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Title Procedure for Environmental Aspects. Procedure for Legal and Other Requirements Procedure Competence Procedure for Communication Procedure for Control of documents Procedure for Emergency Preparedness and Response Procedure for Monitoring and Measurement Procedure for Evaluation of Compliance Procedure for Non-conformity, Corrective and Preventive Action. for Training, Awareness and
SYSTEM DETAILS : Sl. No 1 System Description Based on input, output diagram for various equipment, identify the environmental aspects of SEL IPP activities, products or services that SEL IPP can control and which can also be subject to influence. Assess the Environmental Aspects under Normal, Abnormal including Start-up and Shut-down and Emergency conditions and rank the Environmental Aspects by considering Frequency of occurrence, Intensity/Quantity and Severity of Consequence for Normal and Abnormal conditions; likelihood of occurrence, likelihood of detection and severity of consequence for Emergency Conditions. Determine the significant Environmental Aspects by assigning cut-off point for the Environmental Index. Please refer the internal standards for assessing the Environmental aspects. Evaluate Environmental Aspects and their associated impact on Water (W); Hazardous Substances Handling/ Heat (H) Air (A), Land(L), Noise(N), Odour(O), Space(S), Sludge and Solid Waste (SE), Radiation (R) & Depletion of Natural Resources (DNR). Consider the Environmental Aspects while formulating the Environmental Policy as also during its periodical Review of EMS-policy. Consolidate all the Significant Environmental Aspects determined by all the Departments in order to review report and update. Envisage Operational Control for all the Significant Environmental Aspects. Also consider them for setting Objectives and Targets and in turn evolve the Environmental Management Programmes (EMPs). Responsibility ISO: 14001 All HODs
All HODs
All HODs in co ordination with M.R. MR / HeadOperations M.R. All HODs & M.R
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Chapter
EP 01
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Responsibility ISO: 14001 All HODs & M.R All HODs & M.R. All HODs.
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REFERENCE Legal and other requirements; Operational Control Internal Standards for Environmental Aspects. RECORDS i.
ii.
Environmental Aspects Record. Internal standards for environmental aspects identification and arriving at significant E.Aspects
PURPOSE To comprehensively identify maintain, update and have access to the legislations covering EMS and other requirements to which SEL IPP subscribes in relation to EMS. For the present, statutory and regulatory requirements covering Product Quality do not apply to the product manufactured and marketed by SEL IPP.
SCOPE
All related activities, products and services of SEL IPP RESPONSIBILITY Legal Cell; Head HRD; Head Env INPUT -
Correspondence from various central / state governments Information from Internet (Electronics) E-Aspects record Applicable Acts, Rules & Regulation Judicial pronouncements made from time to time.
Chapter
EP 02
Page 2 of 3
SYSTEM DETAILS Sl.No 1 2 3 4 5 6 7 8 System Description Maintain comprehensive list of Legislations, Regulations, Rules, Clearances, Consents Orders, NOCs etc Identify the Legislations & Regulations which are applicable to SEL IPP, so that the comprehensive list is prepared. List out the recipients of copies of this Documents. Receive correspondence from various Central/State Government Departments. On behalf of SEL IPP respond to Communication received from the cited sources. Identification of new Acts, Rules & Regulations as and when introduced. Seeking clarifications, corrections, amendments, if any, from concerned agencies and pursue them till conclusion. Seek Exemption from Central / State Governments. Pollution Control Boards and other agencies in areas where SEL IPP either follows more stringent specifications or areas which are not applicable to SEL IPP. Internally communicate the changes to legislations / regulations. Communicate relevant information on legal and other requirements to employees and other interested parties. Responsibility ISO:14001 HeadEnv. /Legal Cell HeadEnv. /Legal Cell MR HeadEnv. /Legal Cell COO Power HeadEnv. /Legal Cell HeadEnv. /Legal Cell COO Power HeadEnv. /Legal Cell All HODs.
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REFERENCE Applicable legal and other requirements Environmental Aspects Records RECORDS List of Applicable Environmental Legislations /Regulations; List of consent orders for EMS.
PURPOSE To impart training to all personnel (employees of the organization and also that of the sub contractors who work inside the organization) whose work may create a significant impact upon Environment ensuring competence of such personnel. SCOPE This procedure is applicable to all related activities, products or services dealt by SEL IPP. RESPONSIBILITY Primary : Head HRD / MR and All other HODs INPUT: -
Various EMS requirements Env. Aspects record Employee wise training needs record Course material on EMS Awareness Policy, Objectives & Management Programmes Emergency Preparedness & Response Plan (On-site & Off-site)
SYSTEM DETAILS :
Sl. No 1
System Description Identify the training needs of employees and sub contractors personnel whose work may have a significant impact upon Environment. Identify suitable awareness training to all employees and other members at each relevant function and level of SEL IPP. Arrange to conduct suitable awareness training for such personnel. Ensure that personnel receive appropriate training Identify competency requirements for those personnel whose work will have impact on Environment reckoning qualification; experience skill & traning Periodically assess the Employees, Trainees as also the competence level of Sub Contractors and Transporters.
Top Management & Head HRD Respective Section /Dept Heads / Head HRD
Chapter
EP 03
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Prepare write-up to be let known to all Employees and other members; this will include the Policy, Environmental Aspects, Management Objectives, Targets, MPs, importance of conformance and role and responsibility to Policy, Procedures / Work Instructions of all Management Systems, Emergency Preparedness & Response benefits of Management Systems arising out of improved personal performance and potential consequences of departure from specified operating procedures.
Sl. No 6
System Description Evaluate the effectiveness of the participants who have undergone the training. a) Administer a test on the conclusion of the training programme itself. b) Verify and report improved performance, if any, on the part of the participant consequent to attending the training programme.
Evaluate the effectiveness of the faculty who conducted the training programme by asking the participants to fill up a feedback questionnaire
RECORDS Training records Training calendar Training, Awareness and Competence Record.
COMMUNICATION
PURPOSE
i)
ii) iii)
To promote the awareness of the requirements of the Environmental management system standard throughout SEL IPP. To receive, record and respond to relevant communication from interested parties. Address other requirements in regard to communication
SCOPE This procedure covers both internal and external communication. RESPONSIBILITY COO Power / HODs INPUT: -
Policy Objectives Management Programmes Env. Aspects, Impact Identificatio,Significant E.Aspects Audit findings, Audit results Emergency Preparedness and response Customer requirements Awareness on documentation
SYSTEM DETAILS : Sl. No 1 2 3 4 Responsibility ISO: 14001 Receive written communication / genuine complaints from interested parties concerned oral Head Env. Head Env Head-ENV in co ordination with Head-Admin & HRD Head-ENV
System Description
EXTERNAL COMMUNICATION
Record and Respond to written communication / oral complaints Receive, record and respond to relevant communication from various legal and other authorities. Send periodical Statements and other relevant reports to various legal and other authorities in the Formats prescribed/ envisaged for the purpose On a proactive basis, consider processes for external communication on the organisation's significant Environmental Aspects and record its decision. Co-ordination responsibility.
COO Power
MR
INTERNAL COMMUNICATION Promote the awareness of the customer requirements 6 throughout, SEL IPP Co-ordination responsibility
NA
Chapter
EP 05
Page 3 of 2
Responsibility ISO: 14001 All HODs All HODs
System Description Communicate Environmental Aspects and the Significant Environmental Aspects to employees Communicate the Policy; Objectives; Targets; Management programmes; Responsibility / Obligations; Proposed changes to infrastructure & work environment; Awareness; Emergency preparedness & response; Indicators of performance; Records; Internal audit findings; Corrective & preventive action; Follow-up action on Management review. Co-ordination responsibility
M.R.
REFERENCE NIL. RECORDS i. ii. iii. iv. v. External communication Record to statutory authorities External communication Record to other interested parties Internal communication to employees Departmental Safety Meeting Minutes Unit Safety Committee Meeting Minutes
CONTROL OF DOCUMENTS
PURPOSE To control all documents relating to Environmental Management Systems EMS so as to comply with the requirements outlined in the respective Standards. SCOPE This procedure is applicable to all EMS documents at SEL IPP. RESPONSIBILITY M.R / All other HODs . INPUT: - List of designated persons EMS L1, L2 & L3 manuals Documents of external origin & internal standards OUTPUT: - Amended L1, L2 & L3 manuals - Amended documents; Amended documents of external origin & internal standards
Chapter
EP 05
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Sl. No 1 2 3 4 5
System Description
REFERENCE Nil RECORDS Master list of documents Documents distribution list Amendment History
PURPOSE: To establish and maintain procedure to identify potential for accidents and respond to incidents and emergency situations primarily aimed at preventing and mitigating the environmental impacts that may be associated with these activities SCOPE: All activities of SEL IPP, from receipt of Raw Material to dispatch of finished product RESPONSIBILITY: Head Env, Head safety & All Dept Heads
INPUT:
Requirements outlined in clause 4.4.7 of the standard Requirements envisaged by MOEF G.O.I Requirements stipulated by the state govt Mutual Aid scheme details Corporate guidelines
OUTPUT:
Lessons learnt from Mock Drills Amended procedure based on lessons learnt Reports sent to various agencies
Chapter
EP 07
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REFERENCE: Internal standards for Emergency Preparedness and Response. RECORDS Plans for Mock drills and the dates on which conducted. Non conformities and improvement points observed.
EMS Objectives, Targets Status of Management Programmes Stack Monitoring, Effluent outgoing quality Operating criteria List of Measuring instruments & the instruments being calibrated. Consent orders conditions
OUTPUT: - Monthly reports on EMS. - Calibration record - Deviation from operational control - Compliance to legal requirements
SYSTEM DETAILS Sl. No 1 Responsibility ISO: 14001 Determine the key characteristics for EMS operations and activities that can have a significant impact on the Environment. The key characteristics include recording of information to track performance such as the Technical / operation COO Power / Head-Env./ MR/ parameters stipulated by the state PCB with respect to ETP; Stacks; Hazardous Waste; incidents; accidents, relevant operational controls and conformance with the organizations environmental Objectives and Targets and the status and progress with respect to EMPs. COO Power /MR/ Establish and maintain standard practices to monitor and Head Env./ measure on a regular basis the key characteristics / performance indicators outlined in 1 above 3 HODs Monitor the status and progress of Objectives, Targets & All HODs MPs All HODs Report to be sent to COO Power / MR
System Description
REFERENCE
Environmental Aspects Record; List of applicable legislations & regulations/Objectives & Targets; Management Programmes.
RECORDS i. ii. Monthly operations Review & Cost Review Meetings. Calibration of Instruments
EVALUATION OF COMPLIANCE
PURPOSE To institute procedures for periodically evaluating compliance with applicable legal requirements and other requirements to which SEL IPP subscribes. SCOPE All related activities, products and services covering EMS at SEL IPP.
INPUT
-List -List
of legal EMS requirements applicable to SEL IPP of other EMS requirements to which SEL IPP subscribes. from Websites, publications, books, communication from industry
-Information
associations. -Communication and directions received from various government authorities. -Consent Orders (new & renewal)
Approved by Date:
Issued by Date:
OUTPUT -Communication sent to various departments. -Compliance reports presented to Top management. -Submissions of return, report to various government agencies.
SYSTEM DETAILS
Sl. No Description
Establish, implement and maintain procedure for periodically HeadEnv evaluating compliance with legal requirements and other requirements. HeadInitiate action in time for obtaining the required renewal of Env/ COO Power consents, approvals, licenses and certificates. Seeking clarifications, corrections, amendments, if any, from concerned agencies and pursue them till conclusion Compilation of the various conditions outlined in the Consent orders, Licences, authorizations, permits constituting the legal requirements so that this forms the basis for monitoring and evaluating compliance Compilation of the various other requirements to which SEL IPP subscribes so that this forms the basis for monitoring and evaluating compliance Initiate action in time for obtaining the required renewal of consents, approvals, licenses and certificates. Present a monthly report of evaluation of compliance to Unit Head Present the various returns/reports to different government agencies within the stipulated time. HeadEnv/ COO Power HeadEnv/ COO Power HeadEnv/ COO Power HeadEnv/ COO Power
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Chapter
EP 09
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Responsibility ISO: 14001 HeadEnv/ COO Power HeadEnv/ COO Power HeadEnv/ COO Power HeadEnv/ COO Power HeadEnv/ COO Power
Description
Initiate corrective actions based on the report of evaluation of compliance Monitor and follow up the corrective actions taken Generate various records in the specified formats Communicate the output of evaluation of compliance to various HODs. Maintain records and documents in proof of effective evaluation of compliance and present to audit teams both internal and external
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RECORDS List of Applicable Environmental Legislations /Regulations; Periodical compliance reports to upper management Returns to various govt agencies
PURPOSE To define responsibility and authority for handling non-conformities & incidents and taking action to mitigate any impacts caused and for initiating and completing corrective and preventive actions covering EMS. SCOPE This procedure is applicable to all activities, products or services of Eivonmental Management Systems at SEL IPP. RESPONSIBILITY Top Management / All HODs/ MR INPUT: - Log books - Employees report on field non conformities for Incident / Env. Aspects & other fields non conformities product OUTPUT: - Corrective & Preventive action report
SYSTEM DETAILS : Sl. No TRACKING 1 A) Report any non-conformities / incident as perceived or noted during operation or otherwise, in the applicable Form which in turn is maintained in various Sections/Departments. B) Monitor compliance and report on process upsets, departure / deviation, Non conformities from targeted values prescribed / incidents. C) Carry out periodical self audits using a set of specially designed questions. Reviewing non conformities including complaints from interested parties. Individual Employee Responsibility ISO: 14001
System Description
Head- Environment
The HOD in whose Where appropriate, investigate the cause of non jurisdiction the non conformities relating to process or management system conformities has been raised and record the results of investigation. The HOD in whose Evaluate the need for action on 1 (A), (B). so as to ensure jurisdiction the non that non conformities do not recur. Also determine and conformities has been raised implement action needed. Record the results of the action taken.
Chapter
EP 09
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Responsibility ISO: 14001
System Description
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Report the resolution of the Non-conformities in the The HOD in whose jurisappropriate form including sending a report to MR to Diction the Non conforfacilitate review. mance has been raised Head Env. Where appropriate re-verification of the corrected non conformity as needed Change the documentation consequent to the correction action All HODs / MR
PREVENTIVE ACTION 1 2 3 4 5 Determine potential non conformities and their causes Evaluate the need for action to prevent occurrence of non conformities Determine and implement the action needed Record and report results of action taken Review preventive action taken All HODs All HODs Head SHEQ All HODs All HODs
REFERENCE Environmental Aspects Record List of applicable Legislations & Regulations Production / Operational Control Records
Chapter
EP 09
Page 8 of 4
PURPOSE To establish and maintain procedures for the identification, maintenance and disposition of Environmental records. SCOPE This procedure is applicable to SEL IPPs INPUT:
-
EMS.
List of
SYSTEM DETAILS : Sl. No 1 2 3 Responsibility ISO: 14001 Identify suitable Records, suggest their adoption as record with the proposed retention time. Finalise the Records and establish their retention time. A. Propose to Add or delete the Records as also modify their retention period. B. Co-ordinate this activity for approval by COO Power. 4 Ensure that the Records are legible, identifiable and traceable to the activity, product or service involved as the case may be. Be responsible for storage and maintenance of records ensuring that they are a) readily retrievable b) protected against damage, deterioration or loss and c) Disposed off suitably after the end of the specified retention period. Maintain Records as appropriate to the System and to the organization to demonstrate conformance to the requirements ISO:14001(2004) Standard. M.R./ All HODs./Head Env All HODs./Head Env All HODs MR All HODs.
System Description
INTERNAL AUDIT
PURPOSE To verify whether the EMS Management Systems and related results comply with planned arrangements and to determine the effectiveness of the EMS. SCOPE This procedure establishes basic audit principles, criteria and practices for conducting Internal Audit and provides guidelines for establishing, planning, carrying out and documenting audits of the EMS Management Systems at SEL IPP. RESPONSIBILITY M.R / Internal Auditorsfor Management Systems. INPUT: Internal auditor training programme List of trained auditors Feed back on previous audits Internal audit schedules Internal audit checklist
OUTPUT: -
Auditor findings Non conformities report raised by Auditors. Corrective actions taken & proof of effective closure of the NC
SYSTEM DETAILS: Sl.No System Description 1 2 3 4 5 6 7 Select and train Inter Auditors & update internal Auditor's list. Draw up the Audit Programmes / Schedule for Internal Audit based on the importance of the activity concerned and the results of previous audits Selection of Auditors for Internal Audit. Ensure that Audits are conducted by Internal Auditors not having direct responsibility for the activity being examined, maintaining objectivity and impartiality. Organize Audit. Carryout Audit Discussion with the concerned department heads on the NCRs raised. Responsibility ISO:14001 M.R MR MR MR MR Internal Auditors. Internal Auditors
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Follow-up and initiate Corrective All HODs and Preventive action on NCRs. Consolidation of Audit findings MR / Internal Auditors Verification of completion of Corrective and Preventive MR / Internal Auditors. action
Sl.No
Responsibility ISO:14001
i) conforms to planned arrangements for EMS . 11 ii) has been properly implemented and maintained and b) provide information on the results of audits to upper management. Present Audit summary to Top Management during Management Review M.R.
12
MR
REFERENCE Nil RECORDS i. ii. iii. Internal Audit Schedule Corrective action taken & closure of NC Internal Audit Record