Formal letter

By,
gonoey

Structure

The senders address is put at the top right hand side

Include telephone number and email if available
The address of the person receiving the letter goes on the
left hand side below the sender's address
The date
Greeting Dear Sir or Madam. You can use the titles Miss,
Mrs. or Mr. if you know the name of the person to whom
you are writing
The message
Complimentary close Yours faithfully or Yours sincerely
Signature
Write name in block letters (this is to ensure that the
person receiving the letter knows exactly who has sent it.
Signatures may not be very clear)

Tips for writing good

letters

Make sure that they are well written. It can be very

annoying for someone to have to struggle to read
handwriting. Always use your best and clearest
handwriting.
Make sure all your contact details are clearly written down
at the top of the letter. If they are not, then you might not
get a reply. The correct address is essential.
Think about what you want to say. If necessary make some
notes on a separate sheet of paper first. This will ensure
that you do not forget anything.
Think about to whom you are writing the letter. Use the
right style of writing and language formal or informal,
business like or friendly.
Lay out your letter using paragraphs. This makes it easier
for the reader.

A sample

Letter of absence

SK Unico Desa,
Peti surat 61624
91120 Lahad Datu,
Sabah.
-----------------------------------------------------------------------------------------------------------------------Guru Besar,
SK Unico Desa,
Peti surat 61624
91120 Lahad Datu,
18thFebruary 2016

Sir / Madam
LEAVE OF ABSENCE FROM SCHOOL DUE TO SICKNESS

Referring to the above matter , I would like to ask for your permission for not
attending the school due to my illness.
02. For your information I have been confined to my bed since Saturday and the
doctor had advised me to have a medical leave for 2 days. I am not able to
complete my task very well.
B 03. I would like to offer my sincere apology for any inconveniences I had
caused.
Thank you.

A sample

A letter of complaint

SK Unico Desa,
Peti surat 61624
91120 Lahad Datu,
Sabah.
--------------------------------------------------------------------------------------------------------------------Kilang roti Sdn. Bhd,
Jalan Kimball,
91120, Lahad Datu.
Sabah.
21st February 2016

Sir, madam
A letter of complaint of a blockage of a sewer system at Taman Sri
Perdana

Referring to the above matter, I would like to express my disappointment for

the blockage of a sewer system at my place. This has been going on for a
week but still no action taken on your part.
02. The odour was so devastatingly disgusting and very disturbing. Most of the
house owner had taken refuge at their relatives houses. Please help us.
03. Enclosed together are some pictures for your consideration.
I seriously hope that you would look into this matter urgently and earnestly
and will find solution or remedy the situation as soon as possible.

Yours sincerely,
--------------------------------------------------(M.ADAM SYAFI M.SAMSAUDIN)

A sample

Letter of request

SK Unico Desa,
Peti surat 61624
91120 Lahad Datu,
Sabah.
-----------------------------------------------------------------------------------------------------------------------Penerbit Fajar Bakti sdn Bhd,
Bangunan Sedco,
Jalan Raja Laut,
84630, Selangor.
Selangor Darul Ehsan.
18th February 2016

Sir/ Madam

REQUESTING FOR THE PRICE LIST

I am writing you this letter because I would like to ask you about these books
which are sold by your company.
02. I am enquiring whether I can order these book:a. A collection of Fairy tales
b. A series of essay for year 6
03. Could you possibly give me your list of prices of the items.
Thank you for your consideration and co-operation.

Your sincerely,
-----------------------------------------------------------------------

SOME USEFUL TIPS