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Excelkeyboardshortcuts

Excel keyboard shortcuts

Thislistgivesyouaglanceof(nearly)allshortcutcombinationsinExcel.Pleasetakethetimetoreadit.I'msureyou'llfindmanyof
themuseful.ThereisalsoalistofthedefaultshortcutsinASAPUtilities.
Excelshortcuts
ShortcutsfortheVisualBasicEditor

Excel shortcuts
Shortcutkey

Action

Menuequivalent
comments

version

Ctrl+A

SelectAll

None

All

Ctrl+B

Bold

Format,Cells,Font,FontStyle,
Bold

All

Ctrl+C

Copy

Edit,Copy

All

Ctrl+D

FillDown

Edit,Fill,Down

All

Ctrl+F

Find

Edit,Find

All

Ctrl+G

Goto

Edit,Goto

All

Ctrl+H

Replace

Edit,Replace

All

Ctrl+I

Italic

Format,Cells,Font,FontStyle,
Italic

All

Ctrl+K

InsertHyperlink

Insert,Hyperlink

Excel
97/2000
+

Ctrl+N

NewWorkbook

File,New

All

Ctrl+O

Open

File,Open

All

Ctrl+P

Print

File,Print

All

Ctrl+R

FillRight

Edit,FillRight

All

Ctrl+S

Save

File,Save

All

Ctrl+U

Underline

Format,Cells,Font,Underline,
Single

All

Ctrl+V

Paste

Edit,Paste

All

CtrlW

Close

File,Close

Excel
97/2000
+

Ctrl+X

Cut

Edit,Cut

All

Ctrl+Y

Repeat

Edit,Repeat

All

Ctrl+Z

Undo

Edit,Undo

All

F1

Help

Help,ContentsandIndex

All

F2

Edit

None

All

F3

PasteName

Insert,Name,Paste

All

F4

Repeatlastaction

Edit,Repeat.Workswhilenotin
Editmode.

All

F4

Whiletypingaformula,switchbetweenabsolute/relativerefs

None

All

F5

Goto

Edit,Goto

All

F6

NextPane

None

All

F7

Spellcheck

Tools,Spelling

All

F8

Extendmode

None

All

F9

Recalculateallworkbooks

Tools,Options,Calculation,Calc
Now

All

F10

ActivateMenubar

N/A

All

F11

NewChart

Insert,Chart

All

F12

SaveAs

File,SaveAs

All

Ctrl+:

InsertCurrentTime

None

All

Ctrl+

InsertCurrentDate

None

All

Ctrl+"

CopyValuefromCellAbove

Edit,PasteSpecial,Value

All

Ctrl+

CopyFormulafromCellAbove

Edit,Copy

All

Shift

HolddownshiftforadditionalfunctionsinExcelsmenu

none

Excel
97/2000
+

Shift+F1

WhatsThis?

Help,WhatsThis?

All

Shift+F2

Editcellcomment

Insert,EditComments

All

Shift+F3

Pastefunctionintoformula

Insert,Function

All

Shift+F4

FindNext

Edit,Find,FindNext

All

Shift+F5

Find

Edit,Find,FindNext

All

Shift+F6

PreviousPane

None

All

Shift+F8

Addtoselection

None

All

Shift+F9

Calculateactiveworksheet

Tools,Options,Calculation,Calc
Sheet

All

Ctrl+Alt+F9

Calculateallworksheetsinallopenworkbooks,regardlessofwhethertheyhave
changedsincethelastcalculation.

None

Excel
97/2000

+
Ctrl+Alt+Shift+F9

Rechecksdependentformulasandthencalculatesallcellsinallopenworkbooks,
includingcellsnotmarkedasneedingtobecalculated.

None

Excel
97/2000
+

Shift+F10

Displayshortcutmenu

None

All

Shift+F11

Newworksheet

Insert,Worksheet

All

Shift+F12

Save

File,Save

All

Ctrl+F3

Definename

Insert,Names,Define

All

Ctrl+F4

Close

File,Close

All

Ctrl+F5

XL,Restorewindowsize

Restore

All

Ctrl+F6

Nextworkbookwindow

Window,...

All

Shift+Ctrl+F6

Previousworkbookwindow

Window,...

All

Ctrl+F7

Movewindow

XL,Move

All

Ctrl+F8

Resizewindow

XL,Size

All

Ctrl+F9

Minimizeworkbook

XL,Minimize

All

Ctrl+F10

Maximizeorrestorewindow

XL,Maximize

All

Ctrl+F11

Inset4.0Macrosheet

NoneinExcel97.Inversionsprior All
to97Insert,Macro,4.0Macro

Ctrl+F12

FileOpen

File,Open

All

Alt+F1

InsertChart

Insert,Chart...

All

Alt+F2

SaveAs

File,SaveAs

All

Alt+F4

Exit

File,Exit

All

Alt+F8

Macrodialogbox

Tools,Macro,MacrosinExcel97
Tools,Macrosinearlierversions

Excel
97/2000
+

Alt+F11

VisualBasicEditor

Tools,Macro,VisualBasicEditor

Excel
97/2000
+

Ctrl+Shift+F3

Createnamebyusingnamesofrowandcolumnlabels

Insert,Name,Create

All

Ctrl+Shift+F6

PreviousWindow

Window,...

All

Ctrl+Shift+F12

Print

File,Print

All

Alt+Shift+F1

Newworksheet

Insert,Worksheet

All

Alt+Shift+F2

Save

File,Save

All

Alt+=

AutoSum

Nodirectequivalent

All

Ctrl+`

ToggleValue/Formuladisplay

Tools,Options,View,Formulas

All

Ctrl+Shift+A

Insertargumentnamesintoformula

Nodirectequivalent

All

Alt+Downarrow

DisplayAutoCompletelist

None

Excel95

Alt+

FormatStyledialogbox

Format,Style

All

Ctrl+Shift+~

Generalformat

Format,Cells,Number,Category, All
General

Ctrl+Shift+!

Commaformat

Format,Cells,Number,Category, All
Number

Ctrl+Shift+@

Timeformat

Format,Cells,Number,Category, All
Time

Ctrl+Shift+#

Dateformat

Format,Cells,Number,Category, All
Date

Ctrl+Shift+$

Currencyformat

Format,Cells,Number,Category, All
Currency

Ctrl+Shift+%

Percentformat

Format,Cells,Number,Category, All
Percentage

Ctrl+Shift+^

Exponentialformat

Format,Cells,Number,Category, All

Ctrl+Shift+&

Placeoutlineborderaroundselectedcells

Format,Cells,Border

All

Ctrl+Shift+_

Removeoutlineborder

Format,Cells,Border

All

Ctrl+Shift+*

Selectthecurrentregionaroundtheactivecell.InaPivotTablereport,selectthe
entirePivotTablereport.

Edit,Goto,Special,Current
Region

All

Ctrl++

Insert

Insert,(Rows,Columns,orCells)
Dependsonselection

All

Ctrl+

Delete

Delete,(Rows,Columns,orCells) All
Dependsonselection

Ctrl+1

Formatcellsdialogbox

Format,Cells

All

Ctrl+2

Bold

Format,Cells,Font,FontStyle,
Bold

All

Ctrl+3

Italic

Format,Cells,Font,FontStyle,
Italic

All

Ctrl+4

Underline

Format,Cells,Font,FontStyle,
Underline

All

Ctrl+5

Strikethrough

Format,Cells,Font,Effects,
Strikethrough

All

Ctrl+6

Show/Hideobjects

Tools,Options,View,Objects,
ShowAll/Hide

All

Ctrl+7

Show/HideStandardtoolbar

View,Toolbars,Stardard

All

Ctrl+8

ToggleOutlinesymbols

None

All

Ctrl+9

Hiderows

Format,Row,Hide

All

Ctrl+0

Hidecolumns

Format,Column,Hide

All

Ctrl+Shift+(

Unhiderows

Format,Row,Unhide

All

Ctrl+Shift+)

Unhidecolumns

Format,Column,Unhide

All

AltorF10

Activatethemenu

None

All

Ctrl+Tab

Intoolbar:nexttoolbar
Inaworkbook:activatenextworkbook

None

Excel
97/2000
+

Shift+Ctrl+Tab

Intoolbar:previoustoolbar
Inaworkbook:activatepreviousworkbook

None

Excel
97/2000
+

Tab

Nexttool

None

Excel
97/2000
+

Shift+Tab

Previoustool

None

Excel
97/2000
+

Enter

Dothecommand

None

Excel
97/2000
+

Alt+Enter

Startanewlineinthesamecell.

None

Excel
97/2000
+

Ctrl+Enter

Filltheselectedcellrangewiththecurrententry.

None

Excel
97/2000
+

Shift+Ctrl+F

FontDropDownList

Format,Cells,Font

All

Shift+Ctrl+F+F

FonttabofFormatCellDialogbox

Format,Cells,Font

Before
97/2000

Shift+Ctrl+P

PointsizeDropDownList

Format,Cells,Font

All

Ctrl+Spacebar

Selecttheentirecolumn

None

Excel
97/2000
+

Shift+Spacebar

Selecttheentirerow

None

Excel
97/2000
+

CTRL+/

Selectthearraycontainingtheactivecell.

CTRL+SHIFT+O

Selectallcellsthatcontaincomments.

CTRL+\

Inaselectedrow,selectthecellsthatdontmatchtheformulaorstaticvaluein
theactivecell.

CTRL+SHIFT+|

Inaselectedcolumn,selectthecellsthatdontmatchtheformulaorstaticvalue
intheactivecell.

CTRL+[

Selectallcellsdirectlyreferencedbyformulasintheselection.

CTRL+SHIFT+{

Selectallcellsdirectlyorindirectlyreferencedbyformulasintheselection.

CTRL+]

Selectcellsthatcontainformulasthatdirectlyreferencetheactivecell.

CTRL+SHIFT+}

Selectcellsthatcontainformulasthatdirectlyorindirectlyreferencetheactive
cell.

ALT+

Selectthevisiblecellsinthecurrentselection.

SHIFT+BACKSPACE

Withmultiplecellsselected,selectonlytheactivecell.

CTRL+SHIFT+SPACEBAR Selectstheentireworksheet.
Iftheworksheetcontainsdata,CTRL+SHIFT+SPACEBARselectsthecurrent
region.CTRL+SHIFT+SPACEBARasecondtimeselectstheentireworksheet.
Whenanobjectisselected,CTRL+SHIFT+SPACEBARselectsallobjectsona
worksheet
Ctrl+Alt+L

Reapplythefilterandsortonthecurrentrangesothatchangesyou'vemadeare Data,Reapply
included

Excel
2007+

Ctrl+Alt+V

DisplaysthePasteSpecialdialogbox.Availableonlyafteryouhavecutorcopied

Excel

Home,Paste,PasteSpecial...

anobject,text,orcellcontentsonaworksheetorinanotherprogram.

2007+

Shortcutkey

Action

Menuequivalentcomments

version

Ctrl+A

SelectAll

None

All

Ctrl+B

Bold

Format,Cells,Font,FontStyle,Bold

All

Ctrl+C

Copy

Edit,Copy

All

Ctrl+D

FillDown

Edit,Fill,Down

All

Ctrl+F

Find

Edit,Find

All

Ctrl+G

Goto

Edit,Goto

All

Ctrl+H

Replace

Edit,Replace

All

Ctrl+I

Italic

Format,Cells,Font,FontStyle,Italic

All

Ctrl+K

InsertHyperlink

Insert,Hyperlink

Excel97/2000+

Ctrl+N

NewWorkbook

File,New

All

Ctrl+O

Open

File,Open

All

Ctrl+P

Print

File,Print

All

Ctrl+R

FillRight

Edit,FillRight

All

Ctrl+S

Save

File,Save

All

Ctrl+U

Underline

Format,Cells,Font,Underline,Single

All

Ctrl+V

Paste

Edit,Paste

All

CtrlW

Close

File,Close

Excel97/2000+

Ctrl+X

Cut

Edit,Cut

All

Ctrl+Y

Repeat

Edit,Repeat

All

Ctrl+Z

Undo

Edit,Undo

All

F1

Help

Help,ContentsandIndex

All

F2

Edit

None

All

F3

PasteName

Insert,Name,Paste

All

F4

Repeatlastaction

Edit,Repeat.WorkswhilenotinEdit
mode.

All

F4

Whiletypingaformula,switchbetweenabsolute/relativerefs

None

All

F5

Goto

Edit,Goto

All

F6

NextPane

None

All

F7

Spellcheck

Tools,Spelling

All

F8

Extendmode

None

All

F9

Recalculateallworkbooks

Tools,Options,Calculation,CalcNow

All

F10

ActivateMenubar

N/A

All

F11

NewChart

Insert,Chart

All

F12

SaveAs

File,SaveAs

All

Ctrl+:

InsertCurrentTime

None

All

Ctrl+

InsertCurrentDate

None

All

Ctrl+"

CopyValuefromCellAbove

Edit,PasteSpecial,Value

All

Ctrl+'

CopyFormulafromCellAbove

Edit,Copy

All

Shift

HolddownshiftforadditionalfunctionsinExcel'smenu

none

Excel97/2000+

Shift+F1

What'sThis?

Help,What'sThis?

All

Shift+F2

Editcellcomment

Insert,EditComments

All

Shift+F3

Pastefunctionintoformula

Insert,Function

All

Shift+F4

FindNext

Edit,Find,FindNext

All

Shift+F5

Find

Edit,Find,FindNext

All

Shift+F6

PreviousPane

None

All

Shift+F8

Addtoselection

None

All

Shift+F9

Calculateactiveworksheet

Tools,Options,Calculation,CalcSheet

All

Ctrl+Alt+F9

Calculateallworksheetsinallopenworkbooks,regardlessofwhetherthey
havechangedsincethelastcalculation.

None

Excel97/2000+

Ctrl+Alt+Shift+F9 Rechecksdependentformulasandthencalculatesallcellsinallopen
workbooks,includingcellsnotmarkedasneedingtobecalculated.

None

Excel97/2000+

Shift+F10

Displayshortcutmenu

None

All

Shift+F11

Newworksheet

Insert,Worksheet

All

Shift+F12

Save

File,Save

All

Ctrl+F3

Definename

Insert,Names,Define

All

Ctrl+F4

Close

File,Close

All

Ctrl+F5

XL,Restorewindowsize

Restore

All

Ctrl+F6

Nextworkbookwindow

Window,...

All

Shift+Ctrl+F6

Previousworkbookwindow

Window,...

All

Ctrl+F7

Movewindow

XL,Move

All

Ctrl+F8

Resizewindow

XL,Size

All

Ctrl+F9

Minimizeworkbook

XL,Minimize

All

Ctrl+F10

Maximizeorrestorewindow

XL,Maximize

All

Ctrl+F11

Inset4.0Macrosheet

NoneinExcel97.Inversionspriorto
97Insert,Macro,4.0Macro

All

Ctrl+F12

FileOpen

File,Open

All

Alt+F1

InsertChart

Insert,Chart...

All

Alt+F2

SaveAs

File,SaveAs

All

Alt+F4

Exit

File,Exit

All

Alt+F8

Macrodialogbox

Tools,Macro,MacrosinExcel97
Tools,Macrosinearlierversions

Excel97/2000+

Alt+F11

VisualBasicEditor

Tools,Macro,VisualBasicEditor

Excel97/2000+

Ctrl+Shift+F3

Createnamebyusingnamesofrowandcolumnlabels

Insert,Name,Create

All

Ctrl+Shift+F6

PreviousWindow

Window,...

All

Ctrl+Shift+F12

Print

File,Print

All

Alt+Shift+F1

Newworksheet

Insert,Worksheet

All

Alt+Shift+F2

Save

File,Save

All

Alt+=

AutoSum

Nodirectequivalent

All

Ctrl+`

ToggleValue/Formuladisplay

Tools,Options,View,Formulas

All

Ctrl+Shift+A

Insertargumentnamesintoformula

Nodirectequivalent

All

Alt+Downarrow

DisplayAutoCompletelist

None

Excel95

Alt+'

FormatStyledialogbox

Format,Style

All

Ctrl+Shift+~

Generalformat

Format,Cells,Number,Category,
General

All

Ctrl+Shift+!

Commaformat

Format,Cells,Number,Category,
Number

All

Ctrl+Shift+@

Timeformat

Format,Cells,Number,Category,
Time

All

Ctrl+Shift+#

Dateformat

Format,Cells,Number,Category,Date All

Ctrl+Shift+$

Currencyformat

Format,Cells,Number,Category,
Currency

All

Ctrl+Shift+%

Percentformat

Format,Cells,Number,Category,
Percentage

All

Ctrl+Shift+^

Exponentialformat

Format,Cells,Number,Category,

All

Ctrl+Shift+&

Placeoutlineborderaroundselectedcells

Format,Cells,Border

All

Ctrl+Shift+_

Removeoutlineborder

Format,Cells,Border

All

Ctrl+Shift+*

Selectcurrentregion

Edit,Goto,Special,CurrentRegion

All

Ctrl++

Insert

Insert,(Rows,Columns,orCells)
Dependsonselection

All

Ctrl+

Delete

Delete,(Rows,Columns,orCells)
Dependsonselection

All

Ctrl+1

Formatcellsdialogbox

Format,Cells

All

Ctrl+2

Bold

Format,Cells,Font,FontStyle,Bold

All

Ctrl+3

Italic

Format,Cells,Font,FontStyle,Italic

All

Ctrl+4

Underline

Format,Cells,Font,FontStyle,
Underline

All

Ctrl+5

Strikethrough

Format,Cells,Font,Effects,
Strikethrough

All

Ctrl+6

Show/Hideobjects

Tools,Options,View,Objects,Show
All/Hide

All

Ctrl+7

Show/HideStandardtoolbar

View,Toolbars,Stardard

All

Ctrl+8

ToggleOutlinesymbols

None

All

Ctrl+9

Hiderows

Format,Row,Hide

All

Ctrl+0

Hidecolumns

Format,Column,Hide

All

Ctrl+Shift+(

Unhiderows

Format,Row,Unhide

All

Ctrl+Shift+)

Unhidecolumns

Format,Column,Unhide

All

AltorF10

Activatethemenu

None

All

Ctrl+Tab

Intoolbar:nexttoolbar

None

Excel97/2000+

Shift+Ctrl+Tab

Intoolbar:previoustoolbar

None

Excel97/2000+

Ctrl+Tab

Inaworkbook:activatenextworkbook

None

Excel97/2000+

Shift+Ctrl+Tab

Inaworkbook:activatepreviousworkbook

None

Excel97/2000+

Tab

Nexttool

None

Excel97/2000+

Shift+Tab

Previoustool

None

Excel97/2000+

Enter

Dothecommand

None

Excel97/2000+

Alt+Enter

Startanewlineinthesamecell.

None

Excel97/2000+

Ctrl+Enter

Filltheselectedcellrangewiththecurrententry.

None

Excel97/2000+

Shift+Ctrl+F

FontDropDownList

Format,Cells,Font

All

Shift+Ctrl+F+F

FonttabofFormatCellDialogbox

Format,Cells,Font

Before97/2000

Shift+Ctrl+P

PointsizeDropDownList

Format,Cells,Font

All

AspecialthanksgoesouttoShaneDevenshirewhoprovidedmostoftheshortcutsinthislist!

References:
MicrosoftOffice:Excelshortcutandfunctionkeys
MicrosoftOfficeAssistance:Workwiththekeyboard(withvideo)
backtotop

Shortcuts for the Visual Basic Editor

Shortcutkey

Action

Menuequivalentcomments

F1

Help

Help

F2

ViewObjectBrowser

View,ObjectBrowser

F3

FindNext

F4

ProperiesWindow

View,PropertiesWindow

F5

RunSub/FormorRunMacro

Run,RunMacro

F6

SwitchSplitWindows

F7

ViewCodeWindow

View,Code

F8

StepInto

Debug,StepInto

F9

ToggleBreakpoint

Debug,ToggleBreakpoint

F10

ActivateMenuBar

Shift+F2

Viewdefinition

View,Definition

Shift+F3

FindPrevious

Shift+F7

ViewObject

View,Object

Shift+F8

StepOver

Debug,StepOver

Shift+F9

QuickWatch

Debug,QuickWatch

Shift+F10

ShowRightClickMenu

Ctrl+F2

FocusToObjectBox

Ctrl+F4

CloseWindow

Ctrl+F8

RunToCursor

Debug,RunToCursor

Ctrl+F10

ActivateMenuBar

Alt+F4

CloseVBE

File,CloseandReturntoMicrosoftExcel

Alt+F6

SwitchBetweenLast2Windows

Alt+F11

ReturnToApplication

Ctrl+Shift+F2

Gotolastposition

View,LastPosition

Ctrl+Shift+F8

StepOut

Debug,StepOut

Ctrl+Shift+F9

ClearAllBreakpoints

Debug,ClearAllBreakpoints

Insert

ToggleInsertMode

Delete

Delete

Edit,Clear

Home

Movetobeginningofline

End

Movetoendofline

PageUp

PageUp

PageDown

PageDown

LeftArrow

Left

RightArrow

Right

UpArrow

Up

DownArrow

Down

Tab

Indent

Edit,Indent

Enter

NewLine

BackSpace

DeletePrevChar

Shift+Insert

Paste

Edit,Paste

Shift+Home

SelectToStartOfLine

Shift+End

SelectToEndOfLine

Shift+PageUp

SelectToTopOfModule

Shift+PageDown

SelectToEndOfModule

Shift+LeftArrow

ExtendSelectionLeft1Char

Shift+RightArrow

ExtendSelectionRight1Char

Shift+UpArrow

ExtendSelectionUp

Shift+DownArrow

ExtendSelectionDown

Shift+Tab

Outdent

Edit,Outdent

Alt+Spacebar

SystemMenu

Alt+Tab

CycleApplications

Alt+BackSpace

Undo

Ctrl+A

SelectAll

Edit,SelectAll

Ctrl+C

Copy

Edit,Copy

Ctrl+E

ExportModule

File,ExportFile

Ctrl+F

Find

Edit,Find

Ctrl+G

ImmediateWindow

View,ImmediateWindow

Ctrl+H

Replace

Edit,Replace

Ctrl+I

TurnOnQuickInfo

Edit,QuikcInfo

Ctrl+J

ListProperties/Methods

Edit,ListProperties/Methods

Ctrl+L

ShowCallStack

Ctrl+M

ImportFile

File,ImportFile

Ctrl+N

NewLine

Ctrl+P

Print

File,Print

Ctrl+R

ProjectExplorer

View,ProjectExplorer

Ctrl+S

Save

File,Save

Ctrl+T

ShowAvailableComponents

Insert,Components...

Ctrl+V

Paste

Edit,Paste

Ctrl+X

Cut

Edit,Cut

Ctrl+Y

CutEntireLine

Ctrl+Z

Undo

Edit,Undo

Ctrl+Insert

Copy

Edit,Copy

Ctrl+Delete

DeleteToEndOfWord

Ctrl+Home

TopOfModule

Ctrl+End

EndOfModule

Ctrl+PageUp

TopOfCurrentProcedure

Ctrl+PageDown

EndOfCurrentProcedure

Ctrl+LeftArrow

Moveonewordtoleft

Ctrl+RightArrow

Moveonewordtoright

Ctrl+UpArrow

PreviousProcedure

Ctrl+DownArrow

NextProcedure

Ctrl+Spacebar

CompleteWord

Edit,CompleteWord

Ctrl+Tab

CycleWindows

Ctrl+BackSpace

DeleteToStartOfWord

Ctrl+Shift+I

ParameterInfo

Edit,ParameterInfo

Ctrl+Shift+J

ListConstants

Edit,ListConstants

References:
PearsonSoftwareConsultingServices:VBAEditorShortcutKeys

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