[Date

]

Event Name
Event Budget for Event Name: EXPENSES
Site
Room and hall fees
Site staff
Equipment
Tables and chairs
Total

Decorations
Flowers
Candles
Lighting
Balloons
Paper supplies
Total

Publicity
Graphics work
Photocopying/Printing
Postage
Total

Miscellaneous
Telephone
Transportation
Stationery supplies
Fax services
Total

Refreshments
Food
Drinks
Linens
Staff and gratuities
Total

Program
Performers
Speakers
Travel
Hotel
Other
Total

Prizes
Ribbons/Plaques/Trophies
Gifts
Total

Total Expenses

Estimated

Actual

$500.00

$300.00

$500.00

$300.00

Estimated
$200.00

$200.00
Estimated
$500.00

$500.00
Estimated
$500.00

$500.00
Estimated
$600.00

Actual Cost Breakdown

Actual
$500.00

$500.00
Actual
$800.00

$800.00
Actual
$600.00

Estimated vs. Actual

$600.00
Actual
$800.00

$800.00
$700.00
$600.00

$600.00
Estimated
$300.00

$800.00
Actual
$500.00

Estimate
d
Actual

$500.00
$400.00
$300.00
$200.00

$300.00

$500.00
$100.00

Estimated
$200.00
$200.00
Estimated

Actual
$300.00
$300.00
Actual

$2,800.00 $3,800.00

$0.00

SitePublicity
Decorations
Miscellaneous
Refreshments
Program
Prizes

Event Name
Event Budget for Event Name: INCOME
Admissions
Estimated
300
200
100

Estimated
Actual
100
50
50

Adults @
Children @
Other @

$5.00
$2.00
$1.00

Ads in program
Estimated
300
200
100

$1,500.00
$400.00
$100.00
$2,000.00
Estimated

Actual
100
Covers @
50
Half-pages @
50 Quarter-pages @

Actual
$500.00
$100.00
$50.00
$650.00

Income Comparison

$16,000.00

Actual

$14,000.00
$20.00
$10.00
$5.00

$6,000.00
$2,000.00
$500.00
$8,500.00

$2,000.00
$500.00
$250.00
$2,750.00

$12,000.00
$10,000.00

Exhibitors/vendors
Estimated
100
100
50

Estimated

Actual
50 Large booths @
10 Med. booths @
2 Small booths @

$20.00
$50.00
$5.00

Sale of items
Estimated
400
300
200
100

Total Income

$2,000.00
$5,000.00
$250.00
$7,250.00
Estimated

Actual
300
200
100
0

Items
Items
Items
Items

@
@
@
@

$20.00
$15.00
$10.00
$5.00

$8,000.00
$4,500.00
$2,000.00
$500.00
$15,000.00
Estimated

$32,750.00

Actual
$1,000.00
$500.00
$10.00
$1,510.00
Actual
$6,000.00
$3,000.00
$1,000.00
$0.00
$10,000.00
Actual

$14,910.00

$8,000.00
$6,000.00
$4,000.00
$2,000.00
$0.00
Estimated
Admissions
Ads
inSale
program
Exhibitors/vendors
of items

Estimate
d
Actual

###

Event Name
Event Budget for Event Name: PROFIT/LOSS SUMMARY
Estimated
Total income
Total expenses

Total profit (or
loss)

$32,750.00
$2,800.00

$29,950.00

Actual

Profit vs. Loss

$14,910.00
$3,800.00

$11,110.00

Total
income
Total
expenses

$40,000.00
$20,000.00
$0.00
Estimated

Actual

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