Insights and Processes

from VTLSs 8 Years of Experience

with FRBR and RDA

John Espley and Vinod Chachra

RDA 101 ALCTS Preconference
Washington, D.C.
June 25, 2010
(revised July 2, 2010)

Part 1: Insights from Experience

1. Linked data is the correct (only!)
implementation strategy for FRBR and RDA.
Other options work but they are less effective

2. Collocation is the chief benefit; Collocation

is made easier by using linked data
Records are cataloged once and used many
times

3. Navigation and discovery is an important

benefit; navigation is made consistent with
the use of linked data.
Use of linked data is highly recommended

Part 1: Insights from

Experience
4. Reverse trees are a required construct for
navigation between connected works.

Part 1: Insights from

Experience
5. Super-works and derivative works are
useful in completing the collocation picture.

Part 1: Insights from Experience

6. RDA cataloging increases productivity.
7. Integration of tools like RDA Toolkit also increase
productivity
8. User experience is enhanced with tree like
displays
9. Added benefit to users is the ability to place
holds at any level -- Work level, Expression level
and Manifestation level.
10. Linked data implementations permit metadata
to be distributed over the internet and accessed
at display time. It allows for a true network
based catalog.

Part 2: Overview of Processes

1. RDA Workflow
2. Simpler RDA Cataloging
3. VTLS RDA/FRBR Extensions
4. Cataloging Assistance
5. Authority Records

1. RDA Workflow
Implementation Scenario 1 is recommended
Create Work
Add Expression and create link for linked data
Add Manifestation and create link for linked data
Add Item/Holdings and create link for linked data

Later, when additional Manifestations are

acquired
Add Expression, if needed, and linked data
Add Manifestation and linked data

1.1 RDA Work Record

Preferred title
Form of work
Date of work

Authorized access point associated with work

Primary
Secondary

Notes
Subjects
Concept, Object, Event, Place

1.2 RDA Expression Record

Content type (336 tag)
Language of Expression
Date of Expression
Other distinguishing characteristics
Notes
Authorized access point associated with
Expression

1.3 RDA Manifestation Record

Title proper
Statement of responsibility
Edition statement
Publication statement
Place, publisher, date

Series statement
Notes
Media type (337 tag)
Carrier type (338 tag)
Extent

1.4 RDA Work template

(Labels)

1.4 RDA Work template (MARC)

1.5 RDA Work record (MARC)

1.5 RDA Work record (Labels)

1.6 Display Work record

(Labels)

1.7 External Linked Data

(URLs)

1.8 Display Work record

(MARC)

1.9 Create RDA Expression

record

1.10 RDA Expression Template

RDA Auto Linking Data

1.11 RDA Expression record

RDA Auto Linking Data

1.12 Display RDA Work and

Expression
Display created using linked data

1.13 Add RDA Manifestation

1.14 RDA Manifestation

Template

1.15 RDA Manifestation record

RDA Auto Linking Data

1.16 RDA Manifestation record

1.17 Work, Expression,

Manifestation
Display created using linked data

2.0 Simpler RDA Cataloging

When additional Manifestations are acquired
Add Expression, if needed

Different language
Different performance
Different content type
Text, Spoken word, Performed music, etc.
Different text

Add Manifestation

2.1 Adding a new RDA

Manifestation

2.2 A new RDA Manifestation

RDA Auto Linking
Data

2.3 A new RDA Manifestation

2.4 Two RDA Manifestations

2.5 The other RDA

Manifestation

Display created using linked

data

2.6 A new RDA Expression

2.7 New RDA Expression

Template

2.8New RDA Expression

2.9 New RDA Expression

2.10 Add French RDA

Manifestation

2.11 French RDA Manifestation

2.12 French RDA Manifestation

2.13 Two RDA Expressions

Display created using linked

data

2.14 Searching all Works by an

Author

All Works by an Author

2.16 All Works by an Author

2.17 Display of Selected RDA

Work

2.18 Expanding the Display

2.19 Further expanding the

display

Display created using linked

data

3. VTLS RDA/FRBR Extensions

3.1 Related Works
Super Works
Derivative Works

3.2 Reverse trees for better navigation

Aggregates

3.3 Package for Data Sharing

Family of Works (Tillett)

Equivalent
Microform
Reproduction

Derivative
Edition

Simultaneous
Publication

Abridged
Edition

Copy
Revision
Exact
Reproduction

Translation

Facsimile
Reprint

Original
Work - Same
Expression

Variations
or Versions

Illustrated
Edition

Free
Translation
Summary
Abstract Dramatization
Digest
Novelization
Screenplay
Libretto

Slight
Modification

Review
Casebook
Criticism

Evaluation

Change of Genre
Parody
Imitation

Expurgated
Edition
Arrangement

Descriptive

Annotated
Edition

Same Style or
Thematic Content

Commentary

Adaptation

Same Work
Cataloging Rules New Work
New Expression
Cut-Off Point

48

3.1.1 Related Works

A motion picture based on a novel is a new work
A new play derived from a work
Rosencrantz and Guildenstern Are Dead by Tom
Stoppard

Need to relate the new work to the original work

Super Work or Derivative Work technique
Super Work means all related Works are equal
Derivative Work means related Works are subordinate to
original Work

VTLS can accommodate either way

3.1.2 New RDA Work

RDA Auto Linking
Data

3.1.3 New RDA Work

3.1.4 Related RDA Work

Display created using linked
data

3.1.5 Add RDA Expression

3.1.6 RDA Expression

3.1.7 RDA Expression

3.1.8 New RDA Manifestation

3.1.8 RDA Manifestation

3.1.8 (continued) RDA

Manifestation

3.1.9 Display RDA

Manifestation

3.1.10 RDA Work (super Work)

3.2 Normal and Reverse Trees

3.2.1 Normal Tree

3.2.1 Reverse Tree

3.2.3 Reverse Tree

3.2.4 Reverse Tree

3.2.5 Normal Tree

3.3 RDA Package for Data

Sharing

3.3.1 Auto Sharing Package

(Full)

3.3.2 Auto Sharing Package

(MARC)

4. RDA Cataloging Assistance

Cataloging assistance

Templates for original cataloging

RDA Toolkit
Macros
MARC content designation validation
Authority record templates
VIAF (Virtual International Authority File)
ONIX records
LCSH/SKOS
RDA Vocabularies Project

4.1 RDA Templates

Work, Expression, and Manifestation
Authority records
Package records
Labels or MARC format
User defined
Unlimited
Per cataloger

4.2 RDA Toolkit

Only seen beta version
Direct specific links from the VTLS client
Integrated links with client MARC help
Based on Appendix D, section 2.1, Mapping of
MARC 21 Bibliographic to RDA and the
Mapping provided in the Tools menu of the
toolkit

4.2.1 RDA Toolkit Ex: Form of

Work

4.2.2 RDA Toolkit Ex: ISBN

4.2.3 RDA Toolkit - ISBN

4.2.4 RDA Toolkit Hypertext links

4.2.5 RDA Toolkit

4.2.6 RDA Toolkit

4.3 RDA Cataloging Macros

4.3.1 RDA Cataloging Macros

4.3.2 RDA Cataloging Macros

4.4 Rules Based Validation

Procedure for MARC content designation
validation of Work, Expression, and Manifestation
records is same as validating AACR/MARC records
Three additional validation files for RDA/FRBR
with new rules
Rules can be modified by users by editing text
file

4.4.1 Rules Based Validation

Validate a
Work record

4.4.2 Rules Based Validation

Notice Rule
File used

4.4.3 Rules Based Validation

Validate
an Expression
record

4.4.4 Rules Based Validation

Subfield \l (L)
is not a valid
subfield for
tag 245 in
an Expression
record

4.4.5 Rules Based Validation

Validate a
Manifestation
record

4.4.6 Rules Based Validation

Tag 245 is
required in a
Manifestation
record

Subfields $a
and $c are not
valid subfields
for tag 240 in a
Manifestation
record

4.5 Authority Records

RDA is based on FRBR and FRAD
New MARC tags and subfields for authority
records
Authority templates

4.5.1 Authority template

4.5.2 Authority Workform

(Labels)

4.5.3 Authority Workform

(Labels)

Questions?

Thank you!