i Natraj Proteins Limited SOLVENT EXTRACTION PLANT & REFINERY Nagpur Kalan, Ordinance Factory Road, TARS| Pho 07872-26237, 262500, Fao. 67572- 262038 ‘CIN: Lootea MP 1990 PLC 006000 Be ate ‘can Lon1saMr990rt. C0600 Dy email Fan tard NPL Sb208 eal sop sltionsbsindacom Dee 2018 ‘nln ling a sting Pia com To. 1 General Manager Faw 022.22723121 BesicRD RSE LIMITED Dall Ses, Fost ‘UMAT 400001 2 he Secretary. Avinadabad Stock Exchange st Cope: 30119 Subject: Submission of the Paliy’ for Preservation of Dacuments under Ress SEDI Listing Obligations and Disclonares Requirements) Regulation, 2018, Dear Sis, In compliance withthe SEBI (Listing Obligations and Dissures Requirements) Repuliion. 12his plea ind ealosed herewith icy fr Presorvation of Dovuments under Relation 9 of {he SEDI (ning Obligations and Diselosures Reqiemens) Repulation. 2015 Kindly ote hat the above sid ply was approved by the Board of Dirsetors at hee meeting Felon 128 November 2013 and shall sone pplissble We £1" Desembe.2015 and ps the same being la sted a the website the Company You are requested to please ke on scr the above sid document for your 1 futher neat ‘Thanking You Yours Fatty For, /ROTEINS LTD. Kal D SHARMA Mas [RECTOR Ent TTARSI OFFICE PH. No. O7672-235806Policy for Preservation of Documents for “Natraj Proteins Limited” 1 PREAMBL! “The Boa of Distrs (Roar) of Nas Poin Limited the Compan” ar Nata fas adopted the following policy and pocedue wih regard 0 preservation of documents ‘Setne Blow. The Boo hl eview and may ame his pli from tne ois 2. PURPOSE: “ade ple famed as per requirement of Repaation 9 of SEM (Lins Obligations and Diselours Resierens)Repaiion. 2015 INTRODUCTION: “A document preservation policy involves the rstematic inion, extgorizatn, smaintrance,fevie, retention ad desttion of documents recived or crete i he coure of ines. ‘he policy onsite guidelines how to Meni document tht nec o be mints tov long cetin documents should he retain. how ad when hose documents should be {zposed off a longer esd. and how should be aecesed or erieved when they ste needed spr the les mae under ela 4 DEFINITIONS: 1 Ae: Mens the Companies Act, 201, 1. Board a Directors: Boat of Directors of Nat Poin Limitt ara Proteins Limited” o the Company or °atra™ IIL The Companys Means TV. S8ct: Mean Serra tandrs-| forthe Board Meetings oti by the 1S 88-2 Means Secretarial Stnderd? fre General Mestng ts tiie bythe ICS Vi, SEI (LOADR) Regulation, 2018; Means SEBI (Listing Obligtons and Diselosues Requirements) Reston, 2015 ‘iL Compllane Officer: The Company Seeraary anes Key Managerial Person appointed ty the Board of Directors ofthe Coma asthe Compliance OFfcer for he purpose of these sspultins fom met tine VIL SERL: The Secures and Exchange Board of nds 1%. Rls: Roles made under the Companies Act, 2013, X. Regulation: Repulation made under SEI Ast, Paty for Preservation of Documents§5, DOCUMENTS WHOSE PRESERY ATION SHALL BE PERMANENT IN NATURE ‘The Bound af Directors shall decide nest of preservation of documents permanent fom time to nea required under the Act and Regulation, Notwithstanding anything contuined ercin the Act, SS and. SS2 the following ‘ocument records maintained under the Ae, Rules and Regulations shall he preserved permanently and hosted om the website of the Company Finca Statements, daly signed annul repos. Anal Retr ied with be RoC. ‘Mines fall the General Mestings Bord & Commitee Mestings Diselosres made unde he SEB Inside ad Takeover Regulations andthe SEB) (LOADR) Regulations, 2015 tthe Sock Eschage tom time ne ‘Memorandum and Aries of Associaton of the Company as may be amend from sme time 1. Sharholder and oie Veoureapree mt. {b Lenerof Offer eae to public se, it isu, fhe ase, buy bok off. h ‘Any oes if oar of Directors may ink deere "Agrees with the Share Transfer pnt. Depsitves 6 DOCUMENTS WITH PRESERVATION PERIOD OF NOT LESS THAN FIGHT YEARS COMPLETION OF THE RELEVANT TRANSACTION: 4. Notice ofthe Boa mctings ven w the Stock Exchange for eosierng mates ‘elaing to preitimations reed oe subrited to the Stock Exchange bs Date forthe Book Clones and Record dates for various purposes may Be desided by the Company tom te oie Query and bal ett and anual Hane resus of he Company {€ Quamery Shoreholding Pater incising deals for pledge of shares and any shang therein, «Results of he E-Vosing, General Meetings Post Blot [List of Unpaid Dividend othe sharers Change it the contin ofthe Board of directors. KMP. Compliance Of, ‘itor, Scretirial Auditors, and Shae Transfer Ape. ny pate Sensitive Infomation given or provided to the Stock Exchange under Regulation 30 ofthe SEBI(LOADR) Regulations, 2018 i: Recommestion anit payment of dividend tothe sharcholders 5. Detail ofthe Complaints raved and reslved hy the Compas Corporate Governance Report sia tothe Stock Fxchange on uate and smal basis Policy for Preservation of Documents:1 copy of the onders issued by the SEI or Stok Exchanges elaine to seers Tse with the Sock Exchanges. 1. Disclosures made unde companies Act inform MEPL fn Registers mainsined wer the Companies Act, the above sai documents sal be hosed bythe Company on its webstfor a perod a as 8 ‘sear Th Boe of Diestons ry decide the preservation period ib any paseo docarsns +7. RESPONSIBILITY OF EMPLOYEES FOR PRESERVATION OF DOCUMENTS: The Company Seer) an in abence thereof the Kes Managesal Personal anpoirted by the Beant of divctr ofthe Crmpany ae response Tr faking into acount th poten mys eittscvaion ofthe documents in thx work aon nd thelr decision 0 retunFeserve ‘Sey douents pertaining to their ea rOLICY: AUTHORIZED FOR MONITORING ‘The Company Secretary or ay one Key Managerial Persone ofthe Company ahoized hy ‘Bord of Direc shall be response Tor monitoring the Poi. The authored perso sal inform its Board of Director about the meaierng of the Pol. ida “The authorized peso shal take necessary step to sha 9, PRESERVATION PRINCIPLES: Risen through reservation ha connec avabiity al acess to items in the lest ‘am fe mind. The following principe sll be kept in ind + Where pusible, documents are peserss in tse rig format, espectng the phil ‘nega andauhentty of the nga documents + Ate conservation i employed when appropri to prevent father deterioration amps tan He or tenable accesso be pve Appropriate conservation measures wil kein acount the neds. vale significa ‘nd wage ofthe fem in queton. 4 Surrogates sal be created where appropriate to pots th orginal. and allow wir end i the cote Surrogates sal replace the origi, whch wl ill eed preseraon. «All stafae made aware ofthe paramount importance of reservation. a te ste on ‘fe handing of documents 10, SECURITY OF DOCUMENTS: “The Boa shal ensre tha al he documents shall Lesp in se plac inthe Compsny premives “The Board may authorize person forthe security of document, who sul he responsible forsale casts of deamon Policy for Preservation of Documentsa 11, SUSPENSION OF RECORD DISPOSAL INTHE EVENT OF U1 CLAMS Iirdte the Company i served wih any nee fr request of documents or any employse Reames vate of 2 goverment investigation or amit conceing of the Company o Sgnmencemen of any ligation aint the Compass. such employee shall infor the Top Stameoment and any Farther dsp ofdocimans shall be suspended unis te a 6 op Hlanaerern wh the due wice fom the legal course! determine ctberwise. The To Nzgerea suchcase sal inform ll the empeyers he nee rain the Joewnents and “Sisson of disposal ofthese. TE DISPOSAL OF DOCUMENTS: Dispoal of documents afr sti petod of & years (hose preservation shall no fe Penment inate) shall be dons in the presence of Autorized person in method cried ty Board of Directors, Before disposing 2 soft copy shal be taken fr the ‘sso 1B REVIEW OF THE POLICY: ‘The ud of decors ofthe company shall view the policy on annual basis. The authorized pron shal provide regular assurance to bod of dietrs.on the effestiveness ofthe Poli Nae: The above sald policy was approved by the Board of directors at ther meeting heli om Te Noes 2015 and shal become applicable wef 1" Det 2018. Hoard nenpestssune otc or Preservation of Documents