EXECUTIVE COMMITTEE MEETING August 9, 2012 Steinbrenner Metro Service Center 1307 North MacDill Avenue AGENDA

1. Welcome Members & Guests..........Greg Hearing 2. Consent Items (No discussion is planned unless requested) a. June 14, 2012 Meeting Minutes (Attachment 1) b. July, 2012 Financial Report (Not Yet Available) 3. Strategy Report a. Strengthening the Board.....Scott Jacobsen 4. Reports a. Community Relations....................Ricky Gallon b. Development/Marketing.......Cassandra Thomas Steak Dinner Great Futures Breakfast..........................................................................Vic Holcomb c. Programs/Grants................................... . .Chris Letsos Teen Club Members 5. Presidents Report......Brad Baumgardner a. Bob Blanchard Endowment - September 27th b. RE-visioning - September 28th c. Strategy Development - October 26th 6. Executive Session 7. Adjorn

Notes: ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________

BOYS & GIRLS CLUBS OF TAMPA BAY EXECUTIVE COMMITTEE MEETING MINUTES STEINBRENNER METRO OFFICE June 14, 2012

Members Present: Karl Brandes, Steve Carpenter, Luis Garcia, Eddie Gomez, Vic Holcomb, Scott Jacobsen, Shelley Kolseth, Ian MacKechnie, Chris Roederer, Don Smith. Others Present: Brad Baumgardner, Brenda Browning, Ricky Gallon, Chris Letsos, Debbie McCarthy, Cassandra Thomas, Glenn, Permuy and guest, Tony DiBenedetto. Vic Holcomb called the meeting to order at 12:07 pm. Scott Jacobsen introduced Tony DiBenedetto with TriBridge, who is interested in joining the board. TriBridge has done a lot of work with our Zonta Club. Consent Items: Minutes of the April 12, 2012 meeting and the May 2012 Financial Report were provided to the members for their review prior to the meeting. A Motion to approve the Minutes and Financial Report was made by Scott Jacobsen, second by Steve Carpenter. Motion passed. Strategy Report: Scott Jacobsen reported that we held a Board Orientation for new and returning member. Manny Alvarez, Koni Cassini and Keith Lawless attended. Scott spoke about the yearly commitment form that board members are to fill out. One of the requirements is to serve on a committee. For those that did not return the form or select a committee, one has been assigned to them. A recommendation is to have set committee meetings scheduled throughout the year if at all possible. Recruitment is ongoing. Brad thought the orientation went well. He heard back from Keith and Koni and they both appreciated the orientation.

Executive Committee Meeting June 14, 2012 Page Two

Community Relations Report: Ricky Gallon reported on various events that have been going on and events to come for the clubs. Dr. Ryan Rogers with National High Magnetic Field Lab at Florida State University donated 60 Rays tickets for the June 12th game. Kids from MacDill AFB and Liberty attended. Womens Junior League of Tampa will provide a new kitchen range and hood for Nick Capitano Kids Caf. We will be able to serve 400 meals a day. The Tampa Bay Storm and Derrick Brooks Foundation have invited Sulphur Springs and Wilbert Davis to be special guests at the June 28th and July 14th game. There will be 48 kids that will also be receiving t-shirts. Deloitte hosted an Impact Day on June 8th at our Joe & Anne Garcia Salesian and Dover units with close to 100 volunteers. They painted, put down mulching and cleaned up areas around the clubs. KPMG will provide new books for about 30 of our kids at our Smith Salesian Club. Development Report: Cassandra Thomas provided a handout to the members and gave an update. She reported that the East Pasco Round Up was successful. The Steak Dinner is scheduled for November 8 th and our Community Hero is Pam Iorio. West Tampa and Nick Capitano clubs are planning a Domino Tournament for Saturday, February 16th. She asked for feedback on the Board Buzz. Vic thought it was great. Vic spoke about the Great Futures Breakfast in December at the Tampa Bay Forum. It will be club alumni run and sponsored and there will be a prominent guest speaker. The Forum is donating the space and parking and half of the tables are full. There will be advertising in the program and they could use more sponsors. Glenn Permuy mentioned that CC Sabathia of the Yankees is a possibility of being the speaker for the event. Grant/Programs Report: Chris Letsos reported that all of our sites are full for the summer. Most of our kids are on scholarships/grants that attend. With the county shutting down their programs, there are only 30 summer food sites, half that are ours. Our 21st Century Program is at 130% of attendance goals. We did have a site visit from the State and received a good report from them. Webb & Sligh summer programs will start mentoring in 2 weeks. We are serving 511 teens in youth services and we filled up fast. We received a $100K grant from the State of Florida for our HYPE Program. It will go to Plant City, Dover & Lacoochee. It is a program that other BGCs are looking at.

Executive Committee Meeting June 14, 2012 Page Three Chris reported that our teen attendance is up. Sulphur Springs is serving 100-150 teens a day. Chris and Brad are talking with United Way, YMCA about hiring a consultant and consolidate services of each organization. They think it will pay off in the long run. This is 3 to 4 years in the future. Presidents Report: Brad Baumgardner provided a handout to the members and stated there will be a Distribution Strategy committee meeting next week. The handout provided a rundown of our leases and properties. We have had no serious buyers yet on the Interbay Club. The school board owns the property around the building, same with the Ybor property. Were going through our SOE, (Standard of Organization Effectiveness) info will be used for board planning session sometime in October. There is a tentative date of September 28th, for a visioning process inviting board members and two to three staff and unveil our new vision. About a 3 hour process. Brad feels it is important to tell the community our new vision. The July 12th board meeting will be a breakfast meeting starting at 7:30 am. New strategies well need help with is our employee retention rate. Brad spoke with Mary Gamble and she is gathering information regarding staff. Well be asking board members to help us with this. Its importance to keep employees here for the long term. The second strategy will be Government Relationship Strategies, Brad is asking for support. Karl Brandes asked about the timing of our events and why our major fund raisers are all so close together. Glenn Permuy stated that was a good point. The hope is that we have individuals that might not have attended the Steak Dinner to attend the Breakfast to build our donors. December will be more individual gifts. This is a learning process for us. A suggestion was made that we hold the Breakfast before the Steak Dinner in order to get people to learn more about Boys & Girls Clubs, which will want to attend the Steak Dinner. Vic closed the meeting at 1:15 pm.

Brenda Browning, Recorder _____________________________ ____________ Shelley Kolseth, Secretary Date