Memo

To: Principal, ASHS

From: Media Specialist
Date: 10/5/15
Subject: Program Self-Evaluation Program

We recently performed a self-evaluation on the media center at ASHS. The GLMA & GLA 2013 Library Media
Program Self-Evaluation Rubric was used as an indicator for the evaluation. The rubric covered five different areas
such as student achievement and instruction, staffing, facilities and resources, administrative support, and staff
development. There were three different categories for each area which were Basic, Proficient, or
Exemplary. There were 21 self-evaluation measures, the ASHS Media Center received a rating of Basic in
nine categories, a rating of Proficient two categories, and a rating of Exemplary in ten categories.
An action plan has been developed to bring basic ratings to proficient and proficient ratings to exemplary. Please
see the attached information which contains the information from rubric as well as the plan to move the areas to
the recommended rating.

From Basic to Proficient

Category 2- Staffing 9a and 9bIf less than base size:
A school system shall provide no less than half-time services of a Library Media Specialist for
each school less than base size and shall provide adult supervision in the library media center for
the entire instructional day.
If base size or larger: A school system shall employ a fulltime Library Media Specialist for each
base size school or larger.
Recommendations: While the media specialist is employed full time in the media center our
recommendation is to continue to focus on collaboration, technology integration, and
professional development for the staff. Also, it is recommended a para professional be employed
as an assistant to the current media specialist.
Category 4 Facilities, Access, and Resources 11 and 12
11.School library media center square footage requirements based on
FTE. Square Footage Requirements for Use in Developing the Local Facilities
Plans)

12.Streaming video is used throughout the school to support the curriculum. Interactive
whiteboards and computers are used for teaching and learning throughout the school.
A central electronic media distribution system is also available.
Recommendations: The shelves will be rearranged to create space. The wall leading to two
additional unused classrooms will be knocked down to create more space. The standards for 12
are the same for basic and proficient. The recommendation would be to have white boards
installed in the media center.
15. One of the national educational technology goals states: Effective and engaging software
and on-line
resources will be an integral part of every schools curriculum. The GALILEO Virtual Library
provides
Georgia students and teachers access to exceptional on-line resources at no
cost to the local school district.
Recommendations: Conduct regular training on Galileo for students and staff, Staff will be kept abreast of
all aspects of Galileo.
Category 5 Administrative Support 16, 17, 18, 19 and 20
16.The local system superintendent shall appoint a system media contact person (SMCP) to serve as a
liaison to the department.
Recommendation: The local board should appoint a liaison to maintain contact among the media
specialist. Although there is no current liaison the media specialist call and meet together monthly to keep
abreast of any issues.
17. Administrative staff support at both the school and district levels is essential for the development of a
strong library media program.

Recommendations: The school principal and district administrators take an active role in
encouraging teachers to integrate library media resources into the curriculum. School,
department, and district level administrators meet regularly with the Library Media Specialist.
18.The board of education should adopt a library media policy that provides for the
establishment of a media committee at the system level and at each school. The committee would
make recommendations and decisions relating to planning, operation, evaluation, and
improvement of the library media program. This committee will evaluate library media services
and develop a multi-year media plan for budget services and priorities.
Recommendations:
A library media advisory should be formed and meet twice a
year. Planning and evaluation of the library media program will be carried out on a regular basis.

19. Local Board approved library media policy is current. This policy requires development of
procedures for the school system and for selecting materials locally, handling requests for
reconsideration of materials, considering gifts of instructional resources, using non-school owned
materials, and complying with the copyright law.
Recommendations:
The board in conjunction with the media committee should develop system wide procedures for
the selection of materials, handling requests for reconsideration of materials, considering gifts of
instructional resources, using non-school owned materials, and complying with the copyright
law. A clear statement on intellectual freedom should be posted in every media center.
20. Each local school system shall spend 100 percent of the funds designated for library media
center
Recommendation: Increase funding for the library media center. The media specialist should work in
conjunction with the district administrators to plan the media center budget. The media specialist will
complete strategic planning on a regular basis and continually seek other avenues of funding for the
media center.

From Proficient to Exemplary

Category 1 Student Achievement and Instruction
4. The library media center resources encourage and support reading, viewing, and listening.
Recommendation: The media center should hold events such as night at the library. This would allow both
parents and students to check out books, take a look at the services offered by the media center, and have
a night out to enjoy with family.

Category 4- Facilities, Access, and Resources

10. There shall be a plan for flexibly scheduled library media center access for students and
teachers in groups or as individuals simultaneously throughout each instructional day.
Accessibility shall refer to the facility, the staff, and the resources and shall be based on
instructional need.
Recommendation: The media center is limited in space which limits the capacity during the day.
The remodeling of the media center and extended hours before and after school will increase the
accessibility for both teachers and students.