Goods Receipt Reversal Guide 2

Title: Goods Receipt Reversal Category 1 : Category 2 :
Goods Receipt Reversal Procedure

Change History You use either transaction code MB01 or MIGO to reverse a Goods Receipt if you have authorization for both. The MB01 is better suited to single line reversals.
Version: Not Started File name: GOODS_RECEIPT_REVERSAL_04 Last Modified: 4/19/2007 3:04:00 PM -19-07 Reference Number: Goods_Receipt_Reversal_10-12-05
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Purpose This procedure demonstrates the steps necessary to allow you to perform a Goods Receipt reversal. Trigger Perform this procedure when you posted the Goods Receipt for all the quantity and you only received a partial shipment. You may need to use this when a change order is needed to adjust the purchase order from its original amount (quantities). This procedure is applicable in either case, whether you need to increase or decrease the quantities to the purchase order. This step is necessary to allow the Procurement department to perform the necessary change(s) to the purchasing document. Prerequisites The purchasing document can only have the Goods Receipt reversed, if payment has not been applied against it, as the system (SAP) will not allow you to back out a Goods Receipt if (ILR) is showing on the purchase order document (ME23N) under the purchase order history tab. This procedure only applies to Goods Receipts performed on components. For contracted service purchase orders that need Goods Receipt reversal there is a total different procedure and script available on the O & M website.
Menu Path Use either of the following menu path(s) to begin this task: Select MB01 to go to the Goods Receipt reversal screen. *Best used for single line reversals Select MIGO, than change the field directly below the show overview from Goods Receipt to Return Delivery.
Helpful Hints Make sure to check ME23N purchase order display to see if payment is applied under the p/o history tab. Once payment is made, no Goods Reversal can be done. If you are reversing the Goods Receipt on an inventory item, you must have an amount in stock at least equal to amount you are reversing. The reason is in order to back out the G/R SAP will need to subtract these from your currently level. If that level is less than the amount you want back out SAP cannot put your level in the negative.
Procedure
1.
Start the task using the menu path shown below.
SAP Easy Access
2.
Start by double-clicking on this icon . The screen below appears Notice the movement type defaults to 101 for a Goods Receipt. You will to need change the movement type to 102(reversal)
Goods Receipt for Purchase Order: Initial Screen
3.
Please enter in the required information in the fields that are seen below: First change the movement type from 101 to 102.if not already done. This tells SAP you want to back the Goods Receipt out. Next enter in your purchase order number. If you want to reverse a specific line item, enter in that line number in the box to the right of the purchase order number. If not, all lines available for reversal will appear. Field Name Movement Type Purchase Order Purchase Order Line item number R/O/C R R R Description Description of the Movement Type. Example: 102 Description of the Purchase Order. Example: 4500415551 Description of the Purchase Order. Example: 10
4.
Click on this icon to add a text line as to why you are reversing the Goods Receipt. This step is optional so you can skip this step if you do not want to document your actions. .
Goods Receipt for Purchase Order: New Item 0001
5.
As an option you can complete the following field text box. Description Description of the Text. Example: Training script on how to back out a goods receipt.
6. 7. 8.
Next, click on this icon
Now click on this icon to remove the check from this box. Next click on the save icon .This will complete this transaction for reversing a Goods Receipt in MB01. You will receive a new document number showing that the Goods Receipt has been backed out. To see the results of your actions go to ME23N and click on the purchase order history tab you will see the Goods Receipt has been backed out. For using the MIGO transaction code please follow the steps seen below. First you will need the document number for the Goods Receipt before performing this transaction. You can find this document number in transaction ME23N. Go to the purchase order history tab to find the number you need. If the P.O. has multiple lines and the Goods Receipt was not done to all lines at the same time, you will to arrow down to the specific line item you want to back out to find specific G/R number. As each line could have a different Goods Receipt document number depending how the P.O. was received.
9.
SAP Easy Access
10.
Start by Double-clicking on this icon
The screen below appears.
Goods Receipt Purchase Order You will need to change this field from Goods Receipt to, Return Delivery
Return Delivery must be displayed in this field. Now that you changed this field SAP knows that you want to back the Goods Receipt out. Now in the box that is to the right of the Material Document number is where you need to enter in the Goods Receipt number you want to back out.
11.
As required, complete the following field by entering in your goods receipt number. Field Name Material Document R/O/C R Description Description of the Material Document. Example: 5000538330 the screen below appears
12.
Please click on the green check icon
Return Delivery Material Document 5000538330 -
13.
You will need to click on this box in order to get an X in this box. You will not be able to perform this procedure if this box does not display an X in it. .
14. 15.
Next, please click on the match code icon , in the reason for movement field to view the dropdown list of choices. There is no selection for purchase order change. Now select a reason for movement from the drop down menu list, this can be done by double clicking on it.
16.
As required, complete the following fields: Field Name Reason R/O/C R Description Description of the Reason wrong material Example: 0002
17.
Note you must complete the following field, namely the reason for movement field. SAP will not allow will you proceed without a reason selected.
Return Delivery Material Document 5000538330 - MARK SPRADO
18.
As an option you can complete the following field. Please enter a reason in the text field why you are backing out the Goods Receipt. Field Name Text R/O/C R Description Description of the Text. Example: Training reversing a Goods Receipt 10-12-05 .
19 20.
Next click on the green check icon Finally click on the save icon .
The system displays a message, namely by showing a new document number thereby verifying that the Goods Receipt was backed out. Please write that document number on your packing list. Result You have successfully reversed a Goods Receipt. Comments Please go back to ME23N and click on the purchase order history to see the result of your actions.

Goods Receipt Reversal Guide 2

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Title: Goods Receipt Reversal Category 1 : Category 2 :

Goods Receipt Reversal Procedure

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Title: Goods Receipt Reversal Category 1 : Category 2 :

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Title: Goods Receipt Reversal Category 1 : Category 2 :

Start the task using the menu path shown below.

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Title: Goods Receipt Reversal Category 1 : Category 2 :

SAP Easy Access

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Title: Goods Receipt Reversal Category 1 : Category 2 :

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Title: Goods Receipt Reversal Category 1 : Category 2 :

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Title: Goods Receipt Reversal Category 1 : Category 2 :

Goods Receipt for Purchase Order: Initial Screen

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Title: Goods Receipt Reversal Category 1 : Category 2 :

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Title: Goods Receipt Reversal Category 1 : Category 2 :

Goods Receipt for Purchase Order: New Item 0001

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Title: Goods Receipt Reversal Category 1 : Category 2 :

Next, click on this icon

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Title: Goods Receipt Reversal Category 1 : Category 2 :

SAP Easy Access

Start by Double-clicking on this icon

The screen below appears.

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Title: Goods Receipt Reversal Category 1 : Category 2 :

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Title: Goods Receipt Reversal Category 1 : Category 2 :

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Title: Goods Receipt Reversal Category 1 : Category 2 :

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Title: Goods Receipt Reversal Category 1 : Category 2 :

Please click on the green check icon

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Title: Goods Receipt Reversal Category 1 : Category 2 :

Return Delivery Material Document 5000538330 -

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Title: Goods Receipt Reversal Category 1 : Category 2 :

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Title: Goods Receipt Reversal Category 1 : Category 2 :

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Title: Goods Receipt Reversal Category 1 : Category 2 :

Return Delivery Material Document 5000538330 - MARK SPRADO

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Title: Goods Receipt Reversal Category 1 : Category 2 :

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