION - MAYOR AND CITY COUNCIL
TUESDAY, APRIL 30, 2013


4. NEW BUSINESS

A. Recognition of Public Works Maintenance employees for
development of lifting device presented by Risk Manager
336

TOWN OF
The White Marlin Capital of the World




TO: The Honorable Mayor, Council President and Members of Council
THRU: David L. Recor, ICMA-CM, City Manager
FROM: Eric Lagstrom, Risk Manager
RE: Lifting device developed by Public Works employees
DATE: April 30, 2013


ISSUE(S): Lifting device developed by Public Works employees

SUMMARY: An increasing number of injuries are reported as the result of
employees lifting and moving the 350lb boardwalk benches.
Several of the injuries were severe, resulting in substantial
payments for medical treatment and permanent disability.

The following employees are to be commended for an innovative
solution to prevent injuries:

Vincent Holloway, Heavy Equipment Operator
John Morole, Heavy Equipment Operator
Terry Steimer, Maintenance Worker
Fred Wimbrow, Heavy Equipment Operator

These employees took it upon themselves to design and
manufacture a hoist mounted on a lowboy trailer. Use of the lift
eliminates the opportunity for lifting injuries thus reducing the
associated costs paid by Workers Compensation. Benches can
now be moved quickly and safely.

FISCAL IMPACT: To be determined.

RECOMMENDATION: Not applicable.

ALTERNATIVES: Not applicable.

RESPONSIBLE STAFF: Noted above.

COORDINATED WITH: Joe Listman, Maintenance and Construction Supervisor

ATTACHMENT(S): Photo

Agenda Item # 4A
Council Meeting April 30, 2013


















WORK SESSION - MAYOR AND CITY COUNCIL
TUESDAY, APRIL 30, 2013


4. NEW BUSINESS

B. TAB Update and Request to Approve Funding presented by
Chairman Greg Shockley


TOWN OF
The White Marlin Capital of the World




TO: The Honorable Mayor, Council President and Members of Council
THRU: David L. Recor, ICMA-CM, City Manager
FROM: Donna Abbott, Tourism and Marketing Director
RE: TAB Update and Request to Approve Funding a Webcast
DATE: April 22, 2013


ISSUE(S): TAB update and request to approve webcast funding

SUMMARY: Tourism Advisory Board Chairman Greg Shockley will present an
update on TABs April 4 meeting. TAB seeks approval from the
Mayor and Council for up to $4,000 from its allocation to support
funding a webcast of the Eastern Surfing Associations mid-
Atlantic regionals, which will be held in Ocean City May 9-12.

Ocean City has not hosted a regional competition since 2004.
The regionals travel throughout the area, with each city getting a
turn. Over 500 competitors and their families from Delaware to
South Carolina will be in Ocean City during that time. ESA
requested $4,000 from TAB to do a live webcast of the
competition. During the webcast, OC will be given the
opportunity to insert commercials or any plug of its choosing.

TAB unanimously voted to guarantee the $4,000 and if more
sponsorships are sold to cover the cost, then there would be no
need for funding. In exchange for the $4,000 guarantee, the ESA
agrees to provide B-Roll of the event for the town to use in its
marketing.

FISCAL IMPACT: Support not to exceed $4,000. TAB allocation is currently at
$59,000 for FY 13.

RECOMMENDATION: Approve TAB recommendation.

ALTERNATIVES: Do not approve funding.

RESPONSIBLE STAFF:

Donna Abbott, Tourism and Marketing Director
COORDINATED WITH: Greg Shockley, Tourism Advisory Board Chairman

ATTACHMENT(S): None

Agenda Item # 4B
Council Meeting April 30, 2013


















WORK SESSION - MAYOR AND CITY COUNCIL
TUESDAY, APRIL 30, 2013


4. NEW BUSINESS

C. Discussion of Potential Banner Program for the Rt. 50 Bridge
presented by Public Works Director
25166

TOWN OF
The White Marlin Capital of the World




TO: The Honorable Mayor, Council President and Members of Council
THRU: David L. Recor, ICMA-CM, City Manager
FROM: Hal O. Adkins, Public Works Director
RE: Expansion of Banner Program
Consideration of New Location: Rt. 50 Bridge
DATE: April 19, 2013


ISSUE(S): Potential expansion of available banner locations.

SUMMARY: With the elimination of horizontal banner locations spanning
Baltimore Avenue, event promoters are requesting consideration
for vertical banner/pennant locations on the Rt. 50 Bridge
entrance to Town.

FISCAL IMPACT: Initial purchase of suitable banner brackets @ $47.60/pole for 13
locations = $618.80 (use of in-house labor to initially install).
Event banner/pennant installation/removal costs would be paid
by the Event Promoter

RECOMMENDATION: To consider whether such a location/application is one that you
feel attracts, or detracts, from the entrance to Town, and vote
accordingly to approve or deny the concept.

ALTERNATIVES: Leave the Towns Thanks for Visiting banners as is.

RESPONSIBLE STAFF:

Hal O. Adkins, Public Works Director
COORDINATED WITH: John VanFossen, Deputy Public Works Director
Lisa Mitchell, Private Events Coordinator
Ken Cimino, ADE/SHA

ATTACHMENT(S): Three (3) Sample Photos and email from SHA

Agenda Item # 4C
Council Meeting April 30, 2013
1
Diana Chavis
From: Diana Chavis
Sent: Wednesday, April 24, 2013 10:28 AM
To: Diana Chavis
Subject: FW: April 30th Council Agenda - Expansion of Banner Program - Consideration of New
Location RT 50 Bridge
Attachments: Ocean City Banner Sample Photos.pdf
From: Kenneth Cimino [mailto:kcimino@sha.state.md.us]
Sent: Wednesday, April 24, 2013 9:54 AM
To: Hal Adkins
Subject: RE: April 30th Council Agenda - Expansion of Banner Program - Consideration of New Location RT 50 Bridge

HiHal,

IbelievethisisanonissueforSHA.Pleaseproceedwithinstallingthebannersasshowninyour
correspondenceandinaccordancewiththeTownsnormalbusinesspractice.

KennethL.Cimino
AssistantDistrictEngineerTraffic
MarylandStateHighwayAdministration,District1
660WestRoad,P.O.Box2679
Salisbury,Maryland21802
(410)6774040office
(410)4307455cell
(410)5436598fax
kcimino@sha.state.md.us



















WORK SESSION - MAYOR AND CITY COUNCIL
TUESDAY, APRIL 30, 2013


4. NEW BUSINESS

D. Discussion of Beach Patrol Headquarters presented by City
Engineer and Recreation and Parks Director



TOWN OF
The White Marlin Capital of the World




TO: The Honorable Mayor, Council President and Members of Council
THRU: David L. Recor, ICMA-CM, City Manager
FROM: Terence J. McGean, PE, City Engineer
RE: Beach Patrol Headquarters
DATE: April 24, 2013


ISSUE(S): New Beach Patrol Headquarters Facility

SUMMARY: Beach Patrol currently occupies three buildings located on the
South side of Dorchester St. between Baltimore Ave. and
Philadelphia Ave. The buildings are in disrepair and no longer
meet the Beach Patrols needs. Staff would like to begin the
process of constructing a new Beach Patrol Headquarters Facility
on the site currently owned by the OCDC between Dorchester
and Talbot Streets.

FISCAL IMPACT: $165,000 for design of a new Beach Patrol facility
$1,835,000 for construction of a new Beach Patrol facility
$300,000 for construction of a parking lot at the site of the
existing Beach Patrol facility

RECOMMENDATION: 1. Negotiate an agreement in principle with the OCDC to place
the new Beach Patrol Headquarters on the proposed site.
2. Pass a resolution to authorize spending up to $165,000 for
design of the new facility to be reimbursed in a future bond
issue.
3. Authorize the staff to begin the RFP process to hire a design
firm.

ALTERNATIVES: Take no action (not viable for more than two years).
Discuss alternate sites.

RESPONSIBLE STAFF:

Terence McGean, City Engineer
Tom Shuster, Recreation & Parks Director
Butch Arbin, Beach Patrol Captain

COORDINATED WITH: Glenn Irwin, Director Ocean City Development Corporation

ATTACHMENT(S): 1) Report
2) Attachment A Proposed site with building foot print
3) Attachment B Cost Estimate for Beach Patrol HQ
4) Attachment C Parking layout on existing site
5) Attachment D Cost estimate for parking lot construction
6) Letter from Captain Arbin

Agenda Item # 4D
Council Meeting April 30, 2013
BeachPatrolHeadquartersRecommendation
TheOceanCityBeachPatrol(OCBP)HeadquartersiscurrentlylocatedintheoldPoliceandDistrictCourt
facilitieslocatedonDorchesterStreetbetweenPhiladelphiaAveandBaltimoreAve(fig1&2).TheOCPB
movedintothesefacilitiesin1993afterthePoliceandDistrictCourtoperationsmovedintothePublic
SafetyBuildingat65
th
Street.TheOCBPandPoliceDepartmentcurrentlyutilizethesefacilitiesas
follows:
1. OldDistrictCourt
a. FirstFloor(1,500sf)PoliceDeptBikestorageandworkshop
b. SecondFloor(1,500sf)Meeting/Trainingroomandoffice
2. OldPoliceGaragebehindDistrictCourt
a. Firstfloor
i. ATV,Jetskis,miscequipment1,100sf
ii. Restroom&Shower100sf
iii. Workshoparea400sf
b. SecondFloor(1,100sf)Umbrella,gearbags,clothing
c. Attic(800sf)raingear,paddleboards
3. OldPoliceOfficeSpace
a. FirstFloor(1,300sf)Conferencerooms,computerarea
b. Secondfloor(1,300sf)offices,reception,dispatch
Theexistingfacilitiesareallinneedofsignificantrepairsbothcosmeticandstructural.Althougha
thoroughcodeandstructuralanalysishasnotbeenperformed,abriefexaminationoftheexisting
buildingsrevealedthefollowingissues:
NumerousADAviolations(stairs,doorwaywidths,restroomsetc).(fig5)
Nonfunctioningsprinklersystemingarageareathathousesgaspoweredvehiclesinanold
woodbuilding.
Leakingroofsneedreplacementatthestoragebuildingandofficebuilding.
Waterdamageintheofficebuildinginterior.(fig12)
Asbestossidingdelaminatingatstoragebuilding(fig3)
CracksinexteriormasonrywallsattheoldDistrictCourtbuilding(fig4&6)
CorrodedlintelsattheoldDistrictCourtBuilding(fig7)
Spallingconcreteatthestoragebuilding(fig8)
Overloaded2
nd
floorandatticatthestoragebuilding(fig10&11)
AllbuildingsfirstfloorsarebelowtheFEMABaseFloodElevation
Inadditiontotheproblemswiththeconditionoftheexistingbuildings,thefacilitiesaresimply
inadequateforthefunctionalneedsoftheBeachPatrol.Therequiredrepairsandalterationstothese
buildingswillexceed50%ofthecurrentvalueofthestructuresandthereforeeachbuildingwillhaveto
bebroughtintocompliancewithfloodcoderequirementsmeaningtheywilleitherhavetobeflood
proofedorraised.Thebottomlineisthatattemptingtoutilizetheexistingbuildingsforlongtermuseby
theBeachPatrolwillbecostprohibitive.FinallythecurrentfacilityislocatedintheOCDCModelblock
aredesignatedforredevelopment.
BasedonthecurrentandfutureneedsoftheBeachPatrol,thestaffhasdevelopedabasicspace
programforanewfacility.Thisprogramestablishedtheneedforafacilityofapproximately10,700sf
comprisingofficespace,trainingareas,lockerrooms,andequipmentstorage.
Overthepast3years,thestaffhasinvestigatedanumberofpossiblelocationsforanewBeachPatrol
HeadquartersFacility.Thesehaveincludedprivatepropertiesknowntobeforsaleaswellasexisting
Cityproperty.TheBeachPatroldesirestoremaindowntownincloseproximitytotheCoastGuard
Stationastheycoordinateanumberofrescues,airoperationsandboatlauncheswiththeCoastGuard.
Theywouldalsoliketohaveconvenientvehicleaccesstothebeach.
BasedonthelocationandspacerequirementsstaffwouldliketorecommendthatanewBeachPatrol
HeadquartersfacilitybeconstructedonthethreeparcelsrecentlypurchasedbytheOCDCbetween
TalbotandDorchesterStreets(fig14).Thislocationremainsdowntownwithvehicleaccesstothebeach
andboardwalkviaDorchesterStreet.AthreestoryLshapedbuildingcouldbeconstructedonthe
Northportionofthelotwithparkingalongthenarrowsouthsection.(seeattachmentA)Thenew
10,700sffacilitywouldhousebeachpatrolalongwiththePoliceDepartmentbicyclestorageandrepair
facility.
TheestimatedCONCEPTUALcostforthenewBeachPatrolfacilityis$2million(seeattachmentB).This
includessite,building,designandanallowanceforfurnitureandequipmentbutdoesnotincludeany
landacquisitioncosts.Iwouldnotethatthesizeoftheexistingbeachpatrolparcelandtheproposed
sitecurrentlyownedbytheOCDCareapproximatelythesame(+/15,000sf).TheOCDCdoesstillcarry
amortgagefortheproposedlotandpaidforthedevelopmentofthetemporaryparkinglotlocated
there.
Intheshortterm,therearecurrently33parkingspacesattheproposedsite(Talbot/Dorchester).
Combiningtheoldbeachpatrolpropertywiththecurrentpropertytothewestusedasparkingwould
yieldanadditional38spacesatthatsite.Thecosttoconstructapermanentparkinglotatthatlocation
(Dorchester/Somerset)similartowhatwasrecentlyconstructedat4
th
streetwouldbe$300,000.(see
attachmentsC&D)
Inordertomoveforwardwiththisproject,thenextstepswhichrequireactionfromtheMayorand
Councilare:
1. NegotiateanagreementinprinciplewiththeOCDCtoplacethenewBeachPatrolHeadquarters
ontheproposedsite.
2. Passaresolutiontoauthorizespendingupto$165,000fordesignofthenewfacilitytobe
reimbursedinafuturebondissue.
3. AuthorizethestafftobegintheRFPprocesstohireadesignfirm.

Fig1ExistingLocationoffice

Fig2ExistingLocation(Meeting2
nd
Floor,OCPDBikeShop/Storage1
st
Floor)

Fig3Asbestossidingshinglesandfailingroofshinglesoverstoragearea

Fig4Corrodedstairwayandmasonrycrack,southwallstoragebuilding

Fig5Restroomandshoweratstoragebuilding

Fig6MasonrycracksatoldDistrictCourtWestWall

Fig7FailinglintleatoldDistrictCourtMainEntrance

Fig8,SpallingconcreteatStorageBuildingEastWall

Fig9StorageBuilding1
st
Floor

Fig10StorageBuilding2
nd
floor(inseasonthisroomisfilledwithgear,structuralconcern)

Fig11StorageBuilding2
nd
floorcloset,loadcondition

Fig12OfficeBuildingWaterDamage

Fig13OfficeBuildingComputerworkStations

Fig14ProposedSite
8c=cn P=1eot Coccr1
=/2/l
l' = 50'
Cost Estimate for Beach Patrol Headquarters at OCDC lot
Unit Extend
Item # Description Quan Unit Price Price Notes
Site Work - $
Building Pad 8,200 sf 1.00 8,200 $
Electric service 1 ls 15,000.00 15,000 $
water/sewer 1 ls 5,000.00 5,000 $ in house
Stormwater system 15,000 sf 2.00 30,000 $
Silt fence 600 lf 2.50 1,500 $
Const Entrance 1 ls 1,500.00 1,500 $
Concrete curb raised 313 lf 22.00 6,886 $
Concrete curb - flush 140 lf 18.00 2,520 $
Pervious Pavers, w/prep 2,500 sf 8.00 20,000 $
GAB under asphalt 2,925 sf 0.75 2,194 $
Asphalt 3" in place 53 ton 70.00 3,710 $
site lighting 1 ls 5,000.00 5,000 $
landscaping/cam fee 15,000 sf 1.00 15,000 $
sidewalk remove/replace 1,500 sf 10.00 15,000 $
vinyl fence 165 lf 17.00 2,805 $
flag poles 1 ea 3,500.00 3,500 $
Basic Office Space NIC Lockers 2,156 sf 125.00 269,500 $
Training Facility NIC Locker Rooms 2,000 sf 125.00 250,000 $
Locker Rooms/shower 1,000 sf 175.00 175,000 $
Storage Facilities - beach patrol 3,500 sf 80.00 280,000 $
Police bike storage and work area 1,000 sf 80.00 80,000 $
Misc Hallways Mech rooms etc 1,000 sf 125.00 125,000 $
Subtotal Construction 1,317,315 $
Construction Contingency 5% 5% 65,866 $
Total Construction 1,383,180 $
Design Costs 12% 165,982 $
FFE Costs 10% 138,318 $
Subtotal Project Cost 1,687,480 $
Planning Contingency 15% 15% 253,122 $
Total Project Cost NIC Land 1,940,602 $
Land Cost sf 0 - $
Total project with land costs 1,940,602 $
Say $2 million
Consico to1 W/ 8P 3i1c
=/2/l
l' = 50'
Beach Patrol Parking Lot Conversion
By: T. McGean
23-Apr-13
Unit Ext
Item Description Qty Unit Price Price
24116.1 Bldg Demo, wood frame, 2.5 story 3,500 sf 5.00 17,500 $
24116.2 Bldg Demo, masonry 2 story (dc) 105,000 cf 0.40 42,000 $
24116.3 Bldg Demo, masonry 2 story (office) 65,000 cf 0.40 26,000 $
24116.41 Asbestos removal/disposal 2,040 sf 2.00 4,080 $
24113.2 Concrete slab on grade demo 1,000 sy 11.00 11,000 $
24113.3 Sidewalk Demo 600 sf 1.00 600 $
24113.4 Remove chain link fence - lf 3.50 - $
24113.5 Remove light poles - ea 150.00 - $
311110.1 General clear and strip 6" 2,228 sy 1.40 3,119 $
311110.2 Rough grade 2,228 sy 1.75 3,899 $
312323.1 Haul material to airport 380 cy 6.00 2,280 $
312513.1 Silt Fence 600 lf 2.50 1,500 $
312513.2 Construction Entrance 1 ea 1,500.00 1,500 $
321313.1 New concrete sidewalk 600 sf 9.00 5,400 $
321613.1 New concrete curb - flush 200 lf 18.00 3,600 $
321613.1 New Concrete curb raised 600 lf 22.00 13,200 $
321123.1 Graded aggregate base material 500 ton 18.00 9,000 $
321123.2 Graded aggregate base install 1,777 sy 2.80 4,976 $
321123.3 57 stone under pavers material 125 ton 20.00 2,500 $
321123.4 57 stone under pavers install 444 sy 2.90 1,288 $
321123.5 filter fabric under/over 57 stone 888 sy 1.77 1,572 $
321216.1 Asphalt pavement 2" - in place 195 ton 70.00 13,650 $
321416.1 Pervious Pavers Materials 4,000 sf 3.00 12,000 $
321416.2 Pervious Pavers Install 4,000 sf 3.75 15,000 $
329113.1 Planting Mulch/shrub/grass 422 sy 7.50 3,165 $
329343.1 Trees 10 ea 300.00 3,000 $
160005.1 Lights 5 ea 1,500.00 7,500 $
160030.1 Sign 1 ea 8,000.00 8,000 $
160020.1 New cale machines 1 ea 7,500.00 7,500 $
subtotal 224,828 $
Contingency 0.15 33,724 $
Design fees 10,000 $
Total Estimate 268,552 $
Size 20,053 sf 13.39
Spaces 50 spaces 5,371.05
Beach Patrol Headquarters
1. The current location of our Beach Patrol headquarters has been designated
as a temporary location and will be used at some time in the future for
downtown development.
2. The Beach Patrol has never had a facility designed and constructed for their
exclusive use. We have always been moved into an existing facility and
needed to make it meet our needs.
3. The current configuration is not an efficient use of space due to the space
being spread over three separate buildings.
4. As one of the most visible Town of Ocean City Departments and as
ambassadors for the Town, the Beach Patrol should be in a facility that is
well maintained and visually pleasing.
5. The current facility has structural, physical and environment issues that
would be costly to correct.
OCBP Preference for location of new HQ
South OC east of Philadelphia
Needs for new HQ
Administrative offices
Operations center
Garage
Workroom/shop
Training Room
Uniform Storage
Equipment Storage
Laundry facilities
Locker room
Conference room
Workout area/weight room
Computer lab
File/computer/copy
Benefits of South OC east of Philadelphia
Close to employee housing
In the event of an off hours emergency we can access a large number of trained
SRTs and quickly deploy them with readily available resources.
Close to Inlet
This is a unique training location due to the continual presence of currents and
other water hazards. This is also an area that has had a disproportionate number
of off-duty water related incidents.
Close to Pier
This is a unique training location due to the continual presence of currents and
other water hazards. This is the only location in OC that allows us to do some
specialized training.
Close to USCG
This location provides us with 5 distinct advantages.
1. Quick access to floating dock to launch rescue watercraft
2. Access to forward deployment of MSP helicopter
3. Access to controlled deep water training basin
4. Access to USCG vessel for SAR missions
5. Closest access for retrieving personnel and victims recovered from ocean
Close to west OC
Access to Rt. 50 for access to West OC and West OC boat launch ramp with direct
access to ocean
Close to beach without crossing Philadelphia
Since much of our training has both a classroom and skills practice component,
moving from the training room to the beach does not require crossing
Philadelphia.
Junior Beach Patrol can access the beach without crossing a major highway
Close to public restrooms on beach
We hold camps and JBP in the area of Dorchester to North Division and having the
Caroline Street comfort station is convenient for the use by campers
Beach access
Dorchester Street gives the best access in the south end beach and allows us to
enter and exit quickly for movement of personnel and equipment and fast access
in emergency situations. In the event of an off duty emergency we can access a
large number of staff and equipment and enter the beach to respond to the
scene.


Deep Water training at USCG Station Ocean City


Forward Deployment of MSP Trooper 4 at USCG Station Ocean City












Storage for large equipment and ATVs


Staging area for issued equipment




Junior Beach Patrol Access to Beach without crossing a major highway, close
access to public restroom

Training room used for multiple purposes allows classroom instruction to be
followed by on the beach skill practice and then return to classroom for follow-up.

Unique training conditions caused by the inlet jetty


Unique training conditions caused by pier currents

Beach Patrol has 3 rescue watercraft staged at USCG Station Ocean City

Unique training with USCG and MD-DNRP



















WORK SESSION - MAYOR AND CITY COUNCIL
TUESDAY, APRIL 30, 2013


4. NEW BUSINESS

E. Update on FY 14 Financial Operating Plan presented by
City Manager and Budget Manager


TOWN OF
The White Marlin Capital of the World




TO: The Honorable Mayor, Council President and Members of Council
THRU: David L. Recor, ICMA-CM, City Manager
FROM: Jennie Knapp, Budget Manager
RE: FY 14 Budget Update
DATE: 4/25/13



ISSUE(S): FY 14 Budget Update

SUMMARY: A summary of changes made to the FY 14 budget since the 4/19
wrap up meeting has been provided. Through re-evaluation of
revenue and further expense reductions, the tax rate has been
reduced from the proposed rate of .4864 to .472.

FISCAL IMPACT: The FY 14 budget is balanced at a tax rate of .472 with $247,066
coming from fund balance to fund street paving. The proposed
budget for street paving in FY 14 is $1,417,066.

RECOMMENDATION: Approval of proposed budget for first reading on May 20, 2013.

ALTERNATIVES: Further discussion

RESPONSIBLE STAFF:

Jennie Knapp, Budget Manager
COORDINATED WITH: Department Heads

ATTACHMENT(S): Budget reconciliation

Agenda Item # 4E
Council Meeting 4/30/13
Wrap-Up Reconciliation:
Tax Revenue at .4864: 41,403,913
Tax Revenue at .472 40,178,140
1,225,773
Net Reductions During Budget Review (703,339)
Amount Needed to Reduce the Tax Rate to .472 522,434
Changes During Wrap Up 4/19/13:
Items Added Back:
Appropriation to Delmarva Cat Connection 1,500
Appropriation to Cricket Center 14,333
Computer Program for Additional Public Works position 2,098
3 Seasonal Positions (PW Maintenance) 39,878
Conversion of Part-Time PW Position to Full-Time 11,124
Interest on Bonds for Roof Replacement 15,750
84,683
Revenue Changes Made 4/19/13:
Parking - South 1st to N Div West side 35,750
Parking - 49th Street 31,000
Parking 131st Street 24,700
Parking 146th Street 24,000
Parking - Inlet Lot Fee increase 116,000
Skateboard Park Revenue Reduction (6,397)
225,053
Expense Reductions Made 4/19/13:
Skateboard Park Add'l Reduction in Hours 12,810
Private Events Coordinator (Remains Part-Time) 30,419
Elimination of Winter 3rd Shift Bus Service 62,659
105,888
Amount Needed to Reduce the Tax Rate to .472 276,176
Changes Since Wrap Up:
Items Added Back:
Uniform Shoes for 6 new EMS positions 600
Verizon Start up Fees for Cale Meters 2,070
Web Access Fees for Additional Cale Meters 4,140
FICA for Museum (budgeted incorrectly) 354
7,164
Amount Needed to Reduce the Tax Rate to .472 283,340
Amount Needed to Reduce the Tax Rate to .472 283,340
Revenue Increases:
Business Licenses 1,000
Cable Television Franchise 5,000
Passport Application Fee 714
Recycling Sales 5,000
Miscellaneous 132
Capital Asset Sales 5,000
Boardwalk Train Revenue Estimate 10,000
Total Revenue Increases: 26,846
Amount Needed to Reduce the Tax Rate to .472 256,494
Expense Reductions:
IT Services 4,125
Customer Service Training (HR) 4,000
Beach Replenishment Labor 4,304
Orthographic Imagery (P&Z) 10,000
Postage (Police) 1,000
Communications (Police) 1,000
Printing (Police) 1,000
Tasers - 7 (Police) 12,719
Canine, Food, Electronic Collar (Police) 10,200
Part-Time Salaries (Communications) 1,079
Energy (Communications) 700
APCO conference (Electronics) 2,305
Overhead Door Replacement (Fire Company) 15,863
SCBA Testing and Maintenance (Fie Co.) 17,758
Operational Supplies (Fire Company) 10,000
Fire Gear (Fire Company) 15,000
Part-Time Salaries (EMS) 26,325
Overtime (EMS) 27,500
Hurricane Conference (PW Administration) 2,260
Solar Arrow Board (Public Works - Streets) 4,550
Part-Time Salaries (Public Works - Boardwalk) 6,000
Credit Card Fee Estimate (PW Parking) 5,000
Painting of Vehicles (2) (Solid Waste) 40,000
Shower Stall Replacement (Recreation) 6,000
Credit Card Fee Estimate (Recreation) 1,000
Contracted Services (Recreation - Programs) 4,000
Part-Time Salaries & FICA (Beach Patrol) 11,842
Energy (Winterfest) 1,659
Advertising of Cultural Arts Center (Conv Ctr) 5,000
Overtime (Convention Center) 4,305
256,494
FY 14 Tax Rate Has Been Reduced to .472

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