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Office Productivity Tools 1 Note Computer it is a machine used to process data based on a given series of instructions

Computer Parts and Terminologies Program it is a set of instructions used for data manipulation Computer case it holds the main components of the computer. Motherboard - it holds the main circuits and the central processing unit (CPU) of a computer CPU it interprets instructions and processes data in computer programs Ram it is a working area that stores data as the processor works on Bios its a system that prepares compute to load, execute and control programs intended for other devices to function Power supply a device that supplies electrical energy to the different components of the computer Graphics adapter it is a device that handles display of text, graphics, animations and videos. Fire wire a device that offers high-speed communications and isochronous real-time data services DVD - an optical disc storage mostly used t store movies Floppy disk a disk composed of a thin-ring, flexible magnetic storage medium Hard disk a non-volatile primary storage device that stores data onto hard disk platters ] it is a toggle key that causes numeric keypads to function as a calculator once activated Post a set of diagnostic tests performed during boot process Serial port a port that transfers information one bit at a time Cd it is a most common type of secondary removable media device Db-8 serial port which of the following is not a major expansion port Ieee1394 it is a connector that sends 400,000 kbps through the use of FireWire Port USB it is a connector that sends a single data line at speed of 12,00 kbps through joystick and can support 127 devices Parallel it is a connector that sends 8 data lines simultaneously at speed of 12,000 kbps Operating system acts as a master controller of all the activities that takes place within a computer Icons it is a small graphical image that represents files, folders, or applications. Taskbar it shows an active application, folder or files. Title bar it is used in selecting and moving a window to another place on the desktop Windows it appears when a program or document is opened Minimize button it reopens a set aside window task Maximize button it makes an opened window to seize up the entire screen Close button it terminates the entire window Status bar displays an information of a current document or application

Standard bar it is a toolbar that contains all standard commands and functions used in an application. Formatting bar it is a toolbar that contains features that is used to format text Restore button it is a button represented by two overlapping squares Dialog boxes it is a box that ds[plays an additional task to complete in a program Text box it is a dialog box element that shows an area where one can input or enter an information Check box it is a dialog box that indicates whether an option is accepted or rejected Radio button it is a dialog box element that is used to select one option among a number of options Button used to perform actions on an information in the dialog box Tab a group of interrelated fields or options Context menu a pop-up menu that shows functions that can be done on an object when a computer mouse is right clicked. Down arrow a button/command that shows an another set of options to choose from aside from the one shown on the button itself Double arrow a button/command which indicates that there are more options that are hidden Ellipsis a button/command that indicates that a dialog box will appear/displayed once an option is selected Check mark a button/command that toggles a feature to either ON or OFF state when selected. Bullet button a button/command that tells that only one feature is can be selected at a time Dimmend command a button/command that tells that an option is unavailable/ inapplicable or cannot selected Shortcut key a key/combination keys that are used to perform certain commands even without using a menu Graphical toolbars a toolbar with buttons that are used to perform functions even without searching through a menu Recycle bin this is where some deleted files goes My computer icon and windows explorer way/s to navigate the files and folder

Parts, tools and Terminologies of MS Word 2007 Application Save a file menu option that stores currently opened and edited document in ones computer Page setup a file menu option that allows one to modify page margins, paper size, and the like Quick access toolbar in MS word window that contains the default function such as save, undo and redo commands? Office button in MS word window that contains commands and options used to manage a document

Maximize button an element of word window that displays that enlarges the window to cover the entire windows desktop. Document window an element of word window when one can type or edit an existing document Scroll bars an element of the word window that moves the document in either up or down and left to right, right to left directions Title bar an element of word window that displays the name of the application and the current document Ribbon part of the MS word window composed of several tabs that represents group menus Tabs part of the MS word window which shows the functionality of an application it offers Home tab a standard tab that allows one to manage texts and paragraphs of a document Insert tab a standard tab composed of items that can be place in the document Page layout tab a standard tab used to define the layout in the document Review tab a standard tab that allows one to review and track the changes in the document Reference tab a standard tab that contains items needed in referencing an element Mailings tab a standard tab that allows on to create a document in a mailings list View tab a standard tab that used to control the way the document is seen Developer tab a standard tab that contains advanced options related to macros Format tab a contextual tab that allows one to edit a selected image Design tab a contextual tab that shows options for table styles and borders Layout tab a contextual tab that shows options and columns, merge, cell size, cell alignment etc. Context menu a menu where commonly used commands on a particular document element is access easily Pop-up menu a menu that contains attributes that can be applied to selected texts. Status bar it shows the saving process indicator Outline view it is a type of view that displays headings and subheadings of a document

Creating a folder using a File menu From an open window click file Click new Then click the folder icon

Creating a folder using a context menu

Press the right click of your mouse Click new Click the folder icon

Renaming the file using the context menu Select the file Press the right click of your mouse Click the name

Deleting a folder using a context menu Select the file Press the right click of your mouse Click delete

Ways in selecting contagious and non-contagious folders Hold down the shift key to select contiguous files or folders, what is the second step. Hold down the ctrl key to select noncontiguous files or folders, what is the second step.

Examples of input device


Cd, web camera, mouse, keyboard, digital camera, drawing tablet, microphone, scanner, disk drive, joystick.

Examples of ouput device Monitor printer, speaker, and headphones.

Examples of storage device Memory stick, cd, dvd, hard disk, external hard drive

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