SAP FI NOTES INDEX

SAP FI NOTES
INDEX
PARTICULARS
Introduction
Enterprise Structure
1. Chart of Accounts
2. Accounts groups customization
3. Open and Close Posting Periods
Sales Tax Procedures
1. Tolerance Groups
General Ledger Accounts (GL Accounts)
1.Negative Postings
2. Creation of GL Masters
3. Parked document
Foreign Currency Transaction (FCT)
1. Reversal of Reversed document
2. Mass Reversal
3. Balance Interest calculation
4. Accounts Principles
Accounts Payable (AP)
Page No.
3
11
15
19
27
36
36
41
41
43
54
72
77
78
87
92
99
House Bank
1. Link between sundry creditors and Advance to vendors
2. Purchase Invoice Posting
3. Term of Payments-Maximum Cash discount
4. Automatic payment Program(APP)
5. Check printing
6. Credit Memo
Accounts Receivable (AR)
1. Sales Invoice Posting
2. Incoming payment
3. Link between sundry debtors and advance from customers
4. Advance Receipt posting
106
115
116
119
128
130
132
134
135
142
144
144
148
156
162
170
172
176
199/201/202
Bill of Discounting (Bill of Exchange)

1. Define dunning areas
Sales Tax
Asset Accounting (AA)
1.Chart of Depreciation
2. Asset Classes
3. Asset Sale /Transfer/Scrapping
Reports
204
204
205/206
209
212
217
1.Chart of Accounts List

2.Trail balance / Ledger /Vendors List
3. Data Takeover
4.Up loading of master in SAP (LSMW)
5.Balances uploading
Bank Reconciliation Statement (BRS)
1.House Bank
2.Check Lots
3.Sales and Purchase Invoices posting
Cash Journal (CJ)
Withholding Tax(TDS/TCS)
1.Maintain Calendar
2.Withholding tax codes
3.Create Remittance Challan
4.Print TDS Certificate
5.Quaterly Return
228
231
232
241
245
248
249
254
264
265
266
INTRODUCTION
SAP stands for System Application and Products in data Processing
FI stands for Financials
CO stands for Controlling
Version : ECC6
ECC stands for ERP Central Component
SAP was released in 1972 It head quarters in Germany
What is ERP?
ERP stands for Enterprise Resource planning, it is integrated all functions in one system.
Organization
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Purchase Dept. Store Dept.
Production Dept.
Accounts Dept.
Will have no of departments in organization. ERP integrate all the functions into one system.
It will facilitate free flow of data among the departments.
Advantages:
Once stores person updates in the system It can be shared by account person.
No mismatch in reporting Data Source is only one once updation.
Store Department at Factory: Where the material is received are updates his records send the bill to account person.
Accounts department at City office : Pass an entry in the books
Disadvantages:
Duplicate job
Time gap.
ERP Packages:
SAP, Oracle, Financials, Peoples soft, BAAN , J.D.Edwards
1972- SAP R/1 Real time data processing
1980-SAP R/2 Included no. of countries and no. of currencies
1990 SAP R/3- R/3 stands for
Data Structure
1.Application Server
2.Data based server
3.Presentation
1999 My SAP.com Web baed
2004 Net weaver Integrates information, people and process.
Areas to be covered under FI /CO
FI:
1. General Ledger accounting
2. Accounts payable
3. Accounts receivable
4. Asset accounting
CO:
1.
Cost element accounting
2.
Cost center accounting
3.
Internal orders
4.
Profit center accounting
5.
Product costing
6.
Profitability analysis
Integration of:
1. Material Management Module to Financials (MM to FI)
2. Sale & Distribution module to Financial module integrate (SD to FI)
3. Data take over(From Non-SAP to SAP)
4. Closing procedure
Reports:
In all the module systems gives around 2000 reports
You can attach the reports to favorites
Some important reports you can attach the reports on desk top.
Cross company code transactions:
India version: TDS , Excise and sales tax
Companies Act:1956: as per Schedule VI Balance sheet and Profit & Loss A/c
What are difference between SAP EE 4.7 and ECC 6.0?
SAP EE 4.7
Stands for Enterprise Edition
No Netware concept (Offline)
Segment wise report is not possible
Only one currency
SAP ECC 6.0

Stands for Enterprise Central Compound
Netware concept (Online)
Is it possible
Multiple ledgers in currencies
Document splitting
Foreign currency revaluation based on accounting principles
Role of FI /CO Consultant

1.
2.
3.
4.
5.
6.
Project Manger
Senior Consultant
Junior consultant
(Each project 3 to 6 members)
Support Consultant (Eg.IBM, Accenture)
Core Team Members
End User
How to Open SAP

Open: Double lick on SAP Logon Icon
Double Click ECC 6 Server
First Screen:
First Field : Client :2 Clients
1. Development client
2. Production client
In the implementation SAP
1. Consultants
2. Company staff (Core Team Members)
The consultant they do the customization in development client
The company staff will do the testing.
The customization will be transferred to client through transport requests.
In the production client you enter day to day transaction.
Some companies they will give 3 clients:
1. Development client
2. Testing client
3. Production client
Client:
800/000/810 You can copy and give any number
User:
Cost of package will depend on the no.of users licenses.

100 users license used by 1000 employees
It fixes the responsibility on employee.
User ID: SAP user: You can use small or capital letters (Its not case sensitive)
Password: The length of password Min3 Max 8
(it can be numeric, Alpha Numeric , Alphabets, and Special characters.)
Password is not case sensitive
Not possible to change password more than once in a day
Latest 5 passwords can not be used
Password can not be restored
Money is the password.
What is client?
Aravind Group
(Aravind Industries Ltd)
(Aravind Steel Ltd)
Wipro
(Consulting Firm)
To Purchase Sap Package From Sap India Bangalore Wipro Will Customize(Map) Aravind Requirement In SAP
ARAVIND
Project Manager
Core team accounts manager
Cost accountant
Purchase Manager
Sales Manager
It staff
WIPRO
Project manager
FI Consultant
CO Consultant
MM Consultant
SD Consultant
ABAP programmer
BASIS Administrator
Aravind :Core Team As is Process _What Is Requested From SAP

Wipro :To Be Process What Should Be Done In SAP
Development
Client
Wipro Customization
Aravind Core Team
Production
Client
- Transport Request
- Testing
After testing by Aravind core team customization will be transported to production client through transport request.
Production client is live client where we enter day to day transactions.
If the consultant do customization once again in production client, if they commit any mistake all the postings will go
wrong where as development client customization is tested customization by the Aravind core team and corrected by
Wipro team.
We will not get any mistakes in the development client customization.
In live environment we should have minimum 2 clients some companies they keep 3 clients
Development Client
Testing quality Client
Production Client
Wipro Customization
Transport Request
Aravind Core Team
->
->
Testing
"When SAP is purchased from SAP India we get clients like 000,001,067 and 800" Basis consultant copies 000 client
and give the number required by Aravind care team
Client :800
(Development Client)
User
: Cost of package will be based on number of user licenses
User Id Creation Is The Job of BASIS Administrator

A) Cost Factor
B) User Id Fixes Responsibility on Employee
SAP User:
It Is Not Case sensitive (Capital Letters Or Small Letters)
Password:
Password Is Case Sensitive (From Ecc 5 Onwards)
Length of Password: Minimum 6 Maximum 40

"We can use alphabets, Numerical, alphanumeric, special characters-like"
Not possible to change password more than once in a day.
System will not permit to use latest previous 5 passwords
EG:
1.09.2008
5.09.2008
12.09.2008
ABC123
XYZABC
ABC123
system will not permit
Password can not be restored

BASIS Administrator deletes old password and gives a new password : oracle
Language
: 41 Languages
If we do not specify any language it takes English by default or we can use EN for English
If we user id : The menu will be in German
Client: 800
User: SAPUSER
Password:
oracle
Press enter
Now open SAP
Select and choose the radio button depend on necessity.
1st Radio button
2nd Radio button
3rd Radio button
Employee1
Can not work
Work
Can work
Employee2
Can work
Can work
Can not work
In training institutes we have to select 2nd radio button

Enter
1st raw is called menu bar
Menu Edit ,Favorites ,Extras

2nd raw is called standard tool bar
3rd row is called in title bar
4th is called application tool bar
5th & last is called status bar
The second row the tick is called enter, beside tick box is called is command field."
One employee can work in number of sessions (windows) at a time -the maximum is 6 sessions
How to create a new session?
Path: From the menu bar - Select system- Create session
To move from one session to another session (alt+tab)
How to end session?
Path :From the menu bar - select system- End session
To view which version we are using?
Path : From menu bar - Select system- Status-Sap system data
How to use transaction codes (T/C)?
We want posting of transaction.
option-1
Go through the path and post
the transaction
Path: Accounting --> Financial accounting
-> General ledger-->Posting ->General posting
option-2
Use transaction code in command field
and press enter
we can create our own transaction
codes they should start with Y or Z
To go back to SAP easy access screen:

Use: /n in command field and press enter.
For Posting Transaction:
Document (Voucher) entry
(F-02)
Account display (FS10N)
After posting we want to view the ledger.

a) Use:/n (changing) in command field and enter - to back to sap easy access screen
b) Use FS10N in command field and press enter- to go to account display
Instead
use:/NFS10N in command field and press enter change session with new transaction code.
use /OFS10N in command field and press enter- create session with new transaction code.
./N for change
./O for create
How to activate transaction codes in sap menu?
Path :From the menu bar - select extras - Settings - Display technical names- Enter
HOW TO SET A START TRANSCTION?
To make one screen as beginning screen
Path: From menu bar select extras - set start transactions (transaction code is
F-02)
Enter
Give a message transaction F-02 set as start transaction
HOW TO CLOSE SAP?
Path: From the menu bar select system - log off - select yes button for the message to logoff
Select yes button to log off
HOW TO UNLOCK THE TRANSACTION CODE?
At the time of customization -screen will come with display mode not enter mode
Path:Tools-Administrator- Monitor-Lock entries (tr.code is SM12)
Select list button- Message - No lock entries found
Path: From the menu bar select lock entry- Delete all-select yes button for the message
Delete all lock entries - Enter.
Organization structure:
SAP
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Group
Company
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Company
Company code
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Units
Businesses Area
Creation of Project: Group --> Companies Units
In SAP Group is called as company
Company is called as company code
Unit is called as Business area
ARAVIND GROUP(AVG)
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Aravind Mills Ltd(AML) Aravind Steels Ltd(ASL)
Aravind Industries ltd(AIL)
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HYD
BGL
HYD
BGL
HYD
BGL
FI consultant will do customization at company code level -company or group is only for information.
We do customization for Aravind Mills Ltd after words we copy customization including accounts to other company codes
in one step and make modifications where ever required.
ENTERPRISE STRUCTURE
DEFINE COMPANY:
Path: Tools - Customizing IMG (implementation guide) - Execute project (trns.code SPRO)
SPRO stands for SAP Project Reference Object
Select SAP reference IMG button : This is called customization area or configuration area or implementation area
Path:SPRO-
Enterprise structure - Definition - Financial accounting - Define company ( Tr code is OX15)
It we select IMG activity documentation button: It gives description part about company
To select IMG activity button: To do customization
Select IMG activity button
Select new entries button
Company
: AVG
Company name :Aravind group

name of company2
:blank
street
:Ameerpet
postal code
:500034
country
:For country select dropdown(pull down) button, select in for india"
Language key :select drop down button select EN for English

Currency
:For currency select drop down button here 218.

Select INR for Indian rupees
Select save button or Ctrl+s

Development client
|
consultant
-
production client
Customization Transport request
By default it gives the latest request we have to create our own request and afterwards to transport to production client
For each step we need not create separate request.
For Basic settings
:1st request
For General ledger
:2nd request
rd
For Account payable
:3 request
For Accounts receivable:4th request
For Asset accounting :5th request
For Controlling
:6th request
Select create request button (F8)
Give the short description :FI basic settings for Aravind Mills Ltd
Press enter
Press enter once again to save in the request. We get a message data was saved: Data was saved in two
places:1.Development client 800 2. In Transport request
2.DEFINE COMPANY CODE:

Path:
( Tr code is OX02)
Tools - Customizing - IMG- executive project (SPRO)
Select sap reference button IMG

SPRO - path upto select sap reference IMG button is same.
SPRO
No SPRO
Consultant job End user
job
Note the path SPRO
Path: Enterprise structure - Definition- financial accounting - edit, copy, delete, check company code
Edit company code data
Give company code :AML
City
:Hyderabad
Country
:IN
Currency
:INR
Language
:EN
Select save button or Ctrl+S
Title
Name
Street
Post code
City
Country
:Select company
:Aravind mills ltd
:Ameerpet
:500034
:Hyderabad
:IN
Press enter
To select our request number select dropdown button beside request number.
We can see here number of requests.
Select request number by seeing the description.
Press enter to save in the request.
Description can be same should be different
3.ASSIGN COMPANY CODE TO COMPNAY
Path: SPRO - Enterprise structure - Assignment - Financial accounting - Assign company code to company
( Tr code is OX16)
Select position button give the company code AML enter
For company AML assign company AVG
Select save button or Crtl+S
Select dropdown beside request number
Select your request number
Press enter to save in the request
4.Define Business Areas
path:
SPRO- Enterprise structure- Definition -financial accountingdefine business area ( Tr code is OX03)

Business area: AMLH
Description
:Hyderabad AML
Bangalore business area link this number
Select save button or C trl+s
Press enter to save in your request

*Assignment of business areas to company code is not required
Aravind Group
|
Aravind Mills Ltd
Aravind Steels Ltd
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HYD BGL
HYD BGL
AML accounts person
Aravind Industries ltd

|
HYD
BGL
ASL accounts person
At the time of posting

Company code :
Business area :
AML
HYD
ASL
HYD
* Without giving company code we can not pass to business area

At the time of request generation:
Company code
AML
Business area
HYD
We get HYD data of company
Code AML only
ASL
HYD
HYD data of company
code ASL only
Some business area can be used by number of company codes in the client assignment of business area to company
code is not required.
HYD incharge for AML, ASL and AIL in the report
Company code
AML +ASL+AIL
Business area
HYD
Hyderabad data for all company codes we have Hyderabad business area separately for each company code.
HYD Hyderabad business area
HYD1 Hyderabad business area
HYD2 Hyderabad business area
AML accounts person
Company code
Business area
:AML
:HYD/HYD1
ASL
HYD1/HYD2
There will be a mix up.

CHART OF ACCOUNTS:
Company Codes:
Option-1
when we want to compare or consolidate
we can have same set of accounts
(chart of accounts) -i.e.,
AML
ASL
Accounts coding will be same.

Conveyance account no.
Option-2
Each company code has their on
set of accounts conveyance account no.
400000 400000 400000
400000 400000 400000
10
AIL
Compare or consolidate by using group

Chart of Accounts
400000 300000 200000
when we create conveyance account no

we use 2 numbers
Company code no.
Group no.
400000 300000 100000

100000 100000 100000
We are comparing or consolidating by using group account number.

Companies following option1
Chart of Accounts name
Description of chart of accounts
Maintenance language English
Length of account number most 10 digits (we are using 6 digits)
CREATION OF CHART OF ACCOUNTS)
path: SPRO - Financial accounting- General ledger accounting - GL accounts - Master Data-Preparation - Edit
chart of accounts list (TR.CODE.OB13
The other way to give transaction code is from the menu bar -> Select system - Status
Select new entries button.
Chat of accounts
Description
Maintenance language
Length of GL account no.
Controlling integration
Group chart of accounts
:AML
:Chart of Accounts for Aravind group
:English
:6 (min 6 max 10)
:select manual creation of cost elements
:Blank
Under status deselect blocked check box (do not select blocked check box)
Select your request and press enter to save in your request
Controlling integration: select manual creation of cost elements.

FI (Financials)
CO (Controlling)
expenditure
When we past to expenditure accounts in FI it updates, CO automatically provided. We create expenditure accounts as
cost elements.
All expenditure accounts need not be cost elements expenditure accounts like interest, Depreciation, Non-operating
expenses -will not be consolidated for costing -they are debatable.
Manual
Cost elements creation

Automatic
When we select manual, when expenditure account is created and posted in FI, we want that expenditure to update cocreate that expenditure account as CO element. If we do not want to update co-records that expenditure create
expenditure account only and not to create as cost element -here we have flexibility. If we choose automatic, when we
create an expenditure account automatically cost element will be created. When we post to that expenditure account in
FI, automatically CO records will be updated-no flexibility.
UNDER STATUS DESLECT BLOCKED CHECK BOX:
11
Accounts creation is at end user area, users at the time of posting, they will not check whether account is there as not
they create new account and post accounts.
We will have number of duplicate accounts in SAP once we create an account and past transaction-IT can not be deleted
In live environment after up leading accounts - select blocked check box. No body can create any accountwhether
original account or duplicate account. When there is a necessity to create a new account an authorized person say
accounts manager deselects the blocked check box, create the account and afterwards select blocked check box.
We have to create the accounts now. We are deselecting the blocked check box.
ASSIGN COMPANY CODE TO CHART OF ACCOUNTS
path: SPRO- Financial accounting - General ledger accounting- GL Accounting- Master data-PreparationAssign company code to chart of accounts. (Tr.code OB62)
Select position button
Give the company code :
Enter
AML
For company code AML assign chart of accounts AML

Press enter to save in your request.
Accounts groups
100000 Equity share capital
100001 Cash account
100002 Preference share capital
100003 SBI current Account
We have created 1000 accounts
We want to view current assets balance or transaction.
We can not get directly-we have to verify each and every account and add the respective accounts- in this example
account no.100001 and 100003
We are preparing balance sheet on liabilities we have items like share capital, Reserves & surplus-We have to verify
each and every account and assign to the respective items-it takes so much time to assign accounts.
To get account balances directly or to assign accounts easily SAP has given account groups.
Chart of accounts
|
Accounts groups
|
Accounts
AML
Share capital (100000 - 100099)
|
Current assets (200000-200099)
When we create the accounts, we create within the range. Cash account will be created within the range of 200000200099."
Equity share capital will be created within the range of 100000-100099.
When we want to see current assets balances-we give current assets or at the time of crating balance sheet for Share
capital-we give the range 100000-100099. While crating account groups we take client's balance sheet and crate the
groups-after implementation also we wants to see the way he used to get.
WHILE CREATING THE ACCOUNTS GROUPS:
1 Series for liabilities
12
2.Series for assets

3.Series for income
4.Series for expenditure
We have 1000 accounts the user at the time of posting to expenditure account he need not see all accounts he gives 4
only expenditure accounts will appear.
CUSTOMIZATION (TR.CODE.OBD4)
path: SPRO-Financial accounting-General ledger accounting- GL accounts-master data-preparations-Define
account group
select new entries button
Chart of
accounts
AML
AML
AML
AML
AML
AML
AML
AML
AML
AML
AML
AML
AML
AML
AML
AML
AML
Account group
Name
SCPL
RSPL
ACDN
SCLN
UNSL
CLPL
FAST
CAST
SALE
OTHER
INCR
RMCL
PRSN
MFRG
ADMN
INTR
DEPR
Share Capital
Reserves & Surplus
Accumulated depreciation
Secured Loans
Unsecured loan
Current Liabilities and Provisions
Fixed Assets
Current Assets loans & Advances
Sales
Other Income
Increase / Decrease in stocks
Raw material consumption
Personnel cost
Manufacturing Expenses
Administration Expenses
Interest
Depreciation
From
account
100000
100100
100200
100300
100400
100500
200000
200100
300000
300100
300200
400000
400100
400200
400300
400400
400500
To account
100099
100199
100299
100399
100499
100599
200099
200199
300099
300199
300299
400099
400199
400299
400399
400499
400599
Select save button on Crtl+S

Select your request and press enter and save in your request
6 digits
1000000
100099 share capital

1000-1099
100000000-1000000099
Reserves & Surplus
Accumulated Depreciation
Unsecured loans
Current Liabilities & Provision
Fixed Assets
Afterwards we require liabilities account groups with 1 series 10 account groups.

How many groups we can crate with 1sries . available accounts (1999-1599)=400 accounts. New account groups with
1series we can create 400/100=4 groups .
Now we have to go for 5 series .
The user at the time of posting first the will give 1*
If the account is not there then he will check with 5*
When we use 6 digits:

Afterwards we require liabilities account groups with 1 series to 10 account groups. How many groups we can create with
1 series available accounts (199999-100599=99400) accounts.
13
For each account group we are assigning 100 accounts new account groups with 1 series. We can create
99400/100=944 accounts groups. 5/6/7/8/ digits.
Retained earnings accounts:
In the year end: P & L account balances transfer to surplus in P & L A/c Reserves & Surplus (100100-100199) Balance
Sheet A/c balances carry forward to next year as opening balance.
This is required in the year end and not during the implementation. SAP has made mandatory this step during the
implementation. If the consultant does not do this step, we will have problems in the year end.
Though accounts are not yet created assign on account for retained earnings account purpose. We can specify retained
earnings account any account number which is with in range 100100-100199.
Generally we specify the first account i.e.100100 as Retained earnings account and when we start creating the accounts
the first account to be created is 100100 surplus in P & L Account.
Path: SPRO Financial accounting General ledger accounting GL Accounts Master Data Preparations
Define retained earnings account.
Give you chart of accounts AML enter. The transaction code is OB53 .
Account assignment
P & L Statement type X
Account 100100
We get a warning message account 100100 not created in chart of accounts AML.
Ignore the warning the message press enter. Press enter once again to save in the request.
Accounts creation is at end user area and the transaction code is FS00
P & L type
Account No.
100100
400300 Rent Account

P & L A/c
Balance Sheet A/c.
In the year end the balance will go to account no.100100
100000 Equity share capital
P & L A/c
Balance Sheet A/c.
Select
In the year end the balance will go to the same account as opening balance 1 and 2 series for Balance Sheet Accounts
3 and 4 series for P & L Accounts.
a) Net operating profit (operating income operating expenses.
b) Net non-operating profit (non-operating income non operating expenses)
400300
P & L Statement A/c type
Balance Sheet A/c.
Rent account
Select
X
P&L
X
Y
Account No.
Type
100100
Net operating profit
100101
Net non operating profit
Profit
In the year end the balance will go to account no.100100

300100 profit or sale of shares.
P & L A/c.
P& L Statement A/c. type Y
14
In the year end the balance will go to account no.100101.

Fiscal year
Fiscal year variant
Indian companies periods

US Companies
April to March +4 special periods V3

Jan to Dec.+4 Special Periods K4
July to June+4 Special periods V6
Oct. to Sep+4 special periods V9
April 2007 March 2008 Accounting year 2007-08.

In SAP we will call it as fiscal year 2007.
July 2007-June 2008
Oct.2007 Sep.2008
Fiscal year 2007

Fiscal year 2008
2007
April 2007-March 2008

9
July 2007-June 2008
6
October 2007-September 2008 3
2008
3
6
9
Fiscal year
2007
2007
2008
It is above 6 months in next year take next year otherwise same year.
April 2007
March 2008
1
12
(Normal periods)
Fiscal year 2007

13
14
15
(Special periods)
16
For year end adjustment purpose SAP has given special periods .
Special periods are part of March
March will have total 5 periods 1noraml period 4 special periods.
To get the profitability and different stages SAP has given special periods.
Why special periods are required:
20th March 2008 we have declared profitability upto February 2008 to the management profitability figures should not be
changed.
Users should be allowed to post transactions only for March 2008.
April 2007-March 2008 Fiscal year 2007.
Open periods
For posting
March 2008-March 2008

12,2007
- 12,2007
No user can post transaction before March 2008 and after March 2008.
30.03.2008
April 2007- March 2008 Fiscal year 2007

April 2008- March 2009 Fiscal year 2008.
Open periods

12,2007
-12,2008
15/04/2008 accounts dept. finalized profitability for the year ended 31/03/2008
Management adjustment entries
15
Entry Date
05/05/2008
Periods date 31/03/2008 to update last year ledger.
We get profitability finalized by management audits by Auditors.
20/05/2008 No.of ratification entries
Entry Date
Posting date
22/05/2008
31/03/2008
to update last year ledger.
We get profitability finalized by auditors. To day we want to see profitability finalized by accounts department . we can not
got March 2008 includes normal entries .
Management adjustments and auditors rectification entries.
Auditor is asking to show rectification entries list we can not get the list separately.
To get profitability separately or to get the rectification entries list separately SAP has given special periods.
Usage of special periods is optional.
Special periods can come in the same month or different months.
Here stage means department profitability, Management profitability and Auditors profitability the state can come in the
same month or different months.
Accounts Dept. profitability
April 2008
Management adjustments and

Auditors rectification entries
May 2008
How special periods will be used:

Fiscal year 2007
20th March 2008 open periods for posting

12,2007.12,2007
No user can post transactions
before March 2008 and after March 2008.

April 2007-March 2008 F.Y 2007
April 2008-March 2009 F.Y.2008
15/04/2008 accounts dep. finalized profitability for the year end 31/03/2008 Management adjustment entries.
05/05/2008
Open periods
March 2008..March 2009

13,200712,2008
Entry date
:05/05/2008
Posting date :31/03/2008 to update last year ledger period 13
We get profitability finalized by Management audit by a auditors.
22/05/2008 no.of rectification entries.
Open periods
March 2008 . March 2009

14,2007 12,2008
Entry date
Posting date
Periods
:22/05/2008
:31/03/2008 to update last year ledger
14
We get profitability finalized by auditors.

Accounts dep. Profitability :
1-12
Management Profitability
1-13
16
Auditors finalized profitability

List of auditors rectification entries
1-14
14-14
SAP known only calendar year periods we have to convert calendar year periods to our accounting year periods.
January
February
March
April
May
June
July
August
September
October
November
December
Month
1
2
3
4
5
6
7
8
9
10
11
12
Days
31
29
31
30
31
30
31
31
30
31
30
31
Periods
10
11
12
1
2
3
4
5
6
7
8
9
Year shift
-1
-1
-1
0
0
0
0
0
0
0
0
0
April 2008
April 2008 March 2009 F.Y.2008

In which year it is coming 2008
As which year we are calling in SAP 2008
Year shift
In which year it is coming

As which year we are calling in SAP
Year shift
Posting 05/01/2009 update 2008
Ledger not 2009 ledger
Month
1
2
3
4
5
6
7
8
9
10
11
12
Days
31
29
31
30
31
30
31
31
30
31
30
31
Periods Year shift

4
0
5
0
6
0
7
0
8
0
9
0
10
0
11
0
12
0
1
0
2
0
3
0
0
January 2009
2009
2008
-1
Oct.2008-Sep 2009 F.Y.2009

October 2008
In which year it is coming as which 2008
year we are calling in SAP 2009
year shift
+1
January 2009
in which year it is coming
as which year we are calling
in SAP
year shift
2009
2008
+1
posting 05/10/2008 update 2009 ledger

not 2008 ledger
Path : SPRO Financial accounting Financial accounting Global settings Fiscal year Maintain fiscal year
variant (Maintain shortened fiscal year) (Trs.code is OB29
Select position button fiscal variant V3
Enter
Select fiscal variant V3
Double click on periods folder
Select back arrow
FV
B1
17
Description
April to March 4 Special periods
Do not select year depend check box

If we select year depend check box when we save it will ask for year when we give year 2008 The conversion is
applicable only for the year each year we have to create the conversion.
If we deselect year dependent check box The conversion is common for all years.
Deselect calendar year check box
If we select calendar year check box It takes
Month 1 (Jan)will be as period 1
Month 4(April ) wil be as period 4
Where as we require month 4(April) should be as period 1 so deselect calendar year check box.
No. of posting periods :12
No.of special periods :4
Select your request press enter and press enter save in your request.
Select Fiscal year variant
Double click on periods folder.
First column
Second column Day
Third column
Last column
Month
Month
1
2
3
4
5
6
7
8
9
10
11
12
Period
10
11
12
1
2
3
4
5
6
7
8
9
Day
31
29
31
30
31
30
31
31
30
31
30
31
:B1
Period
Year shift
Year Shift
-1
-1
-1
0
0
0
0
0
0
0
0
0
save
Assign company code to a Fiscal year variant
Path: SPRO Financial accounting Global settings Fiscal year Assign company code to a Fiscal year
variant (Tr.code is OB37)
Give your company code:AML
Enter
For company code:AML
Assign fiscal variant :V3
Select save button
Ignore the warning message press enter and press enter to save in the request.
18
OPEN AND CLOSE POSTING PERIODS

Fiscal year : April 2008 March 2009 F.Y 2008
August 2008 March 2009
5,2008 12,2008
Open means: from
August 2008
Close means: to
March 2009
Company codes
: AML
ASL
AIL
All company codes

Fallow the same
Open and close periods
Option 1
A) Define posting periods
Variant X
B) Assign posting period
Variant to company codes
X.AML
X.ASL
X.AIL
C) Define open and close periods for variant X
For X,5 2008 12,2008
Option-2
Each company code
having separate open
And close posting period variant
X to AML
Y to ASL
Z to AIL
Assign posting period variant to company codes

Period for variant
July 2008-March 2009 April 2008 to March 2009
For X
04,2008
Sep. 2008 to Sep. 2008
For Y
12,2008
For Z
06,2008
In this step we are defining which periods are open for posting.
Define variants for open posting periods:
Path : SPRO Financial accounting global setting Document posting periods-Define variants for open
posting periods
Variant
AML
Name
posting period variant for AML
Ctrl+S, press enter in save

Assign posting period variant to company code:
Path : SPRO-Financial Accounting- Financial accounting global settings- Document posting periods assign
posting period variant company code.
Give the company code AML
19
For company code AML assign variant AML select save button or Ctrl+S
Define open and closed posting periods for variant::
Path: SPRO Financial accounting Global settings Document Posting periods- open and close posting
periods.
Select new entries button.
Vare
: Select AML
Account type (A): Select + (valid for all accounts type)
From Account
Blank
To account
Blank
From period one (1)
1
Year
2008
To period
12
Year (Fiscal year)
2008
From period2
13
Year
2008
To period
16
Year
2008
Second column is option (from period 2)
Authorization group (Au.Gr):
Blank
Select your request and press enter to save in your request.
Authorization Group:
This screen is required every month in production client nobody will have access for customization areas.
The same screen is given at user level when it is available at user level, the users will misuse.
SAP has given authorization group.
BASIS Administrator gives authorization group say X and X will be assigned to user IDs manager accounts and deputy
manager accounts.
When we open the system with the above user IDs then only we can change the periods at the user level.
Posting periods entry at end user area:
Path: Accounting Financial accounting General Ledger - Environment Current settings-open and close
posting periods ( Transaction code :S_ALR_87003642)
Posting period variant: AML
Enter
Document type and no. ranges
In normal accounting, account person only will pass all the entries. He will get voucher nos continuously. In SAP voucher
we call it as document.
FI Accounts Person
Material Receipt
Payment
Sales
MM Stores Person
1
SD Sales Person
2
3
20
Receipt
To get document number serially SAP has given document type

Doc.type
No.Range
SA
01
RE
02
No.Range interval 1-100000
RV
03
100001-200000 200001-300000
We are getting the document nos continuously by seeing the document number we can tell where it is generated.
In a year 100000 vouchers are consumed system gives a message we give available numbers 300001-400000
Path:SPRO-Financial accounting-Financial accounting Global settings Document Document Header-Define
Document Types (Tr.code:OBA7)
Document type select
: SA
GL Account document
Enter
Select type
:SA
Select details button (Ctrl+Shift+F2)

Number range
:01
Select number range information button

Give the company code
: AML
Select change intervals button ()

Select interval button
No.range
:01
Year
:2008
From number
:1
To Number
:100000
Current number
:0
Deselect external(Ext) check box

If we select external check box, we have to give at the time of posting what should be the document number.
Select press enter.
Ignore warning message press enter
Number range interval cant be transported to production client what ever number for development client for testing.
1.
2.
Consultant is an outsider he does not know how many document numbers are required for each area.
All the departments want to have 1100000 which is not possible. In live environment, before going live
all the department heads sit together and decide for production client.
What should be FI document number

What should be MM document number
What should be SD document number.
SAP have given two options.
Opetion1: Year specific
01-2007-1-100000
Option 2: Common to all years

500000 500001
01-9999-1-100000
21
01-2008-1-100000
3000
3001
53000-53001-53002
1st Entry
Date:24.09.2008
Posting date:24.09.2008
9999 means any year

in 2nd option we dont know how many
2nd Entry
Entry date:29.09.2008
Posting date:31.03.2008
Documents we have posted for each year
Note: companies follow 1st option.
Field status variant and field status groups

At the time of posting on screen we get around 70 fields. Fields are quality, text (Narration), business area, value date
Debit
Credit
70
Filed
70
Filed
-----140
Filed
====
If we start filling up all the fields it takes so much time to post one document.
SAP has given a facility to make any filed as

1.
Suppress
2.
Required
1.
Suppress: The filed will not be visible on screen a the time of posting.
2.
Required: We have to enter values to the field compulsory. The field value will appear with question mark or tick
mark-without entering the values we can not go to next screen.
3.
Optional: The field will be visible on screen our choice to enter values or not the fields selection is not common to
all accounts. It depends on the account what we are using. In case of sales account quantity filed is required. In
case of repairs account quantity filed is not required, we have 1000 accounts we have to create 1000
scenarios. In stead of creation of 1000 scenarios SAP have given field status groups.
Filed status Group
Repairs A/c
Equity share capital
Sales A/c
Purchase A/c
Cash A/c
Bank A/c
3.
Optional
Suppress required optional
General
materials quantity select
Bank Accounts
cost Accouts
1. When we create accounts we have to assign field status group.

2. For filed status group we is field is suspected and which filed is optional.
3. At the time of posting by the user-he gives the account number the screen will appear based on the fields
selection to the field status group which is assigned in account number.
4. Filed status groups are created under field status variant and field status variant is assigned to company code /
codes.
Afterwards:
Cash account
Dr
To Equity share capital
22
Bank accounts
|
Value date text Business area
|
Required Entry
General
^
Text
Business area
|
Required entry
Screen layout at the time of posting
Path:SPRO- Financial accounting Financial global settings Document Line item-Controls- Define filed
status variants
Select field status variant 1000 that is IDES group
Select copy as button (F6)
Change filed status variant (FSTV) to AML
Change field status name to field status VAR for AML
Press enter
Select copy all button
We get a message number of dependent entries copies 47
Enter
Select your request and press enter to save in your request.
Select field status variant
AML
Double click on field status groups folder

Double click field status on G001 that general (with,text, allocation)
Double click on General data
Text make it required entry filed
Select next group button
Select next page or page down button two times.
Business areas make it as required entry field
Save
Double click on field status group G005
That is Bank A/c obligatory value date
Text make it as required entry field
Select next group button
Select next page or page down button two times.
Business area make it as required entry field.
Select next group button two times,
Value date make it as required entry filed.
Save.
23
Value date( Effective date):

Term loan from IDBI
:20.09.2008
Deposit by us in our bank
:22.09.2008
Document date
:22.09.2008
Posting date
:22.09.2008
In SAP we have interest calculations, Interest calculations in our book from 22.09.2008 where as IDBI calculates from
20.09.2008. There will be mismatch.
Interest calculations:
Value date
:Required entry filed
Document date
:22.09.2008
Posting date
:22.09.2008
Value date:
20.09.2008 field is modifiable after posting .
In our books also interest will be calculated from 20.09.2008
Value date
DOC & POS
:31.08.2008
Assign company code to field status variant :

Path: SPRO-Financial accounting-Financial accounting Global settings-Document Line time-Controls-Assign
company code to field status variants.
Give the company code :AML
Enter
For company code
:AML
Assign field status variant
:AML

SALES TAX PROCEDURE

General ledger, Accounts payable, Accounts receivable and Assets accounting
Basic
Excise
VAT /CST
To do normal posting also, sales tax procedure is required.
A) Create procedure
B) Create tax codes
C) Create accounts
24
D) Design accounts
Assign for country in-tax US ( Sales tax USA)
Tax IN (sales tax India) Temporary assignment
For our company any code: Country IN
Note the path this one
SPRO-Financial accounting Financial accounting global settings-Tax on sales / Purchases - Basic settings Assign country calculation procedure
Give the country IN for India
Enter
For country IN assign procedure TaxUS
Sales Tax USA
TOLERANCE GROUPS:
This is two types
1.GL Accounts
2.Employee
a) Receipts / Payment transactions

b) Mandatory area
Retained area called open item management.
This is used for vendors, customers and balance sheet accounts where clearing is required.
Outstanding expenses A/c
Salaries
Bank 15000
Rent
Wages
500000
15000
100000
If we see the account in the month end or year end-we will have no of credits and no. of debits. We dont know which
item is pending and how much is pending.
As per SAP open item management At the time of making payment System will as against which provision we are
making the payment. When we specify the payment is being made against rent provision. It clears the transaction.
The advantage is we can see the account in 3 ways.
1) If we select open items payable Eg.Salaries and Wages.
2) If we select cleared items :paid Eg.Rent and bank
3) If we select all items: Payable + paid
The same way we use for vendors and customers and also.
Bank For 1
Bank For 2
Bank-For3
Bank for 4
Bank for 5
Vendors X A/c
100
200
300
400
500
1
2
3
4
5
1000
2000
3000
4000
5000
Bill wise out standings we can see for vendor.

We can have tolerances (payment differences). It can be amount tolerance or percentage tolerance or both it can be
debit amount or credit amount.
Outstanding expenses A/c
25
Salaries
Rent
500000
15000
Bank 15000
Wages
Bank 100000 Commission
100000
100005
There is difference of Rs.5 in the account for commission which need not be paid.
We can difference tolerances.
Tolerance
Group
A
B
Amount percentage
100
5%
A) We have to assign tolerance group in account in outstanding expenses A/c we have assigned tolerance group
A
B) At the time of making payment system checks
Provision
100005
Payment
100000
Difference
5
If the difference of Rs.5 is within tolerance group amount. i.e.100 system will clear the provision and transfer to
sundry balances written off account at time of making payment.
Disadvantages:
1. Tolerance group is given at account level and not at the transaction level.
Outstanding expenses A/c.
Salaries
Bank
15000 Rent
15000
Wages 100000
Bank
Diff to give
200
500000
100000 Commission 100005
15
500
100
2. There is not flexibility amount percentage tolerance group.

A
100
B
5%
C
0
Outstanding Expenses A/c.
Salaries
500000
Rent
15000
Wages 100000
Commission
100005
Bank 15000
Bank 100000
If we give tolerance group A in outstanding expenses account if the difference is less than tolerance group amount and
transferring sundry balances written of account automatically.
When we give tolerance group C instead of A in outstanding expenses account.
Outstanding expenses A/c.
Bank
Bank
Bank
100000
15000
100000
Salaries
Rent
Commission
500000
15000
100005
26
Provision
Payment
Difference
100005
100000
----------5
=======
Not payable
Transfer 5
payable
Now Rs.100000 as part payment
To sundry balances off a/c and clear the transaction.

This is mandatory area.
Bank
Tolerance Group
A
B
C
Amount
100
Percentage
5%
Instead of crating group C - keep the filed blank and give amount zero.
While creating 1000 GL accounts, Vendor accounts and customer accounts.
Keep tolerance group field blank, system expects we have created blank
Tolerance group and already assigned.
For our company code: we are creating bank tolerance group wit amount zero so that no need to assign.
Tolerance group while creating the accounts.
Path :SPRO Financial accounting General Leger Accounting Business transactions-open item clearing
clearing difference- Define tolerance groups for G/L Accounts
Company code
Tolerance group
Description
Debit posting
Credit posting
Debit percentage
Credit percentage
Save
: AML
:Blank
:Tolerance group for AML
:0
:0
:0
:0
Select your request and press enter and save in your request.
Tolerance group for employees.
User wise upper limits for posting
Tolerance Group
A
100000
100000
B
C
10000000 Amount per document
10000000 Amount per open item
account item
0
5
10
Cash Discount
0
0
0
Payment Differenced
We have 1000 users distance we have to create 1000 scenarios (short cut method)
100000
100000
Accounts Dept:
1. City office cashier
2. Factory cashier
3. Branch cashier
4. Account 1
A
5. Account 2
6. Deputy Manager Accounts
7. Manager Accounts
8. DGM Accounts
In live environment / training institutes
B
C
27
SAP User
SAP User
SP userABC
AML
XYZ
A
Use only
Use only
A
Blank
A
Path: SPRO-Financial Accounting General Ledger Accounting Business transactions Open Item clearing Clearing differences Define tolerance groups for employees.
Group
: Blank
Company code
: AML
Upper limits for posting
Amount per document (Maximum Amount 9999999999)
Amount per open item account item 9999999999 cash discount per line item 10
Permitted payment difference : Blank
Save
ENTER GLOBAL PARAMETERS:
Path :SPRO-Financial accounting -Financial accounting global settings-Company code-Enter global parameters
Enter
Select company code
Select details button (F2)
:AML
:AML
Select business area financial statements check box

Select propose fiscal check box
Select define default value date check box
Select negative posting permitted check box
Select addition data button
Company code
: AML
Business Area
: HYD
BGL
Business place
:City factory
City office
Factory
Permanent Account No.
(PAN) At company
Code level(Form 49A)
10 Digits Alpha numeric code
Tax Deduction at Source No (In SAP TDS No. / TAN) Form 49B -10 Digits alpha numeric code
At company code level / business area level / at business place level
(GIR No.: General Identification Number)
TDS No.ABCDE 35467N
PAN NO.BBBBB5678N
Select back arrow, then
Save
Negative postings:
In case of reversals if we select negative postings check box it reduces from the same side.
In SAP, when we post a wrong entry, we cant change the document. We have to go for reversal or pass rectification
entry.
1. Equity share capital receipt:
Cash account
Dr
400000
400000 Doc.No.1
28
2. Preference share capital receipt:

Cash account
Dr
Reversal
3. Equity Share capital
To Cash account
100000 Doc No.2
Dr
100000
100000 Doc.No.3
4.Cash Account
To Preference share Capital
Rectification
3. Equity share capital
To Preference Share capital
Account No.100000
Company code
Fiscal year
Period
1
2
3
4
5
6
7
100000
Dr
100000
100000 Doc No.4
Dr
100000
100000 Doc.No.3
Ledger summary
AML
2008
Debit Amount
Credit Amount Balance
100000
500000
Cash flow statement

Opening cash and bank
balances
Add: Inflows Equity
share capital
Preference share capital
Less:Out flows Equity
share capital
Cumulative Balance
400000 Cr
-100000
400000 Cr
1
Reversal without
selecting negative
postings
0
2
Reversal by selecting
negative postings
3
Rectifications
500000
500000
100000
100000
500000
50000
500000
500000
wrong
correct
Wrong
100000
Closing Cash and bank
balances
To check transport request::

Path:
Enter
Tools ABAP work bench-Overview-Transport Organization (Tr.Code :SE09)
Select find request (Ctrl+F)

Execute
Find company code (Ctrl+F)
Double click on define company code
29
GENERAL LEDGER MASTERS CREATIONS
1
2
3
4.
5
6.
1
Chart of Accounts level
GL Account Number
Company code
2
Company code level
Account currency
Only balances in local
currency
3
Centrally
Account group
Whether it s P & L Account
Whether it is a Balance Sheet A/c
Description
a) Short text Max 20
b) Long text Max20
Tolerance group
Line item display
Open item Management
Sort key
+
Company code fields
Chart of accounts fields
Field status group
Accounts to be created:
1. Surplus in P & L Account Reserves & Surplus
2. Equity share capital Share capital
3. Cash account current assets, loans & advances
To check accounts groups for giving account numbers.
Path: SPRO Financial Accounting General ledger accounting GL Accounts Master Data- PreparationsDefine Account group (Tr.Code:OBD4)
Give your chart of accounts AML
Enter
Reserves & Surplus
100100-100199
Share capital
100000-100099
Cash account-current assets
200100-200199
1. To check account-Group for giving account numbers.

2. Creation of General
CREATION OF GENRAL
Path : Accounting-Financial accounting General Ledger-Master records GL Accounts-Individual Processing
Centrally (Tr. Code is FS00)
Give the GL account 100100
Company code AML
From the menu select -> GL Account create
Account group: select reserves & surplus
Select balance sheet account radio button
Short text: surplus in P & L Account
GL Account Large text: Surplus in profit & Loss Account
Select control data tab
Select only balances in local currency in check box
We have
Tolerance group: Blank
30
Select line item display check box

Short key select 001 posting data
Select create / bank / interest
Field status group G001 General (with text, allocation)
Save
GL Account
Company code
:100000
: AML
Select with template button

GL Account
Company code
:100100 (Surplus in P & L Account)

: AML
Enter
By mistake save button
Your can not save
Change account group to Share capital
Select balance sheet a/c radio button
Change short text to equity Share capital
Change GL account long text to Equity share capital
Other filed common select save button
GL Account 200100
Company code
:AML

Give the GL Account 100100 surplus in P & L account
Company code
: AML
Enter
Change account group to current assets, loans & advances
Change short text to Cash account
Select balance sheet a/c radio button
Change GL account long text to Cash account
Select create / bank / interest tab
Change filed status group to G005 bank accounts (Obligatory value date)
Select relevant cash flow check box,
To view the accounts created
Select drop down button beside GL account
Match Code:
Enter
Short text
GL account long text
: AML
: At the time of entry
: At the time of General ledger display
Posting of transactions
31
Path: Accounting Financial Accounting General ledger posting General posting (Tr.Code is F-02)
Posting transaction
Document date
:10/07/2008
: In case of purchases document date will be party bill date- we can enter manually 30.09.2008
or select F4- It gives calendar and select F-2 It selects todays date .
Posting date
: Ledger updation will be based on posting date period will appeal automatically based
on
Posting date
: 30.09.2008
Reference
:Party bill No.
Doc No
:1
Normal cases
Document date (F4)
:30.09.2008
Posting date: will come automatically this is server date.

Type
:SA
Company code
:AML
Currency
: INR
System does not know debits and credits to differentiate between debit and credit SAP
Has given posting keys
Posting key
40
GL account Debit
Positing key
50
GL Account Credit
Posting key: Select 40

Account select the drop down button
GL long text
Company code
:*Cash*
: AML
GL Account
: Z*
Enter
Select account No.200100
Enter
200100 Cash account Filed status GRP-G005
Text
Business Area Value date

Required
In enter global parameters select define default value date check box
Amount
:400000
Business area
:AMLH
Text
: Equity share capital receipt
Posting key
: Select 50
Account select drop down button
Give the company code AML and press enter
Select account
:100000 Equity share capital
Press enter
Amount enter
:*(star)
Note:
* (star) Means debits and credits equal
Cash A/c
Dr
To Equity
To Preference
500000
300000
*
32
Business area
:AMLH
Text Enter
:+
+ (plus) mean copies the last line item narration in the same document.
Salaries
A/c
(Salaries provision for Sep.)
Dr
100000
Wages
A/c
Dr
(Wages provision for Sep.)
To outstanding Exp
We can not use *
Press enter
From the menu select document simulate (Shift +F9)
In one document we can have 999 line items.
Debit will be posted without any assign and credit amount will be posted with minus sign.
Select save button or Ctr+S
We get a message document 1 was posted in company code:AML
How to view the last posted document 1.
From the menu select document display.
Select display document header button or (F5)
Display document
Path: Accounting Financial accounting General ledger-Document Display (Tr.Code:FB03)
Select document list button
:AML
Document type
:SA
Select executive button (F8)

To view last one week posted document 24/09/2008 to 1/10/2008
Select execute button
To view self (documents posted by us)
Select own documents only check box
To view documents posted by a specific user
From the menu select > Edit > Dynamic > Selections (Shift +F4)
User name :SAPUSER
Select execute (F8) button
Double click on document no.1
Change document :
Path:
Accounting Financial Accounting General ledger-Document Change (Tr.code is FB02)
Document No.
:1
Company code
:AML
33
Fiscal year
:2008
Enter
Double click on first line item cash account
We can change only value date filed assignment filed and text filed.
Account display:
Path: Accounting Financial Accounting General ledger Account Display balances ( Tr.code is FS10N)
To view more than one account transactions select multiple selection button beside GL Account no.
We want to view random account numbers transactions.
Press select single value tab.
Give the account no.100100
200100
Select copy button
To view continuous account numbers transactions
Press select intervals tab
Low limit
:100000
Upper limit
:100099
Select copy button
Account no.100050
To exclude an account from the range
Select exclude single value tab
Singe value : 100050
Select copy button
To exclude a range of accounts :select exclude intervals tab
Low limit
:100050
Upper limit
:100059
Select copy button

To view only one account
Select drop down button beside GL Account
:AML
Enter
Select account no.100000 Equity share capital
Company code
:AML
Fiscal year
Business area
:2008
:AMLH
Select execute (F8) button

Double lick on cumulate balance amount
Double click on document No.1
Select call up document overview button (F9)
Select back arrow (F3)
Document Number
Posting date
Text
34
Amount
1
2
3
Total Amount
100000
200000
300000
----------600000
======
We can create our own line layout

How to create our own line layout:
Select change layout button (Ctrl+F8)
Select the filed which are not required
Select right arrow or hide selected fields button
From hidden fields column
Select posting date
Select left arrow show select fields button change column positions
Column
Pos
Document No.
1
Amount in local currency
Text
Posting date
Length
10
4
3
2
20
35
10
Change text length 35 characters for amount in local currency select total check box
Select copy button
How save the layout:
Select save layout button (Ctrl+S)
Option 1
Common to
All
A) Deselect user specific Check box
B) We have to save with any number or name
Option 2
User specific
A) Select user specific check box
B) we can save will any number or
Name
Layout
: / AML
Deselect user specific check box
Description
: Standard layout for AML
Select save button
Select back arrow two times
Execute
Double click cumulate balance amount
How to choose our layout:
Press select layout button (Ctrl+S)
Select
: AML
How to make default line layout:
From the menu select settings layout - Administration
Keep the cursor on /AML
Select define default setting button
Save
Select back arrow three times
Give the account no.200100 cash account
Execute (F8)
Double click on cumulative balance amount
Hold Document:
It is a temporary document
35
This is user for adjustment purpose or at the time of posting we do not know either debit or credit.
This document can be deleted there is no tracking for this document.
A) Loans to Directors
Create as hold document an once he gives money back delete the document.
B) Payment to a party purpose of payment we dont know
Cash balance = Account balance +/ Hold documents
Hold documents will not update records
Steps:
1. Run a program called RFTMBLU for conversion of hold documents
2. Creation of hold documents
3. Delete / complete hold documents
1.
Run a program called RFTMBLU for conversion of hold documents
Path : Tools ABAP Workbench- Development ABAP Editor (SE38)

Program
: give the program name :RFTMBLU
Select no. termination for read error check box
Execute
2. Creation of hold documents
Use the transaction code (F-02)
Document date
: Today date
Type
:SA
Company code: AML

Posting key
:50
Account no.
:200100 (cash account)
Enter
Give the amount
Business area
: 5000
:AMLH
Text
:Amount paid to Mr.X
From the menu select document hold

Tem parry document No.
:AML
Select hold document button

We get a message document AML was held
Second
F-02
Give the document date: Today date
Type
Company code
:SA
:AML
Posting key
: 40
Account 200100 (Cash account)

Enter
Give the amount 20000
36
Business area
:AMLH
Text
: Hold document testing
Posting key:
: 50
Account no.:
100000 (Equity share capital)
Enter
Amount enter
:* (Star)
Business area
: AMLH
Text
:+
From the menu select Document > Hold

Give the temporary document no. 123456 (give any number)
Select hold document button
3. Delete / Complete hold document (F-02)
Use the transaction code f-02
From the menu select
Path :Document Get held document Select document list button
Keep the cursor on document number 123456
Select delete button
select yes button
select back arrow (F3)
select document list button
Keep the cursor on document no.
:AML
select choose button

Give posting key
:40
Account no.
:100000 Equity share
Enter
Amount Enter
:*(Star)
Business Area
: AMLH
Text
:+
From the menu select document Simulate and save
Park Documents :
This is used for approvals Cashier
Enter the document he will park
in the system
Informs to SR person
approval
SR person he can make changes to the

document form amount / Date / head of
account before release
And release document
Once he release the document will be
posted and updates records
Accounts will not be updated

Account will not be updated
Steps:
1. Posting of packed document by cashier
2. Informed to Sr. person for release Be cashier
37
3. Display packed document and change date and amount

4. After change, inform to Cashier about approval
5. Display changes to packed document
1. Posting of Packed Document
Path : Accounting Financial accounting General Ledger- Posting-General document parking (F-65)
Give the document date
: Today date
Document type
: SA
Company code
: AML
Posting key
:40
Account
:200100 (Cash account)
Enter
Amount
:9999
Business area
: AMLH
Text
: park document testing
Posting key:
:50
Account
:100000 (Equity share capital)
Enter
Amount enter
: *(Star)
Business area
:AMLH
Text
:+
From the menu select Document Park document

2. Informed to Senior Person for release
From the menu select system >short message
Give the title
: Please release Doc.No.3
Receipt user id of Senior person (sap user)

Recipient type
: Select SAP logon name
Select express mail check box (Screen down right side)

Select send button (Shift+F8)
From the menu select system > Create session
4. Display packed document and change date and amount
Path :Accounting Financial accounting General ledger-Document parked documents- post / delete
(FBV0)
Enter by user ID
:AML
:Cashier
Execute (F8)
To change the date
Select document header button
Change document date and posting date to 5.10.2008
38
Select back arrow

Select fast data enter button
Change amount 6000 Debit
6000 Credit
Select back arrow
From the menu select document post
Inform to cashier about approval
From the menu select System >Short message.
Title document no.3 released
Recipient User Id of Cashier
Recipient type
Select SAP logon name
Select express mail check box
Select send button (left side upper)
From the menu select system > Create session
4 .Display changes to packed document
Path: Accounting Financial accounting General ledger-Document - Parked Documents-Display changes
(FBV5)
Company code
: AML
Document No
:3
Fiscal year
:2008
Enter
Select all changes button
Sample document:
This is used for month end provisions
Salaries A/c
Dr.
100000
Rent
Dr
50000
Wages Dr
500000
To outstanding
650000
Create a sample document and store in the system every month by coping sample document number and by changing
date and amount we an post the provisions we will not forget any provisions.
Steps:
1. Create 3GL masters
A) Salaries A/c
Personnel cost
B) Rent A/c
Administration
C) Outstanding expenses Current liabilities & Provision
2. Difference no.range interval for no.range X2
3. Creation of sample document
4. posting of transaction by copying sample document
To check account groups for giving account numbers. The transaction code is OBD4
Give the chart of accounts : AML
Enter
The personnel cost is 400100-400199
Administration range 400300-400399
Current liabilities & Provision range is 100500-100599
39
Creation of GL masters (FS00)

Give the GL Account 400100
Company code
:AML

Give the GL Account 100000 (Equity share capital )
Company code
:AML
Enter
Change account group to personnel cost (Staff cost)
Select P & L statement radio button
Change short text to Salaries A/c
Change long text to Salaries A/c
Other fields are common
Select save button or Ctr+S
GL A/c No:
Company code
.400300
:AML

Give the GL account
:400100 salaries
Company code
:AML
Enter
Change account group to Administration
Change short text to Rent account
Change long text to Rent account
GL Account
Company code
:100500
:AML

Give the GL account
:100000 (Equity share capital)
Company code
: AML
Enter
Change account group to Current liability & Provisions.
Change short text to Outstanding express
Change GL Account Outstanding express
Select open item management check box
Save
Define no. range interval for no. range X2:
Path: SPRO Financial accounting Financial accounting global settings Document Document number
ranges- (Tr.Code is FBN1)
40
Select change intervals button

No. range
:X2
Year
:2008
From number
:500001
To number
:500100
Enter & Save

Ignore the message press enter
Creation of sample document
Path: Accounting Financial accounting General ledger - Posting Reference documents Sample document
(F-01)
Document date :30.09.2008
Posting date
:30.09.2008
Type
:SA
Company code :AML

Posting key
:40
Accounting
:400100 (salaries a/c)
Enter
Ignore the warning message ,press enter
Amount
:500000
Business area : AMLH

Text
: Salaries provision for the month
Posting key:
:40
Account
:400300 (Rent account)
Enter
Account
:75000
Business area : AMLH

Text
: Rent provision for the month
Posting key:
:50
Account no.
:100500 (out standing exp)
Enter
Amount enter
:*
Business area :AMLH

Text
: Provision for the month

We get a message document 500001 was stored in company code : AML
5. Posting of transaction by coping sample document : F-02)
From the menu select document post with reference.
Give the document no.
:500001
41
Company code
:AML
Fiscal year
:2008
Select display line items check box

Enter
Change the document date
:31.10.2008
Posting date
:31.10.2008
Enter
Ignore the warning message press enter
Change the amount to 600000
Text
:Add October (Salaries for the month of October)
Amount
:0
Enter
Line item having zero will not update records
Ignore the warning message
Amount enter
:*(star )
For text
: Add October
From the menu select document simulate

Month end provisions:
Option 1:
Accrual / Deferral document
Option 2
Open item management
Option 1: Accrual Deferral document

31.10.2008 Salary provision
Salaries Dr
To out standing
01.11.2008 reversal next month 1st

Outstanding Dr
To Salaries
100000
100000
100000
05.11.2008 Payment of salaries

Salaries
Dr
To Bank
100000
105000
105000
31.10.2008
05.11.2008
Salaries A/c
100000
105000 01.11.2008
01.11.2008
Outstanding Expenses A/c

31.10.2008
100000
100000
42
100000
Profitability effect::
For October
For November because October
100000
5000
Option 2: open item management

31.10.2008
Salaries provision
Salaries
Dr
To out standing
100000
100000
05.11.2008 Salaries payment

Out standing Dr
Salaries
Dr
To Bank
100000
5000
105000
Salaries A/c
31.10.2008
5.11.2008
100000
5000
Outstanding Expenses A/c
31.10.2008
01/11/2008
100000
100000
Profitability effect
For October
For Nov. because of October salaries
100000
5000
Companies follow 1st option (other than year end)

In case of option 2 the person who makes the provision is accountant and the person who is making the payment and
clearing is Cashier - Cashier has to track the provision and clear against the provision.
Option 1: Accrual / Deferral document :
Steps
1.Creation of reversal reason and reversal reason should allow us to reverse on any day.
2. Enter accrual / Deferral documents
A) Rent Provision
08.10.2008
B) Salary provision
31.10.2008
3.Reversal of accrual / deferral documents in one step
1.Creation of reversal reason and reversal reason should any day.
Path : SPRO- Financial accounting General ledger accounting-Business transactions Adjustment posting /
Reversal - Define reason for reversal
Reason
:11
Text
: Real / Deferral Reversal reason for AML
Select neg. posting check box
Select alternative position date check box
Save in your request
If we do not select alternative posting date check box
31.10.2008
Salaries Dr
To out standing
System will allow you to reverses only 31.10.2008
We want to reverse next month 1st select alternative posting date check box
43
Rent provision:
Path : Accounting Financial Accounting General ledger Periodic processing Closing Valuate- Enter
Accrual / Deferral Document (Tr.Code is FBS1)
Document date
: Today date
Type
Company code
:SA
: AML
Reversal reason
Reversal date
: Select 11
:1.11.2008 (next months)
Posting key
:40
Amount
:400300 (Rent A/c)
Enter
Amount
Business area
:50000
:AMLH
Text
: Rent provision for October
Posting key
:50
Account no.
:100500 (out standing exp)
Enter
Amount
Business area
: *(star)
: AMLH
Text
:+
From the menu select document >Simulate and save

Salaries provision:
Tr.Code is FBS1
Document date
:3110.2008
Posting date
:31.10.2008
Type
:SA
Company code
:AML
Reversal reason
Reversal date
:11
:01.11.2008
Posting key
:40
Account
:400100 (Salaries A/c)
Enter
Give the amount
Business area
100000
AMLH
Text
:Salaries provision for the month of October
Posting key
50
Account
:100500 (outstanding exp.)
Enter
Amount
:*
44
Business area
:AMLH
Text
:+
From the menu select document > Simulate and save
Reversal accrual / Deferral document :

Path : Accounting Financial Accounting General Ledger Periodic processing Closing Valuate
Reverse accrual / Deferral Document (Tr.Code is F.81)
: AML
Reverse posting date
:01.11.2008
Select text run check box

Execute (F8)
Select reversal documents button
Select back arrow
OPTION 2 : Open Item Management
This is used vendors customers / Balance Sheet items where clearing is required. We have to select open item
management check box
While crating the GL accounts
Out standing Expenses
Salaries A/c
Wagers A/c
Bank 25000
Rent a/c
500000
300000
25000
We can see the account in 3 ways

1. Open items: Payable Salaries and wages
2. cleared items : Paid rent and bank
3. All items : Payable + paid
3. Scenarios
1st Scenario
2nd Scenario
Full Clearing
Partial clearing
3rd Scenario
Residual items method
Provisional and payment

Same amounts
A) Rent Provision (Transaction code F-02)
Document Date & posting date
:13.10.2008
Type
Company code
: SA
: AML
Posting key
:40
Account no.
:400300 (Rent A/c.)
Enter
Give the amount
Business area
Text
:15000
:AMLH
: Rent provision
45
Posting key
:50
Account no.
:100500 (outstanding exp)
Enter
Amount
:* (enter star)
Business area
:AMLH
Text
:+
From the menu select Document > Simulate and save

B) How to view open item managed account transactions:
Path : Accounting Financial Accounting General Ledger- Account Display / Change line items (Tr. Code is
FBL3N)
Give the GL Account
:100500 (outstanding exp)
Company code
: AML
Select open items radio button

Select normal items check box
Execute (F8)
OUT GONG PAYMENT WITH CLEARING:
Path : Accounting Financial Accounting General Ledger - Posting Out going payments (F-07)
: Todays date
Type
: SA
Company code
: AML
Clearing text
: outgoing payment
Account Under bank data
:200100 (Cash A/c.)
Business Area
:AMLH
Amount
: 15000
Text
: Outgoing payment
Account under open item selection :100500 (out standing expenses)

Amount type
: S(S is default) (S: Stands for GL Accounts)
Select process open items button

Reversed documents will not appear for clearing:
Double click on payable amount 15000
Document > Simulate and save
Go and see open item account transactions Tr.Code is FBL3N
Give the GL Account no :.100500 (outstand expenses)
Company code
:AML
Select cleared items radio button

Clearing data
: Todays date

Execute (F8)
46
Select back arrow

Select open item radio button
Execute
(-*- This symbol is open item(document no. below))
2nd Scenario
Partial Clearing
3rd Scenario
Residual items method
When we make part payment we can use either partial clearing or residual items method.
Out standing exp.
OI
Rent
40000 Cr
Cash
5000 Dr
------35000 Cr
=====
Outstanding Exp.
OI
Rent
30000 28000 Cr
------28000 Cr
=======
CI :
Rent 30000 Cr
Rent 30000 Cr
-------------0
=====
A) Rent Provision
Rent
To Outstanding
Dr 40000
40000
B) Part payment
Out standing Dr 5000
To Cash 5000
A) Rent Provision
Rent A/c
Outstanding
Dr
30000
30000
B) Payment
Rs.2000
Outstanding
Dr 30000 cleared
To Cash
2000
To Outstanding 28000
Residual: Balance payable

Note : OI means Open Items
CI Means Cleared Items
Companies follow 1st method
We test how to view bill wise outstanding:
Rent Provision F-02
Document date
: Today date
Type
Company code
: SA
: AML
Reference
:3456
Posting key
:40
Account No.
:400300 (Rent a/c)
Enter
Amount
: 40000
47
Business Area
: AMLH
Text
: Rent provision
Posting key
: 50
Account No.
:100500 (Outstanding exp.)
Enter
Amount
: * (enter star)
Text :+
From the menu select Document Simulate and save
Out going payment using partial clearing method: ( Tr. Code F-07)
Document Date
: Todays Date
Type
: SA
Company code
: AML
Reference
: 3456
Clearing text
:Outgoing payment
Account under bank data: 200100 (Cash a/c)

Business area
: AMLH
Account
: 5000
Text
: Outgoing payment
Account under open item selections 100500 (outstanding exp)

Keep the cursor on the amount filed of line item against which we want to adjust.
Select partial payment tab
Creates payment amount column
Double click amount 40000
Double click on payment amount 40000
From the menu select Document >Simulate
Gives a message correct the marked Line items
Double click on blue font line items
Text enter
:+
Select save button or Ctrl +S
Go and see open item account transactions

The Transaction is code is FBL3N
Give the GL account
:100500 (outstanding Exp.)
Company code
: AML
Select open items radio button.

To view bill wise outstanding
48
Select change layout button (Ctrl+F8)

From the hidden fields column
Select reference field
Select amount in local currency under column contain.
Select left arrow or show selected fields button
Select copy button
Keep the cursor on reference
Select sub total button
To make balance payment of 35000 and cleared provision and part payment (F-07)
: Todays date
Type
: SA
Company code
: AML
Reference
:3456
Clearing Text
Amount under bank date
: Out going payment

:200100 (Cash A/c)
Business Area
:AMLH
Amount
:35000
Text
: Outgoing payment
Account
: Under open item selection 100500(out standing exp)
Account type
:S
Select process open item button

Double click on provision 40000
Double click on part payment 5000
From the menu select document > Simulate and save
Go and see open item managed account transactions (FBL3N)
Give the GL Account o.
:100500(out standing exp)
Company code
: AML

Execute
Residual items method:
Rent provision F-02
: Todays date
Type
: SA
Company code
: AML
Posting key
: 40
Account no.
:400300 (Rent account)
Enter
49
Amount
Business area
:30000
:AMLH
Text
: Rent provision
Posting key
:50
Account no.
:100500 ( outstanding exp)
Enter
Amount
Business area
:*
: AMLH
Text
:+
From the menu select Document ->Simulate and save
Out Going Payment Using Residual Items Method: (F-07)

: To days date
Type
: SA
Company code
: AML
Clearing Text
: out going payment
Account under bank date
: 200100 (Cash a/c)
Business area
: AMLH
Amount
:2000
Text
: out going payment
Account type
:S (default comes)

Account
: Under open item selection 100500 (out standing exp)
Keep the cursor on the amount filed of the line item against which we want adjust.
Select residual items tab
It creates residual items column
Double click on next amount 30000
Double click on residual items amount
From the menu select Document > Simulate
It gives the message correct the marked line items.
Double click on blue font line item.
Text enter
:+
Save
Go and see the open item managed account transactions (FBL3N):
Give the GL Account no.
Company code
:100500 (out standing exp.)

: AML

Execute
50
FOREIGN CURRENCY TRANSACTIONS

1. Check exchange rate type
Bank buying
Bank selling
Exports
Imports / Expenditure
G type
B type
Average rate MM /SD users type

Path : SPRO-SAP Net weaver- General Settings Currencies Check exchange rate types
Exchange rate type: B (enter B)
Enter
Define translation rates for currency translation:
Giving conversion factors for two currencies:
USD 1
JPY 100
ERO 1 :
GBP1
ITL1
JPY 100
:
:
INR1
:
:
:
INR 1
INR 1
0.01
JPY=Japanese - Yen
INR1
INR1
INR1 37Rs
GBP=Great Britain -Pound

ITL=Italian -Lira
Or
1
0.37
Once we follow one conversion factor follow continuously for all the years. Dont change in between if we change in
between it gives wrong results.
This is given at client level and not at company code level (Client 800)
Path: SPRO SAP Net weaver- General settings Currencies Define translation
ratios for currency translation
Ignore the message select yes button.
Exchange rate type
G (Bank buying)
B (Bank selling)
M (Average rate)
From
USD
USD
INR
USD
To
valid (from)
INR
01.10.2008
01.10.2008
1
INR
01.10.2008
Ratio (from)
1
1
1
Ratio (to)
1
1

Enter exchange rates:
Path: SPRO- SAP Net weaver- General settings- currencies Enter exchange rates
Forex Table
We can enter Daily quotations / Week end quotations / Month end quotations.
For each day end for each type we can enter only one rate.
Exchange type Valid from
R
G
10.10.2008
From currency Director quotation

1
USD
47.00
51
To
INR
B
M
10.10.2008
10.10.2008
1
1
USD
USD
47.50
47.10
INR
INR
Press enter and save in your request.

Exchange rates entry at the End User Area:
Path: Accounting Financial accounting General ledger-Environment Current settings Enter translation
rates (S_BSE_68000174)
Foreign currency postings for end user area:
SCENARIO :1
When exchange rate is not entered at
the time of posting.
SCENARIO 2
When exchange rate is entered at the
Time of posting
a. IF we dont enter the rate at the time of posting, it takes rate from Forex table
b. If take the latest date rate
1.10.2008
10.10.2008
Enter date
Posting date
c.
45
47
:15.10.2008
:09.10.2008
To enter default exchange rate type based on document type.

General ledger posting
: SA Bank selling rate
Purchase INV posting (FI purchases)
:KR Bank selling rate
MM Purchases
:RE Bank selling rate
Sales invoice posting (FI Sales)
SD sales
DR Bank buying rate

RV Bank buying rate
If we do not specify system takes average rate.

1. To enter default exchange rate type B (Bank selling rate) for document type
SA
Use the Tr. Code is OBA7
Select type
: SA
Select details button
Under default values exchange rate type for foreign currency documents. Select B (Bank selling rate)
Save
2. Posting of expenditure in USD F-02
: To days date
Type
: SA
Company code
:AML
Currency
: USD
Rate
: Blank
Posting key
:40
Account
: 400100 (salary)
Enter
Give the amount
Business area
:1000
: AMLH
52
Text
: Salary payment
Enter
Posting key
: 50
Account
:200100 (cash account)
Enter
Amount
:*
Business area
: AMLH
Text
:+
From the menu select Document ->Simulate

To view in INR
Select display currency button
Save
When exchange rate is extend at the time of posting

Expenditure posting Tr.Code is F-02
Document date
: To days date
Type
Company code
: SA
: AML
Currency
: USD
Rate
:50
Posting key
:40
Account no.
:400100 (salary account)
Enter
It gives the warning message exchange rate 50 deviates from table rte 47.50 by 5.26%
Amount
Business area
:10000 USD
: AMLH
Text
: Salary payment
Enter
Posting key
:50
Account no.
Enter
Amount
Business area
Text
:*
:AMLH
:+
From the menu select Document ->Simulate and save

REVERSELS:
1. Individual Document Reversal
2. Reversal of Reversed document
3. Mass Reversal
53
4. Clearance Items Reversal

5. Account Deferral document reversal
1. Individual Document Reversal
A) To reverse one document at the time
B) To give reversal reason
C) At the time of reversal, it we do not give reversal date it takes original document posting.
Date incase, that period should be open
1. Document posted on 10th April 2008 Doc.No.1 Generated
2. Now, we have open the periods from September 2008 to October 2008
6,2008 7,2008
3.
Ledger scrutiny - Doc.No.1 is wrong
Document No.
Reversal reason
Reversal date
Save
Blank
It takes original document posting date 10/04/2008

It can not reverse, since the April period is not open
Path : Accounting Financial Accounting General ledger Document Reverse Individual Reversal (FB08)
:1
Company code
:AML
Fiscal year
:2008
Select 01 reversal reason

Posting date
: Blank
Select display before reversal button

Select back arrow
From the menu select Document >Display
Select Go to Display document Head button (F5)
Select display document header button
1. Posted Documents 1
2
3
4
5
6 Reversal for 1
7 Reversal for 2
2. Document type and no./ranges : OBA7
Select type
: SA
Number range
:01
Reversal Doc.type
: AB
3. Document display
Company code
Doc. Type
: FB03
: AML
: SA original documents
AB Reversed documents
2. Reversal of Reversed Document
54
Indirect method (work around)

To reverse Doc No.2 By mistake we have reversed Doc.No.1 and it has generated Doc.No.18
Use transaction code F-02
From the menu select post with reference
:18
Company code
:AML
Fiscal year
:2008
Select generate reverse posting check box

Select display line items check box
Enter
Enter once again
Change the text to reversal for Doc No.18
Enter
Text
:+
Enter
Save
Enter
From the menu select Document ->Display
3. Mass Reversal
A)To reverse more than one document at time we use mass reversal.
B) The documents to be reversed can be continuous numbers or random numbers.
Path: Accounting Financial accounting General ledger Document Reverse Mass reversal (F.80)
: AML
To reverse random numbers
Select multiple selection button beside document no.(-->)
Under single values
Give document no .2
4
Select copy button
Reason for reversal 01
Select test run check box
Execute
Select reverse documents button
Cleared Items Reversal
1. Go and see open item managed account transactions (FBL3N)

Give the GL Account Number 100500 (out standing exp)
Company code
: AML
Select clear items radio button
Execute
Out standing exp A/c

01
10 Bank
15000
Rent
15000
55
CI
9
Rent
10
Bank
Stop payment instructions to the banker
15000 Cr
15000 Dr
A) Reset cleared items Delink between the provision and payment.

Out standing expenses A/c
01
10 Bank
15000
Rent
B) Reverse cheque transaction

Out standing expenses A/c
01
9
Rent
15000
15000
Path: Accounting Financial accounting General ledger-Document Reset clear items (Tr.Code is FBRA)
Clearing document
Company code
: 10
: AML
Fiscal year
: 2008

Select resetting and reverse button
Reversal reason
:01
Enter
We get a message clearing 10 reset
Enter
Go and see open item managed account transactions Tr code is FBL3N
Give the GL Account no.100500 outstanding expenses
Company code
: AML
Execute
Interest Calculations
Balance Interest calculation
S
Type
GL
Account
Item interest calculation

P Type
Vendor / Customers
Define interest calculation type:

Path : SPRO- Financial accounting General ledger accounting- Business transactions Bank account interest
calculation Interest calculation Global settings Define interest calculation types
Interest indication
: G1
Name
: 10% Monthly
Interest calculation type
: Select S
Balance interest calculation

56
Prepare account balance interest calculation:

Path : SPRO- Financial accounting General ledger accounting- Business transactions Bank account interest
calculation Interest calculation Global settings- prepare account balance interest calculation (Tr.Code OBAA)
Interest calculation indicator
: G1
Interest calculation frequency
: Select 01
Calendar type
: Select G (28
31/365)
Select balance plus interest check box

Save
Calendar Type
In case of rupee loans we use G Calendar
In case of foreign currency loans we

use F calendar.
FC Loan from SBI LIBOR +2%
(LIBOR Mean London Inter Bank Offer Rate)
For interest calculations the denomination will be always 360
days
FIBOR Frankfurt Inter Bank Offer Rate
MIB - Mumbai Inter Bank Offer Rate
Define Reference Interest Rates:

SBI rupees term loan
10/04/2008
10/09/2008
Interest calculation for the year
100000
10000
1st method
On 100000 from 10/04/2008 to 31/03/2009 at 10%
On 100000 from 10/09/2008 to 31/03/2009 at 10%
15000
-3000
-------12000
2nd Method
On 10000 from 10/04/2008 to 09/09/2008 at 10%
On 90000 from 10/09/2008 to 31/03/2009 at 10%
5000
7000
-----12000
=====
If the account is having credit balance

10%
If the account is having debit balance
8%
Loan account Interest indicator
Account Credit balance reference interest rate : G2-10%
Account debit balance reference interest rate G3-8%
A) Interest rates are given to reference interest rate (G2 and G3)
B) Reference interest rates are specified separately if there is a credit balance and if there is a debit balance and it
will be assigned to interest indicator
C) Interest indicator will be specified in loan account.
57
Define reference interest rates:

Path : SPRO Financial accounting General ledger accounting Business transaction Bank account interest
calculation Interest calculation Define reference interest rates (Tr code is OBAC)
Ref int.rate
: G2
Long text
: Credit balance 10% interest
Description also credit balance 10% interest

Date from
:01.04.2008
Currency
: INR
Save
Select next enter button
Ref.int.rate
: G3
Long text
: Debit balance 8% interest
Description
: Dr. Bal 8% int
Date from
: 01.04.2008
Currency
: INR
Save
Define Time Dependent Terms

Path : SPRO Financial accounting General ledger accounting Business transaction Bank account interest
calculation Interest calculation- Define time Dependent Terms
Interest calculation indicator
: G1
Currency key
: INR
Effective from
: 10.04.2008
Sequential number
Terms
:1
: Select credit interest balance interest calculation
Ref.interst rate
: G2
Save
Select next entry button (F8)
Interest calculation indication
: G1
Currency key
Effective from
: INR
:01.04.2008
Sequential number
Term
:2
: Select debit interest balance interest

calculation
Reference rate
: G3
Save
58
Enter Interest Values

Same path as above (Tr code is OB83)
Reference interest rate
: G2
Valid from
: 01.04.2008
Interest rate
: 10 (one month)
Reference interest rate
: G3
Valid from
: 01.04.2008
Interest rate
:8
Save
Creation Of 2 Gl Masters
A .SBI rupees term loan
B. Interest account
Secured loans
Intrest
To check account groups for giving account numbers OBD4

Give the chart of accounts
: AML
Enter
Secured loan range
:100300 -100399
Interest range
: 400400-400499
Creation Of Gl Masters (Fs00)
Give the GL account no.
:100300
Company code
: AML

Company code
:100000 Equity share capital

: AML
Enter
Change the account group to secured loans
Change short text to SBI rupee term loan
Change GL account long text to SBI rupee term loan
Change GL Account text to SBI rupees term loan
Select Create / Bank / Interest tab
Field status group change to G005
Interest indicator select G1
Save
Tr.Code:FS00
GL Account no.
:400400
Company code
: AML

Give the GL account no.:400100 salaries account
59
Company code
: AML
Enter
Select type / Description tab
Change account group to interest
Change short text to interest a/c
GL account long text: Interest account
Save
Assignment accounts for automatic postings:
Path : SPRO- Financial accounting General Accounting Business Transactions bank account interest
calculation- Interest Posting prepare GL Account balance interest calculation (Tr.Code OBV2)
Select symbols button
0002 Interest paid
2000 GL Account (paid)
Interest account
Dr 0002
To SBI rupees term loan
2000
If more than term loan 2000
400400
100300
++++++++++ ( 10 Times plus)
(10 times +(plus) mean any account number)

Length of account no. maximum 10 digits
We are using 6 digits why can not we use ++++++ (6 times plus)
When we post a transaction Cash account Dr
Credit to equity share capital and when we give the account number 200100 for cash account and 100000 for Equity
Share Capital It takes in the beginning 0000200100 Debit and 0000100000 Credit and when we save it saves with
200100 and 100000.
If we gives 6 times plus when we simulate for loan it takes 000010 and it can not save.
SBI rupees term loan 100300
IDBI rupees term loan 100301
ICICI rupees term loan 100302
At the time of interest calculation, we give for which loan account interest is to be calculated. Now we are asking the
system to calculate interest for 100301 IDBI rupees term loan account 100301 will be replaced in ++++++++++
Select accounts button
Give the Chat of Accounts
Enter
: AML
Accounts symbol
0002
2000
Currency
INR
INR
GL A/c
400400
++++++++++

Open Posting period (Tr.Code is OB52)
To open posting periods for April 2008
Give the posting period variant : AML
Enter
60
For Variant
: AML
From the period 1 is
:1

SBI rupee term loan receipt
: F-02
10.04.2008
SBI cheque date
100000
12.04.2008
cheque deposit in bank
Document date
:12.01.2008
Posting date
:12.04.2008
Interest calculation in SAP from 12.04.2008
Where as bank calculates from 10.04.2008
We are giving value date 10.04.2008
Now SAP also calculates interest from 10.04.2008
Document date & posting date
:10.04.2008
Type
Company code
: SA
: AML
Posting key
:40
Account
:200100 (Cash a/c)
Enter
Amount
Business area
:100000
: AMLH
Value date
:10.04.2008
Text
: SBI Term loan receipt
Posting key
:50
Account key
:100300 SBI Rupee term loan
Enter
Amount
:*
Business area
: AMLH
Value date
:10.04.2008
Text
:+
From the new select document simulate and save.

Term loan repayment (F-02)
Due date
:10.09.2008
Cheque date
:10.09.2008
To bank credit in SBI books only on 12.09.2008 interest credit will be in our books 10.09.2008
SBI gives credit from 12.09.2008
Cheque date
:07.09.2008
Value date
:10.09.2008
F-02
Give the document date & posting date 07.09.2008
Type
Company code
: SA
: AML
61
Currency
: INR
Posting key
:40
Account no.
:100300 SBI rupee term loan
Enter
Amount
:10000
Business area
: AMLH
Value date
:10.09.2008
Text
: SBI Term Loan Repayment
Posting key
:50
Account
Enter
Amount enter
:*
Business area
: AMLH
Value date
:10.09.2008
Text
:+
From the menu select document >Simulate and save

Balance Interest calculations:
Path: Accounting Financial accounting General ledger- periodic processing- Interest calculation-Balance
interest calculation (F.52)
Company code
:AML
Give the GL account
:100300 ( SBI Rupee Term Loan)
Calculation period
:01.04.2008 to 31.03.2009
Execute
Select back arrow
To view line item wise interest
Select additional balance line check box
Execute
Select bank arrow
How to give effect for floating rate of Interest
Interest rate change from 10% to 12% from 01.06.2008
On 100000 from 10/04/2008 to 31/05/2008 @10%
On 100000 from 01.06.2008 to 09.09.2008 @12%
On 90000 from 10/09.2008 to 31/03/2009 @12%
Open one more session with SPRO
Path :SPRO- Financial accounting General ledger accounting Business transactions- Bank account interest
calculation Interest calculation- Enter Interest Values (OB83)
Reference interest rate : G2
Valid from
:01.06.2008
Interest rate
:12
62
Save
Press enter to save in your request come to the first session
Execute
Select back arrow
Interest postings to accounts:
Change the calculation period
: 01.04.2008 to 30.04.2008
Select post interest settlements check box

Select update master records check box
Session name
: AML
Posting to business area
: AMLH
Posting date of session
:30.04.2008
Posting segment text
: Interest for April 2008

To view the batch input session
From the menu select system >Services > Batch input Session
Select session name
: AML
Select process button
Select display errors only radio button
We get a message processing of batch input session completed
Select exit batch input button
To view the document posted use the (Tr. Code FB03)
Go and see the GL maser (FS00)
:100300 (SBI rupee T.L)
Company code
: AML
From the menu select GL account ->Display -> Select create / Bank / Interest tab
Key date of last interest calculation :30.04.2008
Date of last interest run
:20.10.2008
On which date we have to run
1. Simple interest
SBI rupee term loan 10.04.2008 100000
0002-400400 Interest A/c
2000-100510 Interest payable a/c
For may it calculates on 100000
2. Compound interest
SBI rupee term loan 10.04.2008 100000
30.4.2008
For may it calculates on 100575
Interest also to post to separate accounts

400400 Interest on SBI Rupee Term Loan
400401 Interest on IDBI Rupee Term Loan
400402 Interest on ICICI Rupee Term Loan
0002-400400 interest on SBI rupee term loan, we are calculating interest for IDBI rupee term loan
In batch input session select process forward radio button
Deselect display errors only radio button
40
400400 Interest on SBI Term Loan 1000

Change account no to 400401
63
575
How to make open items initially inactive:

Clearing
1
1000 Cr
2
2000 Cr
3
3000 Cr
Payment 1000 Dr
The difference is too large for clearing all items are initially inactive
1
1000 Cr
2
2000 Cr
3
3000 Cr
Payment
1000 Dr
Path : Accounting Financial Accounting General ledger Environment User parameter- Editing options
(Tr.code is FB00)
Select open items tab
Select selected items initially inactive check box
Save
Foreign Currency Balance Revaluation
FC term loan (Foreign currency TL)
|
Long term working capital
21.10.2008
13.10.2008
100000 USD
100000 USD
47
50
Fixed assets purchase

|
Local assets
Imported assets
4700000
5000000
----------300000
========
As per accounting standard 11 (ASII)

Balance to be revaluated and change to profit & loss account.
Creation of 3 GL Masters
A) SBI FC Term loan
B) Exchange again
C)Exchange loss
Secured loans
other income
Administration
To check account groups for giving account no.OBD4

Give the chat of accounts
: AML
Enter
Note the other income range 300100 to 300199
Create of GL masters FS00
Give the GL account no.100301
Company code
: AML
Give the GL account no
:100300 (SBI Rupee Term Loan)
Company code
: AML
Enter
Change short text and long test to SBI FC term loan
Account currency change to USD
64
Deselect only balance and loan currency check box

Select create / bank / Interest tab
Interest indicator
: Blank
Delete the dates

Save
GL Account
Company code
:300100
: AML

:400300 Rent account
Company code
: AML
Enter
Select type/ Description tab
Change account group to other income change short text and GL account long text to exchange gain
Save
GL Account
Company code
: 400301
: AML

Give the GL account no.400300 rent account
Company code
: AML
Enter
Change short text and GL account long text to exchange loss
Save
DEFINE ACCOUNT PRINCIPLES
Path : SPRO- Financial accounting(new)-Financial accounting global setting (new)-Ledgers-Parallel accountingDefine accounting principles
Accounting principle
:B
Name / Description of accounting principle.: INDIAN ACCOUNTING STANDARDS

Assignment accounting principle to ledger groups
Same path as above
: B1
Target ledger group
:0L
Save
Define valuation methods
Path: SPRO- Financial accounting (new)- General ledger accounting (new)-Periodic processing Valuate- Define
valuation methods
65
Valuation method
: AML1
Description
: FC valuation bank selling method for AML
Select always evaluate radio button

Document type
: SA
Exchange rate type for debit balance
: B (bank selling rate)
Exchange rate type for credit balance
:B
Select determine exchange rate of ratio button

Save
Define Valuation Areas
Same path
Valuation area
: BA
Valuation method
Currency type
: AML1
: Select company code currency
Save
Assign valuation areas and accounting principles
Same path
Valuation area
: BA
: B1
Save
Prepare automatic postings for foreign currency valuation:
Path :Upto valuate the path is same-Foreign currency valuation-Prepare automatic posting for foreign currency
valuation (Tr code is OBA1)
Double click on exchange rate difference using exchange rate key
Give you chart of accounts
: AML
Select change valuation area or right arrow button

Give the valuation area
: BA
Enter
Exchange rate difference key
: USD
expenses account
Exchange rate gains account
:400301
:300100

Delete ledgers (other than OL) for Ledger Group OL
66
April March OL
Jan- Dec
G1
July June
GL
Leading ledger (India)

Non leading ledger 1(US)
Non leading ledger 2(Australia)
At the time of posting FI we dont give ledger group it updates all the ledgers automatically
Indian accounting standards /
Australian accounting standards
US Accounting
standards (US GAAP)
FC revaluation
Creation of ledger groups OL
Assign ledgers OL and GI
Add to asset
G1
G1
Delete ledgers assigned to ledger group OL other than OL

Path :SPRO-Financial accounting (new)- Financial accounting Global settings (new) Ledger-Define ledger
groupSelect ledger group :0L
Double click ledger assignment folder
Select ledgers other than OL
From the menu select delete
Ignore the message press enter and save
Assign exchange rate difference key in GL Master (FS00)
Give the GL 100301 SBI FC Term loan
Company code
: AML
From the menu select GL Account change

Exchange rate difference key: Select USD
Foreign currency term loan receipt (F-02)

: Todays date
Type
: SA
Company code
: AML
Currency
: USD
Rate
:47
Posting key
:40
Account
:200100 ( Cash account)
Enter
Amount
Business area
Text
:100000
:AMLH
:SBI FC Term Loan Receipt
67
Enter
Posting key
:50
Account
:100301 SBI FC Term loan
Enter
Amount enter
:*
Business area
:AMLH
Text
:+
From the menu select Document Simulate and Save
Enter year end exchange rate in Forex table OB08

Exchange rate
G
B
Valid from
31.03.2009
31.03.2009
From
USD
USD
Direct quotation
49.50
50.00
To
INR
INR
Save
Foreign Currency Revolution
Path: Accounting Financial accounting-General ledger-Periodic processing-closing-valuate-foreign currency
valuation (new) (Tr.code is FAGL_FC_VAL)
: AML
Valuation key date
:31.03.2009
Valuation area
: BA
Select GL balance tab

Select valuate GL Account balance check box
GL account 100301 SBI FC term loan
Select postings button
Give the batch input session name
:AML

Select 1postings button
Month end revaluation
Diff
23.10.2008
31.10.2008
30.11.2008
Exchange Loss
31.10.2008
30.11.2008
SBI FC Term loan
23.10.2008
31.10.2008
01.11.2008
Loss for October
100000
47
47.50
49
0.50
2.00
5000
200000
Option 2
50000
200000
01.11.2008
50000
30.11.2008
4700000
50000
200000
100000
500000
50000
68
Loss for November 150000

--------Loss up to Nov. 200000
======
procedure for month end revaluation: (Tr code is FAGL_FC_VAL)
Enter month end exchange rates in Forex table
Company code
Valuation key date
: AML
: Month end date
Valuation area
: BA
Select crate posting check box

Select reverse posting check box
Procedure for year end revaluation
Enter year exchange rate in Forex table
Company code
: AML
Valuation key date year end date

Valuation area
: BA
Select create posting check box

Reversal posting date
:Blank
Deselect reverse posting check box

From the menu select System -> Services-Batch input Sessions
Select session FAGL_FC_VALU
Give the business area
: AMLH
Enter
Second
Business area
: AMLH
Enter
We get a message processing of batch in put session completed
To view the document posted view the Tr.Code FB03
Enter
Select display currency button
End user area
customization area SPRO
SAP easy access screen)

How to view path when transaction code is given
In command filed enter search SAP- menu
Search SAP-Menu
69
Press enter
Search text entry : F-02
Enter
CUSTOMIZATION AREA: Use the Tr.code is SPRO
Select find button (Ctrl+F)
Search term : Fiscal year
Enter
Select fiscal year in area financial accounting global settings
Enter
70
ACCOUNT PAYABLE
This is subledger (subsidiary ledger). This is used when material management (MM) module is not implemented for all
type purchases material purchase services.
When Material Management(MM) module is implemented.
This is used for services where TDS is to be deducted.
Eg.Job work charges /legal and professional charges
In normal accounting for raw material purchases.
Purchase
A/c
To party
Dr
In SAP :for Raw material purchases

Inventory
RM
Dr
General ledger
To party
Sub ledger Sundry creditors General ledger
|
Reconciliation account on control account
Trail balance will not match when we post to party automatically it updates sundry creditors RM
Basic settings for account payable:
1. Creation of vendor account groups
a) we create FI vendors services parties
b) MM vendors
-Reconciliation account
Material parties
-Required entry field
2. Create number range for vendor accounts:
3. Assign number range group to vendor account group.
4. Define tolerance group for vendors.
5. Creation of 2GL masters.
a) Inventory raw material
- Current assets, loans & advances
b) Sundry creditors RM
-Current liabilities & Provisions
6. Creation of vendor master
7. Document type and no.ranges
KR: Vendor invoices
KZ: Vendor payment
KA: Vendor document for transfers / Reversals
8. Posting keys
:31
Vendor credit
:25
Vendor debit
Creation of vendor accounts groups:

Path :SPRO Financial accounting Accounts receivable and accounts payable-Vendor accounts-Master datapreparation for creating vendor master data- Define account groups with screen layout (vendors)
Account group
:AML1
Name
:FI vendors for AML
Double click on company code data

Double click on account management
Reconciliation account make it required entry field
Cash management group make it suppress
select save button
71
select create request button

short description :AP customization for AML
enter
press enter to save in your request
select next entry button
account group AML2
Name
:MM vendor for AML

Reconciliation account :
Make it required entry filed.
Cash management group select suppress

Save
Create number range for vendors account :
Up to preparation for creating vendor master data path is same
Create number ranges for vendors account.(Transaction code is XKN1)
Number range
:13
From no.
:4200001
To no.
:4300000
Enter
Select interval button once again
No.range
:14
From No.
:4300001
To no
:4400000
Enter
Save
Assign number range to vendor account groups:

Same path
Account group
:AML1
Enter
For account group
Number range
:AML1
:13
Account group AML2

Number range
:14
72
Define tolerance group for vendor

Path :SPRO-Financial accounting-Account receivable and account payable-Business truncations-Outgoing
payments-manual outgoing payments-Define tolerances(Vendors)
Company code
:AML
Tolerance group
: Blank
Description
Save
Press enter save in your request
Creation 2GL masters (FS00)
Company code
:AML

Give the GL account no.200100 Cash A/c
Company code
: AML
Enter
Change short text and GL A/c long text to Inventory RM (Raw material)
Select create /bank /interest tab
Field status group change to G001
Deselect relevant to cash flow check box
Save
One more A/c
GL Account No.100501
Company code
:AML

Give the GL A/c No.100500 (Outstanding exp)
Company code
:AML
Enter
Select type/ Description tab
Change short test and GL account long test to Sundry Creditor to RM
Deselect only balances in local currency check box
Reconciliation account for account type select vendor
Deselect open item management check box
Sort key
:Select 012 vendor number

Field status group change to G067 (reconciliation accounts)
Save
Creation of vendor master:
Path : Accounting-Financial accounting Account payable-Master records-Maintain centrally-Create
(Transaction code is XK01)
73

Account group
:AML1
Enter
Title
:Select company
Name
:Birla Chemicals Limited
Street
: Ameerpet
Post
:500082
City
:Hyderabad
Country
:In(India)
Telephone no.
:040123456
Select next screen button three times

Reconciliation account :Select 100501 (sundry creditors raw materials)
Sort key
:012 Vendor no
Select next screen button

Payment terms
:Select 0001 (payable immediately)
Tolerance group
:Blank
Select check double invoice check box

Save
MM Module
Purchase order
|
Goods receipt
|
Invoice verification
FI Module
Document date :Party bill date
01.10.2008
Posting date
31.10.2008
Reference vendor no. party bill no.
1234
|
Save
Doc no.100001
07.11.2008
1234
|
save
System gives a wrong message no.100001 is posted to the party with the same amount. Do you want to post once
again.
Provided we select check double invoice check box (If MM module is not implemented and same bill two times entry)
Document types and no. ranges (OBA7)
Select type
KR Vendor invoice
Number range
19 (Note down the no.range)
74

Give the company code : AML
No.range
:19
Year
:2008
From no.
:100001
To no.
:200000
Enter and save

Select back arrow 3 times
Select type
-KZ vendor payment

No. range
15 (note down the no.range)
Select no.range information button

No.range
year
From no.
15
2008
200001
To no.
300000
Enter and save

Select type KA vendor document
No.range
17

Company code : AML
Select change interval button
No.range
:17
Year
:2008
Form no.
:300001
To no.
:400000
Enter and save

75
HOUSE BANK
Bank branch name
Bank Address
Contact person
Telephone no.
Senario1
1. House bank
No.of account
IDs (Identification)
SBI Main branch

Current A/c
No.1
Current A/c
No.2
Current C/A
No.3
Scenario 2
2 House banks
Account ID
SBI Main branch

|
Current A/c No.
BI Begumpet Branch
|
Current A/c No.
Steps:
1) Creation of GL Master SBI current account Under Current assets , Loans & Advances
2) Define House bank
3) Creation of check lots check from no., check to no.
* In SAP check mean cheque
1. Creation of GL Master (FS00)
Company code :AML
Give the GL account no.:
200100
Company
:
AML
Enter
Change short text and GL account long text
save
Cash A/c
SBI current A/c
2. Define house banks

Path : SPRO-Financial accounting Bank accounting-Bank accounts Define house banks (FI12)
: AML
Enter
House bank
:SBI
Bank country
:IN
Bank key
:AML1 (text field)
Save
Bank name
:State Bank of India
Street
:Bank Street
76
City
:Hyderabad
Bank branch
:Main branch
Enter
Double click on bank account folder
Account ID
:SBI1
Description
:SBI current A/c no.1
Bank account no.
:AML1234
Currency
:INR
G/L Account no.
:200105 SBI current a/c
Select save button

3. Creation of check lots:
Path :Accounting Financial accounting-Accounts Payable Periodic Processing -payments (F110)
From the menu select Environmentcheck Information Number ranges (FCHI)
Paying company code :AML
House bank
:SBI
Account ID
:SBI1
Select change button (Shift +F5)

Select create button
Lot no.
:1
Check no
:500001
To no.
:500100
Select Non sequential check box

Short information
Purchase date
:SBI
:Todays date i.e Check box issue date
Enter and save
Manual payment
Automatic payment
1. We can issue any check any time
System will issue check one after another
2. Sequential or Non-sequential Sequential
Purchase invoice posting
Path : Accounting-Financial accounting-Account payable Document entry- Invoice general
(Transaction code F-43)
:Todays date
Type
Company code
:KR(Vendor)
:AML
Posting key
:31 (Vendor credit)
Account
:4200001 (Vendor no.)
Enter
77
Give the amount
:500000
Business area
:AMLH
Text
:Purchase invoice posting
Posting key
:40
Account no.
:200120 (Inventory raw material)
Enter
Amount
:*
Business area
:AMLH
Text
:+

How to view vendor account transactions
Path: Accounting Financial accounting-Account payable-Account Display change line items (Transaction
code is FBL1N)
Give the vendor account
Company code
:4200001
:AML

3.
To view general ledger sundry creditor raw material Transaction code is FS10N
Give the GL account no.:100501 Sundry creditor raw material
Company code
: AML
Fiscal year
Business area
:2008
:AMLH

Double click on cumulate balance amount
To view vendor wise
Select change layout button
Select assignment field from the hidden fields column
Select amount in local currency (under column content)
Select left arrow
Select copy button
100501 Sundry creditors RM
Sort key
:012 Vendor number
Sort key updates assignment field automatically
Outgoing payment with clearing
Path :Accounting Financial accounting-Accounts payable -Document entryOutgoing payment Post
(F-53)
: Todays date
Type
Company code
:KZ
:AML
78
Clearing text
:Outgoing payment
Account under bank date
:200105 (SBI current account)
Amount
:5000
Business area
:AMLH
Text
:Outgoing payment
Account under open item select :4200001

Account type
:K comes by default (K stands for Vendors)

Double click on payable amount
:5000
Document Simulate
Go and see the vendor account truncation (Tr.code is FBL1N)
Give the vendor account no.
Company code
:4200001
:AML
Select cleared item radio button

Execute
Creation of manual check
Path :Accounting Financial accounting Accounts payable Environment Check information Create
Manual checks (Tr code FCH5)
House bank
Account ID
Give the check no.
Save
:SBI
:SBI1
:500025
Display check resister

Upto check information the path is same
Give the paying company code :AML
Execute
Double click on check no.
Select accompany documents button
Bill no.
1
2
3
4
5
Amount
5000
5000
15000
5000
5000
Display Check register (Tr code is FCHN)
:500025
Payment
5000
Path A/c
Payment doc.no.
Check
200005
500001
5000
5000
200001
200010
500025 payment history

500005
Assignment of check no.to payment no.payment doc no.is cleared will be number
Check encashment date updating:
Based on bank statement we update check encashment date.
79
Advantage 1
1. We know on which date the check is encased by the party
2. Bank reconciliation is easier
3. upto check information the path is same change Additional info/Cash
(Tr code is FCH6)
paying company code
:AML
House bank
:SBI
Account ID
:SBI1
Check no.
:500025
Enter
Give the check encashment
:20.11.2008
Save
Go and see check register FCHN
give the paying company code
:AML
Execute
Sort date wise FI the encashment date is bank or offer 30.11.2008
Checks issued but not presented.
Unissued checks cancellation
Some time while writing check we commit mistake before issuing to party we cancel check
Up to check information the path is same void unused checks (Tr code is FCH3)
Give the paying company code
House bank
Account id
Check no.from
Void reason code
:AML
:SBI
:SBI1
:500001
:Select 06 destroyed select void button (Shift+F5)
Go and see the check register (FCHN)

:AML

Once the check lot is over all check keep the cursor and cheque no.from to select sort in ascending order button
(Ctrl +F5)
If any number is missing between the check is misused.
How to create void reason code
Path :SPRO-Financial accounting Accounts receivable and accounts payable-Business truncationsOutgoing payments Automatic outgoing payments-Payment media check management Define void
reason codes
(Tr code is FCHV)
Reason
Void reason code
:15
:Stop payment for AML
How to delete encashment date data:

500019
we have to give encashment date 20.11.2008 for 500019.by mistake we have given for 500020
500025
20.11.2008 to delete encashment date
500021
500022
Path :up to check information the path is same Delete Reset data (Tr.code is FCHG)
80

:AML
House bank
:SBI
Account id
:SBI1
Check number
:500025
Select reset cashing data radio button
Execute
Select yes button for the message to reset data
Execute
:AML
Issued check cancellation

System will not permit to cancel encashed checks.
Vendor account
a) Invoice posting (F-43)
a) 01 (open items)
b) Outgoing payment with clearing (F-53)
b) Bank 5000 Dr a)5000 Cr
c) Manual check creation (FCH5)
CI (Clearing items)
A)
5000 Cr
B)
5000 Dr
d)Display check register (FCHN)
e) Issued check cancellation
1) Reset cleared items Delinking bill amount and payment amount
Vendor Account
01
B) Bank
5000 DrA)
5000 Cr
2) Reverse payment
Vendor account
01
A)
5000 Cr
Cancel check
Path :upto check information the path is same Void-Cancel payment (Tr.Code is FCH8)
Paying company code
:AML
House bank
:SBI
Account ID
:SBI1
Check number
:select 500025
Void reason code
:15 (stop payment for AML)
Reversal reason
:select 01(reversal in current period)
Select cancel payment button

Go and seethe vendor account FBL1N
Give the vendor account no.:4200001
Company code
:AML
Go and see the check register FCHN
:AML
Advance payments to vendors (down payments to vendors)
81
Sundry creditors
(current liabilities)
Purchase
Advance
Advance to vendors
(current assets)
Payment
purchase
1. Creation of GL master Advance to vendors Current assets, Loans & Advances
2. Link between sundry creditors ands advances to vendors
A (Advance special GL indicator)
^
Sundry creditors Advance to vendors
Reconciliation account Alternative reconciliation account or special
GL Account
100501 200150
Vendor A/c
4200001 BirlaChemals Limited -100501
At the time of making payment we know the purpose of payment.
If it is payment against a bill -4200001
100501-Sundry creditors
If it is payment as an advance 4200001 A
4200001 Birla Chemicals Limited -100501
A(Advance (Special GL indicator))
^
100501 200150
Advance payment posting
Transfer of advance from special GL to normal by clearing special GL items.
Clearing of normal items.
Vendor account have two parts
1) Normal items
2) Special GL items
Creation of GL master advance to vendors (FS00)
GL A/c No.
Company code
:200150
:AML

Give the GL account no.100501 (Sundry creditors raw material)
Company code
:AML
Enter
Change account group to current assets loans & advances
Change short text and GL account long text to Advance to vendors
Link between sundry creditors and advance to vendors:
Path :SPRO-Financial accounting-Accounts receivables and accounts payables Business transactions-Down
payment made-Define alternative reconciliation account for down payments (Tr code is OBYR)
Double click on A or down payment on current assets
:AML
Enter
Reconciliation account
Special GL account
:100501
:200150
82

Advance payment posting:
Path :Accounting Financial accounting Account payable Document entry-down payment Down payment (F48)
Document date
:Todays date
Type
Company code
:KZ
:AML
Vendor account
:4200001
Special GL indicator
:A
Bank account
:200105 SBI current account
Business area
:AMLH
Amount
:25000
Text
:Advance payment posting
Enter
Amount
Business area
Text
:*
:AMLH
:+

Go and see the vendor account transaction (Tr.code is FBL1N)
:4200001
Company code
:AML
Select special GL transaction check box
Execute
Purchase invoice posting (F-43)
:Todays date
Type
Company code
:KR
:AML
Posting key
:31
Account no
:4200001
Enter
Amount
Business area
:25000
:AMLH
Text
:purchase invoice posting
Posting key
:40
Account no.
:200120 inventory raw material
Enter
Amount
Business area
Text
:*
:AMLH
:+
83
From the menu select document simulate and save

Go and see the vendor account (Truncation code FBL1N)
:4200001
Company code
:AML

Execute
Select back arrow
Select special GL truncation check box along with normal items
Execute
Transfer of advance from special GL to normal by clearing special GL items
Path :Accounting Financial accounting-Accounts payable-Document entry-Down payment Clearing (F-54)
:Todays date
Document type
:KA
Company code
:AML
Vendor account
:4200001
Text
:Advance transfer to normal
Select process down payments button

Transfer posting
:25000
Save
Go and see the vendor account transactions FBL1N
:4200001
Company code
:AML
Select clearing items radio button

Select special GL transaction check box
Execute
Select back arrow
Execute
Clearing of normal items:

Path : Accounting Financial accounting Accounts payable Account Clear
Give the account no.
:4200001
Company code
:AML
Double click on credit 25000
Double click on debit
25000
84
(F-44)
Save
Go and see the vendor accounts (Transaction code .FBL1N)
:4200001
Company code
:AML
Execute
25000
Advance to vendor
Vendor account
|
Normal / Items
425000
Sundry creditors C/L
Special GL items
25000
5
25000
2nd Scenario
Advance more bill less
Advance
200000
Bill amount
50000
A) Advance payment posting (F-48)
B) Purchase in voice posting (F-43)
C) Transfer of advance of Rs.500000 from special GL to normal (F-54)
Vendor A/c normal items
D
C
Special GL items
A 200000
50000
B
C
50000
50000
D) Clearing of normal items (F-44)

Final result
Vendor special GL shows a balance of Rs.1500000 Advance to vendors
To be cleared against future bills.
3rd Scenario
Advance bill more
Advance
9000
Bill amount 90000
Vendor A/c
normal items
A) Advance payment posting (F-48)
B) Purchase invoice posting (F-43)
C
9000
C) Transfer of advance from special GL to normal
by clearing
Special GL (F-54)
90000
9000
Special GL Items
C
9000
D) While making balance payment

Of Rs.81000 double click on bill
Amount 900000 and payment amount
Rs.9000. All the 3 line items will go to
Clearing items (F-53)
TERMS OF PAYMENT
1
Payable immediately - Due net
Path : SPRO-Financial accounting Accounts receivable and accounts payable Business transactionsIncoming invoices / Credit memos Maintain terms of payment
85

Payment terms
:AML1
Select customer check box
Select vendor check box
Default for base line date
No default
:No.of purchases during the month base line date at the time of Invoice posting
Blank
For all purchases during the month give month end date.
Document date
:Party bill date
Posting date
:Goods receipt date
Entry date
:Quality approval date
Payment terms
:If the payment is made within 10 days -3% cash discount

If the payment is made within 20 days -2% ash discount payable within 30 days
Under default for baseline date: Select posting date radio button
Percentage
No.of days
Term 1
3
10
Term2
2
20
Term3
30
Press enter
Cash Discount Received
Trade discounts are to be adjusted to purchases where as cash discounts are to be shown under other income.
Creation of GL master Cash discount received other income (FS00)
Give the GL A/c no.
Company code
:300101
:AML

Give the GL account 300100 exchange gain
Company code
:AML
Enter
Change short text and GL account long text to cash discount received.
Save
Assignment of account for automatic postings:
Path :SPRO-Financial accounting-Accounts receivable and Accounts payable-Business transactionsOut going payments-Out going payments global settings Define accounts for cash discount taken. (Tr
Code is OBXU)
Give the Chart of Accounts
:AML
Enter
Save
Give the account no.300101 cash discount received
Save
Document date
:25.10.2008
Posting date
:01.11.2008
86
Entry date
:Todays date
Type
:KR
Company code
:AML
Currency
:INR
Posting key
:31
Account
:4200001
Enter
Amount
:100000
Payment terms
:Select AML1
Text
Enter
Posting key
:40
Account no.
:200120 Inventory raw material
Enter
Amount
:*
Business area
:AMLH
Text
:+
From the menu select document Simulate and Save
Go and see the vendor account (Transaction code is FBL1N):

Vendor account
:4200001
Company code
:AML

Execute
Form the menu select change layout button
Form the hidden fields column
Select current cash discount amount
Select amount in document currency under column-contain
Select left arrow or show selected fields button
Select copy button
Outgoing payment with clearing (F-53)
Document date
:Todays date
Type
:KZ
Company code
:AML
Clearing text
:Out going payment
Account under bank data
Business area
:AMLH
87
Amount
:97000
Text
:out going payment
Account
:Under open item selection 4200001

:100000
From the menu select document Simulate

We get a message correct the marked line items.
Double click on blue font
Text enter
:+
Save
Automatic payment program (APP)

System will
-Check due dates

-Issue check
-Pass the enter and cleared party account
-Generate payment advance
- update check register
The check lot should be sequential we are not programmer system given payment program.
Check format and payment advice format
APP will be used by cash rich companies
They run weekly / for every 10 days /For every 15 days
At the time of APP run, we have to give bankwise ranking with available amounts.
SBI
1
1000000
IDBI
2
500000
ICICI
3
300000
It will issue checks from SBI upto 10 lakhs. Then afterwards it issued form IDBI upto 500000 Then it goes to ICICI and
issued up to 3000000
After run, it gives a proposal In the proposal it shows for which parties for which bills from which bank it is going to
issue to checks.
We can edit proposal
Due
Party X
1
2
3
4
5
By blocking some invoices for payment

Or
By charging bank
Party Y
1
2
3
4
5
Black invoices 4,5 and make the payment for 1,2 and 3 use the fund for party bill payments.
System is issuing form SBI for party X 3 bills party is having account in ICICI-Change bank from SBI to ICICI.
88
Setup payment methods for country for payment transactions

Path :SPRO Financial accounting-Account receivable and account payable Business transactions-Outgoing
payments Automatic outgoing payments -Payment method /Bank selection for payment program-Setup
payment method per country for payment transactions
Country
:IN
Payment method
:B
Description
:Check
Select outgoing payments radio button

Select check radio button
Document type for payment
:KZ
Clearing document type
:KZ
Payment medium program
:RFFOUS_C
Name of print date set
:LIST1S
Save
Setup payment methods per company code for payment transactions:

Same path
Payment method
:B
Minimum amount
:10
Maximum amount
:9999999999
Select payment per due day check box

Select from data button
From for the payment medium: F110_PRENUM_CHECK
Drawer on the form
: for Aravind Mills Limited
Authorized signatory
Save
Setup all company codes for payment transactions:
Same path
Company code
:AML
Paying company code
:AML
Separate payment per business area check box
Out going payment with cash discount from : Bank interest rate 1.5% per month
18% per annum
Payment term:
If we make the payment within 30 days we get -1% cash discount
Due within 60 days
89
System will payment 60 days since discount is less than bank interest rate.
Within 30 days :Interest for month 1.5
Within 60 days :Interest for month 1.5+1.5
Payment terms:
If we make the payment within 30 days we get 2% cash discount.
Due with in 60 days
System will within 30 days since discount more than bank interest rate.
Maximum cash discount:
Payment term:
If we make the payment within 30 days we get 1% cash discount. Due within 60 days.
Though we are not entitled, system claims 1% cash discount and make the balance payment only even if it is paid with
60 days.
Special GL transaction to be paid under vendors : Select A (Advances)
Save
Setup paying company codes for payment transactions:
Same path
Paying company code
:AML
Select forms button

From for the payment advise F110_D_AVIS
Select sender details button
Text ID :Select ST (ST stands for Text)
Letter header
:F_0001_HEADER
Footer
Sender
:F_0001_FOOTER
:F_0001_SENDER
Save and Press enter to save in your request

Creation of sequential check lots (FCHI)
Paying company code
:AML
House bank
:SBI
Account ID
:SBI1
Select change button

Lot number
Check number
:2
:800001
To
:801000
Deselect non-sequential check box

Short information
Purchase date
:SBI
:Todays
Enter and save

Assign payment methods in vendor master:
90
Path :Accounting-Financial accounting Accounts payable-Master records Maintain centrally-Change (XK02)

Give the vendor no.
:4200001
Company code
:AML
Select payment transaction check box under company code data
Enter
Payment methods
:Select B
Payment block
:If we dont want to make the payment to this party in this
run, select -Skip account
Alternative payee
:We have purchased from Birla Chemicals Limtied BCL has to make the payment to
party XYZ BCL instructs us to make the payment to XYZ-in alternative payee give XYZ
no. when we run APP ,check will be in the name of XYZ and party clearing will be BCL
House bank
:BCL in having account in ICICI It instructs us to issue check from ICICI only We give
house bank ICICI- check we issued only form ICICI.
Individual payment
:When we run APP, it will issue one check only for all the bills due some parties ask us
to issue separate check for each bill. Select individual payment check box.
Separate check will be issued for each bill.
END USER AREA
Document date
:Todays date
Type
Company code
:KR
:AML
Posting key
:31
Account no.
:4200001
Enter
Give the amount
Business area
:9999
:AMLH
Text
Posting key
:40
Account no.
Enter
Amount
Business area
:*
:AMLH
Text
:+
Document Simulate and save

Setup bank determination:
Path :Accounting Financial accounting Accounts payable-Periodic processing-Payments (Tr code is FBZP)
From the menu select Environment maintain -Configuration
Automatic payment program Customization one Screen FBZP
Select bank determination button
91
Enter
Select AML
Double click on ranking order folder
Payment method
:B
Currency
:INR
Bank order
:1
House bank
:SBI
Save
Double click on bank accounts folder
House bank
:SBI
Payment method
:B
Currency
:INR
Account ID
:SBI1
Bank sub account
Business area
:AMLH
save
Double click available amounts folder
House bank
:SBI
Account ID
:SBI1
Days
:999
Currency
:INR
available for outgoing payment :1000000

Save
Automatic payment program run (Tr code is F110)
Path :Up to periodic processing the path is same- Payments (Tr code is F110)
Run date
Identification
Select parameter tab
Company codes
Payment methods
:Todays date
:AML1
:AML
:B
Though we have given the date, we can run tomorrow it self

Payment term
:If we make the payment within 10 days we get 2% cash discount (Dues within 30
days)
Purchase today
:07.11.2008
If we make the payment to day -2%

If we make the payment on 14.11.2008 2%
System will not issue check todays It will issue in the next run since the discount amount is same.
92
It control the cash flows

Party bill date
Payment term
APP run today
:07.11.2008
:AML2 30 days credit 07-12-2008
: It asks next Posting date :14.11.2008
APP run2
Next payable date
Next posting date
:14.11.2008
:14.11.2008
:14.11.2008
Vendor from
Vendor to
Save
:4200001
:4300000
21.11.2008
Select bank arrow

Select proposal button (Shift +F1)
Select start immediately check box
Enter
Go on press enter (Basic Tr code box green tick mark box)
Till we get the message payment Proposal has been created
To edit the proposal -Select any proposal button enter (Shift +F4)
Double click on vendor no.
To block on invoice for payment
Double click on document no.
:100001
Payment block
:Select A (Block for payment )
Enter
To change bank for second bill
:100004
Select reallocation button

Payment method
:B
House bank
:SBI
Account ID
:SBI1
Enter
Save
Select bank arrow two times
We get a message payment proposal has been edited
Select payment run button
Enter
Go on press enter .
It we get the message payment run has been carried out.
To take check printing:
Select printout / data medium tab for the program RFFOUS_C
Give the variant
:A1
93
Select maintain variants button

Select for all selection screen radio button
Select continue button
Program run date
:07.11.2008
Identification feature
:AML1
Paying company code
:AML
Payment method
Business area
:B
:AMLH
House bank
:SBI
Account id
:SBI1
Check lot no.
:2
Select print checks check box

Printer
:LP01
Select print immediately check box

Select print payment advice notes check box printer :LP01
Select print payment summary check box
Printer
:LP01

No.of sample print outs
:0
Select dont void any checks check box

Select attributes button (F5)
Meaning
:SBI check printing date 08.11.2008
Save
Select back arrow
Save once again
Select bank arrow
Select print out button
For job name in place of question of mark Give variant A1
A1
Company code :AML
Business area
:AMLH
Bank
:SBI
Account ID
:SBI1
Check lot no.
:2
Parameters are saved in the variant in place of question mark A1
Press enter
Enter once again
To view check printing
From the menu select system Services output control
Select spool no.check box for check
Select display contents (F6)
94
Go and see the vendor Account FB11N

Give the vendor account
Company code
:4200001
:AML

Execute
Double click on document type :KZ
For the amount
:9999
Select call up document overview button (F9)

Enter
From the menu select Environment check information

Execute
Credit memo postings
Purchase from Birla Chemicals Limited
If the material is not good
Return the material or reduce the amount (Price)
BCL will issue credit note to mail or AML raises Debit note on BCL
Both are same
Doc type
:KG (Credit memo)
KA
No.range 17
17
No need to give no.range interval already we have given earlier
Path :Accounting- Financial accounting Accounts payable Document entry Credit memo general (F-41)
Document date
:Todays date
Type
Company code
:KG (Vendor credit memo)

:AML
Posting key
:21 Credit memo
Account
:4200001
Enter
Give the amount
Business area
:1000
:AMLH
Text
: Credit memo posting
Posting key
:500
Account no.
Enter
Amount
Business area
:*
:AMLH
95
Text
:+

Note:
Cash journal postings not accept negative balances

Normal postings Accept negative postings
ACCOUNTS RECEIVABLE (A/R)

This is also a Sub Ledger (Subsidiary Ledger)
This is used when Sales & Distribution (SD) Module Is not implemented-All types of sales.
Eg: Product Sale/Raw Material Sale/Scrap Sale
When Sales & Distribution(SD) Module is implemented-This is used for Raw Material Sale /Scrap Sale/Asset Sale-(Other
than Product Sale)
At the time of sale:
Customer Account Dr
Sub ledger
|
General Ledger
Sundry Debtors(General Ledger)

|
TO SALES
|
|
|
Reconciliation Account
Or
Control Account
BASIC SETTINGS FOR ACCOUNTS RECEIVABLE:
1.Creation Of Customer Account Groups
A)FI Customers
Asset Sale/Scrap Sale/RM Sale
Parties
Reconciliation account field
B)SD CUSTOMERS
Required Entry field
PRODUCT SALE PARTIES

2.Create number ranges for customer accounts
3.Assign number ranges to customer account groups
4.Creation of 2 GL masters
A)Sundry Debtors-
"Current Assets,Loans&Advances"
B)Sales Account
5.Creation Of Customer Master
6. Document Types And No.Ranges
Sales
OBA7
96
DR
DZ
DA
7.Posting Keys
Customer Invoice
Customer Payment
Customer Document For
Transfers/Reversals
01
Customer Debit
15
Customer Credit
We test a scenario where vendor is a customer

Party BCL
Party BCL
Purchase
100000 Sales
100000
Sales
20000 Purchase
20000
-------------Net Payable
80000 Net Receivable 80000
When we Pay/Receive net amount we have to clear vendor transactions and customer transactions at a time
Note : Create receipt terms (if any cash discount debit - Debit expenses )
1.SALES INVOICE POSTING:
Creation of customer account groups
Path: SPRO- Financial Accounting- Account Receivables and accounts payables customer accounts Master
data- Preparation for creating customer master data- Define account groups with screen layout (customers)
Account group : AML1
Name
: FI Customers for AML
Double lick company code data

Double click account management
Reconciliation account make it required entry filed
Save
Select create request button
Short description for AR customization for AML
Press enter
Enter once again to Save in your request
Select next entry button
Account group
: AML2
Name
: SD customers for AML

Reconciliation account make it required entry filed.
Save.
Create No. range for customer accounts:
Path :Upto preparation for creating customer master data the path is same.-Create no. range for customer
accounts (Tr.code is XDN1)
97
No. range
:23
From no.
:6600001
To no.
:6700000.
Enter
No.range
:24
From no.
:6700001
To no.
:6800000
Enter and Save

Assign Number ranges to customer account groups:
Same path
Account group
: AML1
Enter
For AML1
Assign no.range :23
For AML2
Assign no.range :24
Save
Define tolerance group for Customer
Path :SPRO-Financial accounting-Account receivable and account payable-Business truncations-incoming
payments-manual incoming payments-Define tolerances(Customers)
Company code
:AML
Tolerance group
Description
Save
: Blank
Creation of GL Masters (FS00):

:200110
Company code
:AML

Give the GL account no.200150 advance to vendors
Company code
: AML
Enter
Change short text and GL account long text to Sundry Debtors
Change reconciliation account for account type to customers
98
Change sort key to 031 customer number

Select Create / Bank / Interest tab
Field status group
:G067
Save
GL account no
:300000
Company code
:AML

Change GL account 300100 Exchange gain
Company code
:AML
Enter
Select type/description tab
Change the account group to sales/.
Change short text and GL account loge text to sales account
Creation of customer master
Path: Accounting- Financial accounting Accounts receivables-Master records-Maintain Centrally-Create
(Tr.Code is XD01)
Account group
:select FI customer for AML
Company code
:AML
Enter
Title :
: select Company
Name
: BIRLA Chemicals Limited
Country
: IN for India

Vendor
:4200001
Select company code data button

:200110 Sundry debtors
Sort key
:031 (Customer no.)
Select payment transaction tab

Terms of payment
:0001 payable immediately due net
Save
Document type number ranges (OBA7)

Select type Dr customer invoice
No.range
:18

Company code
:AML
99
Select intervals button

No.range
:18
Year
:2008
Form no.
:400001
To no.
:500000
Enter and save

Select type
:DZ (Customer payment )

No. range
:14

Company code
::AML

No.range
:14
Year
:2008
From no.
:500001
To no.
:600000
Enter and save

Select back arrow three times
Select type
:DA (customer document)

No.range
:16

Company code
:AML
Select change interval button

No.range
:16
Year
:2008
Form no.
:600001
To no.
:700000
Enter and save

ENTER USER AREA

Sales invoice posting:
Path accounting Financial accounting Account receivable- Document entry-Invoice General (F-22)
:Todays date
100
Type
:DR
Company code
:AML
Posting key
:01 Invoice (Customer debit) C:Customer D: Debit
Account
: select 6600001
Enter
Give the amount
:500000
Business area
: AMLH
Text
: Sales Invoice posting
Posting key
:50
Account
:300000 (sales account)
Enter
Account
:*
Business area
:AMLH
Text
:+
2.How To View Customer Account TransactionsPath : Accunting Financial accounting Accounts receivable- Account-Display / Change line items (Tr.code is
FBL5N)
Give the customer account no. :6600001
Company code
:AML

Select back arrow
To view vendor and customer transactions together
Select vendor items check box along with normal items
Execute
3.Incoming payment and clear vendor and customer transactions together
Step A)Document type DZ should allow vendor transactions
Document types and no. Ranges-OBA7
Select doc type:
DZ
Below no. RangeAccount type:
A
Assets
D
Customers selected
K
Vendors to select
M
Materials
S
GL accounts selected
Normal receipt entry:
Bank A/c DR
GL
Select doc type: kz

Below no. RangeAccount type:
A
assets
D
customers to select
K
vendors selected
M
materials
S
GL accounts selected
Normal payment entry:
vendor a/c DR
Vendor
101
To customer
customer
use the Tr.code OBA7

Select document type
select details button
select vendor check box
save
To Bank
GL
: DZ (customer payment )
Incoming Payment :
Path :Accounting Financial accounting Accounts receivable- Document entry- Incoming payments
(Tr.Codes is F-28)
: Todays date
Type
Company code
: DZ Customer payment
: AML
Clearing text
: Incoming payment
: 200105 (SBI current account)
Business area
:AMLH
Amount
:496000
Text
: Incoming payment
Account under open item selection
: Select 6600001
Account type
:D comes by default (D stands for

customers)
Select other accounts check box

Select standard open items check box
Account type
Company code
: Select K (Vendors)
:AML
Account
:4200001

Double click on all open items
Go And See The Customer Account Transactions (Tr.code is FBL5N)
Give the customer account no.
:6600001
Company code
:AML

Select vendor items check box
Execute
Advance Receipts From Customers
(Down Payment Receipts From Customers)
Sundry
Sale
Advance
Advance from
102
Debtors
(Current
Asset)
Customers
(Current Liabilities)
Receipt Sale
1. Creation Of GL Master-Advance From Customers-
under Current Liabilities & Provisions (FS00)
2. Link between Sundry Debtors and advance from Customers
A
(Advance)
/\
Sundry debtors Advance from customers
Special GL Indicator
(Reconciliation Account)(Alternative reconciliation

account or special GL
account)
3.Advance Receipt Posting
4. Sales invoice posting
5. Transfer of advance from special GL to normal by clearing special GL items
6. Clearing of normal items
a)Customer account two parts
b) Special GL items
1.
Creation of GL master advance from customer current liabilities & provisions (FS00)
Give the GL account no.:100502
Company code
:AML

Give the GL account no.:200110 Sundry debtors
Company code
:AML
Change account group to current liability & provisions

Change short & GL account long text advance from customers
Save
3. Link between Sundry Debtors and advance from Customers
Path :SPRO-Financial accounting-Accounts receivable and accounts payable-Business transactionsDown payment received Define reconciliation accounts for customer down payments(OBXR)
Double click on special GL indicator A
Give a your chart of accounts
:AML
Enter
Special GL account
:200110
:100502

END USER AREA
Advance receipt posting:
103
Path :Accounting- Financial accounting Accounts receivable-Document entry-Down payment Down payment
(Tr.code is F-29)
:Todays date
Type
:DZ
Company code
:AML
Customer account
:6600001
Special G/L indicator
:A
Bank account
Business area
:AMLH
Amount
:12000
Text
:Advance receipt posting
Enter
Amount
:*
Business area
:AMLH
Text
:+

Go and see the customer account transaction (FBL5N)
Company code
:AML

Select special GL transactions check box
Execute
Sales invoice posting ( Tr code is F-22)
Give the document date :Todays date
Type
Company code
:DR customer invoice

:AML
Posting key
:01
Account
:6600001
Enter
Amount
Business area
:12000
:AMLH
Text
:Sales invoice posting
Posting key
:50
Account no.
:300000 Sales A/c
Enter
Amount enter
:*
Business area
:AMLH
Text
:+
Form the menu select document Simulate and save
104
Go and see the customer account transaction (FBL5N)

Company code
:AML

Execute
Select back arrow
Select special G/L transactions check box along with normal items
Execute
Transfer of advance from special GL to normal by clearing special GL items:
Path :Accounting-Financial accounting Accounts receivable-Document entry-Down payment clearing (F-39)
:Todays date
Type
Company code
:DA
:AML
Customer account
:6600001
Text
:Advance receipt clearing
Select process down payment button

Transfer posting
:12000
Save
Go and see the customer account transactions (FBL5N)
Company code
:AML

Select special GL transactions check box
Execute
Select bank arrow
Execute
Clearing of normal items:
Path :Accounting- Financial accounting Accounts receivable Account Clear (F-32)
Give the account no.
:6600001
Company code
:AML

Double click on debit
:12000
Double click on credit
:12000
105
Save
Go and see the customer account transactions FBL5N
Company code
:AML
Execute
BILL DISCOUNTING
Fund based limits
(Money will be given physically
by the bank)
1. Cash credit
2. Packing credit
3.Bank overdraft
4.Bill discounting
Bill discounting mechanism
Non fund based limits

(Money will no be given
physically by the bank to the
company)
1. Bank Guarantees (BG)
2. Letter of credit (LC)
Local Sales order

Export sales orders
AML
Sale 500000 on 12.11.2008

Term of payment 30 Days Credit
AML Discounts the bill

With the bank
|
Bank will charge 30 days
|
On due date, bank will collect
From customer
|
----------------------------------------------------------------------------------------|
|
Customer makes the
customer does not make the
payment to the bank
Payment to bank liability to AML
No liability to AML
Liability to AML
Contingent liabilities
Liability is uncertain
Year end:
This is shown in notes to accounts Under contingent liabilities
Bills discounted with bank
106
Normal Accounting
A) Incase of sales
Customer A/c
Dr
To Sales
B) Bill of exchange payment
- No entry C) Bill discounting
Bank current A/c Dr
To Bank bill discounting
D) Report view customer wise /BIllwise
due date wise/Bankwise out standings
available in SAP
E) Reverse contingent liability
Bank bill discounting Dr
To Customer
SAP Accounting
Customer A/c Dr
(Sundry debtors)
To Sales
Customer special GL (W) Dr
(Sundry debtors bill of exchange)
To customer a/c with clearing
(Sundry debtors)
Bank current A/c Dr
To Interest A/c
To Bank Bill discounting
Bank bill discounting (with clearing) Dr

To Customer special GL(W) with
clearing
(sundry debtors will of exchange)
Presentation in Balance sheet:

Sundry debtors=Sundry debtors
Sundry debtors
(Bill of exchange)
Bank bill discounting
Debit
} Net Zero
Credit
Or
Dont plot sundry debtors bill of exchange and bank discounting in balance sheet-It is required only for notes to accounts.
Customer A/c
Normal items
A) 100000
SBI bill discounting

OP BAL
B)100000
E)100000
300000
C)100000
---------400000
Special GL
B)100000
E)100000
Limits with banks:

Bill discounting limit
Already discounted
Limit available
Bill discounted as per C
Limit available
Payment by customer as per E
Now limit available
300000
SBI
5000000
3000000
------------2000000
=======
1000000
----------1000000
1000000
----------2000000
======
IDBI
2000000
2000000
-----------0
Creation of 2 GL masters
Sundry debtors (Bill exchange under current assets, loans & advances.
SBI bill discounting
Secured loans
107
Fund based limits and non-fund base limits

First change on current asset and
second change on fixed assets.
Creation of GL account (FS00)
Company code
:AML
Select with template

Give the GL account no.200110 Sundry debtors
Company code
:AML
Enter
Change short text to sundry debtors Bill of Exchange
Change GL account long text to sundry debtors (Bill of exchange)
GL account no.
:100302
Company code
:AML
Select with template with button

Give the GL account no.100300 SBI Rupee Term loan
Company code
:AML
Change short text and GL account long text to SBI bill discounting
Select post automatically only check box
Save
Link between sundry debtors and sundry debtors bill of exchange
Path:SPRO-Financial account-Bank account Business transactions-Bill of exchange transactions-Bill of
Exchange receivable-Post bill of change receivable-Define alternative reconcile Actual for Bills/Exchange
receivable (Tr code is OBYN)
Double click on special GL indicator
:W (Bill of Exchange receivable)
:AML
Enter
:200110
Special GL account
:200111 Sundry debtors (Bill of exchange)
Save
Link for Bank current account, Sundry debtors Account and bank bill discounting account
Path: up to the bill of exchange receivable at bank-Define bank sub accounts(Tr code is OBYK)
Chart of accounts
:AML
108
Bank account
Usage select discounting special GL indicator
:W
Customer reconciliation account :200110(sundry debtors)

Bank sub account for liability :100302 (SBI bill discount)
Save
END USER AREA
Sales invoice posting (F-22)
:Todays date
Type
:DR
Company code
:AML
Select posting key
:01
Account no.
:6600001
Enter
Amount
:100000
Business area
:AMLH
Payment terms
:Select NT 30 Net 30 (30 days credit)
Text
:sales invoice posting
Posting key
:50
Account
:300000 Sales account
Enter
Amount
:*
Business area
:AMLH
Text
:+

Bill of exchange payment:
Path :Accounting Financial accounting- Accounts receivable Document entry-Bill of exchange Payment (F36)
:Todays date
Type
:DZ
Company code
:AML
Posting key
:09 Customer special debit
Account no.
:6600001
Special GL indictor
:W
Enter
Amount
Business area
Text
:100000
:AMLH
:Bill of exchange payment
109
Due on
:14.12.2008 (30 days due date)
Placement usage
:select discounting
Domicile
:SBI
Control bank location
:Main Branch, HYD
select choose open item button

Double click on receivable
:100000

Note the document no.500003
Bill discounting:
Path :Accounting Financial accounting- Accounts receivable- Document entry Bill of exchange Discounting
(F-33)
:Todays date
Type
:DA
Company code
:AML
Bank account
Business area
:AMLH
Amount
:95000
Text
:SBI bill discounting
Posting key
:40
Account no.
:400400 Interest account
Enter
Amount
Business area
:500000
:AMLH
Text
:+
Press select bill of exchange button

Doc no.
:500003

Report to view customer wise bill wise, document wise and bank wise outstanding:
Path :Accounting Financial accounting-Accounts receivable-Periodic processing Bill of exclude processing
Korea-Bill of exchange management
(Tr codes S_ALR_87012213)
:AML
GL account
:200111 Bill of exchange
Company code
:AML
Special GL indicator
:W
Usage
:select D (Discounting)
Select discounted /Collected radio button

Execute
Select current layout button
Keep the fields due date, document no, customer received form, document data-Domicile.
110
Amount in local currency

Select copy button
Reverse contingent liability :
Path :Accounting-Financial accounting Accounts receivable-Document entry- Bill of exchange Reverse
contingent liability (F-20)
Give the document date & Posting date
Type
Company code
:AML
GL account
Usage
Due by
Customer
Select edit line items button
Ignore the all warning message and press enter
:13.12.2008
:DA
:200111 (Sundry debtors bill of exchange)
:Select discounting
:31.12.2008
:6600001
Select drop down button for command column

+
++
-
Set items to active

Set items is blocks to active
Set items to inactive
Set items in blocks to inactive
Customer made payment for 2,3 and 4 bills.

Bill No
2
3
4
5
or
+
+
+
or
++
++
-
Customer made payment for 1 and 5 bills

Bill no.
or
or
1
+
2
3
4
5
+
Command filed select +

Save
From the menu select document Display
If bill is dishonored:
Contingent liability becomes actual liability base step E reverse contingent liability additional entry to be passed.
Customer account
Dr
To SBI current account (Sundry debtors)
Dunning (Reminder)
If the customer does not make the payment as per terms of payment system will issue dunning letters.
111
We are not programmers we use system given dunning letter formats.

Dunning area:
Company code as a whole /Regional wise / location wise
Eg.Big companies
Separate marketing heads
For East
For West
For North
For South
Only to his area customers.

Here we create each session as one dunning area .
Small companies one marketing head for all the regions.
Company code will be the dunning area.
(Cash credit : Loan from bank and after sales we discharge the liability export sales order , packing credit loan from
bank , bill discounting after sale)
Dunning levels type of letters
Maximum
We are using
Dunning intervals (Frequency)
Grace period
:9 levels
:4 levels
:10 days
:3 days
Eg:
1st Letter
2nd Letter
3rd Letter
4th Letter
Sale on 17.11.2008 after
after
after
after
Payment terms 0001
20.11.2008
30.11.2008
10.12.2008
20.12.2008
Payable immediately
Dunning charges: For sending the letter we can collect dunning charges form the customer.
It can be level based / amount
Based
It can be fixed percentage amount
It will be shown only in the letter
It will not be posted the accounts
Define dunning areas:
Path :SPRO-Financial accounting-Accounts receivable and account payable-Business transactions
Dunning Basic settings for dunning Define dunning areas.
Company code
:AML
Area
:Blank
Text
:Dunning area to AML
save
Define dunning procedures:
Path :Up to dunning the path is same Dunning procedures-Define procedures (Tr code is FBMP)
Select new procedure button
Dunning procedure :AML
Name
:Dunning procedure for AML
Dunning interval in days:10
112
No.of dunning levels
:4
Line item grace periods
:3 days
Interest indicator
:Select 01 standard item interest calculation
Select standard transactions dunning check box

Dunning texts button
Company code
:AML
Select customer radio button

Enter
Select new company code button
Enter
For company code :AML select separate notice per dunning level check box
Select Yes button for the message to save date
Select dunning levels button
Select always dun check box for all the four levels
Select charges button (F6)
Give the currency
:INR
Enter
Company code
:AML

Enter
Open one more session with transaction code :FBMP
Double click on procedure
0001
Select dunning text button

:0001

Enter
Come to the first session
Dunning level 1
From F150-Dunn -01
Dunning level 2
Select pagedown button (right side)
Dunning level 3
Form F150_dunn_02
Dunning level 4th
Form F150_dunn_02
Now select charges button
113
Give the currency :INR

Enter
Select back arrow
Save
Assign dunning procedure in customer master:
Path :Accounting-Financial accounting-Accounts receivable Master records-Maintain centrally-Change (Tr
code is XD02)
Give the customer account no.
:660001
Company code
:AML
Enter
Select company code date button
Select correspondence tab
Dunning procedure
:select AML
Save
END USER AREA
Sale invoice posting (F-22)
Give the document date & posting date :10.11.2008
Type
Company code
:DR
:AML
Posting key
:01
Account
:6600001
Enter
Amount
Business area
:1111
:AMLH
Text
Posting key
:50
Account no.
:300000 Sales account
Enter
Amount
Business area
Text
:*
:AMLH
:+
From the menu Select Document Simulate and save
Dunning run
Path: Accounting Financial accounting-Accounts receivable Periodic processing-Dunning-(Tr code F150)
114
Run on
:Todays date
Identification
:AML1
Select parameter tab

Dunning date
:Todays date
Documents posted up to
:Today date
Company code
:AML
Customer
:6700000
Save
Select back arrow
Select schedule button
Output devise
:LP01
Select schedule button

Go on press enter till we get the message Dun selection is complted
Select dunning print out button
Select print button
Go on press enter till we get the message dunning print out is completed
Select dunning history button
Give your company code
:AML
Execute (F8)
Keep the cursor on 1111
Select display dunning notice button
Keep the cursor on the document no.
Select print preview button
Go and see the customer master (XD02)
Customer
Company code
:AML
Enter
Its updates automatically
Last dunned date
:6600001
:17.11.2008 and dunning level.
115
SALES TAX
VAT means valued added tax or LST Local Sales Tax
CST mans Central Sales Tax
Purchase
Input tax
1
Local
purchases
VAT/CST
Purchase
Basic
100
Excise 8% 8
VAT 4%
4.32(B+E)
--------Bill amount 112.32 110.16
====== =====
Sales (Output tax)

2
outside
state
3
Local
Sales
4
Outside
State sales
CST purchase
VAT /L
CST sales
100
8
2.16(CST2%)
--------
200
200
20
20
27.50(VAT12.5%)
4.4(CST2%)
----------------247.50
224.40
=====
======
Payment to sales Department

1. Local sales Local purchases 27.50-4.32=23.18
2. Local sales CST purchases 27.50=27.50
3. CST sales Local purchases 4.4-4.32=0.08
4. CST sales CST purchases=4.4=4.4
At the time of local purchases, tax paid on purchases, can be adjusted to tax payable at the time of sales. (Local
sales /CST sales)
At the time of CST purchase, tax paid on purchases can not be adjusted to add to inventory.
Excises rates are based on products
Excise rates are given central excise tariff, in central excise tariff we have 8 digits chapter ID.
52000000 Textiles
8%
Central excise will be covered in the end.
We are testing now without excise duty.
Customization of sales tax
1. Define tax procedure

Path :SPRO-Financial accounting Financial accounting global settings-Tax on sales /purchases-Basic
settings-Check calculation procedure.
Double click on define procedures
116
Procedure :H Tax
Description :Sales tax India
Save
Select H Tax
Double click control data folder
Select new entries data folder
Step
Co
C Type
Description
From
To
10
Select BASB
Base amount
20
MWVS
Input tax
30
MWAS
Output tax
Account key
10
10
Select VST -Input tax
10
10
MWS output tax
Save
Assign country to calculation procedure
Up to basic settings the path is same Assign country to calculation procedure
Give the country
:IN for India
Enter
For country IN assign procedure H tax
Save
Define tax codes for sales and purchases

Up to tax on sales of purchases the path is same-Calculation Define-Tax codes for sales and purchases.
(Tr.code is FTXP)
Give the country
:IN for India
Enter
Give the tax code
:Vo
Enter
Description
:0% input tax
Tax type
:Select V input tax
Enter
Input tax, tax percent rate 0
Keep the cursor on ouput tax, tax percent rate
Select deactivate line (F5) button
Save
Tax code
:V1
Enter
117
Description
:4% input tax
Tax type
:select V input tax
Enter
Input tax, tax % rate 4
Keep the cursor out put tax, tax percent rate
Select deactivate line button
Save
Tax code
:A0
Enter
Description
:0% output tax
Tax type
:select A output tax
Enter
Output tax, tax percent rate 0
Keep the cursor our input tax, tax percent rate
Save
Tax code
:A1
Enter
Description
:12.5% output tax
Tax type
:Select A out put tax
Enter
Output tax, tax percent rate 12.5%
Keep the cursor on input tax, tax percent rate
Save
Assign tax codes for non-taxable transactions
Path :Up to tax on sales/purchases the path is same Posting-Assign tax codes for non-taxable transactions
(Tr code is OBCL)
:AML
Enter
For AML select input tax V0
Out put tax Vo
Save
Creation of GL master FS00
1. VAT receivable
2. VAT payable
Current assets,
Loans & Advances
Current liability
Tr code is FS00
Company code
:200155
:AML
118

:200120 (Inventory RM)
Company code
:AML
Enter
Change short and GL long text to VAT receivable
Select create / Bank /Interest tab
Field status group change to G041 (Tax office clearing accounts)
Save
One more account
Company code
:AML

:200155
Company code
:AML
Enter
Select type/Description tab
Change account group to current liability and provisions
Change short text and GL account long text to VAT payable
Save
Company code
:AML
From the menu select GL account change

Tax category
:Select * (All tax types allowed)
Select posting without tax allowed check box

Save
GL Account
300000
Company code
AML
Sales A/c
From the menu select GL account change

Tax category
:select *
Select posting without tax allowed check box

Save
Assignment of accounts for automatic postings:
Path :SPRO-Financial accounting Financial accounting global settings-Tax on sales/purchases-postingDefine tax accounts (OB40)
Double click on transactions VST (input tax)
Give the Chart of Accounts :AML
Enter
119
Give the account :200155 VAT receivable

Save
Select back arrow
Double click on transactions MWS(output tax)
Save
Give the account no.100505 VAT table
Save
In line environment FI consultants job: Customization
Creation of Tax procedure
Creation of tax codes
Creation of GL accounts
Assignment of GL accounts
MM module:
Purchase order material no.RM1
Purchase order vendor 1234
Purchase order Qty 1 Kg
Purchase order Rate 100
Purchase order tax code V1 (4% input tax)
Goods receipt
Tax procedure:
Base amount
Input tax on base amount
(V1-4% )
Vendor credit
100
4
----104
===
SD module:
Sales order Customer no. 9876
Material
Qty
Rate
Tax code
(1* 100) inventory Account

VST -200155 VAT receivable
FG1
1Kg
200
A1 (12.5%) output tax
Tax procedure
Base amount
200 sales account
Output tax on base amount 25 MWS -100505 VAT payable
At 12.5%
----Customer debit 225
===
In FI for sales:
Customer account Dr 225
To sales
200
To VAT payable
25
Save
Sales invoice posting Tr code is F-22
Give the document date :Todays date
Company code
Posting key
Account
:AML
:01 customer debit
:6600001
120
Enter
Give the amount
:225
Select calculate tax check box

Text
:Tax sales invoice posting
Posting key
:50
Account no.
:300000 (Sales a/c)
Enter
Amount
:*
Tax code
:Select A1
Business area
:AMLH
Text
:+
From the menu select Document- Simulate

Double click on VAT payable line item
Business area
:AMLH
Text
:+
Save
ASSET ACCOUNTING
Bad debits:
1. Creation of GL Master :Provision for bad debts reconciliation A/c No.200112
2. Link between sundry debtors and provision for bad debts :OBXY
E
/\
200110
3. Sales invoice posting
Reserve for bad debt

200112
F-22
121
4. Transfer from customer normal to customer special GL

E
Customer special GL E ER
Dr
To customer with clearing
F-30
Provision for bad debt
Sundry debtors
5. After 3 years bad debtors

Dr
To Customer special GL
F-30
Provision for bad debt
Asset accounting: This is sub ledger (subsidiary ledger)

Chart of Depreciation
Asset accounting customization will be done for Chart of Depreciation will be assigned to company code/codes.
We have to copy either Germany chart of depreciation or Indian Chart of Depreciation.
Depreciation areas:
Book depreciation (Postings to accounts)
Income tax depreciation
Group depreciation
Costing depreciation
|
| Only for information
|
Depreciation methods;
Straight Line Method depreciation method (SLM)
Written down value depreciation method (WDV)
Depreciation keys
5% SLM Rate
5% WDV Rate
Rate +Method
Transaction types
100
External acquisition
110
In-house production \
210
Retirement with revenue
Asset debit
The debit can be use of External acquisition (Outside purchase) /In house production/Inter unit transfer/Inter company
purchase.
With transaction type we will come to know because of what it is debited.
Posting keys:
70 Asset Debit
75 Asset Credit
Asset accounting is based on 4 rules:
1. Sub asset master is to be created with reference to main asset master.
2. Main asset master is to be created with reference to asset class
3. Account determination is specified in asset class
4. For account determination we assign GL accounts based on the nature of transaction.
Purchase
200000 P & M
200000 P& M
Profit on asset
sale
Account
determination
Asset class
1.Land
2.Building
Free hold
Lease hold
Factory
Non factory
Machine no.1
15.05.2003
Dept A
Main asset
master
Sub asset
master
Motor
122
3. Plant &
Machinery
Loss on asset
Sale
Loss due to
scrapping
Depreciation
Accumulation
depreciation
Machine no.2
Dept B
Dept C
4. Furniture &
Fixtures
5. Vehicles
6. Capital work in
progress
20.11.2008
Furniture &
Fixtures
Heavy , Others
General
Expansion 1
Expansion 2
Additions to specific mechanical will be created as sub asset masters.

Main asset will be have always sub number zero.
Crate machine no.1 Master
Motor to machine no.1
Addition to machine no.1
1-0
1-1
1-2
If we give 1-0 it gives main asset value

If we give 1-1 it gives motor value
If we give 1 it gives machines 1 with additions
Why we call Land /Buildings etc. as account determinations.
These items will determine the GL accounts to be posted automatically.
Motor purchase: .
Motor A/c
Dr
SL
500000 Transaction type :100

2000000
P & M 50000 GL
500000
To Bank GL
Save
CUSTOMIZATION
Copy reference Chat of Depreciation /Depreciation Area:

Path :SPRO-Financial accounting-Asset Accounting Organizational structures Copy reference Chart of
Depreciation /Depreciation area (Tr code is EC08)
Double click on copy reference Chart of Depreciation
From the menu select organizational object
Copy org. object (F6)
From Chart of Depreciation :Select ODE
(Maximum valuation: Germany)
To chart of Depreciation
:AML
Enter
Short depreciation :Asset customization for AML
Enter
Press enter once again to save in your request
We get a message chart of depreciation ODE copy to AML
Enter
123
Select back arrow

Double click on specify depreciation of Chart of Depreciation
Chart of Depreciation
:AML
Enter
Change the description to Chart of Depreciation for AML
Select back arrow
Double click copy /delete depreciation areas
Give the Chart of Depreciation :AML
Enter
Select areas 3,10,15,20,31,32,41 &51
From the menu select Edit Delete
Save
Assign Chart of Depreciation to Company code
Path :Up to organization structure the path is same Assign Chart of Depreciation to company code (Tr code is
OAOB)
Enter
For company code AML Chart of Depreciation AML
Save
Specify account determination

Path :Up to the organizational structure the path is same Asset Class-Specify account determination
Account determination
AML10000
AML11000
AML20000
AML30000
AML31000
AML40000
Description
Land
Building
Plant & Machinery
Furniture & Fixtures
Vehicles
Capital work in progress
Save
Create screen layout rule
Same path
124
Select screen layout
1000
1100
2000
2100
2500
3000
Select copy as button

Change screen layout 1000 to AML1
Name
:Land

Name
:Buildings

Name
:Plant & Machinery

Name
:Furniture & Fixtures

Name
:Vehicle
Change the screen layout 2600 to AML6

Name
:Capital work in progress
Enter & Save

Define number range intervals
Path :Same path (Tr code is AS08)
Company code :AML
Number range :01
From number
:100000
Enter
No.range
:02
From no.
:100001
To no.
:200000
Enter
No.range
:03
From no.
:200001
To no.
:300000
Enter
125
No.range
:04
From no.
:300001
To no.
:400000
Enter
No.range
:05
From no.
:400001
To no.
:500000
Enter
No.rage
:06
From no.
:500001
To no.
:600000
Enter & Save

Define asset classes:
Path :Same path (Tr code is OAOA)
Asset class
:AML1000
Description
:Free hold land
Short text also :Free hold land

Account determination :select AML10000 Land
Screen layout rule
No.rage
:select AML1 Land

:01
Select included asset under inventory data

Select no.AUC or Summary Management of AUC
Save
Note: AUC stands for Asset Under Construction
Asset class
:AML1100
Description
:Factory Buildings
Short text
: Factory Buildings
Account determination :select AML11000 Buildings

Screen layout rule
Number rage
:AML2
:02
Select include asset under inventory data check box

Save
126
Asset class
:AML2000
Description
: Dept A
Short text
: Dept A
Account determination :select AML20000 P & M

Screen layout rule
Number rage
:AML3
:03

Save
Asset class
:AML3000
Description
: Furniture & Fixtures
Short text
: Furniture & Fixtures
Account determination :select AML30000 Furniture & Fixtures

Screen layout rule
Number rage
:AML4
:04

Save
Asset class
:AML3100
Description
: Vehicles and others
Short text
: Vehicles and others
Account determination :select AML31000 Vehicles and others

Screen layout rule
:AML5
Number rage
:05

Save
Asset class
:AML4000
Description
: Capital Work in Progress -General
Short text
: Capital Work in Progress -General
Account determination :select AML40000 CWIP-General

Screen layout rule
:AML6
Number rage
:06

Select line item settlement radio button
Save
Select include asset under inventory data check box:
127
Inventory means fixed inventory, whatever assets we create they will be included in fixed assets inventory.
As per companies auditors report order (CARO) the auditor will state whether fixed assets have been physically
verified by management or not.
Incase of big companies physical verification in a phased manner
When we create an asset master There is a field called last verification date
Asset nos
Last verification date
1
31.03.2008
2
31.03.2007
3
31.03.2008
4
31.03.2008
5
31.03.2007
In the report we give the report date From 01.04.2007 to 31.03.2008 we get the list of asset verified during the year
1
2
3
4
31.03.2008
31.03.2008
31.03.2008
31.03.2008
We have not selected for capital work in progress

We can not verify every that assets once they are commissioned they will be shown under respective head and not
under capital work in progress
For capital work progress general Select line item settlement radio button
Machinery
01/11/2008
Debit to
CWIP
Asset commissioned on 22.11.2008

as machine no.10
Fright AMT
15/11/2008
Settle from Capital Work In Progress to machine no.10 line item wise
Commissioning charges 22/11/2008
Determine areas in the asset class
Path :SPRO-Financial accounting Asset accounting-Valuation Determine depreciation areas in the asset class
(Tr.Code is OAYZ)
Give the chat of depreciation
:AML
Enter
Asset class :AML1000 (Free hold land)
Enter
Select AML1000 (Free hold land)
Double click depreciation areas folder
Deselect deactivation check box for area 01 Book depreciation
Layout
:Select 2000 depreciation on asset sub-no level
For area 01 layout 2000

Save
128

Select back arrow
The same procedure the followed for asset class
AML1100
AML2000
AML3000
AML3100
AML4000
Factory building
Dept A
Vehicles & other
Deselect deactivation check box for area 01 for land there is no depreciation
In asset master creation-Capitalization date required Land purchase details registration date
Depreciation key(Rate)
0%
For area 01- Select 2000 Depreciation on asset sub number level
Asset no.
1
1
-
Machine 10
Motor
Sub.no.
0
1
10/08/2005
22/11/2008
Creation of 15 General ledger master FS00

S.N
o.
1
2
3.
4.
5.
6.
GL Account No.
200000
Land
200005
Buildings
200010
Plant & Machinery
200015
200020
Vehicles
200025
100200
Accumulate depreciationBuilding
100205
Plant & Machinery
100210
100215 Accumulated
depreciation Vehicles
9.
10
Account No.to
copy
200110 Sundry
debtors
200000 Land
Parameters to Maintain
-Account group Fixed assets
-200000-20009
-Change the account group Fixed Assets
-Sort key -018 Asset number Reconciliation
A/c for account type Asset
-Field status group 067 Reconciliation
accounts.
-Do -
-Do-
-Do -
-Do-
-Do -
-Do-
-Do -
-Do-Do -Do-
Account group-Accumulate depreciation

-100200-100299
-Sort key -018 Asset number
-Reconciliation A/c for account type Assets
-Field Status group- 067 Reconciliation
accounts
100200
Depreciation
-Buildings
-Do-
-Do -Do-
-Do-
-Do-
129
11.
300102 Assets sales
12
300103 Profit on asset sale
-Do-
13
14
400302 Loss on asset sale

400303 Loss due to
scrapping
400500 Depreciation
-Do-Do-
15
300100 Exchange
gain
Account group other income

300100-300199
Sort key -018 Asset number
Field status group G052
-Account group other Income
-300100-300199
-Sort key 018 Asset number
-Field status group -G001
-Do-DoChange the Account group Depreciation
400500-400599
Sort key -018 Asset number
Filed status group-G001
Assignment of accounts for automatic postings:

Path :SPRO-Financial accounting Asset accounting-Integration with the general ledger-Assign GL accounts.
Give the your Chat of Depreciation
Enter
The Transaction code is AO90
Select chant of accounts
:AML
:AML
Double click on account determination folder

Select account determination
:AML10000 Land
Double click on Balance sheet accounts folder

Acquisition column :Acquisition and production costs Give the A/c No.:200000 Land
Loss made on asset retirement w/o revenue.(w/o revenue mean scrap)
Give the account no.400303 loss to scraping
Clearing account revenue from asset sale
:300102
Gain from asset sale
:300103
Loss from asset sales
:400302
Press enter
Select save button
:AML11000 Buildings
Double click on Balance Sheet accounts folder

Acquisition column acquisition and production cost a/c no.200005
Loss made on asset retirement w/o revenue
:400303
:300102
:300103
Loss from asset sale
:400302
Save
130

Double click on depreciation folder
Accumulated depreciation for ordinary depreciation 100200 accumulated depreciation buildings
Expense account for ordinary depreciation 400500 Depreciation account
Save
:AML 20000 P & M

Acquisition column acquisition and production cost Give the GL account no.:200010
Loss made on asset retirement (without) w/o revenue 400303
Clearing account revenue from asset sales
:300102
:300103
:400302

Accumulated depreciation account for ordinary depreciation a/c no.100205
Expense account for ordinary deprecation
:400500
Save
:AML30000 Furniture & Fixtures
Double click on balance sheet account folder

Acquisition :Acquisition and production costs 200015 (Furniture & Fixtures a/c)
:400303
:300102
: 300103
:400302
save
Accumulated depreciation account for ordinary depreciation 100210
Expense for ordinary deprecation
:400500
Save
:AML 31000 vehicles

Acquisition: Acquisition production costs
:200020
:400303
:300102
:300103
131
:400302
Save
Accumulate depreciation for ordinary depreciation
:100215
Expenses account for ordinary depreciation
:400500
Save
:AML40000 Capital Work In progress

Acquisition :Acquisition and production cost
:200025
:400303
Clearing accounts revenue from asset sale
:300102
:300103
:400302

Specify document type for posting of deprecation:
Up to integration with general ledger the path is same Post-Deprecation to the GL Specify Document type for
posting deprecation-Double click on define document type (Tr code is OBA7)
Select type AF Deprecation postings
Note the number range 04
Select intervals button
Number range
:04
Year
:2008
From no.
:700001
To no.
:800000
Select external check box

Enter and save
As per SAP documentation :
From ECC5 onwards
Up to 4.7 EE
Not to select external check box

Select external check box
When we select external check box, we have to give what should be the document number at the time of posting.
There is an exception for deprecation postings also we have to select external check box
In normal postings we are posting are document at a time.
132
Incase of deprecation / when we run depreciation number of documents will be generated at a time based on account
determination
04-2008 -700001 -800000 Select external check box
AML 10000 Land
AML11000 Buildings
Depreciation account
AML20000 Plant & Machinery Assessment for
AML30000 Furniture & Fixtures Account determination
AML31000 Vehicles
AML40000 Capital work in Progress
When we run depreciation 4 documents will be generated automatically every month.
700001 Depreciation DR
To Acc Dep Buildings
To Acc. Dep-Plant & Machinery
To Acc Dep Furniture & Fixtures
To Acc Dep -Vehicles
Specify intervals and posting rules:
Same path (next step) (Tr code is OAYR)
Select company code
AML
Double click on posting rules folder

Select monthly posting radio button
Save
Specify rounding for net book value and /or deprecation:
Path :SPRO-Financial accounting-Asset accounting-Valuation Amount specifications (company
code/Deprecation area) Specify rounding of net book value and /or deprecation
Select company code
:AML
Double click on rounding specifications folder

Select area 01 book deprecation
Select automatically calculated depreciation check box
Select arithmetic rounding radio button
Save
Define screen layout for asset master data:
133
Path :SPRO-Financial accounting-Asset accounting-Master data-Screen layout-Define screen layout for asset
master data
Double click on define screen layout for asset master data
Select layout
:AML1 Land
Double click on logical fields groups folder

Select 2 posting information
Double click on field group rules folder
Capitalization data make it required entry field
Select main number check box
Select sub-no check box
Select copy check box
We have created AML1 by copying layout 1000
Afterwards we create XYZ layout by copying
AML1 what ever fields we have chosen for AML1 should be copied XYZ
Select back arrow
Select 3 time dependent date
Double click on filed group rules folder
Business area make it required entry field
Select main no.check box, sub no.check box
Save
The same procedure is to the followed for layout AML 2 Buildings
AML 3 Plant & Machinery
AML10 Furniture & Fixtures
AML5 Vehicles
AML6 Capital Work in Progress
Define screen layout for asset deprecation areas:
Same path (Tr code is AO21)
Select screen layout 2000 deprecation on asset sub no.level
Double click on field groups folder
Depreciation keys make it required entry filed
Select main no.check box
Select sub-no.check box
Select copy check box
Save
Deprecation keys creation (Rate+ Methods)
1.
2.
3.
4.
5.
Define base methods

Define declining balance method
Define period control methods
Define period control methods
Maintain deprecation key
134
First steps will be assigned in 5th step and 5th step will be assigned in Asset master.
1. Define base methods:
Path :SPRO Financial accounting-Asset accounting-Depreciation Valuation methods Depreciation keyCalculation methods Define base methods
Base method :0014 Ordinary :Explicit percentage (after end of life)
A) Ordinary deprecation
B) Explicit percentage creation percentages rate given in Companies Act Schedule XIV
C) After end of line If the next box value becomes zero no depreciation should be calculated.
Define declining balance methods
Same path
Give the Char of Depreciation AML
Enter
Note down decimal balance 001
002
Decimal factor 2
Max percentage 20
Beginning years :Wear and tear will be less
Acquisition value
100000
Rate of depreciation
5%
First year
5
Second year
5
Third year
5
Fourth year
5
--20
First 4 years :100000*5% *98% (2% discount as per companies act)
5th year onwards :100000*5%
Define multi level methods: (Tr code is AFAMS)
same path
multilevel method
:A
Description
:5% SLM
Validity star
:Select from ordinary deprecation on star date
Save
Double click on levels folder
Acquisition year
:9999
Year
:999
Periods
:12
Base value
:Select 01 Acquisition value
Percentage
:5
Save
Acquisition year
:9999
135
We have given say any year 2008- This rate is applicable for the assets purchased in the year 2008 Next year also we
are purchasing an asset having 5% rate-we have to create acquisition year once again in the next year.
When we give 9999 purchase can be in the year
2. Years 999
A) 5% SLM rate 20 years (100/5)
B) 5% WDV rate
?
C) 1% SLM rate 100 years (100/1)
D) 1% WDV rate
?
999 max no. of year
In base method once the net book value becomes zero Dot calculate depreciation .
In some countries.
First 5 years
Next 5 years
Next 5 years
5%
10%
15%
3. Periods 12 months
4. Base value 01 Acquisition value in case of SLM
24 Net book value incase of WDV
5. Percent 5 rate of depreciation
6. Reduction 1
Acquisition vale
100000
1% Scrap value
1000
-----99000
Dep 5% only on 99000
7. Remine life
Percentage method
India
Useful life method

Machine no.1-In year 2003
Useful life :20 Years
Going for SAP in 2008
Select rem life
Asset master -15 Years
Select acquisition year 9999

Double click on Multi level method folder
Multilevel method A2
Description
:5% WDV
Validity star
:From ordinary depreciation star date
Save
Select acquisition year 9999
Double click on levels folder
Acquisition year
:9999
Year
:999
Periods
:12
Base value
:Select 24 net book value
Percent
:5
Save
Maintain period control methods:
Same path
Give the Chart of deprecation :AML
Enter
136

Period method
:006
Description
:AML period control method
Acquisition year
:Select 01 pro rate at period start date
Add year
:Select 01
Retirement year
:01 (Retirement mean sale)
Transfer year
:01

Maintain deprecation key:
Same path Tr code is AFAMA
Depreciation key
:AML1
Description
:5% Straight line dep.method
Select period control according to fiscal year check box

Select dep. to the day check box
Save
Double click on assignment of calculation methods folder
Depreciation type
:Select ordinary deprecation
Phase
:Select from the start of depreciation
Base method
:0014
Declare balance method

Period control method
:001
:006
Multilevel method
:A1
Class
:Select straight line depreciation
Save
Select depreciation key :AML1
Select activate button
Save
Depreciation key
:AML2
Depreciation
:5% written Down Value Deprecation method
Period control according to Fiscal year check box

Select depreciation to the day check box
Save
Double click assignment of calculation methods folder
137

Depreciation type
:Select ordinary depreciation
Phase
:Select from the start of depreciation
Base method
:0014
Declare balance method:001

Period control method :006
Multilevel method
:A2
Class
:Select declining balance depreciation
Save
Select back arrow four times
Select depreciation key AML2
Save
Select first page control page up button
Select depreciation key :0000(no depreciation no interest )
Save
FI END USER AREA:
Create of main asset master:
Path :Accounting-Financial accounting-Fixed assets-Asset Crete Asset (The Transaction code is AS01)
Asset class
Company code
:Select AML2000 Department A

:AML
Enter
Give the description
:Machine no.1
Capitalized on
:18.04.2008
Select time dependent tab

Business area
:AMLH
Select depreciation area tab

Depreciation key
:Select AML1
Useful life
:15 years
Period
:6 months
Ordinary depreciation start date :18.04.2008

Note: Commissioning date Indian system, sum countries is next month first day
Eg. 01/05/2008)
save
Creation of sub asset master
Path :Up to fixed assets the path is same-Asset-Create-Sub number Asset(The transaction code is AS11)
Asset
:200001
Company code :AML

Enter
138
Description
:Motor
Capitalized on :29.11.2008
Select deprecation area tab
Change the depreciation key AML2
Useful life
Period
:15 years
:01
Ordinary depreciation:29.11.2008
Save
Main asset purchase posting:
Path :Accounting-Financial accounting-Fixed asset Posting-Acquisition-External acquisition -With vendor
(Transaction code is F-90)
Give the document date and posting date
:18.04.2008
Type
:KR (Vendor invoice)
Company code
:AML
Posting key
:31 Vendor credit
Account
:4200001
Enter
Amount
:500000
Business area
:AMLH
Text
:Machinery purchase posting
Posing key
:70 Debit asset
Account
:Select 200001 -0 Machine no.
Transaction type
:Select 100 External asset acquisition
Enter
1st Rule:
Sub asset master with reference to main asset master
200001-1 with reference to 200001
2nd Rule
Main asset with reference to asset also 200001 with reference to AML2000 Dept A
3rd Rule
Account determination is specified in asset class
AML200000 Plant & Machinery specified in AML2000 Dept A
4th Rule
For account determination we assign accounts based on the nature of transaction
For AML2000-Incase of acquisition-2000010 Plant & Machinery
Amount enter
:*
Text
:+
Sub asset purchase posting (F-90)
:Todays date
139
Type
Company code
:KR
:AML
Posting key
:31
Account no.
:4200001
Enter
Amount
Business area
:100000
:AMLH
Text
:Motor purchase posting
Posting key
:70
Account
:200001-1 that motor
Transaction type
:100
Enter
(Applicable 1st rule)
Amount
:*
Text
:+

REPORT TO VIEW SUB ASSET WISE, YEAR WISE VALUES
Path :Accounting Financial accounting Fixed assets Asset Asset explorer (Tr code is AWO1N)
:AML
Asset no.
:200001
Sub No.
:0
Fiscal year
:2008
Enter
Select Display depreciation calculation button
Select period information button
Select back arrow
Select compression tab
Change the asset to 200001
Sub no.
:1
Enter
Select planned values tab
Change the fiscal year to 2009
Enter
Select display depreciation calculation button
2nd Report
Report to view for all assets for particular period
Path :Accounting-Financial accounting Fixed assets Information system Reports on asset accounting
Asset balances Balance lists Once again asset balances By business area (Tr code is S_ALR_87011965
Press all selections button (Shift +F7)
140

Report date
:31.12.2008
Execute
Double click on Dept A
Double click on Machine no.1
Change the report date to 30.04.2008
Execute
Depreciation run:
Path :Accounting Financial accounting Fixed assets -period processing depreciation run Execute (Tr code
is AFAB)
:AML
Fiscal year
:2008
Posting period
:1
Select planned posting run radio button

Select test run check box
(Note :If you run in middle of year select unplanned posting run radio button)
Execute
Select error list button (F7) (Right side corner)
Select back arrow
Deselect text run check box
From the menu select program Execute in back ground
Enter
To schedule in the rights select date /time button
Give the schedule start date :01.12.2008
Time :Give HR 23.00
Save
To post immediately select immediate button
Save
Note down get a message background job was scheduled for program RA POST 2000
To check whether the job or not from the menu select System Jobs-Job overview-Services select execute button
To view the document posted: (Tr code is FB03)
Document type
:AF
Execute
Use the Tr code is AFAB
141
Company code
:AML
Fiscal year
:2008
Before Dep run for May 2008 and after Dep run for April 2008 we have commissioned an asset with back date 200002-0
Machine no.2 25.04.2008
Posted period 2
1. select planned posting run radio button posting as per plan (earlier we have selected monthly posting)
For 200001-0 from 1st May 2008 to 31st May 2008
For 200002-0 for 25th April 2008 to 31st May 2008
Report run:
Before run for May
Posting period
Select report run
System checks which assets are commissioned in April and not posted depreciation.
200002-0 from 25th April 2008 to 30th April 2008
Once it is completed
Posting period 2
Select planned posting run
200001-0 From 1st May 2008 to 31st May 2008
200002-0 from 1st May 2008 to 31st May 2008
Repeat run is possible only after planned posting run
We have run depreciation up to October 2008 -now we have commissioned an asset with April date repeat run is
possible only for last planned posting run-In this example only for October.
Restart
Rare cases server is down during processing time system gives message restart.
Unplanned posting run:
Posting run not as per plan,
We have run for April
We want to run May to November Dep. At a time.
Posting period
8
Select unplanned posting run
Depreciation will be posted from May to no.at at time.
Asset sales :
200001-0 Machine no.1
Acquisition value
Acquisition depreciation
Net book value 30.04.2008
Asset sales on 01.05.2008
Profit on asset sale
500000
890
--------499110
501000
---------1890
1to check fields status for field status group G052 use the Tr code is OBC4
:AML
Double click on filed status groups folder
Double click on field status group G052
Accounts for fixed assets retirement
Double click on Asset accounting
Asset retirement make it required entry field
Save
142

ASSET SALE
Path :Accounting financial Accounting Fixed assets Posting Retirement Retirement with revenue with
customer (F-92)
Give the document date & Posting date :01.05.2008
Type
:DR
Company code
:AML
Posting key
:01
Account no.
:6600001
Enter
Give the amount
:501000
Business area
:AMLH
Text
:Asses sale
Posting key
:50
Account no.
:300102 Asset sale
Enter
Amount
:*
Business area
:AMLH
Text
:+
Select asset retirement check box

From the menu select document Simulate
Enter
Asset no.
Sub number
Transaction type
:200001
:0
:210 comes by default
(210 stand for retirement with revenue)
Give the asset value (Capitalization date):01.05.2008

Select complete retirement check box
Enter
Contra
01
70
40
75
50
01
50
Customer
Account Dep P & M 200001-0
Asset Sale
Plant & Machinery 2000001-0
Profit on asset sale
Customer
P&M
501000
890
501000
500000
1890
501000
501000
We get a message correct the marked line item.

Double click on blue font line item
Select display document overview button
Asset sale on
01 Customer
70 Acc Dept P & M
20.05.2008
501000
1500
Sale 2000001-0 Machine

Acquisition value
500000
Acc Dep up to 19.05.2008
1500
143
2000001-0
Net book value 19.05.2008
40 Asset sale
501000
50 Asset sale
501000
75 Plant & Machinery 500000
2000001-0
50 Profit on asset sale 2500
Asset sale on 20.05.2008

CONTRA
profit on asset sale
Depreciation A/c
3014 890
DR
2015
3115 610
DR
(Dep up to 19/05/2008)
ASSET TRANSFER
---------4985000
501000
---------25000
Accumulated Depreciation account

1500 3014 890
3115 610
When we transfer an asset from one unit to another unit with the company code we have to transfer at cost
HYD
BGL
200001-0
Capitalization date 20/04/2008
To transfer asset on 01.05.2008 to BGL
To transfer acquisition value
To transfer accumulated depreciation from the date of receipt (From 01/08) depreciation will be calculated in Bangalore
unit
1st Method
Two step procedure
A) Creation of asset master in BGL (AS01)
B) Transfer values
2d Method
one step procedure
Creation of asset master and transfer values
Path: Accounting Financial accounting Fixed assets Posting Transfer Transfer with in company code
(ABUMN)
:AML
Ente
Give the asset no.
200001 Sub No.0
Document date :01.05.2008
Posting date
:01.05.2008
| Todays date
Asset value date
:01.05.2008
Text
:Asset Transfer
Select new asset radio button

Give the description
:Machine no.1
Asset class
:AML2000 Dept A
Select master data button

Give the business area :AMLB
Select additional data button
Give the capitalized on 01.05.2008
Select depreciation area tab
Give the depreciation key
:AML1
Useful life
:20 years
Period
:5 months
Ordinary depreciation date :01.05.2008

Select back arrow
Enter
144

Go and see the document FB03
Give the document no.30
Company code :AML1
Fiscal year
:2008
Enter
1) When we want to transfer no. of assets at a time go for two step procedure
2) When the asset has to be created in the receiving unit as a sub asset goes for two step procedure.
Asset scrapping
200000-1 Motor in Hyderabad unit 29.11.2008
This cant be sold transferred /used we can scrap the asset
Scrap asset on 01.01.2009
It calculates depreciation up to 31.12.2008
The net book value will be charged to P & L Account
Impairment of assets (AS28)
If the expected relation of the asset is less than net book value and future cash flows are negative, we have to impair the
asset for the difference.
To check motor value as on 31.12.2008 (Tr code is S_ALR_87011965)
Press all selections button
Business area
:AMLH
Report date
:31.12.2008

Asset Scrapping:
Path :Accounting Financial accounting Fixed Assets Posting Retirement- Asset retirement by scrapping (Tr
code ABAVN)
Give the asset no.200001 Sub No.1
Document date
:01.01.2009
Posting date
:01.01.2009
Asset value date
:01.01.2009
Text
:Asset scrapping
Save
Go and see the document (FB03)
Document no.
:31
Company code
:AML
Fiscal year
:2008
Enter
Capital work in progress line item settlement
Machinery 01.11.2008
Debit to CWIP
Machine No.5
Freight charges 05.11.2008
Asset commissioned as machine no.5 on 31.12.2008
We settle from CWIP to respective asset
Commissioning charges
end
This is linked with CO this will be covered in the 30.11.2008
145
REPORTS:
Step 1.How to create a folder?
Keep the cursor and favorites from the menu select Favorites Insert folder
Give the folder name FI reports
Enter
Step 2. How to attach the report to folder ?
Keep the cursor on FI reports folder from the menu select Favorites Insert truncation tr code is
(S_ALR_87011965)
Double click on asset balances report
Step 3. How to attach the report on desktop?
Go to report Asset balances on right top select generates a short cut button
System description
:ECC6
Enter
Select OK button
Close SAP
Icon desktop
Double click on asset balances Icon
Give the password
:oracle (SAP password)
Step 4: How to create variant?
Go to asset balances report
Report date
:30.11.2008
From the menu select go to variant --Save as variant

Give the variant name :AML
Date
:30.11.2008.
Save
Now close SAP
Double click on asset balances Icon on desktop
Give the password
:oracle
Enter
Select get variant button (Select asset balances S_ALR_87011965)
Execute
Select
:AML
Chart of Accounts List
146
Path :Accounting Financial accounting General ledger Information system General ledger reports
Master data Chart of account- Chart of account (S_ALR_87012326)
Give your chart of accounts
Execute
:AML
TRAIL BALANCE
Path: Up to general ledger report the path is same -Account balances Korea-Trail Balance (Tr code is
(S_ALR_87012310)
Country
:Korea
Trail balance
:South Korea

Execute
Select current layout button
Keep the fields
GL account
GL account long text
Closing balances
Enter
To down lead to excel from the menu select list export spread sheet
Enter
List >Export local file
Select spread sheet radio button
Enter
See directory file name :AML.xls
Select generate button
LEDGER:
Path :Accounting Financial accounting General ledger Periodic processing closing Document
Balances audit trail All accounts -General ledger from the document file (Tr code is S_ALR_87100205)
Execute
:AML
(Select menu bar Settings-Layout Current button )

or
Select current layout button(Ctrl+F8)
Keep the fields document no.
Posting date
From the hidden fields column
Select text fields
Select left arrow
Select debit amount in local currency
Select left arrow
147
Select credit amount in local currency

Select cumulative balances
Select left arrow
Select total check box for debit amount in local currency, Credit amount in local currency
Select copy button
To go the document level
Double click an amount no.
Select call up document over view button
VENDORS LIST
Path :Accounting Financial accounting Accounts payable Information system -Reports for accounts
payable accounting Mater data Vendor list (Tr code is S_ALR_87012086)
:AML
Select address and telecom check box
Execute
Vendor wise patches
Path :Up to report for account payable accounting the path is same -Vendor balances vendor business
(S_ALR_87012093)
Execute
Each vendor wise
:AML
Out standing lit of vendors:

Path :up to reports for accounts payable accounting the path is same
Vendor Items- List of Vendors Open item for printing (S_ALR_87012083)
Execute
:AML
Age wise analysis of vendors:

Path :Up to vendors column item the path is same -Vendor payment history with open item sorted list
(S_ALR_87012085)
:AML
Summarization level
:0
Select days overdue squirted list check box

Execute
Vendor advances report
Path :Up to vendors column items the path is same List of Down payments open on key date vendors
(S_ALR_87012105)
Execute
:AML
Vendor ledger:
148
Path :Open and cleared up to vendors: Item the path is same List of vendor line item (S_ALR_87012103)
Execute
Depreciation fore cost
Path :Accounting Financial accounting Fixed Assets Information system -Reports are asset
accounting Depreciation fore cost-Depreciation on Capitalized Assets (Depreciation simulation)
(S_ALR_87012936)
Report date
Execute
:31.03.2011 (Give the any month end date)
Fixed assets schedule as per schedule VI of Companies Act

Path :Information system Accounting Financial accounting Fixed assets -Asset history sheet (Tr
code is AR02)
:AML
Report date
Select group totals only radio button
Execute
Select assets button
Double click on asset retirements
:31.03.2009
DATA TAKEOVER
Master uploading
Balance uploading
Master uploading:
GS Master
Vendor masters
Customer masters
Asset masters
Material master :MM01
:FS00
:XK01
:XD01
:AS01
Create an excel file conversion to text file Up loading to SAP

Legacy System Migration
Work bench (LSMW)
Batch data Communication

(BDC)
Computer aided testing tool

(CATT)
ABAP :They teach all 3 methods

LSMW:Job of functional consultant
Open an excel file and note down for which fields values are to be uploaded
149
GL
Accoun
t no.
Comp
any
code
Accou
nt
Group
100001
AML
200125
P&
L
State
ment
A/c
Balanc
e
Sheet
A/c
Short
Text
Long Text
Acco
unt
curre
ncy
Line
item
displa
y
Sor
t
key
Field
status
group
INR
Only
Balance
in local
currenc
y
X
SCPL
PREF
Share
cap.
PREF
Share Cap.
001
G001
AML
CAST
Inventory
Stores
Inventory
Stores
INR
001
G001
300005
AML
SALE
400101
AML
PRSN
Sales
trading
Wages
account
Sales
Trading
Wages
account
INR
001
G001
INR
001
G001
Delete above column headings

Delete other sheets (like sheet 2 , sheet 3)
Select complete sheet
Press right mouse button
Select format cells
Select number Category Text
Select ok button
From the menu select file save as
Save type
:select Text (tab delimited)
File name
:AML Text
Select save button

Select no button
Select cancel button
From the menu select file close
Select no button
2. Open an excel file and not down technical name of each filed technical name shall be noted down as per step
one order
Open an excel file
Component
Data type
length
Open SAP FS00

Give the GL No.100000 Equity share capital
Company code :AML
Enter
Keep the cursor on GL A/c press F1
Select technical information button
Double click field name SAKNR
Copy component SAKNR in excel 1 component column
Data type
:C
150
Length
:10
Copy component BUKRS that is company code in excel component column

Data type
Length
:C
:4
Select back arrow in SAP

Keep the cursor on account group
Press F1
Double click on filed name KTOKS
Copy component KTOKS that is account group in excel component column
Data type
:C
Length
:4
Copy component XPLACCT That is P & L statement account in excel component column
Data type
Length
:C
:1
Copy component XBILK that is I Balance Sheet A/c in excel component column
Data type
Length
:C
:1
Copy TXT20-ML That is GL A/c short text in excel component column

Data type
Length
:C
:20
Copy component TXT50_ML That is GL long text in excel component column

Data type
Length
:C
:50
Select back arrow

Keep the cursor on account currency press F1
Double click on filed name WAERS
Copy component WAERS that is account currency in excel component column
Data type
Length
:C
:5
Copy XSALH that is only balance in local currency in excel component column
Data type
Length
:C
:1
Line item display
:copy component XKRES that is line item display in excel component column
Data type
:C
Length
:1
Sort key: copy component ZUAWA that is sort key in excel component column
Data type
:C
Length
:3
Copy component FSTAG that is field status group in excel component
151
Data type
:C
Length
:4
Save the file an ex file, file AML
Up loading of master in SAP (Tr code is LSMW)
Note: LSMW used for create No. of GL accounts at a time.
Project
:AML
Subproject
:FI
Object
:GLMaster
Select create entry button

Description
:AML Project
Enter
Sub project description FI Area
Enter
Object name
:GL master up loading
Enter
Select continue button (F8)
Select double click Display click change button (Shift +F7)
Select batch in put recording radio button
From the menu select Goto recording Overview
Select create recording button (Ctrl +F1)
Give the recording name
:AMLGL
Description
:GL Master uploading
Enter
FS00
Give the GL Account
Company code
:100305
:AML
From the menu select GL Account create

Account group select secured loans
Select balance sheet account radio button
Short text and GL account long text :IDBI rupee term loan
Select only balances in local currency check box
Select line display check box
Sort key
:001
Posting date
Select create 1 bank /Interest tab

Field status group
:G005 Bank Accounts
Save
Keep the cursor on FS00
152
Select default all button

Save
Give the recording name
:AMLGL
Enter and save

Select back arrow
Execute
Select create a structure button
Source structure
:AMLSTR
Description
:AML GL Structure
Enter and save

Select back arrow
Execute
Keep the cursor on AMLSTR
Select table maintain button
Copy from
AML excel component column in SAP field name column
Copy from excel
AML excel data type column in SAP type column
Copy AML excel length column in SAP length column
Verify the copies data some data not copied copy to next page
Save
Select back arrow
Select back arrow once again
Execute
Select back arrow
Execute
Kept the cursor on AMLGL
Save
Back arrow
Execute
From the menu select Extras-Auto field mapping
Press enter
Go on select accept proposal button (Press Accept proposal button many times)
Till we get the message
Auto field mapping completed
Enter and save
Select back arrow
153
Skip maintain fixed values, transactions user defined routines

Select specify files radio button
Execute
Keep the cursor on the PC (Fronted)
Select add entry button
Select file
:AML text
Name
:GL Master uploading
Select tabulator radio button

Enter & Save
Select back arrow
Execute
Save
Select back arrow
Execute
Execute once again
Skip display read data
Select convert data radio button
Execute
Execute once again
SKIP Display converted data
Select create batch input folder session
Execute
Execute once again
We get a message /batch input folder
With 4 transactions created
Execute
Select session name GL master
Select display errors only button
We get a message processing of batch input session completed
To view accounts created (Tr code is FS00)
Selected drop down button for GL A/c No.
Company code :AML
Enter
(Note: check it uploaded GL Accounts 100001, 200125,300005,400101)
154
BALANCES UP LOADING
Company going live in SAP from 1st December 2008 unloads take balances as on 30th November 2008 and
enter in SAP P & L Account balances as well as Balance Sheet Account balances.
Company going live in SAP from 1st April 2008 on wards, - Take Balance Sheet account balances as on
31.03.2008 in SAP dont enter all the transactions
Reasons:
1. In normal accounting all vendors, Customers, Assets are part of General Ledger where as in SAP we have
sub ledger concept.
2. In normal accounting for vendors/ customers Purchases /Sales transactions and advances will be entered
in one account where as in SAP we have normal items and special GL Item.
3. In normal accounting for Fixed Assets- We have account wise acquisition value and accumulated
depreciation where as in SAP for Fixed Assets, we have each sub asset wise acquisition value and
accumulated depreciation.
4. In normal accounting depreciation in a provisional figure where as in SAP it is actually calculated figure.
5. In normal accounting raw material consumption is a derived figure.
Opening stock +Purchases Closing stock whereas in SAP we maintain each material wise quantity, rate
and amount and raw material consumption is actually calculated figure.
6. In normal accounting we will not pass production entries and delivery entries where as in SAP, system pass
production entries and delivery entries with production cost.
Procedure
1) We should enter day to day date in SAP production client till balances are up loaded and tallied.
2) Incase of Vendors /Customers we have to prepare a statement showing only open items which should match
with trail balance figure.
3) Incase of Assets, prepare a statement showing each asset wise acquisition value and accumulated depreciation
which should match with trail balance figure.
155
4) Incase of materials, prepare as a statement showing Material wise, Quantity , Rate and Amount which should
match with Trail Balance figure.
5) We have to create 5 dummy accounts under any account group.
A) GL Clearing
B) Vendor clearing
C) Customer clearing
D) Asset clearing
E) Stock taking
F)
6) After uploading balances, if the above 5 clearing accounts become zero, Then our date takeover is correct
Trail Balance (For opening balances)
Debit
Equity share capital
Party A/c
Accumulated Dep. P & M Machine no.40
Sales
P & M Machine no.40
Party X
Inventory RM
Cash account
RM Consumption
Credit
500000
100000
300000
400000
500000
200000
100000
150000
350000
--------1300000
=======
1.
2.
3.
4.
5.
---------1300000.
=======
GL clearing A/c
Vendor clearing A/c
Customer clearing A/c
Asset clearing A/c
Stock taking A/c
1. To take GL Credit side items:Tr code F-02)

GL clearing A/c
Dr
To Equity share capital a/c
To Vendor clearing a/c
To Asset clearing a/c
To Sales a/c
1300000
500000
100000
300000
400000
2. To take GL debit side items (F-02)

Asset clearing
Dr
500000
Customer
Dr
200000
Stock taking
Dr
100000
Cash account
Dr
150000
Raw material consumption Dr
350000
To GL Clearing
1300000
3. A)
Prepare a statement showing each vendor wise bill wise open item and
advances which showed match with trail balance .
Party A
Bill no.1400000 Cr
Bill no.250000 Cr
Bill no.330000 Cr
Advance
20000Dr
100000 Cr
B) Entry for Vendors (f-43)
156
Vendor clearing Dr 115000

Party A (SPLGLA) Dr 200000
advances to vendor
To party A-BIL1 No.1 400000 }
Sundry creditors
To party A-BIL1No.2
500000 }
To party A-Bill No.3
45000
30000 Sundry creditors
4 (A)
Prepare a statement showing each customer wise bill wise open items and advances which should match
with trail balances
Bill no.1
Bill No.2
Advance
Party X
50000 Dr
1800000 Dr
30000 Cr 200000 Cr
4 (B)
Customer balances F-22

Party X- Bill no.1
Dr
50000 Sundry debtors
Party X-Bill no.2Dr
180000 Sundry debtors
To party X (SPL GLA) 300000 Advances from customer
To Customer clearing
200000 Advance from customer
5(A)
To make fixed assets P & M GL account and accumulated depreciation plant & Machinery GL Account
as non-reconciliation accounts and pass. F-02
40 Plant & Machinery

500000
50 Accumulated Depreciation P & M
50 Asset clearing
300000
200000
Non-reconciliation means in FS00

For Plant & Machinery GL A/c and accumulated depreciation P & M GL A/c
Reconciliation a/c type Assets remove
5 (B)
Creation of asset masters:

|
|
AS01
LSMW
Use the Tr code is AS01

Asset class
:AML2000 Dept A
Company code
:AML
Description
:Machine no.40
Give the capitalized date
:20.06.2006
Business area
:AMLH
Select depreciation areas tab
Depreciation key
:AML1
Use life
:15 years Period 4 months
Ordinary deprecation date
:01.04.2008
Save
5 (C )
To take over acquisition value and accumulated depreciation for asset 2000004-0
It will not updated our GL Accounts since account for account type Assets.
Path :SPRO-Financial accounting Asset Accounting Asset data transfer manual online transfer
Create/Change /Display legacy asset (The Tr code is AS92)
Double click on change legacy asset
Give the asset no.
:200004
Sub number
:0
Company code
:AML
Select takeover values button
157
Cumulated acquisition value

:500000
Accumulate ordinary deprecation
:30000
No book values
:200000
Save
5. D)
To make fixed assets P & M A/c and accumulated depreciation P & M account as reconciliation
accounts.
Path :SPRO-Financial accounting Asset accounting Preparing for production start up-Production start
up-Set or reset reconciliation accounts (Tr code is OAMK)
Select company code
:AML
Double click on change control of reconciliation account folder
From the menu select Edit selections select all
Select set reconciliation indicators for all accounts button
Save
6 (A) To propose a statement showing each material match with trail balance.
Material
RM1
RM2
RM3
Qty
2000
7000
2500
Rate
20
5
10
Amount
40000
35000
25000
--------100000
======
6 (B) Creation of material masters (Transaction code MM01) and in accounting

view For moving average price
RM1
RM2
RM3
20
5
10
Use the transaction code MB1C

Movement type :561
RM1
RM2
RM3
Save
Qty
2000 Kgs
7000 Kgs
25000 Kgs
Accounting entry will be generated automatically

Inventory RM Dr
1000000 BSX
To stock taking
1000000 GBB BSA
Closing procedure
In the year end what steps we have to do April 2008 March 2008 fiscal year 2008
In last week of March 2009
1. To carry forward Vendor and Customer balances to next year.
Path Accounting Financial accounting-Accounts payable Periodic processing Closing Balance
carry forwarded ( Tr code is F.07)
:AML
Carry forwarded fiscal year
Select , select customer check box
Select , select vendors check box
Deselect detail log check box
:2009
158
Execute
One time exercise for each year
2. To carry forwarded asset balances

We can open 2 years at a time
2007
2008
To open 2009 we have to close 2007
A)
To check which year is closed for asset accounting
Path :Accounting -Financial accounting Fixed assets Periodic processing year end closing Undo-Entire
company code (Tr code is 0AAQ)
Enter
:AML
To close fiscal year 2008 (not mandatory step)

Up to periodic processing the path is same Year end closing Execute (Tr code is AJAB)
Company code
:AML
Fiscal year to be closed 2008

Deselect text run check box
Form the menu select Program- Execute in back ground
Enter
Select immediately button
Select save button (down side)
We get a message Back ground job was scheduled for program RAJABS00
To check whether the job is processed or not
From the menu select System Services-Jobs Job overview
To view result of the job
Select job RAJABS00 check box
Select spool button
Select spool no .check box
Select display content button
To close only year for asset a accounting we have to post depreciation for all assets and for all months
C) To open fiscal year 2009 for asset accounting
Path :Up to period processing the path is same Fiscal year change (Tr code is AJRW)
:AML
New fiscal year
:2009
Deselect test run check box

From the menu select program execute in back ground
Enter
159
Select immediate button

Select save button
We get a message back ground job was scheduled for program RAJAWE_00
To check whether the job is processed or not
From the menu select System Services Jobs job overview
To view the result of job
Select job RAJAWE00 check box
Select SPOOL button
Select SPOOL no.check box
Select display contents button
3. To carryforward GL Balances
Path :Accounting Financial accounting General Ledger Periodic processing Closing CarryforwardBalances carryforward new Tr cod is FAGLGVTR
Ledger
:select OL leading ledger
Company code
:AML
Carryforward fiscal year
:2009
Deselect test run check box

Select output list of results check box
Select balances in retired earning check box
Execute
Select retired earning accounts button
Select back arrow
Select Balances sheet accounts button
To copy number range interval for next year
Path :SPRO-Financial accounting Financial accounting global settings Document Document number
ranges copy to fiscal year (Tr code is OBH2)
Company code
:AML
To fiscal year details under source fiscal year
To fiscal year under target fiscal year details
Execute
Select Yes button
:2008
:2009
To open periods for next year

April 2009-April 2009
Fiscal year 2009
1st
1, 2009-1,2009
|
April 2008-March 2009 |
Mandatory
160
2nd March 2009-March 2009

12, 2008-12,2008
Optional
Path :Up to document the path is same Posting periods Open and close posting periods
Posting period variant
:AML
Enter
For AML
From period 1 is 1 (April )
Year
To period
:2009
:1
Year
From period
:2009
:2
Period
:12
Year
:2008
To period
March to March
:12
Year
:2008

How to open special periods
On 15.04.2008 Accounts Dept Finalized profitability management, management adjustment entries.
To post in special periods
April 2009 March 2010 Fiscal year 2009
April 2009 April 2009
1st 1, 2009 -1, 2009
April 2008 March 2009 Fiscal year
13,2008 -13,2008
Same path :OB52
For variant :AML
From the period2 :13
Year
To period
:13
Year
Save
:2008
:2008
How to post to special periods (F-02)

(Adjustment of management entries )
Document date & Posting date
:28.03.2009
Type
:SA
Company code
:AML
Posting key
:40
Account no.
:400100 Salaries A/c
Enter
161
Change the period to 13

Enter
Amount
:500000
Business area
:AMLH
Text
:Salaries provision
Posting key
:50
Account no.
:100500 Outstanding exp
Enter
Amount
:*
Business area
:AMLH
Text
:+
Select document Simulate and Save

Go and see the GL A/c FS10N
Give the GL A/c No. :400100 Salaries A/c
Fiscal year
:2008
Business area
:AMLH
Company code
:AML
Execute
BANK RECONCILIATION
Check Deposit
|
-------------------|
|
Manual
Electronic
Bank statement
|
-----------------|
|
Manual Electronic
162
Manual check deposit /manual bank statement

For each current account we have to create accounts
1.
2.
3.
4.
5.
Main bank account

Check issue account
Check deposit A/c
clearing account
Bank Changes
Open item
Open item
Open item
Account no. should with

0
1
2
3
If we have 100 Bank current accounts instead of assigning accounts 100 times we assign only one time using masking.
1. Main bank account
+++++++++0
2. check issue account
+++++++++1
3. check deposit a/c
+++++++++2
4.clearing account
+++++++++3
Always main bank account balance and bank statement balance will be same.
Flow:
Sales:
1. Sales invoice posting F-22
Customer A/c Dr
To Sales
2. Check deposit
A) Bank key
B) Bank account
C) Pay slip no.
D) Transaction type
E) Customer
F) Bill no.
G) Amount and Save
100000
100000
IDBI Check deposit a/c Dr

To Customer with clearing
100000
100000
3. Enter manual bank statement

A) If the check deposit credit is not there open items in bank check deposit A/c-Checks
Deposited but not credited
B) If the check deposit credit comes in bank statement
A) Pay slip no.
B) Bank key
C) Bank account
D) Transaction type
E) Amount and save
IDBI main bank A/c Dr
100000
To IDBI Check deposit a/c
100000
(with clearing)
Purchases :
4. Purchase invoice posting F-43
Inventory RM Dr
To Party A/c
5
200000
200000
Outgoing payment with clearing F-53

Party A/c Dr with clearing
200000
To IDBI check issue A/c 200000
6. Manual check creation
163
Assign check no.to payment doc.no.

A) If the check debit is not there open items in bank check is issue A/c check issued but not presented.
B) If the check issue debit is there
A) Bank key
B) Bank account
C) Transaction type
D) Check number
E) Amount and save
IDBI check issue Dr with clearing
To IDBI Bank a/c
Bank charges direct debits
200000
200000

A) Bank Key
B) Bank account
C) Transaction type
D) Amount and save
Bank charges
Dr
To IDBI main bank a/c 5000
IDBI main bank A/c
3
5000
IDBI bank statement
10000 7 B) 20000
8) 500
8)
7 B) 20000
500
DR
3 B) 100000 Cr
IDBI check Dept A/c

2.
100000 3. 100000
IDBI Check issue A/c
7 B) 20000
20000
1. Creation of GL masters (FS00)

Give the GL A/c no.
Company code
:200130 Wages A/c

:AML

Give the GL A/c no.200105 SBI A/c
Company code
:AML
Enter
Change short text and GL Account long text to IDBI main bank
Save
GL A/c No.
Company code
:200131
:AML

Give the GL A/c NO.200130
Company code
:AML
Enter
Change short text and GL A/c long text to IDBI check issue
Select control data tabs
164

Save
GL A/c No.
Company code
:200132
:AML

Give the GL A/c No.
Company code
:200131
:AML
Enter
Select type/description tab
Change short text and GL A/c long text to IDBI check deposit
Save
GL A/c No.
Company code
:400304
:AML

Give the GL A/c No.
Company code
:400300 Rent A/c

:AML
Enter
Change GL A/c short text and GL A/c long text to Bank charges
Save
Define House Bank (FI12)
Enter
House bank
Bank country
:IDBI
:IN
Bank key
:AMLIDBI1
Save
Give the name IDBI bank limited
Street
:Bank Street, Koti
City
:Hyderabad
Bank branch
:Main branch
Enter
Double click on bank accounts folder
Account ID
:IDBI1
Description
:IDBI current no.1
Bank account no.
:AMLIDBI1234
Currency
:INR
GL A/c No.
:200130 IDBI Main bank
Save
165
3. Creation of Check lots (Tr code is FCHI)

House bank
:IDBI
Account ID
:IDBI1
Select change status button

Select create button (shift+F5) beside details button
Lot no.
:1
Check no.
:100001
To no.
:100100
Select non-sequentional check box

Short information
:IDBI bank
Purchase date
:Todays date
Enter and save

Define posting keys and posting rules for check deposit
Path :SPRO-Financial accounting Bank accounting Business transactions Check deposit Define posting
keys and posting rules for check deposit
Chart of accounts
:AML
Enter
Accounts symbol
:AMLA
Text
:Main Bank
Accounts symbol
:AMLB
Text
:check issue
Accounts symbol
:AMLC
Text
:Check deposit
Accounts symbol
:AMLD
Text
:Bank charges
save
double click on assign accounts to account symbol folder
accounts symbol
:AMLA
Account symbol
Currency
GL A/c
AMLA
INR
AMLB
INR
AMLC
INR
AMLD
INR
Save
Double click create keys for posting rules folder
Posing rule
+++++++++0 (9 times plus)

+++++++++1 (9 times plus)
+++++++++2 (9 times plus)
400304 Bank Charges A/c
Text
166
AML1
AML2
AML3
AML4
Save
Check receipt Clear customer

Check deposit clearing in Bank
Check issue clearing in Bank
Bank charges direct debit by banks
Double click on define posting rules folder

Notes:
Check receipt clear customer
AML1-Check receipt clear customer
IDBI check deposit Dr
GL
To Customer with clrg SL
Doc.Type
DZ
Posting rule
Posting area
Debit posting key
Account symbol
Document type
Posting type
:AML1
:select 2 sub ledger accounting
:40
:AMLC (check deposit)
:DZ
:select 8 sub ledger a/c

Posting rule
:select AML2 (check deposit clearing in bank)
Notes:
AML2
:Check deposit clearing in bank
IDBI1 Main account Dr

GL
To IDBI check deposit with clearing GL
Doc .type
:SA
Posting area
:select 1 Bank accounting
Debit posting key
:40
Accounts symbol
:AMLA main bank a/c
Document type :SA (GL account document)
Posting type
:select 5 clear credit GL Account
Posting rule
:AMLB check issue clearing in bank
AML3 Check issue clearing in Bank
IDBI check issue with clrg DR GL
To IDBI main bank A/c
Doc .type :SA
Posting area
:select 1 bank accounting
Debit account symbol :AMLB
Credit posting key
:50
Account symbol
:AMLA Main bank
Document type
:SA
Posting type
:select 4 clear debit GL Account
Posting rule
:AML4 Bank charges :Direct debit by bank
Bank charges Dr
GL
To IDBI Main bank A/c GL
167
Doc type :SA

Posting area
Debit posting key
Account symbol :AMLD
Credit posting key
Account symbol :AMLA
Document type :SA
Posting type
Save
:select 1 Bank accounting

:40
:50
:select 1 post to GL A/c
Create and assign business transactions :

Path :Up to business transactions the path is same Check deposit Create and assign business transactions
(Tr code is OT53)
Transaction
:AML1
+/-
:+
Posting rule
:AML1
Text
:Check receipt clear customer
Transaction
:AML1
+/-
:- (for posting revenues)
Posting rule
:AML1
Text
:Check receipt clear customer reversal
Select save button

Select cancel button
Select Yes button
Save
Define variants for check deposit
Same path ( Tr code is OT45)
Variant
:AML1
Name
:check deposit variant for AML
Enter
From the possible fields column
Double click on reference document no.(selection)
Enter
Column
1
2
3
4
Offset
3
20
37
52
Length
16
4
10
Save
short description
:Work Bench request for AML
Enter
kept the customer on AML1
168
select activate button

create and assign business truncation for manual bank statement
path :up to business truncation the path is same Payment transactions manual bank statement Create and
assign business transactions
Transaction
+/-
Posting rule
AML2
AML2
+
-
AML2
AML2
AML3
AML3
AML3
AML3
AML4
AML4
AML4
AML4
Interpretation
algorithm
011 (Outgoing
check :Check no.
different from
payment doc.no.
11
Save
011- Check no. different from payment doc.no. purchases

Inventory RM DR
To Party A/c
Doc no.1
2. Outgoing payment with clearing
200000
200000
F-53
Party A/c DR with clearing

To IDBI Check issue A/c
Doc no.200001
3. Manual check creation
200000
200000
FCH5
Assign check no. to payment doc no.

Assign check no.100001 to payment
Doc no.200001
Check no. and payment Doc no. are different
Define variants for manual bank statement
Same path (Tr cod is OT43)
Variant
:AML2
169
Text
Check deposit
Check deposit
clearing in bank
reversal
Check issue
clearing in Bank
Check issue
clearing in bank
(Reversal)
Bank charges
direct debit by
bank
Bank charges
direct debit by
bank (reversal)
Name
:Manual bank statement variant for AML
Enter
From the possible fields column double click on reference doc .number (selection)
Enter
4the column (20+16) :36
From the possible field column double click on bank reference
Enter
From the possible fields column double click on business area
Enter (53+13+4):67
Save
Press enter to save in your work bench request
Keep the cursor on AML2
:select activate button
To make text field optional field for field status groups G001 and G005 (Tr code is OBC4)
:AML
Double click on field status group folder
Double click on G001
Double click on general data
Text make it optional entry field
Save
Double click on G005
Text make it optional entry field
Save
SALES
Sales invoice posting (F-22)
:Todays date
Type
:DR
Company code
:AML
Posting key
:01
Reference bill no.
:2345
Account
:6600001
Enter
Amount
:100000
Business area
:AMLH
Text
Posting key
:50
Account no.
:300000 Sales a/c
Enter
170
Amount
:*
Business area
:AMLH
Text
:+
Document simulate & Save

Manual check deposit
Path :Accounting financial accounting Banks Incomings check deposit manual entry (FF68)
From the menu select settings Specifications
Start variant
:select AML1
Enter
Bank key
:AMLIDBI1
Bank account
;AMLIDBI1234
Currency
:INR
Group
:1 (paying slip no.)
Transaction
:select AML1 (check receipt clear customer )
Posting date
:Todays date
Value date
:Todays date
Currency
:INR
Enter
Amount
:100000
Reference no.
:2345 (bill no.)
Business area
:AMLH
Customer no.
:6600001
Enter & save

Save once again
From the menu select System >services Batch input Sessions select session name :IDBI-IDBI1
Select Display errors only radio button
We get a message processing of batch in put session completed
Go and See the customer A/c FBL5N
Give the customer no.6600001
Company code :AML
Execute
Double click on type DZ
Select column document overview button
Check deposit credit in bank statement
Path :Accounting Financial accounting Banks-Incoming Bank statement manual entry (Tr code is FF67)
171
From the menu select settings specifications

Start variant
:select AML2
Enter
Bank key
:AMLIDBI1
Bank account
:AMLIDBI1234
Currency
:INR
Give the statement no.
:1
Statement date
:Todays date
Opening balance
:0
Closing balance
:100000
Posting date
:Todays date
Enter
Transaction
:select AML2 check deposit in bank
Value date
:Todays date
Amount
:100000
Give the reference doc no.
:1 (That is paying slip no.)
Business area
:AMLH
Enter & Save

Save once again
From the menu select System Services Batch input session
Select session name
:IDBI IDBI1

Ignore the message and exit batch input button
Go and see the IDBI check deposit A/c (FBL3N)
Give GL A/c No.
Company code
:200132
:AML

Execute
Double click credit 100000
Select call up document overview button
1.
Purchases

F-43
:Todays date
172
Type
:KR
Company code
:AML
Posting key
:31
Account no.
:4200001
Enter
Give the amount
:20000
Business area
:AMLH
Text
Posting key
:40
Account no.
:200120 Inventory RM
Enter
Amount
:*
Business area
:AMLH
Text
:+
Document Simulate and Save

2.
Outgoing payment with clearing (Tr code is F-53)
:Todays date
Type
:KZ
Company code
:AML
Clearing text
:Outgoing payment
:200131 (IDBI cheque issue date)
Business area
:AMLH
Amount
:20000
Text
:Outgoing payment
Account under open item selection :4200001

:20000
From the menu select Document --Simulate & Save

3.
Manual check creation (FCH5)
Give the check no.100010

Save
4.
Enter manual bank statement (FF67)
Select overview button (F8)

Keep the cursor on AML IDBI Bank Ltd
Select new statement button
Closing balance (100000-200000)=800000
Posting date
:todays date
Enter
173
Transaction
:AML3 check issue clearing in Bank
Value date
:todays date
Amount
:20000 with minus
Bank reference
:100010 (cheque no.)
Business area
:AMLH
Enter
Select save button , save once again
From the menu select System Service Batch input Sessions
Select session name
:IDBI-IDBI

Select Display errors only radio button
Ignore the message exit batch input button
Go and see IDBI cheque issue account (FBL3N)
Give the GL account
Company code
:200131 IDBI cheque issue account

:AML

Execute
Double click on debit 20000
Select call up document overview button
Bank charges Direct debits
Enter manual bank statement FF67
Select overview button
Keep the cursor on AML IDBI Bank Ltd
Select new statement button
Give the closing balance
:79500
Posting date
:Todays date
Enter
Transaction
:AML4 Bank charges direct debits
Value date
:Todays date
Amount
:500-
Business area
:AMLH
Enter & Save

Save once again
From the menu select System Services Batch input Session
Select session name :IDBI IDBI-1
174

Ignore the message and select exit batch input button
To view the document posted (FB03)
Enter
To view bank statements in SAP FF67
Select overview button
Double click on AML IDBI Bank Ltd
To view the transactions in the statement
Double click on statement no.
CASH JOURNAL
1) To view daily cash and ban opening balances, Receipts , Payments and closing balance
2) GL Cash account accepts negative cash balance Cash Journal will not accept negative cash balance
3) For petty cash purpose
1. Creation of GL master Petty cash account Current assets-Loans & Advances (FS00)
Give the GL A/c No.
:200101
Company code
:AML

Give the GL A/c No.
Company code
:200100
:AML
Enter
Change short text and GL a/c long text to Petty Cash A/c
Select post automatically only check box
Save
Define number rage intervals for cash journal documents
Path :SPRO-Financial accounting bank accounting Business transactions-Cash journal Define number range
intervals for Cash journal Documents (FBCJC1)
:AML

No.range
:01
From no.
:500001
To no.
:600000
Enter & Save

175
Setup cash journal (FBCJC0)

Same path
Company code
:AML
Cash journal no.
:0001
GL A/c No.
:200101
Currency
:INR
Document type for GL A/c
:SA
Document type vendor payment
:KZ
Document type vendor receipt
:KZ
Document type customer payment
:DZ
Cash Journal name,
:AML HYD petty cash
Save
Create ,Change delete business truncations (FBCJC2)
Same path
Company code
:AML
Business transaction type
:select R Revenue
G/L A/c
:300000
Cash journal business transaction
:Revenue
Select account modifiable check box

Company code
:AML
Business transaction type
:select E Expenses
GL A/c No.
Cash journal Business transaction :Expenses

Select account modifiable check box
Save
Setup print parameters for cash journal
Company code
:AML
Cash journal print program name

Report variant
:RFCASH00
:DEMOEN (Demo English)
Correspondence
:select SAP18 Cash document
Save
176
Posting to Cash journal

Path :Accounting Financial accounting General ledger Posting Cash journal posting (FBCJ)
From the menu select Extras Change Cash journal
:AML
Cash journal
:0001
Enter
Select cash receipts tab
Business transaction
:select Revenue
Amount
:5000
Business area
:AMLH
G/L A/c
:300000 Sales A/C
Text
:Cash sales
Save
Select post button
Select print cash journal button
WITH HOLDING TAX (TDS

TDS: Tax deducted at source on Vendors/ Contractors/Local and professional charges
TCS: Tax collected at source on Customers/ scrap sale /waste sale
TDS is part of CIN (Country India Version)
TDS two types
Classic with holding Tax
Up to 4.6 C SAP CIN from 4.7 EE on words
CIN is part of SAP
SAP was released in India 1995 SA and CIN
February 1996 Finance Budget Govt. made
changes to TDS for the changes in Budget.
SAP releases Patch (program)
February 1997 finance budget changes
February 1998 Finance budget changes
February 1991 Finance budget changes
Extended withholding tax
Released extended with holding tax

Original CIN program modified with the budget
changes
Number changes
A) Education cess
B) Higher and Secondary Education cess
C) Return Contractors annual Return form
26C
D) Changed to annual return Form 26
E) Changed to quarterly return Form 26Q
F) ETDS
TDS on contractors/Professional charges
177
/Rent/Interest other than salaries
TDS on contractors (Income Tax Section 194C)

1
2.
Status Company /Partnership firm

TDS Rates
Basic
2%
Surcharges 10% on 2%
ED 3% on (basic +Surcharges )
Individual
10% on 2% contract value in the whole year
exceed 10 Lakhs other wise NIL
3% on Basic +Surcharge
(Note :contract value in the whole year
exceeds 1 core other wise NIL)
4. TDS is to be deducted at the time of invoice posting or advance payment posting whichever is earlier
5. If each contract value is less than 20000 and all contract value in the whole year is less than 50000 No TDS is
to be deducted.
6. To create only one code for invoice postings and one code for advance postings (Max codes can be created 99)
7. If the contractor does not have taxable income he for lower rate of deduction or NIL rate of deduction . Company
has to deduct at lower rate or Nil rate Exemption certificate will be given by Income Tax Dept for each year.
8. In the bill amount includes material cost and conversion charges (composite contacts) To deduct TDS only
conversion charges.
9. TDS deducted should be deposited within 7 days from the month end incase of year end credits TDS to deposit
within 2 months from the year end.
If 7th day comes on public holiday choice to make the payment day before or after.
10. Issue TDS certificate in form 16A to the contractor It can be a monthly certificate or consolidated certificate for
the whole year.
11. File quarterly return in form 26Q earlier annual return Form 26
12. Permanent Account Number (PAN) will be allotted at company code level where as Tax Deduction at Source
(TDS No./TAN can be obtained at company code level/Business area level/Business places level.
Maintain calendar
Path :SPRO-SAP Net weaver General settings Maintain calendar
Select public holidays radio button
Select with fixed date radio button
Day
:1
Month
:select 05 May day
Short holiday name :May day

Long holiday name :May day
Enter
Ignore the message select Yes button
178

Select back arrow
Select holiday calendar radio button
Calendar ID
:A1
(AML HYD Factory Holiday calendar)
Select assign holiday button

Select May day check box
Select assign public holiday button
Save
Select factory calendar radio button
Factory calendar ID
:A2
Description
:AML HYD Factory calendar
Holiday calendar ID
:A1
Work days select Monday to Saturday check boxes

Save
Check withholding tax countries
Path :SPRO-Financial Accounting Financial accounting global settings-With holding tax-Extended
withholding tax-basic settings-Check with holding tax countries
Country
:IN
Withholding tax country
:IN
Description
:India

Save in account payable customization request
Define withholding tax keys
Same path
Give the country key
:In for India
Enter
Official withholding tax
:194C
Name
:TDS contractors
Save
Define Business places (section code )
Path :Up to extend with holding tax the path is same -Basic settings India Define business places
Select new entries
179
Company code
:AML
Section code
:AMLF
Name
:AML HYD factory
Save
Give the name
:AML HYD Factory

Assign factory calendars to section code (Business places)
Same path
Company code
:AML
Section code
:AMLF
Factory calendar ID
:A2
Rule
:select day before
Save
Define business place

Path: Form the menu select System Services Table maintenance Extended table maintenance (Tr cod is
SM30)
Table/view
:J_1BBRANCV
Select maintain button

:AML
Enter
Business place
Description
:AMLF
:AML Hyderabad factory
Save
Give the name
:AML Hyd factory

Assign section code to business place (Tr code is SM30)
Table /View
:V_seccode

:AML
Enter
For section code
:AMLF
Business place
:AMF
Save
Define withholding tax type for Invoice posing:
180
Path: Up to Extended with holding tax the path is same Calculation With holding tax type Define with
holding tax type for invoice posing
:IN
Enter
With holding tax type
Description
:D1
:section sec 194C contractors Invoice posting
Select gross amount radio button

Select with holding tax commercial rounding radio button
Select post with hold tax amount check box
Select no accumulation radio button
Save
Define withholding tax for payment posing
Same path
:IN
Enter
Description
:DA
:Sec 194 C contractors Advance posting
Select gross amount radio button

Select withhold tax commercial rounding radio button
Select no accumulation radio button
Select post with holding tax amount check box
Select central invoice propitiate radio button
Why to select central invoice proportionate for advance payments
2.266%
1. Advance payment
F-48
Party special GL (A)
Dr
To Bank
To TDS (To deposit before 07.12.2008) 2266
20.11.2008
100000
97734

14.12.2008
Conversion charges
Dr
300000
To party
293202
To TDS (to Deposit before 07.12.2009) 6798
3. Transfer of advance from special GL to normal by clearing special GL -54 14.12.2008

Party
TDS
Dr
Dr
97734
2266 auto debit
181
To Party special GL (A)
100000
TDS payable on 07.12.2008 on 07.12.2008 2266

TDS payable on 07.12.2009
4532
(6798-2266)
Define withholding tax codes
Path :Up to extend with holding tax the pat is same Calculation With hold tax codes Define with
holding tax codes
:IN
Enter
:D1
With hold code
:D1
Description
:section 194C contractors Invoice (2.266%)
Official with holding tax
:section 194 C
Base amount percentage subject to tax
:100
With holding tax rate
:2.266%
Posing indicator
:selection 1 (standard posting :Bank /Vendor /Customer line item reduced
Save
Select back arrow
Select with holding tax type :D1
Change with holding tax type
:D1 to DA
Change with hold tax code :from D1 to DA

Description
:sec 194 C (contractors Advance 2.266% )
Enter and Save

Check recipient type
Path :Up to extended with hold tax the path is same Basic settings Check recipient types
:In for India
Enter
:D1
Recipient type
:CO
Text
:company
One more
:DA
Recipient type
:CO
Text
:Company
182
Save
Maintain tax due dates

Path :Up to extend with holding tax the path is same Basic settings India Maintain tax due dates
Country
:IN
Official with holding tax key :194C
Recipient type
:CO
No.of days unit tax due date
:777
Save
Assign withhold tax types to company code
Path :Up to Extend with holding tax the path is same company code Assign with holding tax types to
company code
Company code
:AML
Withholding tax type
:D1
Recipient type
:CO
Select with hold tax agent check box

Withholding tax obligated firm
:01.04.2008
Obligated to with hold tax until
:31.03.2009
Save
Select back arrow
Select company code AML with tax type D1
Change the With holding tax type to DA
Enter & Save
Activate extended withholding tax :
Same path
:AML
Enter
For company code AML select extended with holding tax check box
Save
Combined with holding tax code
Path : up to Extend with holding tax the path is same Calculation India surcharges Maintain surcharge
rates (Surcharges combined with basic withholding tax codes)
183

Company code
:AML
Withholding tax code
:D1
Recipient type
:CO
Surcharge rate
:10
Company code
:AML
:DA
Recipient type
:CO
Surcharge
:10
Save
Creation of 2 GL masters (FS00)
1. Conversion charges under manufacturing group
2. TDS on contractors under Current Liabilities & Provision group
FS00
Give the GL A/c No.
Company code
:400200
:AML

Give the GL A/c
Company code

:AML
Enter
Change the A/c group to manufacturing expenses
Change short text and GL A/c long text to Conversion changes
Save
One more
Company code
:100510
:AML

Give the GL A/c No.100500 out standing exp.
Company code
:AML
Enter
Change short text and GL account long text to TDS on Contractors
Save
Assignment of accounts for Automatic postings:
Path :Up to Extended with holding tax the path is same Posting Accounts for withholding tax Define
accounts for withholding tax to paid over
Give the Chart of Accounts :AML
Enter
Select with holding tax code check box
184
And with withholding tax type check box

Save
:D1
:D1
Account
:100510
:DA
:DA
Account
:100510
Save
Maintain company code settings

Path :SPRO-Logistic- General Tax on goods movement India Basic settings Maintain company code
settings
Give the company code AML and Save
Specify document type for remittance challans
Remittance challans TDS on contractors
1
2
3
4
5
CO
OT
CO
CO
TO
1000
2000
3000
4000
5000
(Company)
(Individual)
When we make TDS payment we have to prepare two challans

1 for Companies
2 for Individuals
In remittance challan screen
recipient type
1
3
4
CO
CO
CO
Company (CO)
1000
3000
4000
TDS on contractors Dr-With Clg 8000 GL

To Bank
8000 GL
Doc .Type :SA
Path :Up to Extended with holding tax the path is same Posting India Remittance challans Document types
Specify document type (Accounts payable)
Company code
:AML
Remittance challan document type
:SA
Save
185
Maintain number groups:

Same path
Company code
:AML
Section code
:AMLF
Official withholding tax key
:194C
Number group
:08
Save
Assign number ranges to Number groups: ( Tr code is J1INO)
Same path
Internal number range group :08
Internal challan
:08
Save
Maintain number ranges:(Tr code is J1INUMBER)
Same path
Select maintain groups button
Select group without tax having 08 check box
From the menu select Interval Maintain
Enter
Year
:2008
From no.
:1
To number
:100000
Enter & Save

Assign remittance challan number group to Business place

Tr code is (SM30)
Give the Table /View
:J_1IEWTNUMGR

Company code
:AML
Business place
:AMLF
Official with holding

Number group
:194C Tax key

:08
Save
186
Assign remittance challan number group to section code :(SM30)

Table /view
:J_1IEWTNUMGR_1

Company code
:AML
Selection code
:AMLF
Official withholding
Number group
:194C Tax key

:08
Save
Maintain number groups and SAP script forms
Path :Up to Extend with holding tax the path is same Postings India Withholding tax certificates for Vendors
and Customers Maintain number groups as SAP script forms
Company code
:AML
Section code
:AMLF
Official withholding tax key
:194C
Form
:J_11EWT_CERT
No group
:09
Save
Assign number ranges to number groups
Same path
Number group
:09
Internal number range :09
Save
Maintain number ranges
Sam path
Select maintain groups button
Select group without text having 09 check box
From the menu select interval maintain
Company code
:AML
Enter
Year
From number
To number
:2008
:100001
:200000
187
Enter & Save

Assign withholding tax code in Vendor master
Path :Accounting Financial accounting Accounts payable Master records-Maintain centrally change (Tr
code is XK02)
Give the vendor no.
Company code
:4200001
:AML
Select with hold tax check box

Enter
Give the withhold tax country :IN (India)
:D1
:D1
Select liable check box

Recipient type
:CO
:DA
:DA
Select liable check box

Recipient type
:CO
Select CIN details button

Select withholding tax tab
Give the PAN of vendor
:AP4C12345C
Select back arrow

Save
END USER AREA
Conversion charges posting (F-43)
Document type
:Todays date
Type
Company code
:KR
:AML
Posting key
:31
Account no.
:4200001
Enter
Give the amount
:100000
Business area
:AMLH
Business place /section code
:select AMLF
Enter
Text
:Conversion charges posting
Posting key
:40
Account
:400200 conversion charges account
188
Enter
Conversion charges
Option 1
If the bill value is less than
20000 and whole year contract
value is less than 50000
No TDS
Option 2
If the value consists of
material 30000 and conversion
charges 70000
A) For D1 with holding tax
base amount enter 70000
TDS will be deducted on
70000
B) Remove DA
Remove D1 and DA
Option 3
If the bill amount is only for
conversion charges
A) Remove DA
Remove with hold tax code

:DA
Enter
Amount
:*
Business area
:AMLH
Text
:+
From the menu select Document Simulate and Save
Note : If you get a error message once check it Activate extended withholding tax / Document splitting
Create remittance challan
Path :Accounting Financial accounting Accounts payable With holding tax India Extended with holding tax
Remittance of withholding tax-Create remittance challan (Tr code is J1INCHLN)
Company code
:AML
Fiscal year
Business plane/ Second code
:2008
:AMLF
Posting date
:01.01.2009 to 31.01.2009
Section
:194 C
Recipient type
:CO
Document date
:07.02.2009
Posting date
Bank account
:07.02.2009
:200105 SBI CA
Execute (F8)
Enter
Business area
:AMLH
Text
:Conversion charges amount
Double click on all open items (by default one rupee can not see in SAP zero)
Select document overview button
Double click on the line item
SBI current A/c with one rupee
Amount
:*
Save
Select clearing document button
Select back arrow
189
Enter Bank challan

Path: Same path ( Tr code is J1INBANK)
:AML
Fiscal year
:2008
Challan clearing number
:select document no.37
(Once we select challan clearing number, Internal challan number and internal challan date will be update automatically)
Base challan no .
:789
Bank challan date
:07.02.2009
Bank key
:select SBI
Execute
Print TDS Certificate
Path :Up to extend with holding tax the path is same Certificates Print (J1INCERT)
Company code
;AML
Fiscal year
Business area /Section code
:2008
:AMLF
Section
Posting dates
:194C
:01.04.2008 to 31.03.2009
Bank challan dates

Certificate date
:01.05.2008 to 30.04.2009
:30.04.2009
Signatory
:Mr X
Designation
:Manager
Place of printing
:Hyderabad
Execute
Select print button
Output device
:LP01
Select print button

To view the print out
From the menu select System Services Output control
Select spool no.check box
Select display contents button
Quarterly return
( Tr code J1INQEFILE)
Path for Entering acknowledgement numbers.
In TDS certificate we have to specify acknowledgment number for each quarterly return field.
Path :System Service Table maintenance Extended table maintenance (Tr code is SM30)
190
Table /View J_1IET_ACKN_N

Company code
:AML
Year
Section code
Period
ACK No.
Save
Note:
:2008
:AMLF
:select second quarter
:123
Quarterly return not working in pirated softwares patches updated in genuine SAP software
Advance posting:
1. Advance payment posting F-48
15.12.2008 50000 1133 TDS to deposit before 07.01.2009
2. Conversion charges posting F-43
02.01.2009
200000
4532
3.
Transfer of advance from special GL to normal by clearing special GL F-54

02.01.2009
1133 Auto debit will come before 07.02.2009 to deposit
191
4532-1133=3399

SAP FI NOTES INDEX

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SAP FI NOTES INDEX

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SAP FI NOTES

Bill of Discounting (Bill of Exchange)

1.Chart of Accounts List

SAP ECC 6.0

Role of FI /CO Consultant

How to Open SAP

800/000/810 You can copy and give any number

Cost of package will depend on the no.of users licenses.

Money is the password.

Aravind :Core Team As is Process _What Is Requested From SAP

Testing quality Client

Aravind Core Team

: Cost of package will be based on number of user licenses

User Id Creation Is The Job of BASIS Administrator

It Is Not Case sensitive (Capital Letters Or Small Letters)

Password Is Case Sensitive (From Ecc 5 Onwards)

Length of Password: Minimum 6 Maximum 40

system will not permit

Password can not be restored

In training institutes we have to select 2nd radio button

Menu Edit ,Favorites ,Extras

To go back to SAP easy access screen:

Account display (FS10N)

After posting we want to view the ledger.

Enterprise structure - Definition - Financial accounting - Define company ( Tr code is OX15)

Company name :Aravind group

:For country select dropdown(pull down) button, select in for india"

Language key :select drop down button select EN for English

:For currency select drop down button here 218.

Select save button or Ctrl+s

2.DEFINE COMPANY CODE:

Tools - Customizing - IMG- executive project (SPRO)

Select sap reference button IMG

Select new entries button

Press enter to save in your request

Aravind Industries ltd

ASL accounts person

At the time of posting

* Without giving company code we can not pass to business area

There will be a mix up.

Accounts coding will be same.

400000 400000 400000

400000 400000 400000

Compare or consolidate by using group

400000 300000 200000

when we create conveyance account no

400000 300000 100000

We are comparing or consolidating by using group account number.

Controlling integration: select manual creation of cost elements.

Cost elements creation

For company code AML assign chart of accounts AML

2.Series for assets

Select save button on Crtl+S

100099 share capital

Afterwards we require liabilities account groups with 1 series 10 account groups.

When we use 6 digits:

400300 Rent Account

In the year end the balance will go to account no.100100

In the year end the balance will go to account no.100101.

Fiscal year variant

Indian companies periods

April to March +4 special periods V3

April 2007 March 2008 Accounting year 2007-08.