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Dartft Statement of Community Involvement 2012 24 September 2012 07:00:00 BST 05 November 2012 13:13:00 GMT 21 September 2012 14:12:10 BST

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Contents

1 Introduction 2 Community Profile 3 Community Involvement in the Local Plan and Supplementary Planning Document 4 Community Involvement in Development Management 5 Management and Resources 6 Appendices

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East Riding of Yorkshire Council

Contents

East Riding of Yorkshire Council

Introduction

1 Introduction
1.1 The Statement of Community Involvement sets out the Council's proposals for involving the community in the preparation, alteration and continuing review of the East Riding Local Plan. Examples of what the community may include are: Residents; Town and Parish Councils; Local, regional and national groups; Organisations; Businesses; Statutory Agencies; and Land owners and developers. 1.2 1.3 The Statement of Community Involvement also sets out the consultation process for all planning applications in the East Riding of Yorkshire. The preparation of a Statement of Community Involvement is an essential part of encouraging more meaningful community involvement in the planning system. It was introduced by legislation, through the Planning and Compulsory Purchase Act 2004. The Council considers it is important to set out how it intends to involve the public in the planning process. The first Statement of Community Involvement was produced as part of the Local Development Framework. It was adopted in 2007 and intended to ensure a clear and open planning process; which enjoys the support of the general public and involves local people in planning the future of their communities. It has been necessary to update the Statement of Community Involvement, to reflect significant changes to the planning system and to reflect feedback that has been received since 2007.

1.4

The Development Plan

1.5 Since the completion of the Statement of Community Involvement in 2007 the Council has changed from preparing a Local Development Framework to preparing a Local Plan. The Local Plan will deliver the spatial plan for the area and will be made up of a number of documents that contain policies and allocations that will promote sustainable development in the East Riding. The Local Plan, along with the Regional Spatial Strategy(1) and any Neighbourhood Development Plans (Neighbourhood Development Plans are discussed later in this chapter), will comprise the statutory 'Development Plan', which is the basis for all planning decisions.

1.6

Government has set out its intention to revoke the Regional Spatial Strategy but until it is abolished it remains part of the Development Plan

East Riding of Yorkshire Council

Introduction

1.7

The Council will also prepare Supplementary Planning Documents where they will help applicants make successful applications or aid infrastructure delivery. The Government is clear that they should not be used to add unnecessarily to the financial burdens of development. In addition to the Statement of Community Involvement, other documents that the Council is required to maintain are: A 'Local Development Scheme' that explains the documents the Council will prepare as part of its Local Plan and the timetable for their preparation. The Council's Local Development Scheme is available on the Council's website at www.eastriding.gov.uk/planning/ldf. A 'Monitoring Report', which is prepared at least annually, that shows how the Council is performing against local indicators, and targets set out in the Development Plan Documents.

1.8

1.9

The Council recognises that the planning system involves many technical terms and abbreviations. To help understand what they mean, a glossary of terms is set out in Appendix A.

Purpose and benefits of consultation

1.10 Community involvement in planning should be a continuous process which enables the local community to say what sort of place they want to live in at a stage when this can make a difference. There are benefits to both the Council and the public in successfully involving a wide range of people and organisations in the decision-making process. They are:

Benefits to the public: An ability to influence the decision-making process. Greater public ownership and sense of democracy in a transparent and open manner. Involvement helps promote community cohesion and sense of inclusion. Having local services that are better able to meet local needs and priorities. A better understanding of the planning system and the work of the Council. Benefits to the Council: Increase efficiency of decisions by drawing on local knowledge. Minimising unnecessary and costly conflict. Greater public involvement leads to increased knowledge about local needs and priorities. Broader sharing of responsibilities and opportunity to work collaboratively. Greater sense of public ownership of, and support for, the Council's activities.

East Riding of Yorkshire Council

Introduction

Effective Consultation
1.11 In preparing the Statement of Community Involvement, the Council has considered the potential barriers to effective community engagement. These may include: Lack of time to comment. Lack of opportunity to participate. Cost of the information. Lack of interest in the issue. Technical 'planner' speak. Lack of understanding as to what issues can be dealt with under the planning system. 1.12 To overcome these problems where possible, the Council has devised the following principles to underpin the way it undertakes community involvement in planning: Arrangements for consultation should be 'fit for purpose' based upon an understanding of local needs. Involvement should be as early as possible in the process so that the community have the opportunity to discuss issues and options and the potential to make a difference. The methods used to encourage participation should be relevant and appropriate to the community. It should consider communications channels that are appropriate for the community and particular interest groups and how to consult effectively with hard to hear groups. Designed around being easy for the community to be involved i.e. go to them do not ask them to come to you. Involvement must be continuous with meaningful feedback on decisions and an opportunity to see how ideas have developed through the process. The process should be clear so that people know how and when they will be able to participate and the ground rules for doing so. Community involvement should be planned from the start with consideration of linkages to other community involvement processes such as the Community Plan. 1.13 The Council has produced a Community Engagement and Consultation Policy which establishes how it will consult with the public in carrying out its duties. The policy can be viewed on the Council's website at http://www.eastriding.gov.uk/consult/. The Statement of Community Involvement will develop and apply the key principles of the Community Engagement and Consultation Policy, ensuring they meet the particular requirements of the planning process.

Links with the Community Plan

1.14 The East Riding Local Strategic Partnership has recently refreshed the Community Plan for the area in order to reflect changes nationally and locally in terms of policy and strategy.Out East Riding 2006-2016 is the second Community Plan for the area East Riding of Yorkshire Council 5

Introduction

and it outlines the Partnership's ambition, as well as, identifying the priority outcomes which the Partnership has agreed to deliver over the next four years. The Community Plan is available on the Council's website. 1.15 The Local Plan is an important way of delivering the spatial elements of the Community Plan. The Local Plan is a key strategy for the LSP and is reported to the LSP Economic, Environment and the Health, Care and Wellbeing Action Groups as well as the LSP Board (Figure 1). The Groups are comprised of partner organisations who principally deliver strategies linked to the theme of that particular Group. The Groups report regularly to the LSP Board, providing opportunities for the LSP Board to have regular updates on the delivery of the Local Plan.
Figure 1 Local Strategic Partnership structure

Neighbourhood Planning
1.16 Neighbourhood planning is a key part of the Governments Localism agenda. It aims to give local communities greater power to shape development by taking a more active role in the development of planning policies at a local level. Within the East Riding, neighbourhood planning will be led by Town and Parish Councils, with East Riding of Yorkshire Council providing technical assistance and making necessary decisions at key stages. Neighbourhood planning can be used for a variety of purposes. For example it can be used to: Identify where new homes, shops and industrial uses should be built; 6 East Riding of Yorkshire Council

1.17

Introduction

Have a say on what new buildings look like; and Grant planning permission for new development that a community wants. 1.18 Town and Parish Councils can get involved in neighbourhood planning in two different ways. They can either prepare a Neighbourhood Development Plan or a Neighbourhood Development Order. These are prepared through a formal process including public consultation and an assessment by an independent examiner. They must also be agreed at a local referendum before they can be adopted. Once adopted they hold legal weight and Neighbourhood Development Plans form part of the Development Plan, used to determine planning applications. More detail on neighbourhood planning is available on the Councils website: www2.eastriding.gov.uk.

Planning Aid
1.19 Planning Aid England provides a free, independent and professional planning advice service to communities and individuals who cannot afford professional fees. Yorkshire Planning Aid is part of the Royal Town Planning Institute, a Registered Charity. Services operate through a small staff team and a network of professionally qualified volunteers. Their website is: http://www.rtpi.org.uk/planningaid/. The Planning Aid Advice line provides fifteen minutes of free professional advice to all callers. Eligible callers may then receive further professional advice through the network of volunteers, Tel: 0330 123 9244, Email: advice@planningaid.rtpi.org.uk. In addition the organisation also provides a Community/Neighbourhood Planning service which helps groups and individuals to understand the planning system and influence what happens in their neighbourhood, village or town. Key elements of the service include: Support preparing Neighbourhood Plans. Training events and presentations, such as a 'Planning Crash Course'. Practical advice and assistance on contributing to Local Plans. 1.22 The service is targeted at disadvantaged communities, and at groups which represent or work with people who need support and guidance in order to get involved with the planning system, for example young people, people with disabilities, or people from ethnic minority communities.

1.20

1.21

Planning for Real

1.23 Planning for Real is a 'hands on' method of community consultation created by the Neighbourhoods Initiative Foundation, now known simply as Planning For Real. It involves communities producing a 3D model of their area and allows consideration of what actions needs to be taken to improve community wellbeing. The results from this process can be developed into an 'Action Plan'.

East Riding of Yorkshire Council

Introduction

1.24

Planning for Real is a process for communities to focus on what they want for their area. This in turn can allow local communities to input collaboratively into the Local Plan, neighbourhood planning, new housing developments, regeneration projects and service delivery. The Council backs this initiative and encourages Town and Parish Councils and other community groups to become involved. Facilitation of any Planning for Real session must be carried out by a trained individual. The Community Partnerships can help facilitate a Planning for Real consultation and also have available a Planning for Real demonstration set. For further information please contact the Council by telephoning the Community Partnership on 01482 391470 or community.partnerships@eastriding.gov.uk. Details are also available by contacting Planning For Real on: Tel 0121 568 3989, Web www.planningforreal.org.uk.

1.25

Question 1
Do you think that the Introduction reflects the aims of the Statement of Community Involvement and the benefits of involving the community in the preparation of the Local Plan? If not, how could this be improved?

East Riding of Yorkshire Council

Community Profile

2 Community Profile
Community Profile of the East Riding 2.1 The East Riding of Yorkshire Council area covers 930 square miles, making it one of the largest unitary councils by area in the country. It has a population of approximately 334,200(2) comprising of 171 parishes and 26 wards. The largest town is Bridlington with 35,000 people. The other major settlements are Beverley (30,500), Goole (19,000), Driffield (12,000)and the 'Haltemprice' settlements to the west of the City of Hull: Cottingham (17,500); Anlaby/Willerby/Kirkella (23,500); and Hessle (15,000). However the East Riding is predominantly a rural area with over half of the population living in dispersed rural communities. In total there are 333 settlements in the East Riding, ranging from large towns to small, isolated hamlets and farmsteads. Map 1 identifies the main settlements in the East Riding.
Map 1 Main settlements in the East Riding

Census 2011

East Riding of Yorkshire Council

Community Profile

2.2

The East Riding is generally an affluent area. However there are pockets of deprivation in places such as Bridlington, Goole and South-East Holderness. The Local Economic Assessment shows mixed results relating to employment with 30% of the working population working in managerial/professional positions compared to 12% in elementary occupations. This situation also extends to education with 28% having degree level qualifications compared to 10% having no qualifications at all. In terms of housing, the relative affordability of the area means a high proportion of households are owner/occupiers. Increasingly the East Riding population is becoming older due to in migration by retired people (particularly to the coastal resorts) and out migration by some young people. Having such a dispersed population over a large area raises issues in terms of devising the most effective and efficient means of consultation. One established network of communication is through Town and Parish Councils. They cover the whole of the East Riding area and liaise with their respective communities. Town and Parish Councils are an important point of contact, especially on planning matters. Similarly there are numerous voluntary associations spread throughout the East Riding with which the Council corresponds, as necessary. An area that has seen rapid change is the use of technology to overcome some of the barriers a predominantly rural authority faces in communicating with its residents. A network of Customer Service Centres, 'CitizenLink' kiosks, libraries and mobile library vans allows the public to engage with the Council without having to travel to the Council's main offices. The rising use and access to the Internet has meant that the Council's website is an increasingly important communication tool with residents and other users. The Council also strives to provide as many services online as possible and has achieved its target of providing 100% 'e-enabled' services (i.e. available publicly through the Internet). Information, documents, services and transactions can all be accessed over the Internet. The Council recognises that there is still a significant proportion of the community who do not have access to the Internet or are not comfortable with such technology. To overcome this, there are a number of paper based methods of communication between the Council and its customers, including the Council's quarterly publication 'Your East Riding' which is delivered to every household in the East Riding. This represents a valuable opportunity to communicate with all residents in the area. A particular issue for the East Riding is in being able to identify representative bodies to be consulted on behalf of ethnic minority and other hard to hear groups, where relatively small numbers of people may be involved. The East Riding has limited ethnic diversity, the ONS Ethnic Population Estimates 2009, suggested only around 7% of people in the East Riding are not considered as within the White British ethnic group and of those not within the White British ethnic group there is no predominant ethnic group.

2.3

2.4

2.5

2.6

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Community Profile

2.7

In a national context the Council's Community Engagement and Consultation Policy sets out that the following groups have been considered to be potentially hard-to-hear: Ethnic minority communities Gay and lesbian groups Travellers People in custody Children and young people Disaffected young people Young working men Faith communities Very old people Migrant workers Young people not in education, employment or training (NEETS) Students in Higher Education People with learning disabilities People with sensory disabilities

2.8

The Council will ensure that the involvement of these groups is appropriate, but will also be mindful that it must avoid the domination of individual groups, or those represented by those who are more articulate.

Question 2
Does the Community Profile reflect the profile of the East Riding? If not, how could this be improved?

East Riding of Yorkshire Council

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Community Profile

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Community Involvement in the Local Plan and Supplementary Planning Document

3 Community Involvement in the Local Plan and Supplementary Planning Document

Methods of Community Involvement 3.1 As Chapter 2 set out, the East Riding has a large geographical area and dispersed population. As a result identifying relevant consultation methods, at the various stages of plan preparation, is a challenge. The National Planning Policy Framework promotes early and meaningful engagement and collaboration with neighbourhoods, local organisations and businesses when preparing the Local Plan. This will ensure, in so far as possible, that Local Plans reflect a collective vision and a set of agreed priorities for the sustainable development of the area. The benefits of greater community involvement in the plan process are set out in chapter 1. The Council recognises that there is no 'one size fits all' approach to community involvement. Different methods of communication are necessary to ensure participation in the planning process. This means that the broadest possible range of interests, including hard to hear groups, should have an opportunity to have their voice heard. The Council has a duty to provide cost effective services for local people and businesses. With limited resources, the Council needs to find the most appropriate methods of communication and engagement. These need to be relevant to the document being prepared. Appendix C identifies the many possible forms of community engagement open to the Council. The actual methods used may differ depending on the purpose of the engagement exercise and the target audience.

3.2

3.3

Consultation on Local Plan Documents and Supplementary Planning Documents 3.4 As highlighted above, the Council wants to consult widely and effectively, to ensure meaningful community involvement. This section sets out the stages of consultation. It identifies how we will encourage participation and how we will feedback to those who responded. The methods used to consult will depend on the stage that the document has reached and on the type of document. The same process will be followed whether a document is being prepared for the first time or is being reviewed. Figure 2 below sets out the process for preparing a document that will form part of the Local Plan.

3.5 3.6

East Riding of Yorkshire Council

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Community Involvement in the Local Plan and Supplementary Planning Document

Figure 2 Process for preparing Local Plan documents

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Community Involvement in the Local Plan and Supplementary Planning Document

3.7

Figure 3 sets out how the Council will involve stakeholders and the community in each stage of the preparation of the Local Plan. This process meets and exceeds the requirements of the Town and Country Planning (Local Plans) (England) Regulations 2012. Whilst all responses will be considered, it might not always be possible to reflect every consultation response in the document.

Figure 3. How the Council will engage stakeholders and communities in the preparation of the Local Plan

Document Stage Stage 1: Evidence gathering and preparing a Local Plan Document

What we will do Write to Specific, general and other consultees to inform them of the subject of the document and invite representations about what the document should contain. Make consultation documents available at County Hall, customer service centres, main libraries(3) and on our website. Discuss issues and options with partners and existing forums/groups, as appropriate. Use local media/press to increase awareness. Offer appropriate advice and information to the public as requested. Arrange events and workshops to discuss issues and proposals. The Council also maintains and updates a consultation database and automatically informs relevant contacts when there is an opportunity to become involved in the Development Plan process.

main libraries are in Anlaby, Beverley, Bridlington, Brough, Cottingham, Driffield, Goole, Hedon, Hessle, Hornsea, Howden, Market Weighton, Pockington, Willerby and Withernsea

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Community Involvement in the Local Plan and Supplementary Planning Document

Document Stage

What we will do

Stage 2: Publication of a proposed Submission Local Plan document

Send a statement of the representations procedure and a statement of the fact that the proposed submission documents are available for inspection and the times at which they can be inspected to all of the consultees that were invited to comment at stage 1. Make consultation documents available at County Hall, customer service centres, main libraries and on our website for at least six weeks. Make available summary documents and/or leaflets as appropriate. Discuss outstanding issues with partners and existing forums/groups. Organise 'face-to-face' discussions if requested and appropriate. Offer appropriate advice and information to the public as necessary. Use local media/press to increase awareness. Comments received will be available to view and the Council will make a general response available as appropriate.

Stage 3: Submitting a Local Plan document

Make the appropriate submitted documents available at County Hall, customer service centres, main libraries and on our website. Notify specific (including Town and Parish Councils) and general consultation bodies that the documents are available for inspection at the locations above. Notify others who have requested to be informed when the document is submitted. Use local media to increase awareness. Organise 'face-to-face' discussions if requested and appropriate. Offer relevant advice and information to the public as requested.

Stage 4: Use local media to increase awareness about the Independent Examination. Examining the Local Organise 'face-to-face' discussions if requested and appropriate. Plan Document Offer relevant advice and information to the public as requested. Publish details of the time and place at which the Independent Examination is to be held and the name of the inspector. Notify those who made representations at stage 2 (and have not withdrawn their representations) of relevant matters the inspector will discuss at the examination hearings. Ensure documents relevant to the examination are published on the Council's website.

Stage 5: Publishing the Inspector's report

Publish the Inspectors recommendations and reasons for those recommendations at County Hall, customer service centres, main libraries and on our website. Notify those who have requested to be notified of the recommendations, that the recommendations are available.

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Community Involvement in the Local Plan and Supplementary Planning Document

Document Stage

What we will do

Stage 6: Publish the Local Plan Document, adoption statement, Sustainability Adopting the Local Appraisal and details of where and when the document can be viewed at Plan Document County Hall, customer service centres, main libraries and on our website. A copy of the Adoption Statement will be sent to anyone who has asked to be notified of the adoption of the document. A copy of the adoption statement will be sent to the Secretary of State. Place an advertisement in local media/press of the council's intension to adopt a planning document.

3.8 3.9

Figure 3 should be read in conjunction with the relevant regulations, currently The Town and County Planning (Local Plans) England) Regulations 2012. Local Plan Documents and Supplementary Planning Documents are listed separately as Supplementary Planning Documents have less stages in their preparation as they add further detail to policies in the Local Plan and are not subject to Examination. Figure 4 sets out the process for preparing an SPD and how people will be involved.

Figure 4. The process for preparing Supplementary Planning Documents and how the Council will engage communities and stakeholders in the process

Stage 1: Preparation of draft document At this stage the council will be gathering evidence and preparing the draft document. Discuss issues and options with relevant partners, existing forums/group, as appropriate.

Stage 2: Consultation on draft document On publishing the draft document there will be a formal stage of involvement, allowing people to comment on how the council are approaching a particular document. Write to relevant specific (Including Town and Parish Councils), general and other consultees to inform them of the consultation. Make consultation documents available at County Hall, customer service centres, main libraries and on our website. Discuss the document with partners and existing forums/groups, as appropriate. Use local media/press to increase awareness. Offer appropriate advice and information to the public as requested. Arrange events and workshops to discuss issues and proposals, as appropriate. Consultation will last at least 4 weeks. Comments received on the the consultation and a summary of the councils response will be made available.

East Riding of Yorkshire Council

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Community Involvement in the Local Plan and Supplementary Planning Document

Stage 3: Adoption and publication of final document Following the consultation period the council will make any necessary amendments and adopt the Supplementary Planning Document. Before adopting a Supplementary Planning Document the council will prepare a document specifying the parties consulted, the nature of the consultation and a summary of the main issues raised. Make a SPD and adoption statement available at County Hall, customer service centres, main libraries and on our website. Send a copy of the adoption statement to any person who has asked to be notified of the adoption.

3.10

Appendix C sets out the potential methods that could be used to consult and engage communities in the preparation of Local Plan and Supplementary Planning Documents.

Strategic Environmental Assessment and Sustainability Appraisal 3.11 The Local Plan is subject to a Sustainability Appraisal and Strategic Environmental Assessment. These processes ensure that policies in the Local Plan reflect sustainable development principles. This means taking into account the economic, social and environmental effects of any potential policies. The process runs alongside the progress of the Local Plan and is carried out on individual documents that form part of the Local Plan and where necessary on Supplementary Planning Documents. Sustainability Appraisal and Strategic Environmental Assessment are intended to achieve the following aims: Collect base-line monitoring information ( i.e. things as they stand now); Identify alternative approaches; Predict significant environmental effects more thoroughly; Secure greater consultation with the public and environmental bodies; and Address and monitor the significant environmental effects of the plan. 3.12 The key stages involved are 1. 2. 3. 4. 3.13 Prepare an environmental report on the significant effects of options and the draft plan; Carry out consultation on the draft plan and accompanying environmental report; Take into account the environmental report and the results of consultation in decision making; and Provide information when the plan is adopted and show how the results of the Strategic Environmental Assessment have been taken into account.

Consultation on the SEA/SA will take place alongside consultation on the Local Plan or Supplementary Planning Document preparation, using the methods set out in Figures 3 and 4.

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Community Involvement in the Local Plan and Supplementary Planning Document

Who will be consulted? 3.14 The Council is required to consult what are called 'Specific Consultation Bodies' where the Council considers they may have an interest in the subject of the proposed Local Plan. The Specific Consultation Bodies are listed in Appendix D and include Town and Parish Councils, neighbouring Local Authorities and relevant Government agencies. The Council is also required to consult a wide range of 'General Consultation Bodies' and other persons/bodies in the area, whom the Council considers it appropriate to consult on the subject. To manage this process and to ensure our records are up to date, the Council manages a database with the relevant contact details of the various bodies to be consulted. The Council may not consult some consultees and/or bodies on the database if it does not believe they will have an interest in the consultation, for example where a consultation is limited to a particular topic or is particularly specialist in nature. The Council also has a duty to cooperate with a number of bodies. The duty requires bodies to engage constructively, actively and on an ongoing basis on strategic matters relevant to the Local Plan, in order to maximise the effectiveness of the Plan. Strategic matters are those that have impacts within and outside of the East Riding. The bodies to which the duty is relevant are listed in Appendix D.

3.15

3.16

3.17

Standards of Community Involvement 3.18 The Council's Community Engagement and Consultation Policy states: "The East Riding of Yorkshire Council will work with its LSP partners to develop methods of community engagement and consultation that will create an environment where the public, including those groups that are hard-to-hear, can be involved in decisions that affect the services that they receive, and the communities in which they live. 3.19 The commitments contained in the Community Engagement and Consultation Policy do not override statutory obligations regarding consultation and engagement and therefore do not cover consultation specifically on planning matters. However the Council intends for engagement in the planning system to use the principles of the Community Engagement and Consultation Policy where appropriate. The main principles of the policy are that community engagement and consultation work should be: Inclusive Useable Proportionate Timely Accountable Rigorous

3.20

East Riding of Yorkshire Council

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Community Involvement in the Local Plan and Supplementary Planning Document

Neutral Confidential 3.21

Meaningful Appropriate

The Statement of Community Involvement follows many of the principles and objectives of the Consultation Policy, tailoring and expanding them to the Local Plan and SPD preparation preparation. Therefore, the following standards will apply to consultation and access to information when the Council prepares the Local Plan and SPDs: Copies of draft, final and adopted Local Plans and Supplementary Planning Documents will be made available at the main libraries and Customer Service Centres in the East Riding, as appropriate. Letters/emails received regarding the Local Plan will be responded to within 10 working days. Should a response not be possible in that time, an acknowledgement letter will be sent stating when a full response will be made. Documents will be made available on request in large print, alternative formats and different languages. The Council will make every effort to meet the requirements of the Race Relations Act 2000 and the Disability Discrimination Act 1995. Details of people commenting or requesting to be kept informed of Local Plan progress, will be kept on a database. They will be notified of the progress of relevant Local Plan documents. Relevant consultees will be made aware of the Council's decision on their representations (or the Inspector's decisions where appropriate). The Local Plan and Supplementary Planning Document will be available in both paper and electronic formats. Local Plan events will be held as required. The Local Plan and Supplementary Planning Documents will be written in a format that is clear and understandable. Major decisions taken on the Local Plan will be accompanied by reasons for taking that decision. Where possible and where agreed, email and the internet will be used instead of paper based methods.

3.22

It will not be possible for responses to Local Plan consultations to be confidential as the Council is required, under the Town and Country Planning (Local Planning) (England) Regulations 2012, to publish: a list of consultees that are contacted; a summary of responses; and copies of responses made to draft documents that the Local Authority intends to submit to the Secretary of State.

3.23

Where groups or bodies have expressed a wish to be consulted in a particular way, we will endeavour to meet their request assuming it is not unreasonable or would be unduly expensive for the Council. East Riding of Yorkshire Council

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Community Involvement in the Local Plan and Supplementary Planning Document

3.24 3.25 3.26

The Role of Elected Members Elected Members are a vital component in the preparation of the Local Plan and democratically represent the views and opinions of their ward. To ensure that a close relationship is achieved between officers and Members the following is proposed: Workshops to be held at key stages of Local Plan preparation, and Supplementary Planning Document preparation where appropriate. Members of the Council will be informed of consultation on and adoption of the Local Plan and Supplementary Planning Documents. The Local Plan and Supplementary Planning Documents will be taken to the Council's Cabinet for comment and approval. The Planning Committee and the Sub committees, as appropriate, will be consulted on Local Plan Documents and Supplementary Planning Documents following approval to go to consultation by The Cabinet as part of the consultation process. Full Council will approve the adoption of the Local Plan and Supplementary Planning Documents.

Question 3
Is the way we intend to involve the community in the preparation of the Local Plan appropriate? If not, how could this be improved?

East Riding of Yorkshire Council

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Community Involvement in Development Management

4 Community Involvement in Development Management

Background
4.1 The Council currently deals with over 3,000 planning applications a year. These applications can come from anywhere in the 930 square miles of land for which the Council is responsible. Having a large number of applications and covering a wide geographical area, the planning service must consider how to effectively involve residents and other consultees in the decision making process. To do this an extensive range of consultation methods needs to be considered. Much consultation is already done by the Council. Approximately 50,000 consultation letters are sent to local residents and neighbours of development sites. And about 25,000 letters are sent to various statutory and non-statutory consultees. Parish and Town Councils have been important links in the decision making process, working closely as they do with their respective communities. They will continue to be an important point of contact in the planning application process. The use of information technology helps to remove some of the accessibility barriers that can occur in the more isolated and rural settlements of the East Riding. However, the Council recognises that a proportion of East Riding residents still do not have access to the Internet or even a computer and that some people in more rural areas may have slow connection speeds that may not allow them to access documents etc on the Internet. Information technology is playing an increasingly important role in such consultations, but it will not completely replace traditional paper based consultation methods in the planning application process. It instead enhances the quality of the service that the Council provides. Communicating with residents, businesses and other consultees through electronic means, is a fast, convenient and efficient method of engagement for many. The Council is continually developing its website and other electronic systems to improve access to planning information, documents and applications submitted. The following services and functions are now available on the Council's website: Registering an interest within a given geographical area and then receiving details of valid planning applications as they are received within that area; Viewing application forms and plans; Viewing other supporting documents; Ability to comment, support or object to an application; Monitoring the progress of planning applications; and Viewing notice of decisions once an application has been determined.

4.2

4.3

4.4

4.5

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4.7

These, and other services, can be found on the Council's website at: www.eastriding.gov.uk/publicaccess. There are many benefits to e-planning such as: The information can be viewed at a time convenient to the stakeholder; Greater transparency in the planning application process; Anybody in the world can access the information from a computer; and Reduced telephone calls for Council staff allowing them to focus their attention on those who are unable to or choose not to utilise e-planning services.

Statutory and Non Statutory Community Involvement

4.8 The requirements for involving the community in the planning application process is set by the Town and Country Planning (Development Management Procedure) Order 2010. The Order sets out how planning applications should be publicised using methods such as: The Councils website; Site notices; and Statutory notices in the local press. 4.9 It also sets out when statutory consultees such as the Environment Agency, Parish Councils and English Heritage must be consulted. The Council already meets these statutory requirements and has undertaken to consult more widely using both postal and electronic services. The scale of community involvement beyond what the Council is required to do, depends on the type of application received. By involving a broad range of stakeholders in the process, the quality of developments should be improved. As well as the Council engaging with the community, all applicants will be encouraged to do some form of consultation with the public before they formally submit their applications. The amount and type of consultation will depend on the nature of the application. The following is suggested: House Extensions - Applicants are encouraged to speak with their neighbours and show them the proposed plans. Where applicable they should report in their application their neighbours comments and any changes made as a result. Minor Development Proposals - Developers should involve the community, consultees and other agencies (including the Council) at an early stage. There are benefits to both local people and developers with early involvement. For developers, it will ensure that issues are addressed prior to an application being submitted. For local people it will enable them to have input before proposals reach an advanced stage. Major Development Proposals - Developers of major schemes will be expected to have canvassed views more widely than for minor developments before their application is submitted. This will involve at least those residents

4.10

4.11

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Community Involvement in Development Management

affected by the proposal, the Town or Parish Council and statutory consultees. Planning Officers will be able to advise how and when this should be done. The Council will encourage statements of consultation to be submitted with planning applications which specify the consultation carried out and comments received. Large-scale Major Development Proposals Developers submitting applications for 200 houses or more (or a site of 4 hectares of more) and for non-residential development involving 10,000 m of new floorspace (or with a site of 2 hectares or more) are required by section 122 of the Localism Act 2011 to undertake consultation with the public before applying for planning permission. They must consider any responses they receive before they finalise their proposals and submit their applications. When submitting their application they must account for how they have consulted the local community, what comments they have received and how they have taken those comments into account. Nationally Significant Infrastructure Projects Developers of projects that meet certain national thresholds will be determined by the Planning Inspectorate, not the council. The key stages in the process for determining such applications are explained on the National Infrastructure Planning website (http://infrastructure.planningportal.gov.uk/).This process requires the developer to carry out extensive consultation on their proposals before submitting an application, including asking the Council to comment on the adequacy of the developers intended consultation arrangements as set out in their Statement of Community Consultation. 4.12 Consultation carried out by applicants and/or their agent will not replace those undertaken by the Council as part of the formal planning application process. Where it is considered appropriate for major schemes the Council will consider arranging for a local exhibition or display of the proposals so that the public have adequate opportunity to examine the detailed proposals and respond. Significant major development proposals can have an impact on a distinct local community either during or after construction. Where this is the case, the Council will consider setting up a local Community Liaison Group should the application be approved. The liaison group will keep people informed of progress with, and any proposed changes to, the development. Community Liaison Groups also ensure that the developers are aware of concerns that may arise and how they can minimise unnecessary disruption to others. At regular intervals, the Council will hold liaison meetings with its main customers including planning agents, house builders and Town and Parish councils. The liaison meetings aim to improve the effectiveness of the development process and improve the quality of the built environment.

4.13

4.14

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Community Involvement in Development Management

4.15

A pre-application assessment of a proposal can be obtained from the Council, where a potential applicant can gain the Councils informal opinion on a proposal.There is a charge for pre-application advice on major applications(4), but there is currently no charge for other schemes.

Community Involvement Procedure

4.16 The detailed procedures for community involvement are laid down in Codes of Practice. These include codes on Public Consultation, Public Speaking at Planning Committee and Major Applications. The Codes of Practice are contained within the Councils Constitution which can be viewed on its website. This section of the SCI therefore only provides a general summary of the community involvement procedures in development management.

Planning Application Procedure 4.17 Once a complete or 'valid' planning application has been received, the relevant consultees will be identified.Neighbour notification letters will always be sent to all addresses which share a boundary with the application site. Further consultation by letter may be appropriate for a larger area, but site notices are likely to be a more effective means of giving wider publicity and will be used when appropriate. Occasionally, the response dates on the site notice, letter of notification or press notice will be different, as they may have been made available/posted at different times. Where this is the case, the latest date will be taken before a decision is made on the application by the Council. Certain applications are required to be advertised by press notice.Generally these are the more contentious applications such as mineral and waste applications, departures from the development plan i.e. where the proposal is contrary to policies in the Development Plan and alterations to listed buildings.All applications in Conservation Areas have to be advertised in the press. In all cases, applications will be available to view on the Councils web site at www.eastriding.gov.uk/publicaccess or at its Customer Service Centres. The contact and address details of all the Customer Service Centres are given in Appendix B of this document. If amended plans are received which are minor or overcome earlier concerns and are not likely to raise additional problems, no further consultation shall be carried out. For other amendments, the Council will re-consult those originally consulted allowing 14 days for any response. If a significant amendment is necessary, applicants will be asked to withdraw the current application and submit a new application. This will give the public and consultees the full period to consider the new plans.

4.18

4.19

4.20

4.21

Major applications relate to residential development of more than 25 dwellings or other uses where the site area is more than 1ha or the proposed floor space is 1,000 sq m or greater

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Community Involvement in Development Management

4.22

The majority of minor planning applications are decided under delegated powers. However major or contentious applications will be referred to one of three planning committees for a decision. Planning committees consist of a number of elected members who consider all the relevant issues of each application, and can debate the pros and cons before taking a decision. At a planning committee the Council allows 'public speaking' with an applicant and an objector being given time to address the committee at the start of the debate, should they wish. The committee agendas are available for inspection on the Council's website, http://www2.eastriding.gov.uk/council/committees/planning-committees/, five working days prior to a meeting. Planning officers produce a committee report for each application which considers the main issues of the proposal. The report then ends with a recommendation to Councillors how the application should be decided. Committee reports are a tool to help people understand the considerations elected members take into account when making their decisions. For major, complicated applications applicants and objectors may be invited to present their proposals and/or concerns to Councillors during the week before the planning committee. This is designed to ensure that the committee is more fully aware of the issues that such complex applications raise before they debate and determine the application. This is done in accordance with the Council's Code of Practice for Major Applications. When the final decision to grant or refuse planning permission has been taken or if the application has been withdrawn, the Parish Council and members of the public who made representations shall be sent a letter informing them of the decision and any conditions or reasons relating to it. The decision notice will also be available for inspection on the Council's web site: www.eastriding.gov.uk/publicaccess.

4.23

4.24

4.25

4.26

Post-Decision Actions 4.27 If applicants are unhappy with the Council's handling of the application, they are entitled to appeal to the Planning Inspectorate in a number of ways. These include: When an application has been refused; If an application has not been decided by the target deadline (8 weeks for minor applications or 13 weeks for major applications); and Against the conditions that have been placed on a planning approval. 4.28 There is currently no third party right of appeal for those who objected or supported the application. Third parties are those who were involved in the application process other than the Council or the applicant.

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Community Involvement in Development Management

4.29

When an appeal is lodged, a planning inspector, on behalf of the Secretary of State, will make the decision as to whether to 'allow' or 'dismiss' the appeal based on the evidence set before them. Third parties will automatically be informed by the Council how they can be involved in the appeal process. The details of the Planning Inspectorate are listed in Appendix B. Certain types of applications will need to be referred to the Governments national case work unit for the Secretary of States consideration, before a decision can be issued by the Council. Where this is the case, it will be specified in the committee report prepared by the Planning Officer responsible.

4.30

Additional Services 4.31 Weekly planning surgeries are currently held at some of the Council's Customer Service Centres to assist customers with their planning enquiries. Alternatively, the public can arrange a convenient meeting. For details of current surgery venues and times or to arrange a meeting contact the Council on Tel. 01482 393647 or email. Beverley.dc@eastriding.gov.uk.

Question 4
Is the way we intend to involve the community with planning applications appropriate? If not, how could this be improved?

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Management and Resources

5 Management and Resources

5.1 Production of the Local Plan is a continuous process and as such there needs to be careful planning of the resources required to meet the milestones set out in the Local Development Scheme. The proposed methods of community involvement proposed in this document are aimed at balancing the need to ensure effective community involvement with the prudent use of the Council's resources. Resources will need to cover: Consultations and community involvement; Sustainability Appraisal (incorporating Strategic Environmental Assessment) of the various Local Plan Documents (and Supplementary Planning Documents where necessary); Independent Examination costs; Publication of Local Plan Documents; and Use of consultants where necessary. 5.3 The Local Plan will be prepared and funded jointly by: Forward Planning, who are responsible for the Strategy and Allocations Documents; the Bridlington Regeneration Team, who are responsible for the Bridlington Area Action Plan; and the Strategic Development Management Section who are responsible for the Joint Waste and Minerals Plans. 5.4 Consultants have been used or their future use has been identified for the following: Sustainability Appraisal (incorporating Strategic Environmental Assessment) of the various Local Plan Documents including a baseline and scoping report and Habitat Regulations Assessment; Joint Minerals Plan; Landscape Character Assessment; Strategic Flood Risk Assessment; Bridlington Area Action Plan; Affordable Housing Viability Assessment; Infrastructure Study; Local Housing Study; Local Plan and Community Infrastructure Levy Viability Assessment; Town Centres and Retail Study; Employment Land Review; and East Riding Tourism Study.

5.2

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Management and Resources

Review 5.5 As the Local Plan is part of an evolving planning system, unforeseen circumstances could lead to additional funding being necessary. These may include: Additional costs of consultation due to a greater than expected response to certain planning documents and/or a need to undertake additional consultation; Certain methods of consultation being more costly than anticipated; Additional evidence based studies being required; and Technical support from consultants or counsel being required during the examination of the Local Plan Document. 5.6 5.7 Where possible, participation exercises will be combined with other Council programmes. This will ensure efficient use of resources. Once adopted, the Statement of Community Involvement is intended to last for at least three years before a review of the document is necessary. The need to review the document will be assessed on an annual basis. This will ensure it remains appropriate and effective in involving the community in both significant planning applications and the development plan process. Should there be any significant unforeseen changes which make an earlier review necessary, they will be considered at the earliest opportunity by the Council's Cabinet.

Question 5
Do you have any other comments on the Draft Statement of Community Involvement?

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Appendices

6 Appendices
Appendix A Glossary
Title Monitoring Report Community Engagement and Consultation Policy Community Plan Abbreviation Description Report on the progress of preparing the Local Plan and the extent to which policies are being achieved. The Council's policy on how it will involve communities and use the results of engagement activities to inform its decision making. The long term vision and action plan articulating the aspirations, needs and priorities of the local community prepared by the Local Strategic Partnership. Consultation is a one-way process between the Council and its customers. Consultation asks people to express views by responding to communications in whatever form (electronic, face-to-face, telephone, postal). It does not involve any two-way process. Two way process aimed to empower communities by providing them with opportunities to have a voice about what they want in terms of service delivery for their community and local area, and providing them with mechanisms to help them to solve local problems. Meeting of all 67 East Riding of Yorkshire Council Members to make decisions on budgets, plans, strategies and programmes. The term given to the collection of documents that are used to determine planning applications. LDF LDS The name that was given to the Local Plan between 2004 and 2011. The project plan and timetable for the Local Plan. It sets out which Documents will be prepared over the next three years. It is updated annually.

Consultation

Engagement

Full Council

Development Plan Local Development Framework Local Development Scheme

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Appendices

Title Local Plan

Abbreviation

Description Part of the Development Plan used to make decisions on Planning Applications. It sets out how sustainable development will take place within the East Riding. It must be in conformity with the RSS. Neighbourhood Plans must be in conformity with the Local Plan.

Local Strategic Partnership National Planning Policy Framework Neighbourhood Development Plan

LSP NPPF/National policy

A partnership of organisations from the public, private and voluntary/community sector. National planning policy issued by the Government.

Neighbourhood Town and Parish Councils can shape and direct Plan sustainable development in their area by creating a vision and planning policies for the use and development of land in a neighbourhood. A Neighbourhood Plan forms part of the Development Plan for an Area and must be in conformity with the strategic elements of the Local Plan. The regulations that set out the process by with the Local Plan and SPDs must be prepared.

Town and Country Regulations Planning (Local Plans) (England) Regulations 2012 Regional Spatial Strategy RSS

The regional plan. It sets out a broad development strategy for the region and was prepared by the Regional Assembly. Until it is abolished it forms part of the statutory development plan. Identifies and evaluates the effects of the strategy or plan on social, environmental and economic conditions. Document setting out how and when stakeholders and other interested parties will be consulted and involved in the preparation of the Local Development Framework. It also describes the Council's procedures and arrangements for involving the community when considering planning applications and major proposals for development. An assessment of the environmental effects of a plan or programme. It is required by European Union Directive 2001/42/EC. Elaborates on policies or proposals in the Local Plan and gives additional guidance.

Sustainability Appraisal Statement of Community Involvement

SA

SCI

Strategic Environment Assessment Supplementary Planning Document 32

SEA

SPD

East Riding of Yorkshire Council

Appendices

Title The Cabinet

Abbreviation

Description Made up of ten Council Members. The Cabinet's role is to implement all decisions within existing council policy and to advise Full Council on policies, plans, strategies.

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Appendices

Appendix B Further Information

Useful Websites East Riding of Yorkshire Council - Local Plan: www.eastriding.gov.uk/planning/ldf East Riding of Yorkshire Council - Development management: http://www2.eastriding.gov.uk/environment/planning-and-building-control/planning-applications/ Department for Communities and Local Government: www.communities.gov.uk Planning Aid: http://www.rtpi.org.uk/planning-aid/ The Planning Inspectorate: http://www.planningportal.gov.uk/planning/planninginspectorate/ The Planning Portal: www.planningportal.gov.uk Local Government Ombudsman: www.lgo.org.uk Useful addresses The Planning Inspectorate Temple Quay House 2 The Square Temple Quay Bristol BS1 6PNT The Royal Town Planning Institute (RTPI) 41 Botolph Lane London EC3R 8DL

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Appendices

East Riding of Yorkshire Council: Customer Service Centres Anlaby Customer Service Centre 17 Hull Road Anlaby HU10 6SP Beverley Customer Service Centre Cross Street Beverley HU17 9BA Bridlington Customer Service Centre Town Hall Quay Road Bridlington YO16 4LP Brough Customer Service Centre East Riding Petuaria Centre Centurion Way Brough HU15 1DF Cottingham Customer Service Centre Council Offices Market Green Cottingham HU16 5QG Driffield Customer Service Centre Council Offices West Garth Mill Street Driffield YO25 6TP Goole Customer Service Centre Council Offices Church Street Goole DN14 5BG Hedon Customer Service Centre 2 New Road Hedon HU12 8DF Hessle Customer Service Centre Peeler House Ferriby Road Hessle HU13 0RQ Hornsea Customer Service Centre 75 Newbegin Hornsea HU18 1PA Howden Customer Service Centre 69 Hailgate Howden DN14 7SX Market Weighton Customer Service Centre Wicstun Centre 14 Beverley Road Market Weighton YO43 1JP Pocklington Customer Service Centre Pocela Centre 23 Railway Street Pocklington YO42 2QU Withernsea Customer Service Centre 243 Queen Street Withernsea HU19 2HH

For all Customer Service Centres the contact telephone number is 0845 122 5000. For all Customer Service Centres the email address is customer.services@eastriding.gov.uk.

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Appendices

Opening times Brough: Monday 9am - 5pm, Tuesday 9am - 8pm, Wednesday 9am - 5pm, Thursday 9am - 8pm, Friday 9am - 5pm, Saturday 9.30am - 12.30pm, Sunday Closed. Market Weighton: Monday 9.00 am - 5.00 pm, Tuesday 9.00 am - 5.00 pm, Wednesday 9.00 am - 8.00 pm, Thursday 9.00 am - 5.00 pm, Friday 9.00 am - 4.30 pm, Saturday 9.30 am - 12.30 pm, Sunday Closed. Pocklington: Monday 9.30 am - 5.00 pm, Tuesday 9.30 am - 7.30 pm, Wednesday 9.30 am - 1.00 pm, Thursday 9.30 am - 5.00 pm, Friday 9.30 am - 5.00 pm, Saturday 9.30 am - 1.00 pm, Sunday Closed. All other Customer Service Centres: Monday to Thursday 9am - 5pm, Friday 9am - 4.30pm, Closed Saturday and Sunday. Opening times are subject to change. Please check the opening times using the contact details above before visiting.

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Appendix C Potential Methods of Community Involvement

Strengths -Required by regulations -Logical and familiar place for a consultation document to be available -Limited opening times of Council offices -In a large authority area it may be difficult for those who live quite a distance from the Council offices or who don't have a local library service to view the documents Weaknesses

Method

Description

Documents Traditional method of consultation in available for allowing the public to view relevant inspection at documents. Council offices (including libraries and Customer Service Centres) -Formal consultation -Able to target relevant stakeholders -Delayed responses due to post -Generic information -Cost

Standard form of consultation where infrastructure, utilities and other stakeholders are formally invited to comment on an issue or document.

-Can only contact those for whom contact details are known (without unreasonable costs) -One way communication -Excludes those without internet access -It may be difficult to down load documents in areas with slow connection speeds -Excludes those without internet access/email account -Email servers can occasionally fail -Problems of contact person changing and therefore email addresses becoming out of date

Letters to statutory bodies and other consultees listed on the Council's database

Website

A convenient method for those with internet -Accessible to anybody with internet access. access to view and download documents at -Detailed information can be viewed and their convenience. downloaded wherever at the stakeholders convenience -Easily updated and amended -Direct communication with all types of consultees without the need to post documents -Quick to send documents -Cost effective

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E-mail

Email allows the Council to build up a network or database of electronic addresses for sending and receiving documents and consultation responses.

Appendices

37

38
Strengths -Residents may not read Your East Riding -Articles and stories can be too simplified and may not communicate the intended message effectively -The Council cannot control the content of media publications that are not managed by the Council -Glossy leaflets costly to produce and distribute. -Difficulty in deciding who or where to target. -Leaflets may be treated as junk mail and not be read. -Can potentially reach out to a large audience.(Especially Your East Riding which is sent to every household in the East Riding) -Can be effective in prompting public awareness of developments in planning -The Council con control the content of Your East Riding and other Council publications Weaknesses -Face to face contact with the public -Gain instant feedback on proposals -Takes planning out to the community -Raises local awareness -Useful forum for two way exchange of information -Resource intensive (especially in terms of human resource) -Tends to attract those who are already interested in planning -May not be representative of wider public views -Requires publicity -Given a large enough sample, important data can be retrieved from surveys -Consultation forms a good basis for understanding the key issues -Able to target specific audiences if necessary depending on the topic to be consulted on -Low response rate from certain groups/ areas are likely -Written consultation can exclude those who are have poor literacy skills -Possible 'consultation fatigue' -Consulting on long documents can put people off -May need to offer incentives in order to encourage responses Costly financially and in terms of human resources

Method

Description

Appendices

Media (local press, tv, radio)

The Council has to statutorily advertise planning applications and place public notices in the local papers. However media can extend to adverts and stories to raise the profile of the Local Plan.

East Riding of Yorkshire Council

Leaflets/ brochures/ newsletters

Leaflets, brochures and newsletters can be -Raise awareness of key documents and issues. used to promote and raise awareness of the -Easy to use 'bitesize' chunks of information. new planning system generally or particular -Could be utilised to target hard to hear groups. issues or documents. They need to be targeted to a particular audience or area as the East Riding population is too large for full circulation.

Public Exhibitions

Useful close contact with the public where proposals can be discussed. Exhibitions need to be held in accessible locations where the community can easily attend.

Formal written consultation/ community surveys.

Traditional form of consultation that invites numerous responses especially on the key issues that affect communities. Consultation can identify key interest groups that wish to be closely involved in the planning process.

Method -Costly to run in terms of staff resources and in running costs if number is freephone -Difficulty in raising awareness of hotline -Very time consuming -Selective consultation

Description

Strengths

Weaknesses

Hotline

A dedicated telephone line to take Local Plan -Accessible to a wide range of consultees queries and information requests. -Direct access to information -Face-to-face contact with key stakeholders -Identifies key issues and ideas from those selected stakeholders -Face to face contact with the public -Gain instant feedback on key local issues -Takes planning out to the community -Raises local awareness -Forum for two way exchange of information -Able to gain understanding of public concerns. -Useful for area or subject based discussions. -Issues can be explored in depth. -Provides a potential forum for involving marginalised groups in the planning process. -Allows focused discussion on proposals and ideas -Creates 'ownership' of issues put forward -'Hands-on' involvement by communities

One to one Meetings between individual stakeholders meetings with and planning officers to discuss key issues. selected stakeholders

Public Meetings

Open meetings between Council officers and the public

-Resource intensive (especially in terms of human resource) -Tends to attract those already interested in planning -May not be representative of wider public. -Can be dominated by a minority -Small number of people involved may lead to misleading views of the community -Costly if a trained facilitator is involved. -Should be complemented by other consultation methods. -Time and resource intensive -Needs to be structured to achieve best results -Selection of people to be involved needs to be appropriate to the task -May raise expectations of communities beyond that which is realistically achievable -Not everyone is eligible for help from Planning Aid

Focus Groups

Selected groups of participants with particular characteristics.

Workshops

Interactive workshops such as 'enquiry by design' and 'planning for real'

East Riding of Yorkshire Council

Planning Aid

Provides free, impartial and professional advice to those who have had little or no experience of the planning system. Planning Aid aims to target communities that traditionally do not get involved in the planning process.

-Independent of the Council and able to mediate between conflicting interests -Potential to encourage hard to hear groups to become involved in the planning process -Increases capacity of communities to participate

Appendices

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Appendices

Appendix D Consultation Bodies

Specific Consultation Bodies Please note, this list is not exhaustive and includes successor bodies where re-organisations occur. Where the Council does not consider a Specific Consultee will have an interest in the subject of the Plan they may not be consulted(5). The Coal Authority The Environment Agency English Heritage The Marine Management Organisation Natural England Network Rail Infrastructure Limited (company number 290487) The Highways Agency Relevant Authorities: Town and Parish Councils within East Riding of Yorkshire Neighbouring Local Planning Authorities - Scarborough Borough Council, Ryedale District Council, York City Council, Selby District Council, Doncaster Metropolitan Borough Council, North Lincolnshire Council, North East Lincolnshire Council and Kingston upon Hull City Council. Neighbouring County Council - North Yorkshire County Council. Neighbouring Parish Councils Local Policing bodies within and neighbouring East Riding of Yorkshire Humberside Police Authority, North Yorkshire Police Authority, South Yorkshire Police Authority Those owning or controlling electronic communications apparatus in the East Riding (and whom the electronic communications code applies) British Telecom, Kingston Communications, Mobile Operators Association (representing O2, Orange, Vodafone, Three and T-Mobile on planning matters) Primary Care Trust East Riding of Yorkshire Clinical Commissioning Group Those with a licence under the Electricity Act 1989

Town and Country Planning (Local Plans) (England) Regulations 2012 18(2)(a) states that the Local Planning Authority should inform the specific consultation bodies the local planning authority consider may have an interest in the subject of the proposed local plan.

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Appendices

Northern Power Grid (YEDL) National Grid Those with a licence under the Gas Act 1986 Northern Gas networks National Grid Gas A sewage undertaker Yorkshire Water Plc A water undertaker Yorkshire Water Services Ltd The Homes and Communities Agency General Consultation Bodies Voluntary bodies whose activities benefit any part of the East Riding Bodies representing racial, ethnic or national groups Bodies representing religious groups Bodies representing disabled persons Bodies representing the interests of those carrying out business in the East Riding Other Consultation Bodies/persons Includes other national, regional and local bodies such as: Associated British Ports Age UK Airport operators British Chemical Distributors and Traders Association; British Geological Survey; British Waterways, canal owners and navigation authorities Centre for Ecology and Hydrology Chambers of Commerce, Local CBI and the Yorkshire and East Yorkshirel branches of the Institute of Directors Church Commissioners Civil Aviation Authority Civic Societies Community Groups Council for the Protection of Rural England Crown Estate Office Disabled Persons Transport Advisory Committee East Riding of Yorkshire Council 41

Appendices

Equality and Human Rights Commission Fields in Trust Forestry Commission Freight Transport Association Friends of the Earth Gypsy Council Health and Safety Executive Humberside Fire and Rescue Services Internal Drainage Boards Local Transport Authorities Local Transport Operators National Farmers' Union Police Architectural Liaison Officers/Crime Prevention Design Advisors Post Office Property Holdings (Royal Mail Group) Quarry Products Association Rail Companies and the Rail Freight Group Regeneration/Renaissance Partnerships Road Haulage Association Royal Society for the Protection of Birds Sport England The Home Builders Federation Traveller Law Reform Coalition Wildlife Trusts Women's National Commission Woodland Trust York Diocesan Board of Finance Yorkshire and the Humber TUC Duty to Cooperate Bodies Local Authorities (All effected by the strategic issue) The Environment Agency English Heritage Natural England The Civil Aviation Authority The Homes and Communities Agency East Riding of Yorkshire Clinical Commissioning Group The Office for Rail Regulation Highways Authorities (the Secretary of State for Transport and the Council) The Marine Management Organisation York and North Yorkshire Local Enterprise Partnership The Humber Local Enterprise Partnership

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