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© SAP AG 2007 2
SAP Business One Accelerated Implementation Program (B1AIP) 2.0 Business Blueprint
Table of Contents
Introduction................................................................................................................................................4
1. Basic Company Set Up Information.......................................................................................................5
2. General Company Settings ...................................................................................................................7
3. Define Currencies................................................................................................................................10
4. Define General Ledger Account Segments & Chart of Accounts.........................................................11
5. Define Bank Information......................................................................................................................12
6. Default G/L Account Determination for Transaction Postings..............................................................13
7. Define Warehouses.............................................................................................................................17
8. Define Item Groups..............................................................................................................................18
9. Define Sales Tax Codes......................................................................................................................19
10. Define Payment Terms .....................................................................................................................20
11. Define Credit Card Information for Incoming Customer Payments....................................................21
12. Define Company Credit Card Information for Outgoing Business Payments.....................................21
13. Define Users and Passwords............................................................................................................22
14. Define Territories, Commission Groups & Salespeople.....................................................................23
15. Define Customer Groups...................................................................................................................24
16. Define Vendor Groups.......................................................................................................................25
17. Define Manufactures..........................................................................................................................26
18. Define Shipping Types.......................................................................................................................27
19. Define System Wide Initial Document Settings..................................................................................28
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SAP Business One Accelerated Implementation Program (B1AIP) 2.0 Business Blueprint
Introduction
The Business Blueprint is a core implementation document for SAP Business One. It is used to define and
document important information required for initialization and setup of the SAP Business One system. It is
important to go through this document together with the functional team leads of the customer.
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SAP Business One Accelerated Implementation Program (B1AIP) 2.0 Business Blueprint
Internet Address
Phone 1
Phone 2
Fax
Federal Tax ID
State Tax ID
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SAP Business One Accelerated Implementation Program (B1AIP) 2.0 Business Blueprint
Moving Average:
Choose this option to calculate the
inventory value by the item's cost price.
This field is updated dynamically by every
stock receipt posting.
Standard Price:
Choose this option to calculate the
inventory value by a fixed price. The
Which inventory valuation method would you like to default
item's standard price should be set before
into new item file records?
you start working in your company.
Note this can be changed to another method at the time a
new item master record is created. FIFO:
Choose this option to calculate the
inventory value by the FIFO method (first
in first out). Each inventory receipt
transaction creates a "layer" of quantities
linked to costs; each inventory release
transaction will use quantities and their
corresponding costs from the first open
layer/s.
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SAP Business One Accelerated Implementation Program (B1AIP) 2.0 Business Blueprint
Fiscal Calendar
Date From: ________to _______
What are the standard posting periods for your business? Number of Periods: 1 (year), 4 (quarters)
12 (months)
Start of Fiscal Year: _____________
What is the earliest prior period that you would like to enter
into SAP Business One to allow for Comparative Financial
Statements?
Credit Limit:
Select to check whether adding the sales
document for the customer causes
deviation from the credit limit defined for
the customer in the Business Partner’s
Master record.
A warning message appears if the
customer's account balance and the
amount of the current document exceed
the customer's credit line.
Commitment Limit:
Select to check whether adding the sales
document for the customer causes
deviation from the commitment limit
defined for the customer in the Business
Customer Activity Alerts Options: Partner’s Master record.
You can restrict the creation of sales documents for A warning message appears if <the
customers and prompt a warning message according to the customer's account balance> + <the
following parameters: amount of the current document> exceed
the customer's commitment limit.
Consider Deliveries Balance
Select to check the customer's account
balance and also the balance of their
open deliveries while applying the
selected restrictions for customer activity.
Once you select the required option(s)
described above, select the type of
documents to which the restrictions apply
and for which a warning message is
launched:
A/R Invoice
Delivery
Sales Order
How does your business set the commission rate by, If Salesman
used?
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SAP Business One Accelerated Implementation Program (B1AIP) 2.0 Business Blueprint
What default payment terms would you like to use for i.e. Net 30 Days
customer Sales Orders and A/R Invoices
What default payment terms would you like to use for i.e. Net 30 Days
vendor Purchase Order and A/P Invoices
12 Hour
Which time format would you like to use on the screen
display:
24 Hour
DD/MM/YY
DD/MM/YYYY
MM/DD/YY
Which Date Format would you like to use on the screen MM/DD/YYYY
display:
YYYY/MM/DD
DD/MONTH/YYYY
How many decimal places would you like to be displayed Decimal Places 0 through 6 available
and used in calculations for:
Currency Amounts _____
Note: These setting will define the respective number of
decimal places that will be displayed for amounts, prices, Prices _____
exchange rates, quantities, percentages, and units. You
can change the selected values at any time. The change
Rates _____
will be applied on future actions only, and has no
retroactive influence.
Quantities _____
Your selection effects the calculations in SAP Business
One, and the values that will be saved in the data base. Percentage _____
For example, if you chose 2 decimal places for amounts
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SAP Business One Accelerated Implementation Program (B1AIP) 2.0 Business Blueprint
and you work with 6 decimal places for very small prices Units _____
and quantities, totals might be not accurate.
Yes / No
Does your business use Serial Numbered Items
Yes / No
Does your business track items by lots or batches
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SAP Business One Accelerated Implementation Program (B1AIP) 2.0 Business Blueprint
3. Define Currencies
List the currencies that your business may use in your sales or purchases
US Dollar $
Other-
Other -
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SAP Business One Accelerated Implementation Program (B1AIP) 2.0 Business Blueprint
Please provide a current copy of your business’s Chart of Accounts in Excel format if possible. If the
excel format is not available please contact your Omega Business Solutions consultant for other
options.
Note: The Chart of Accounts information is a critical component for the Initial Core
Configuration.
Does your current Chart of Accounts use account segmentation? If so how are segments set up?
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SAP Business One Accelerated Implementation Program (B1AIP) 2.0 Business Blueprint
Bank Code
(up to 19
characters)
Country Code
(if other than USA)
Bank Name
Account Number
(Last 4 digits)
Branch
Address
City, St Zip
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SAP Business One Accelerated Implementation Program (B1AIP) 2.0 Business Blueprint
Note: Leave blank any unclear types of G/L account codes requested. Your Omega Business Solutions
consultant will review the use of all of the G/L Determinations in detail with you.
Domestic A/R
Foreign A/R
Checks Received
(Un-deposited Funds)
Cash on Hand
(Default Petty Cash Account)
Underpayment A/R
(Customer Payments are Short)
Overpayment A/R
(Customer Payments are Over)
Realized Exchange Difference Gain
(Only used when using Foreign Currency in A/R Invoices &
Payments)
Realized Exchange Difference Loss
(Only used when using Foreign Currency in A/R Invoices &
Payments)
Cash Discount
(Customer Cash Discounts Earned for paying within certain
Terms)
Revenues Account
(Default Sales Revenue Account)
Sales Credit Account
(A/R Credit Memo Revenue Account)
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SAP Business One Accelerated Implementation Program (B1AIP) 2.0 Business Blueprint
Domestic A/P
Foreign A/P
Realized Exchange Difference Gain
(Only used when using Foreign Currency in A/P Invoices &
Payments)
Realized Exchange Difference Loss
(Only used when using Foreign Currency in A/P Invoices &
Payments)
Bank Transfer
(Default Bank Account used on outgoing vendor payments via
anelectronic bank transfer)
Cash Discount
(Cash Discounts Earned for paying A/P within certain Terms)
Purchases Expense Account
(Purchases of Non-Stocked Items)
Purchases Credit Account
(A/P Credit Memo Account for Purchases of Non-Stocked Items)
Underpayment A/P
(A/P Payments are Short – not normally used in US
Localizations)
Overpayment A/P
(A/P Payments are Over – not normally used in US Localizations)
Expense and Inventory Variance Account
(A variance account for clearing journal entries created by A/P
credit memos based on A/P invoices or by goods returns based
on goods receipt POs in which freight charges or prices were
changed.)
General G/L Account Code
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Stock Account
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SAP Business One Accelerated Implementation Program (B1AIP) 2.0 Business Blueprint
Increase GL Account
(Used as a balancing account when the stock value is decreased
due to the creation of a material revaluation document.)
WIP Material Account
(Define an account in which the system maintains the value of
the items that are included in the production process. That is,
the period when production has begun but the final product is
not ready yet.)
WIP Material Variance Account
(An account in which the system maintains the variance amounts
of the items that participate in the product process. The
amount is posted when the production order's status is
'Closed'.)
Expenses Clearing Account
(Used as the A/P Accrual account for Additional Expenses in the
PO Goods Receipt, i.e. freight)
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SAP Business One Accelerated Implementation Program (B1AIP) 2.0 Business Blueprint
7. Define Warehouses
Note: SAP Business One allows Inventory Item’s G/L Determination to be set by Item Level, Item Group or
Warehouse. Each warehouse set up here has its own G/L Determination setup. These G/L determinations
are required if any items are to be set to G/L by Warehouse in the Item Master file.
At this time the warehouse’s G/L Determination will default in from the Inventory G/L Determination set up
previously in #6 Default G/L Account Determination for Transaction Postings – Inventory Table. The
warehouse G/L Determinations can be modified once the Initial Core Configuration has been delivered.
Warehouse Code
(up to 8 characters)
Warehouse Name
Location
(Several warehouse can
be grouped by Location)
Street Address
City, ST Zip
County
(Optional)
Country
(If other than USA)
Tax Code Default
(This Tax Code will
default into A/R
documents when this
warehouse is used)
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SAP Business One Accelerated Implementation Program (B1AIP) 2.0 Business Blueprint
Note: SAP Business One allows Inventory Item’s G/L Determination to be set by Item Level, Item Group or
Warehouse. Each Item Group set up here has its own G/L Determination setup. These G/L determinations
are required if any items are to be set to G/L by Item Group in the Item Master file.
At this time the Item Group’s G/L Determination will default in from the Inventory G/L Determination set up
previously in #6 Default G/L Account Determination for Transaction Postings – Inventory Table. The Item
Group G/L Determinations can be modified once the Initial Core Configuration has been delivered.
Item Groups are also heavily used in Sales Analysis and reporting. Defining Item Groups with Reporting and
a possible General Ledger implication in mind is helpful.
Default Procurement Method Buy / Make Buy / Make Buy / Make Buy / Make
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SAP Business One Accelerated Implementation Program (B1AIP) 2.0 Business Blueprint
If your business collects or tracks Sales by Taxing Authority please complete the tables below.
Note: Your Initial Core Configuration will be set up with up to 3 Sales Tax Codes. How to create and enter
additional Sales Tax Codes will be reviewed during the One Day 2 Value Initial Core Configuration session.
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SAP Business One Accelerated Implementation Program (B1AIP) 2.0 Business Blueprint
Code
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Terms Code 1 2 3 4 5 6 7 8 9 10
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SAP Business One Accelerated Implementation Program (B1AIP) 2.0 Business Blueprint
E-Mail Address
Mobile Phone
Fax
Initial Password
Branch
Department
User Code
(up to 8
characters)
User Name
E-Mail Address
Mobile Phone
Fax
Initial Password
Branch
Department
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SAP Business One Accelerated Implementation Program (B1AIP) 2.0 Business Blueprint
If your business used territories to manage your salespeople please complete the table below:
If your business uses a straight commission percentage by salesperson, item group or customer please
complete the table below:
Note: Other types of custom commission plans can be reviewed during the implementation process.
If your business tracks sales by salesperson please complete the table below:
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SAP Business One Accelerated Implementation Program (B1AIP) 2.0 Business Blueprint
Customer Groups are assigned in the Customer’s Master File record. These Customer Groups are used
heavily in Sales Analysis and other reporting.
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SAP Business One Accelerated Implementation Program (B1AIP) 2.0 Business Blueprint
Vendor Groups are assigned in the Vendor’s Master File record. These Vendor Groups are used heavily in
Purchase Analysis and other reporting.
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SAP Business One Accelerated Implementation Program (B1AIP) 2.0 Business Blueprint
Manufactures are assigned in the Item’s Master File. These Manufactures are used to support the
purchasing process and Item Look ups.
Manufacture’s Name
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SAP Business One Accelerated Implementation Program (B1AIP) 2.0 Business Blueprint
General
Would you like SAP B1 to Calculate the Gross Profit Yes
for all A/R Invoices?
No
Which would you like the Remarks Area on Target Customer/Vendor Ref. No. (Customer
Documents to include: PO or Vendor Order )
The Base Document’s Number.
(i.e. an invoice created from a Sales
Order would list “Created from Sales
Order Number: xxx” in the Remarks
section of the Invoice)
When Displaying a Sales BOM (Kitted Item) in Price and Total for Parent Item Only
Documents, Show
Price for Child Items that Comprise
Parent
When Attempting to Release Stock Below item’s Do Not Warn
Minimum Level, what would you like the system to
do: Warning Only
Block Release
if so, by Warehouse Yes / No:
Does your business allow Negative Quantity? Yes
No
If rounding is required which method would like the By Currency
system to use when rounding?
By Document
In your purchasing documents would you like the Posting Date
Exchange Rate Based on:
Document Date
Would you like the system to round the tax amount Yes
in rows
No
(Select to set the rounding of tax amounts per
document row. If this option is deselected, document
rows display the not rounded tax amount, and the
system will round tax amounts per tax groups.)
Display Rounding Remark Yes
No
(Select to determine whether a remark will be
displayed in the Remarks field of the sales
document when an amount has been rounded. If
you select the checkbox, a remark in a foreign-
currency invoice for a customer is displayed stating
that the discount amount is different from the
discount percentage due to rounding.)
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