Production File

Production Title
Production Company
Production Dates
Contact Information

Contqct Information

Production File
Production File
Production Title
Production File
Staff | Talent | Contacts
Production Team | Contact List
Additional Contact List
Talent List
Talent Release
Script | Running Order
Script
Running Order
Music List
VT Play-in
Schedules
Production Schedule
Rehearsal Schedule
Crew Call Sheet
Equipment | Media Sources
Equipment Audit Sheet
Media Source
Risk Assessment | Regulations
Risk Assessment: Main Page
Risk Assessment: Check List
Risk Assessment: Control Measures
Regulations
Budget
Budget: Staff
Budget: Facilities
Storyboard | Drawings | Shot List

Contqct Information

Staff | Talent | Contacts

WDSC Student Demo Commercial 5-19-2009

www.PopUpIdeas

Section: Staff | Talent | Contacts

Production Team | Contact

List
Production Team
Executive Producer.......................................................................Chris Nelson...........................................1-831-915-0497
Producer........................................................................................Chris Nelson...........................................1-831-915-0497
Associate Producer..................................................................................................................................................................
Field Producer.........................................................................................................................................................................
Line Producer..........................................................................................................................................................................
Director...................................................................................................................................................................................
Assistant Director....................................................................................................................................................................
Production Coordinator...........................................................................................................................................................
Writer............................................................................................Chris Nelson...........................................1-831-915-0497
Music Director.........................................................................................................................................................................
Floor Director..........................................................................................................................................................................
Make-up Artist...............................................................................Magan Londono...........................................................NA
Talent CoOrdinator..................................................................................................................................................................
Property Manager....................................................................................................................................................................
Wardrobe Designer.................................................................................................................................................................
Chief Engineer.........................................................................................................................................................................
Technical Director...................................................................................................................................................................
Lighting Director.....................................................................................................................................................................
Gaffer......................................................................................................................................................................................
Director of Photography..........................................................................................................................................................
Camera Supervisor..................................................................................................................................................................
Camera Operator [CAM 1].......................................................................................................................................................
Camera Operator [CAM 2].......................................................................................................................................................
Camera Operator [CAM 3].......................................................................................................................................................
Jib Operator.............................................................................................................................................................................
Jib Assistant.............................................................................................................................................................................
Video-Tape Operator...............................................................................................................................................................
Audio Engineer........................................................................................................................................................................
Audio Assistant........................................................................................................................................................................

Location Production Team

Producer..................................................................................................................................................................................
Camera Operator....................................................................................................................................................................
Audio Technician.....................................................................................................................................................................
Production Assistant...............................................................................................................................................................

97877787.doc

Section: Staff | Talent | Contacts

97877787.doc

Section: Staff | Talent | Contacts

Additional Contact List

Studio
Front Desk...............................................................................................................................................................................
Engineer..................................................................................................................................................................................

Materials
CVS
Home Depot
Publics (groceries)

Health/Medical
Local Hospital

97877787.doc

Section: Staff | Talent | Contacts

Talent List
Talent
Name

Role

Call Time

Wrap

Phone

Email

Ti
m
e

97877787.doc

Section: Staff | Talent | Contacts

Talent Release
I, the undersigned, hereby grant permission to Production Company to photograph me and to record my
voice, performances, poses, acts, plays and appearances, and use my picture, photograph, silhouette and
other reproductions of my physical likeness and sound as part of the

tentatively entitled

(the Picture) and the unlimited distribution, advertising, promotion, exhibition and

exploitation of the Picture by any method or device now known or hereafter devised in which the same may
be used, and/or incorporated and/or exhibited and/or exploited.
I agree that I will not assert or maintain against you, your successors, assigns and licensees, any claim,
action, suit or demand of any kind or nature whatsoever, including but not limited to, those grounded upon
invasion of privacy, rights of publicity or other civil rights, or for any other reason in connection with your
authorized use of my physical likeness and sound in the Picture as herein provided. I hereby release you,
your successors, assigns and licensees, and each of them, from and against any and all claims, liabilities,
demands, actions, causes of action(s), costs and expenses whatsoever, at law or in equity, known or
unknown, anticipated or unanticipated, which I ever had, now have, or may, shall or hereafter have by
reason, matter, cause or thing arising out of your use as herein provided.
I affirm that neither I, nor anyone acting for me, gave or agreed to give anything of value to any of your
employees or any representative of any television station, network or production entity for arranging my
appearance on the Picture.
I have read the foregoing and fully understand the meaning and effect thereof and, intending to be legally
bound, I have signed this release.

__________________________________________________________

(Signature)

__________________________________________________________

(Please print name)

__________________________________________________________

__________________________________________________________

97877787.doc

Section: Staff | Talent | Contacts

__________________________________________________________

(Address)

__________________________________________________________

(Phone number)

97877787.doc

Script | Running Order

www.PopUpIdeas.com

Script | Running Order

Script
Commercial v1
5-19-2009
Video

97877787.doc

Audio

11

Script | Running Order

Running Order
Commercial v1
No

Source

Description

Dur.

Total

Audio

Notes

97877787.doc

12

Script | Running Order

Music List
Stock Music
TBD..........................................................................................................................................................................................

Custom Music
TBD..........................................................................................................................................................................................

97877787.doc

13

Script | Running Order

VT Play-in
Commercial v1
Item #

97877787.doc

Description

Incode

Outcode

Duration

Out Words

14

Schedules

www.PopUpIdeas.com

Schedule

Production Schedule
Program Title:
Client:
Writer:
Date:

Task

Manager

Start Date

Completed

Completed

(Yes/No)

97877787.doc

Date

16

Schedule

Rehearsal Schedule
Rehearsal Location: WDSC International Speedway, Daytona Beach FL
Time

Notes
Preproduction Meeting
Block through with stand ins
Talent Arrives Review
Talent on Set Walk Through

Lunch

97877787.doc

17

Schedule

Crew Call Sheet

97877787.doc

18

Equipment | Media Sources

Contact Information

Equipment | Media Source

Equipment Audit Sheet

Equipment Needed

Available

Source

(
Y
e
s
/
N
o
)

97877787.doc

20

Equipment | Media Source

Equipment Needed

Available

Source

(
Y
e
s
/
N
o
)

97877787.doc

21

Equipment | Media Source

Media Source
Name of Archive

97877787.doc

Materials They Hold

Contact Details

22

Risk Assessment |
Regulations

www.PopUpIdeas.com

Risk Assessment | Regulations

Risk Assessment: Main Page

Please complete and email to: Chris@popupideas.com

Production Title: Student Commercial

Production Company:

Contact Name:

Studio Dates:

Contact Telephone:

Detailed Description of Production:

Name of Producer:

Name of Production Manager:

Studio Audience Numbers (if applicable):

Audience Steward Numbers (if applicable):

Experts/Specialist Contractors

Service Provided

Emergency Arrangements

First Aid Arrangements

97877787.doc

24

Risk Assessment | Regulations

97877787.doc

25

Risk Assessment | Regulations

Risk Assessment: Check List

Table 1: Checklist
No.

Hazards or Risk

1
2

No.

Hazards or Risk

Access/egress difficulties

22

Manual handling

Alcoholic drinks/hospitality

23

Night operations

Animals

24

Noise

Artist/presenter using or controlling special tools or

props

25

Portable tools above 110v

Audiences, stewarding, & special needs

26

Possibility of violence

Compressed gas/cryogenics

27

Prop hazards: practicals, glass, flammable

Confined space eg tanks/restricted sets

28

Radiation: sources/equipment

Crowds/public/civil unrest

29

9
10
11
12

Children/young persons
Camera operations: cranes, cables, remote,
steadicam
Electricity: generators, overhead/underground
cables
Environmental: waste disposal, gunge, liquids &
solids

Yes

30
31

Yes

Risk of infection
Scaffolds,rostra, working platforms, practical
staircases, walkways on set
Scenery hazards: unusual shapes, revolves, flown
from grid, flammable

32

Scene dock storage

33

Smoking

13

Explosives/pyrotechnics/fireworks

34

Special needs; elderly, disabled

14

Fatigue/long hours/physical exertion/stress

35

Special visual effects: snow, smoke, dry ice, rain

15

Fire: practical flames

36

Studio: heavy floor loads, work under seating

16

Flammable materials/liquids eg LPG, bottled

gases, petrol, paints/spraying

37

Stunts

17

Food preparation

38

Vehicles/motorcycles: use of/artists driving

18

Grid: contractors working on, trusses

39

Water: work in or use of tanks

19

Hazardous substances: dusts, vapours, fumes,

oils, mists, acids, asbestos, lead

40

Weapons

20

Lasers/stroboscopic effects

41

Work at height: zip ups, ladders, cherry pickers

21

Lifting equipment: fork lifts, cranes

42

Other

97877787.doc

26

Risk Assessment | Regulations

Risk Assessment: Control

Measures
Table 2: Control Measures
For each hazard/risk marked Yes in Table 1, state who is at risk (crew, public, audience, others), what the risks are and how
the risks are/will be controlled, taking into account best practice in health and safety. Controls should be selected using the
hierarchy of risk control Eliminate, Substitute, Isolate, Supervise, Competent Staff, Specialists, Protective
Clothing/Equipment, First Aid/Emergency Facilities. The person(s) responsible for implementing the controls should also be
clearly identified and a copy of the completed form forwarded to them.

Hazard

Who is at Risk?

Main Risks

Control Measures to Minimize Risk

Notify?

Assessment Completed by: (type name)

Level

Job Title:

Name of Producer: (type name)

Date:

97877787.doc

27

Risk Assessment | Regulations

Regulations

Media Regulator

97877787.doc

Areas They Cover

Contact Details

28

Budget

www.PopUpIdeas.com

Budget

Budget: Staff
Personal

Acct

Hours

Days

Rates

Direct

Total

Production
Executive Producer
Producer
Associate Producer
Director
Writer
Script Editor
Set Designer
Costume Designer
Art Director

Talent
Narrator
Actor 1
Actor 2
Performer 1
Performer 2
Dancer 1
Musician 1
Other 1

97877787.doc

30

Budget

Personal

Acct

Hours

Days

Rates

Direct

Total

Studio
Assistant Director
Technical Director
Unit Manager
Floor Director
Camera Operator 1
Camera Operator 2
Camera Operator 3
Jib Operator
Audio Technician
Audio Assistant
TelePromter Operator
Videotape Operator
Video Engineer
Lighting Designer
Lighting Director
Lighting Assistant
Stagehand/Grip
Production Assistant
Make-up Artist
Wardrobe Designer

Field

97877787.doc

31

Budget

Personal

Acct

Hours

Days

Rates

Direct

Total

Videographer
Sound Recordist
Boom Operator
Lighting Director
Electrician
Grip
Production Assistant
Make-up Artist
Producer

Graphics
Art Director
Graphic Designer
Computer Animator
Graphics Operator
Post Production
Transcriptionist
Dubbing Operator
Online Editor
Editing Assistant

Set
Carpenter

97877787.doc

32

Budget

Personal

Acct

Hours

Days

Rates

Direct

Total

Direct

Total

Painter
Set Decorator
Property Supervisor

Music
Composer/Arranger
Sound Designer
Sound Recordist
Musician 1
Stock Music

Staff Subtotal

Budget: Facilities
Personal

Acct

Hours

Days

Rates

Studio
Studio Set and Light
Studio Production
Studio Strike
Additional Equipment
Rental
Gels
Cables

97877787.doc

33

Budget

Personal

Acct

Hours

Days

Rates

Direct

Total

Headsets
Jib
Mics (Wireless)
Mics (Wired)

Post-Production
Videotape Dubbing
Videotape Screening
Graphics
Animation
Editing Suite
Audio Suit

Audio Recording
Recording Studio
Recording Control Room
Audio Editing Suite
Additional Equipment
Rental
Mics (Wireless)
Mics (Wired)
Cables
Headsets

97877787.doc

34

Budget

Personal

Acct

Hours

Days

Rates

Direct

Total

CDs
Tapes

Facilities Subtotal

97877787.doc

35

Storyboard | Drawings | Shot List

Storyboard | Drawings | Shot

List

SoupSkin DESIGN

Work Street Work City, Work State Work ZIP

T Work Phone

F Work Fax Phone

Work Email

Work URL

Storyboard | Drawings | Shot List

Shot: #

Music:

Shot: #

Effects:

Effects:

Dialog:

Dialog:

Notes:

Notes:

Shot: #

Music:

Shot: #

Effects:

Effects:

Dialog:

Dialog:

Notes:

Notes:

Shot: #

Music:

Shot: #

Effects:

SoupSkin DESIGN

Music:

Music:

Music:

Effects:

Work Street Work City, Work State Work ZIP

T Work Phone

F Work Fax Phone

Work Email

Work URL

SoupSkin DESIGN
Dialog:

Dialog:

Notes:

Notes:

Name of report

38