Step 1 - Identify the need of an HR Department Initiated by Management Step II - Current Staffing plan Man power planning methods

Future man power requirements Step III - Any exisiting policies and procedure ( Yes - No ) If No, Management focus on Policies and Procedures Employees maturity level and skill Age group Qualification PODSCERB----- Method Arriving at Beta Version Test Run Bench Marking Setting Expectations Informing employees Formulating the policies in the form of a manual Evaluating thro external auditing Implementing These are the steps which i had come thru earlier from some excerpt. msantos First you need a prepare a database of all your employees working in your company from a the lowest level up to the top management. The database should includes information like:Full Name, Father's Name, Local and Permanent Address, Contact Details such as Phone Nos. and E-mail IDs, Educational (passing year, college/univ. name etc.) and Experience Details, Designation, Role, Compensation (with all break-ups), Height, Weights, Marital Status, Gender, DOB, Working location of the company etc. HR Department prepare all Policies. You know even the best company having HR practices lack something or else in their HR Manual. The best way to write an HR policy is to start from the day and write all your problems or happenings. Let starts from the day, office is opened, it must have working hours, many people come late in office for which you need a policy on late comers, and fix a punishment etc. All people do not come in the office, some will be on leaves and some will be on business tours. You must have a tour policy but hierarchy wise containing daily DA, Food allowance, travelling class, format for

reimbursement of all these expenses. People ask for advance while going on tours, you should also have a money advance policy (like before how many days/hours you can take advance). This will help you in handling people who come at last moment and doesn't give the balance amount when they come back from the tour on time. Forming any policy, please make sure you follow all the legal compliance. You can also have policies like: 1.Training policy (people are nominated but when they dont attend trg, a fine should be imposed), issuance of certificates etc. 2. Compensation policy containing pay structure, incentive policy, conveyance, mobile exp, bonus, gratuity etc. and day of reimbursement. 3. Recruitment Policy (Manpower requirement form, sources, conducting interviews etc., also referral schemes) 4. Selection Policy: Upon selection,whether you issue offer/or appointment letter. 5. Induction: No. of days of induction. 6. Promotion Policy 7. Increment policy 8. Tours Policy 9. Advertisement Policy 10. Employee Grievance Policy 11. Uniform policy 12. I Card policy 13. Loan Policy 14. Certificate policy (Sal certificate/address proof) 15. Probation or Non-probation policy 16. Employee Recreation Policy 17. List of holidays 18. Policy on Working hours/weekly off etc. 19. Office Vehicle Usage policy 20. Overtime payment policy 21. Birthday celebration policy 22. Employee Reward and Recognition policy 23. Board of Directors 24. Organisation Structure 25. Leave Policy