SPC JCR Bar Constitution

B.1 Terminology
Hereafter the ‘Bar Management’ shall consist of the Bar Manager, Bar Treasurer and any supervisors
who will be appointed at the Bar Manager and Bar Treasurer’s discretion.

Hereafter the ‘Bar Executive’ shall consist of the Bar Manager, the Bar Treasurer, the JCR President
and the JCR Treasurer.

Hereafter the ‘Bar Steering Committee’ shall consist of the previous year’s Bar Management, the
license holder, the college accountant, the JCR President and JCR Treasurer. This shall be an advisory
body for the current Bar Management.

B.2 Constitution
The constitution may be amended and ratified by a two thirds majority in a JCR Committee meeting.
B.2 (i) Takings Report
The Bar Treasurer shall produce a takings report for the end of each period. Lines to be included:
Daily takings, daily employees and supervisor.
Expenditures
Total takings
Total expenditures
Total profit
Total profit after VAT

(ii) Stock Movements Report

The Bar Treasurer shall also produce a stock movements report for stock shifts during each period.
Columns to be included:
Cost by purchasing unit + VAT (barrel/bottle/dozen/box etc)
Cost by sale unit + VAT (pint/shot/bag etc)
Retail value by sale unit + VAT
Value of stock at start of period (cost)
Purchases of stoke during period (cost)
Value of stock at end of period (cost)
Volume of sales by unit calculated from above
Cost value of sales
Retail value of sales
Totals to be included:
Estimated Takings over Period (to be calculated from stock movements above), for ease of
comparison to be placed in close proximity to -
Actual Takings over Period (to be calculated from actual takings).

B.3 (i) Oversight and Reporting

A report should be written for each academic term. Each report should be presented to the Bursar and
the JCR Committee at the beginning of the term following the report period, and should be displayed in
the Bar before the first JCR Meeting of that term. The Bar Manager and Bar Treasurer should be
present at that Meeting to answer any queries raised by JCR Members. One copy of each report must
be kept in the Bar’s records and one copy in the JCR Treasurer’s records, and they should be available
upon request to any Member of the JCR. The Bar Treasurer will have at hand all necessary
documentation in anticipation of random inspections by Customs and Excise Officers. This includes all
invoices on purchases and receipts, and complete bar accounts, for the previous 6 years. These should
be filed in the bar.

(ii) At the fortnightly meetings of the JCR Executive, the Bar Treasurer must report back on the
previous fortnight’s takings and profits, and on any issues of concern.

B.6 Payment of Management

The Bar Management shall be paid a stipend of up to £150 per week during full term and during
freshers’ week. They shall also be paid for any bar shifts worked.

This stipend shall be covered by income from the bar. Should the bar income not be sufficient to cover
this, the balance of the stipend shall be paid from the bar’s reserves.

B.7 Profits
All profits must be paid into the Bar Reserves account.
B.8 Expenditure from Reserves
Spending from the bar’s reserves must be done in the form of a JCR motion, passed by a simple
majority. This motion must be proposed by the Bar Executive. This process explicitly includes
expenditure to pay management salaries.

Any non-essential expense (i.e. money spent on something other than items on which the Bar spends
money on a very regular basis, such as beer, crisps, cleaning fluids, glasses etc.) must also be approved
by the Bar Executive.

Meetings of the Bar Executive will be held ad hoc, at the request of any member of the Bar Executive.

B.9 Prices
Decisions on pricing must be made by agreement between the Bar Treasurer and the License Holder.
These decisions must be ratified at the next meeting of the Bar Steering Committee.

B.10 Functions
No arrangements for functions to be held in the Bar should be entered into except with the agreement
of the Bar Management and the license holder. The hiring and pricing arrangements must be agreed
with the Bar Management.

B.11 Wage Payments

The College shall be responsible for meeting wage payments.

B.12 Bar Steering Committee

This body shall have oversight of the bar and the Bar Management shall be accountable to it. One
meeting of the Bar Steering Committee must occur at the end of each term. Additionally, emergency
meetings of the Bar Steering Committee may be called by the Bursar or the JCR President.

B.13 Ultimate responsibility for the bar will rest with the license holder.

Appendix 1 – Responsibilities

Bar Manager – responsible for:

(1) The supervision of the day-to-day running of the Bar and its long-term
development.
(2) Recording daily takings meeting payments of wages.
(3) Training staff and ensuring the bar is run in accordance with health and safety
regulations.
(4) Keeping the bar in a sanitary condition in accordance with health and safety
regulations.
(5) Handling deliveries

Bar Treasurer – responsible for:

(1) Producing the Bar Accounts for termly audit by the Bursary.
(2) The pricing policy on consultation with the license holder.
(3) Keeping any relevant documentation accessible and up to date.
(4) Staffing rotas.

Supervisors – responsible for (along with the Bar Treasurer and Bar Manager):
(1) Opening and closing the Bar
(2) Recording daily takings
(3) Staffing rotas
(4) Handling deliveries